Westport School Building Project

PRESENTATION TO THE BOS

October 30, 2017

From where we started . . .

PCBs detected at WMS

School Committee

voted to close WMS

Funding for

Feasibility Study

approved

Educational Visioning & Program;

Design Options

Developed

7-2011 11-2014 5-2015 6-2016

. . . through this year. . .

Feasibility Study

Completed; Preferred

Option Submitted to

MSBA

Community Design

Approved byMSBA

2-2017 3-2017

Model School Option

Evaluated

3-2017

Schematic Design

Developed

4-2017

. . . . to where we are now and what’s next

Complete Cost

Estimates & Total Project Budget

Obtain Local

Approval of

Schematic Design

Submit Schematic Design to

MSBA

Obtain MSBA

Approval of Project Scope & Budget

TOWN Approval:

Town Meeting &

Ballot Vote

10-2017 11-2017 11-2017 12-2017 1/2- 2018

THE MOST COST EFFECTIVE RESPONSE TO THE LOSS OF THE

WMS BUILDING• We will secure MSBA funding for

approximately half of the eligible costs of the replacement building.

• We will secure MSBA funding for approximately half the cost of removing the old Middle School building and remediating the site.

PresenterPresentation NotesSLIDES FADE IN ON CLICK (5-8, 6-8, 5-12, 6-12, 7-12), Pros and Cons of A1-I

THE MOST COST EFFECTIVE RESPONSE TO THE LOSS OF THE

WMS BUILDING• By eliminating the need to continue to use

the existing WHS, we consolidate operating and maintenance costs into one building which will house 60% of WCS students.

• We also avoid costs of rebuilding or renovating WHS building that we would have had to face in the near future.

PresenterPresentation NotesSLIDES FADE IN ON CLICK (5-8, 6-8, 5-12, 6-12, 7-12), Pros and Cons of A1-I

EVALUATION MATRIX

EVALUATION MATRIX

PRELIMINARY DESIGN PRICING TABLE

COMPARATIVE 30-YEAR COST ANALYSIS FOR TAXPAYERS

$ 4.8M: Abatement & Demolition of Existing MS$ 9.7M: Site Work and Improvements

$ 65.4M: New Building Construction$ 79.9M: Total Construction Cost (“hard”)

$ 17.1M: Project Related Costs (“soft”)

$ 97.0 M: Total Estimated Project Budget*

(*) The Total Estimated Project Budget is based on the 10/23/17 Schematic DesignConstruction Cost Estimate prepared by JLA/PM+C, and estimated project budget costsprepared by Daedalus/CGA.

ESTIMATED PROJECT BUDGET

PresenterPresentation NotesUPDATE WITH NEW FIGURES

DETAILED PROJECT COST ESTIMATES

• Feasibility Study/SD: $ 0.7M• Abatement/Demolition: $ 4.8M• Site Work & Improvements: $ 9.7M• Construction (Building): $ 48.6M• Escalation Costs: $ 3.5M• Design & Pricing Contingency: $ 6.3M• General Contractor Costs: $ 7.0M• Project Related Costs: $ 9.4M• FF&E/Technology Purchases: $ 2.5M• Construction/Owner Conting.: $ 4.0M• Est. MSBA Recovery Cost: $ 0.5M• TOTAL ESTIMATED BUDGET: $ 97.0M

MAINTENANCE BUDGET OVERVIEW

• WCS Maintenance Budget Overview

School Years Budget Grade/Building Change2011-2012 $319,6662012-2013 $185,7582013-2014 $240,0952014-2015 $223,931 2nd gr. to MAC - 5th gr. to WES2015-2016 $219,747 6th gr. To WES – 7/8th gr. to HS

Projected Maintenance cost for the New School Building $36,450

PresenterPresentation NotesThe Massachusetts School Building Authority (MSBA) expects Districts to spend approximately 10% of its budget on maintenance. Additional incentive points can be awarded if they feel that our buildings have been well maintained. Prior to the discovery of the PCB’s, the Westport Middle School was rated a 3 out of a high ranking of 4, according to the MSBA. Cost per school varies each year, depending on greatest need. For example, this year we have invested more in removing asbestos tiles at the MAC compared to our other schools. Another year we removed the carpet at the high school due to health and safety concerns. We have a district line item that our Head of Maintenance, Mike Duarte, maintains.

SCHOOL OPERATING BUDGET

FY18 2017-2018 $17,716,616FY17 2016-2017 $17,145,822FY16 2015-2016 $16,815,053FY15 2014-2015 $16,013,860FY14 2013-2014 $15,873,326

- With proposition 2.5%, we can expect that our budget will increase approximately 2.5% each year.

PresenterPresentation NotesOur staffing is based on the number of students we have and programs offered. Even if our enrollment increased by 5%, we do not feel we would need any additional funds, other than for the normal cost of inflation. We have the right number of staff currently based on the number of students we have and based on the DESE requirements. We will quite possibly reassign some staff. For example, our current Technology teacher may now teach in the Makerspace classroom. Our current courses are being re-written for 21st century learners. When the new school is open, high maintenance costs and modular units will no longer be on the table.

WHAT WE GET FOR OUR MONEY

THE NEW 5-12 SCHOOL WILL INCLUDE:

• New 187,100 GSF Co-Located Middle-High School serving 860 students

• New regulation size varsity athletic fields• Elevated community indoor walking track• New Diane B. Snyder Tennis Courts and

relocated Memorial Garden • Abatement & demolition of the vacated

WMS• State of the art de-nitrification septic

system which will tie in the WES and the Library

PresenterPresentation NotesFADE IN ON CLICK

• New efficient plumbing fixtures for the WES• New well for the site (serving the new

school, the Library, and the WES)• Fire hydrants on site to serve Library and

WES• Improvements to site traffic, access,

egress, and parking• Centralized WCS Maintenance Department• Full Sprinkler System

THE NEW 5-12 SCHOOL WILL INCLUDE:

PresenterPresentation NotesRegulation size field CURRENTLY not regulation sized

SITE PLAN

PresenterPresentation NotesTalk about: fields, library, septic, water, bathroom fixtures, de-nitrification, traffic, tennis courts, parking

FIRST FLOOR PLAN

SECOND FLOOR PLAN

TYPICAL CLASSROOM

PresenterPresentation NotesWhat is 21st century learning. Collaboration, group projects, team work. New college teaching and learning approaches. My experiences as teaching has changed.

MAKERSPACE

PresenterPresentation NotesDiscuss need for hands on learning. Lack of seats at Diman. Shop class. Tools and machinery.

COURTYARD

SOUTH FACADE

MSBA STATEWIDE COST COMPARISON

PresenterPresentation NotesPLEASE IMPROVE IF POSSIBLE

FEASIBILITY STUDY COSTS ALREADY INCURRED

Total Project Budget FSA Budget per BRR Encumbered Billed to Date Balance

OPM Feasibility Study 167,000$ $ 167,000 167,000$ -$ A&E Feasibility Study 455,000$ $ 455,000 441,450$ 13,550$ Environmental & Site 70,000$ $ 70,000 69,654$ 346$

HAZMAT 16,200$ $ 16,200 16,200$ -$ Geotech/GeoEnviro 20,500$ $ 20,500 20,500$ -$

Site Survey 12,300$ $ 12,300 12,300$ -$ Wetlands -$ $ - -$

Traffic Study 21,000$ $ 21,000 20,654$ 346$ Other 8,000$ $ 3,065 480$ 7,520$ FSA Budget Subtotal 700,000$ 695,065$ 678,584$ 21,416$

Amount Submitted to MSBA (PR 1-10) $ 657,626 Amount Reimbursed by MSBA (PR 1-10) $ 291,964

Effective Reimbursement

44.40%

Reimbursement Status (46.79%)

Sheet1

Total Project BudgetFSA Budget per BRREncumberedBilled to DateBalance

OPM Feasibility Study$ 167,000$ 167,000$ 167,000$ - 0

A&E Feasibility Study$ 455,000$ 455,000$ 441,450$ 13,550

Environmental & Site$ 70,000$ 70,000$ 69,654$ 346

HAZMAT$ 16,200$ 16,200$ 16,200$ - 0

Geotech/GeoEnviro$ 20,500$ 20,500$ 20,500$ - 0

Site Survey$ 12,300$ 12,300$ 12,300$ - 0

Wetlands$ - 0$ - 0$ - 0

Traffic Study$ 21,000$ 21,000$ 20,654$ 346

Other$ 8,000$ 3,065$ 480$ 7,520

FSA Budget Subtotal$ 700,000$ 695,065$ 678,584$ 21,416

Reimbursement Status (46.79%)Effective Reimbursement Rate

Amount Submitted to MSBA (PR 1-10)$ 657,62644.40%

Amount Reimbursed by MSBA (PR 1-10)$ 291,964

WHAT WILL IT COST ME IN ADDITIONAL TAXES?

*Based on 3.79% interest rate for 25-Year Bond and 3.58% for 30-Year Bond. Data provided by Unibank –Westport’s Financial Advisor. Costs are preliminary and do not include any short-term financing. Interest ratessubject to change based upon market conditions. Tax Rates based on Fiscal 2017 ($3,166,154,960) assessedvaluation and $100,000 home valuation (for computing purposes). Does not include any short-term borrowing.

OPTION $58.3 M BOND / 25 YEAR TERM (Level Debt)PreferredSolution

Middle/High School

$100,000 Property Value $400,000 Property Value (Avg.)Per Year Per Month Per Year Per Month

TOTAL $97.0 M$116 $10 $464 $39MSBA $38.7 M

TOWN $58.3 M

OPTION $58.3 M BOND/ 30 YEAR TERM (Level Debt)PreferredSolution

Middle/High School

$100,000 Property Value $400,000 Property Value (Avg.)Per Year Per Month Per Year Per Month

TOTAL $97.0 M$102 $9 $408 $34MSBA $38.7 M

TOWN $58.3 M

PresenterPresentation NotesUPDATE, explain debt exclusion. Not permanent

COST PER STUDENT

• Westport vs. Comparable Towns and State average, based on Enrollment and Socioeconomics.

Schools Enrollment Per Pupil Cost Teacher SalaryLenox 792 $18,526.35 $72,502 Berkshire Hills 1420 $18,486.39 $72,737State Average ---- $15,544.93 $76,442 Millbury 1761 $15,268.32 $75,339 Carver 1685 $14,554.64 $67,255Westport 1583 $14,144.18 $75,172S-Tolland Granville 1705 $13,955.67 $63,846Uxbridge 2052 $13,925.87 $72,813Oxford 1889 $13,437.57 $65,114Bourne 2222 $13,175.42 $76,269 Lunenburg 1709 $12,982.32 $76,147 Narragansett 1531 $12,807.10 $67,147

PresenterPresentation NotesState that these towns are the ones used by DESE to compare with Westport, ANN ADD TALKING POINTS

COST PER STUDENT

FY16 Westport $14,144.18

Per Pupil Expenditure should decrease when the new school building is built based on the following factors:

• Modular units cost savings*• Reduction of 1/3 of energy costs resulting in $100K utility

savings per year• Maintenance cost savings• Increase in Chapter 70 Funds (student retention through grade

12)

*Modular Unit cost $70,991(FY18), last year of 3 yr lease, 1 year rollover (FY19), purchase price (FY20) $325,000.

PresenterPresentation NotesANN ADD TALKING POINTS

WHY IT WOULD HAVE BEEN A MISTAKE TO BUILD ON THE WHS

SITE

TOWN BUILDING VALUES

Building Size Assessed Value

Potential Market Value

Current High School

174,416 sq ft $15,969,500 $6,400,000

Town Hall 7,845 sq ft $ 548,500

Town Hall Annex 8,720 sq ft $ 516,300

Highway Garage 11,040 sq ft $ 434,900

Senior Center 5,124 sq ft $ 372,700

Total Non-High School

32,729 sq ft

PresenterPresentation NotesInsert information form Shana

WHY BUILD NOW?

ONE TIME OPPORTUNITY

Almost 50% reimbursement of eligible costs

Climbing interest rates and construction costs

Community use

Increased property values

PresenterPresentation NotesWhy should people w/o children vote for the school?

WHAT IF WE VOTE “NO”• Loss of at least $40M of state funding• WCS is removed from the MSBA pipeline• Left with WHS which is 70 years old,

inefficient, and outdated and will need to be replaced within 10 years

• Cost to replace WHS in 10 years will be significantly greater with rising interest rates and construction costs.

• We would have to conduct a new Feasibility Study WITHOUT MSBA funds

• Unlikely to be accepted back into the MSBA pipeline. ALL future project costs at Town expense.

WHAT IF WE VOTE NO”• WMS will still be an albatross to Westport• Loss of state funds toward the demolition and

abatement of the WMS (approximately half the cost)

• Overcrowding at WCS will still need a solution• Need to buyout modular classrooms at MAC

for a cost of $325K• Left with recurrent cost of maintaining WMS

at $100K+/year• Loss of students to other high schools• Impact on Westport businesses as families

move or seek education elsewhere

Westport School Building Project From where we started . . . . . . through this year. . .. . . . to where we are now and what’s nextTHE MOST COST EFFECTIVE RESPONSE TO THE LOSS OF THE WMS BUILDINGTHE MOST COST EFFECTIVE RESPONSE TO THE LOSS OF THE WMS BUILDINGEVALUATION MATRIXEVALUATION MATRIXPRELIMINARY DESIGN �PRICING TABLECOMPARATIVE 30-YEAR COST �ANALYSIS FOR TAXPAYERSESTIMATED PROJECT BUDGET DETAILED PROJECT COST ESTIMATESMAINTENANCE BUDGET OVERVIEWSCHOOL OPERATING BUDGETWHAT WE GET FOR OUR MONEYTHE NEW 5-12 SCHOOL WILL INCLUDE:THE NEW 5-12 SCHOOL WILL INCLUDE:SITE PLANFIRST FLOOR PLANSECOND FLOOR PLANTYPICAL CLASSROOMMAKERSPACECOURTYARDSOUTH FACADEMSBA STATEWIDE COST COMPARISONFEASIBILITY STUDY COSTS ALREADY INCURREDWHAT WILL IT COST ME IN ADDITIONAL TAXES?COST PER STUDENTCOST PER STUDENTWHY IT WOULD HAVE BEEN A MISTAKE TO BUILD ON THE WHS SITETOWN BUILDING VALUESWHY BUILD NOW?WHAT IF WE VOTE “NO”WHAT IF WE VOTE NO”