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Presentation to Portfolio Committee

2 September 2009

Eastern Cape Region

State of the Region

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OUTLINE OF THE PRESENTATION

• REGIONAL ORGANOGRAM

• CORPORATE SERVICE

• FINANCE

• CORRECTIONS

• DEVELOPMENT AND CARE

• PARTNERSHIP AND INVOLVEMENT WITH STAKEHOLDERS

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REGIONAL OGRANOGRAM

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ORGANOGRAM: EASTERN CAPE REGION

Regional Commissioner

N.J Jolingana

Regional Head Corrections

L.J Venter

Regional Head Development & Care

C.Van Zyl

Regional Head Corporate Services: M.A Makgaila Regional Head Finance

A.C Castle

Deputy Regional

Commissioner

N.C Breakfast

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ORGANOGRAM Cont..

Regional

Commissioner

NJ JOLINGANA

Area Commissioner

East London

V.Hlatswayo

Area Commissioner

Amathole

N. Dumbela

Area Commissioner

Sada

J. Mpolweni

Area Commissioner

Kirkwood

A.Pietersen

Area Commissioner

Mthatha

Z.Gaqa

Area Commissioner

St Albans

D. Mokgoetsi

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COMPOSITION OF THE EASTERN CAPE

Management Area No. of centres No. of Community Corrections

Amathole 5 5

East London 4 2

Kirkwood 4 4

Mthatha 12 12

Sada 15 15

St Albans 5 2

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CORPORATE SERVICE

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PERSONNEL POPULATION

Number of posts 6218

Posts Filled 5684

Vacancies 534

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EQUITY PROFILE

RACE TARGET STATUS GAP

African Male 45% 32% -13%

African Female 30% 24% -6%

White Male 7.8% 1% -6.8%

White Female 5.2% 0.3% -4.9%

Coloured Male 5.4% 0.8% -4.6%

Coloured Female 3.6% 0.4% -3.2%

Indian Male 1.8% 0.6% -1%

Indian Female 1.2% 0.1% -1%

Disability 2% 1% -1%

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LITIGATION CASES JAN 2008 TO DATE

1. Motion applications: 129 cases reported

50 cases finalized: 30 cases judgment in favor of DCS 20 cases judgment not in favor of DCS 79 pending cases

2. Civil Claim: 141 cases reported

70 cases finalized: 21 cases judgment in favor of DCS. 49 cases judgment not in favor of DCS 71 pending cases

3. Arbitration: 84 cases reported

30 finalized: 20 awards granted in favor of DCS 10 awards granted not in favor of DCS 54 pending cases

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OSD / 7 Day Establishment

• Once off payment of R7500 paid to qualifying officials.

• Auditing of the R7500 payments to be finalized by 4th September 2009.

• Migration of officials on Persal finalized.

• From 1 July 2009 2/12 shift system introduced in the Region.

• 30 of 44 centres are on 2/12 shift system

• 14 centres are still using various shift pattern (Due to staff shortage)

- 3 shift pattern (day shift, 1st watch and 2nd watch shift)

- 4 shift pattern ( 2 shift per day, 1st watch and 2nd watch shift)

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Pending Disciplinary Hearings

Cases registered =131

Cases finalized =51

Pending=80

Pending Suspensions

Cases registered=6

Finalized= 1

Pending=5 ( 4 on appeal - 3 months and 1 precautionary suspension – 1 month)

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FINANCE

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Summary of Budget Allocation 2009/10

• Original budget allocation 1,141,950,000• Additional Budget 0• Plus: roll over funds 0• Revised budget allocation 1,141,950,000• Less: exp. Up to date 554,583,326• Outstanding commitments 32,332,200• Total amount available 554,763,474• % Without commitments 48.59 %• % Spend with commitments 51.42%• Ideal : 41.65% (Deviation 9.76%)

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BUDGET ALLOCATION2009/10 FINANCIAL YEAR

Program Compensation of Employees

Good and Services

Machinery and Equipment

Household Provincial and Local Government

Totals

Administration 166,974,000 105,022,200 3,412,800 64 000 275,565,200

Security 468,721,000 7,800,000 67,500 478,588,500

Corrections 169,635,000 2,000,000 1,400,000 173,035,000

Care 83,838,000 33,494,000 399,700 117,731,700

Development 29,378,000 6,509,000 311,800 36,198,800

Social -Reintegration

46,118,000 4,107,000 21,000 50,246,000

Facilities 6,360,000 6,317,000 12,677,000

Totals 971,024,000 165,249,200 4,191,800 1,421,000 64,000 1,141,950,000

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Expenditure on Outsourced work

Name of Supplier

Correctional Centre

Expenditure to date

Expiry Date

Bosasa St Albans 4607 646.71 1/01/2012

Bosasa St Albans 2671 554.35 1/01/2012

Bosasa St Albans 2738 387.68 1/01/2012

Bosasa Port Elizabeth 1334 581.49 1/01/2012

Bosasa Patensie 888 877.09 1/01/2012

Total 12 241 047.32

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CAPITAL ASSETS EXPENDITURE

Item Value14 Volkswagen Tina Citi’s 1.4 Golfs 1083 808.32

20 Nissan 21 Prison Panel Vans 2 194 408.00

10 Note Books 160 000.00

50 Prison Hospital Beds 315 014. 00

1 Digital Camera 7 000.00

2 Quad Bike 42 000.00

1 Paper Shredder 14 500.00

3 Commodes ( Hospital toilets 15 000.00

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CAPITAL ASSETS EXPENDITURE Cont..

Item Value1 Trackter 199 400.00

8 Lawnmowers 48 778.00

1 Fax Machine 5 320.00

1 PA System 6 989.00

2 Brush Cutters 10 700.00

1 Rider on Lawnmower 19 500.00

2 Meat Cutting Machines 20 520.00

Agriculture Equipment 70 100.00

Security Equipment 18 100.00

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Transfers and Subsidies

• An amount of R64 000.00 allocated for the renewal of PDP’s (Public drivers vehicle licenses).

• This amount is for testing of drivers who are responsible for transportation of good, inmates and officials

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CORRECTIONS

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OFFENDER’S POPULATION IN THE REGION

ATD males 6181

ATD females 87

Sentenced males 13495

Sentenced females 265

ATD children under 18 1323

Sent’d children under 18 1067

No of babies with mother’s incarcerated

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Total inmate population 20028

APPROVED ACCOM 12 974

PERCENT OVERCROWDED 154.4%

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Classification of Correctional Centres

Medium Centres Medium Centres Medium Centres Youth Centres

WillowvaleNgqeleni

St Albans

DordrechtIdutywa Port Elizabeth

Cradock

Nqamakwe Mqanduli Patensie Cofimvaba

Engcobo Lusikisiki MiddleburgMt Ayliff

MiddledriftBizana Mdantsane

Lady Frere Mthatha Med Stutterheim

Elliotdale Mt FletcherGrahamstown

Barkly EastMt Frere Butterworth

Sterkspruit FlagstaffKirkwood

SadaTabankulu Janseville

BurgersdorpFort Beaufort

Somerset East

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Maximum Centres Remand Detention Centres

Female Centre

East London St Albans Med A East London Med C

St Albans East London Med B

Mthatha Remand

Graaff-Reinet

King Williamstown

Queenstown

Classification of Correctional Centres Cont..

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• Regional Overcrowding Task Team (ROTT) and Management Area (MAOTT) established to monitoring of overcrowding management.

• Currently the region is 154.4% overcrowded as at 23rd August 2009.

• The most populated centres are Mdantsane, Grahamstown, King Williams Town, Middledrift, Bizana and Mthatha Medium.

• Good cooperation exist with NPA on the conversions and diversions processes under criminal procedure act provisions namely:

- 63 (1) – which makes provision for the accused or prosecutor to apply to the court to reduce the amount of bail - 62 (F) -which makes provision for placement of awaiting trial detainees under the supervision of a Correctional Official as a condition of bail -63 (A) – which makes provision for the Head of Correctional Centre to approach the relevant court to release an accused person on warning in lieu of the bail

• Protocol for the management of ATD’s with bail exists between DCS and NPA

OVERCROWDING MANAGEMENT

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Escape April- June 2008 vs April – June 2009

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NATURE APRIL-JUNE 2008

APRIL-JUNE 2009

STATUS OF INVESTIGATIONS

CRIMINAL/ DISC ACTIONS

From Work team 0 0

From Public Hospital 0 0

From Correctional Centre

05 escapees 0 3 not finalized

2 finalized

(There were 3 escape incidents involving 5 offenders, the 3 investigations are finalized)

Bizana 6 officials (4 final warning, 1 written warning and 1 acquittal.

Mthatha Medium officials charged and 1 retired case was withdrawn.

Port Elizabeth 9 officials were charged. 3 acquitted, Case withdrawn against 4 members, 1 not guilty, 1 final written warning.

From Court 0 0

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YEAR April-June 2008 April-June2009

Assaults Official on offender

25 14

Assaults Offender on Offender

94 49

Offender on Official 01 3

Deaths-Natural /Unnatural

0 3

Security related Incident: Assaults, Deaths

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DEATH OF INMATES FOR THE PERIOD AUGUST 2008 – AUGUST 2009

MANAGEMENT AREA

NUMBER OF NATURAL DEATH

NUMBER OF UNNATURAL DEATH

CAUSE OF UNNATURAL DEATH

Amathole 12 0

East London 23 1 SUICIDE(CUT HIS THROAT)

Kirkwood 0 0

Mthatha 18 3 ALL THREE WERE ASSAULTED BY MEMBERS

Sada 6 0

St Albans 55 2 SUICIDE ( HANG HIMSELF)

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Breakdown Case load of Parolees and Probationers Dec 2008 - July 2009

PAROLEE/PROBATITIONER POPULATION DEC 2008-JULY 2009Month Case load Females Males

Dec 2008 7588 536 7052

Jan 2009 7685 541 7144

Feb 2009 6853 468 6385

March 2009 7618 542 7076

April 2009 7582 537 7045

May 2009 7833 566 7267

June 2009 7977 570 7407

July 2009 8596 560 8036

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Month Adults Males Adults Females

Dec 2008 200 150

Jan 2009 202 152

Feb 2009 188 148

March 2009 194 149

April 2009 191 205

May 2009 196 255

June 2009 215 216

July 2009 272 155

Breakdown of Adults Parolees and ProbatitionersDec 2008- July 2009

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Month Youth Males Youth Females

Dec 2008 6852 386

Jan 2009 6942 389

Feb 2009 6197 320

March 2009 6882 331

April 2009 6854 332

May 2009 7071 311

June 2009 7192 346

July 2009 7764 405

Breakdown of Youth Parolees and ProbatitionersDec 2008- July 2009

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FACILITIES• REPAIR AND MAINTENANCE PROJECTS Contractors currently on sites at the following centres:

Mount Fletcher Mount Frere Flagstaff Libode Dutywa Butterworth Cofimvaba Lady Frere Dordrecht Barkly East Sterkspruit and Ntabankulu

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DEVELOPMENT AND CARE

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MANAGEMENT OF HIV AND AIDS

• The Region has 4 accredited ARV sites namely:The Region has 4 accredited ARV sites namely:• St AlbansSt Albans• MthathaMthatha• AmatholeAmathole• East LondonEast London

• Sada management area ARV site will be accredited end of financial year Sada management area ARV site will be accredited end of financial year and Kirkwood in the next financial yearand Kirkwood in the next financial year

• The VCT new start programme has been rolled out to all 6 management The VCT new start programme has been rolled out to all 6 management areas.areas.

• The region is focusing on rendering of counseling and testing for HIV to all TB patients, Management of opportunistic infections on site, sound referral systems to ARV Clinic with the Dept of Health where there area no sites.

• Training of professional nurses on VCT comprehensive management Plan (ARV) TB and STI management, training of professional nurses on dispensing course to assist with dispensing in the absence of Doctors and Pharmacists.

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MANAGEMENT OF HIV AND AIDS (cont)

• Number of HIV positive offenders=1635• Number of offenders tested voluntary=1490• Number of offenders tested positive=227• Number of offenders on ARV=707• Number of offenders participated in awareness

sessions=6637

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Care Programmes

• Care Programmes

Health CareComprehensive health Care Services are rendered:- 15051 offenders consulted by primary health care nurses- 1636 offenders referred to Doctors- 342 consulted for mental illnesses- 315 treated for TB- 13 treated for MDR , XDR- 0- 297 treated for STI’s

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Care Programmes Cont

Care Services Individual Session

Group Community Work

Social Work 7694 1348 189

Spiritual Care 1703 1225 1128 church services

Psychological Services

687 10

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Development Programmes: Offender Participation

Formal Education Skills Development

SRAC

Pre-Abet= 376 Entrepreneurial training=171

Sport activities = 5776 offenders

Early Childhood=10 Computer Skill training=128

Recreational/Art Activities = 9203 offenders

Abet level 1-4 =2115 Basic Skills training= 970

FET=136 Vocational training=21

HET= 45 Engineering studies=107

Computer based training=188 National Certificate Vocational=93

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Production and Agriculture Workshop

• Production workshop and Broiler project at St Albans

• Abattoir and Piggery at Amathole Management Area

• Kirkwood- milk and dairy farming

• Mthatha has a layer project

• Patensie specializes in Citrus farming

• 20 Correctional Centres has established small vegetable gardens.

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REGIONAL PARTNERSHIP AND INVOLVEMENT

• Engagement of offender support for social development initiatives benefiting local schools, assisting municipalities with cleaning up campaigns, manufacturing of school furniture for donations, also assisting with crime prevention campaign in schools and local communities.

• Facilitated for mobilization of the local and Provincial leadership in support of DCS Programmes.

• Engagements with the provincial legislature and the provincial EXCO as well as the forum of HODs and Municipal managers has enabled the department to tabulate its programs, plans and challenges thereby identifying areas of partnerships with the various stakeholders in support of an effective correctional system for the province.

• The Region has signed memorandum of understanding with different partners and other Government Departments.

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Together doing more & better to break cycle of crime