presentation to the portfolio committee of higher education and training 14 august 2013

Presentation to the

Portfolio Committee of

Higher Education and Training

14 August 2013

QCTO presentation to Portfolio Committee 14 August 2013

1

Establishment

• The Skills Development Act (SDA) as amended in 2008 provided for the establishment of the Quality Council for Trades & Occupations

• The Higher Education Laws Amendment Act, passed 7 December 2012, permitted the QCTO to appoint staff to execute its mandate - Interim staffing arrangements put into place

• QCTO listed as Schedule 3A Public Entity 31 December 2010, effective retrospectively from 1st April 2010

• Permanent staffing, CEO and six Deputy Directors took place 1 April 2012


2

Mandate

Both the NQF and SDA Acts set out the QCTO Mandate, which is•Design and develop occupational standards and qualifications•Establish and maintain occupational standards and qualifications•Ensure the quality of occupational standards and qualifications•Promote the objectives of the National Qualifications Framework


3

Situational Analysis in ComparisonNational Matters

2012-2013

Economic factors— Skills shortage national priority

— NDP provides for 20 yr planning horizon

— Infrastructure development in initial stages of development

2013-2014

Economic factors—Skills shortage national priority

—NDP provides for 20 yr planning horizon

—Planning for skills training as part of infrastructure development well advanced


4


2012-2013

Legislation—Green Paper produced and

comments received

—Determination of Sub-frameworks (Gazette 36003) published

—SETA Grant Regulations (Gazette 35940) published

2013-2014

Legislation—White Paper preparation in

progress

—QCs required to submit advice to Minister relative to his comments and instructions in Gazette 36003

—QCTO allowed to make funding submissions as per the regulations and instructions from the Skills Branch


5


2012-2013

Social Factors—Negative public perception of

acquiring occupational qualification versus academic qualification

Technological Factors—Career Advisory Service of

SAQA continues to unfold

—National Career Advice Portal developed (portal explains career paths for all occupations)

2013-2014

Social Factors—Government and SAQA focus

on improving the image of occupational qualification

Technological Factors—Continued growth and

development of Career Advisory Service and National Career Advice Portal


6

Situational Analysis in ComparisonOrganisational Matters

2012-2013

Human Resources—CEO & 6 Deputy Directors first

permanent employees hired at 1 April 2012

—Senior Management team in place November 2012

2013-2014

Human Resources—Hiring of permanent staff a key

focus with particular attention to Corporate Services and Governance staff in order to provide operational support needed for core business to operate

—At current funding level can only fill 32 of the 46 posts on organogram


7


2012-2013

Finance—Unspent funds at a high level

as filling of a number of permanent posts did not commence until September 2012

—Limited staff capacity had negative impact on ability to spend

—Delays of DHET SCM system was outside control of QCTO (policies which were designed for large org, not suitable for QCTO)

2013-2014

Finance—Expect much higher levels of

spending due to staff appointments and implementation of QCTO’s own Supply Change Management Policy and bid committees

—Improved source of funding for quality assurance functions due to proclamation of SETA Grant Regulations


8


2012-2013

Systems—MIS virtually non-existent

—Development and documentation of operational processes and procedures underway

2013-2014

Systems—Director of IT engaged 1 June

2013

—Development of processes and procedures for the development of qualifications to be completed

—Development of processes and procedures as well as policies for other areas will receive significant attention


9


2012-2013Marketing & Communication—General public’s knowledge of

QCTO limited, major marketing activities (newsletter and branding) and work with the QCTO to a small audience

2013-2014Marketing & Communication—General public made aware of

QCTO through participation in other entities’ and organisations’ road shows, participation in conferences

—Own series of national road shows planned

—Extensive engagement with stakeholders as QCTO executes its mandate (qualification development)


10


2012-2013

Governance—Council expertise and

experience in place

—Following committees in place• Exco• Audit and Risk• Qualifications• Assessment and Accreditation• Finance

2013-2014

Governance—Council and Committees active

—Qualifications Committee’s productivity increased due to standardisation of processes and tools to evaluate qualifications


11

Strategic Plan and

Annual Performance Programme2013-2014

Strategic Outcome Oriented Goals

1.Effectiveness and Efficiency

2. Access, Success and Progression

3. An Improved NQF Landscape


12

Strategic Plan and


Strategic Plan OverviewTwo Programmes

1.Administration (Strategic objective for Strategic Goal 1)

2.Occupational Qualifications Management (Strategic objective for Strategic Goals 2 & 3)


13

Strategic Plan and


Strategic Plan Overview (continued)Programme 1—has 6 sub programmes

Programme 2—has 3 sub programmes


14

number of 2012-2013 2013-2014

Strategic objectives for programmes

30 26

Targets 49 47

Strategic Plan and


Programme 1 Administration

The purpose is to ensure effective & efficient corporate services, corporate governance, strategic management, secretariat service to the QCTO Council and selected committees and management of appeals


15

Strategic Plan and


Sub programme 1: CEO/Governance, Strategy, Secretariat Services and Appeals


16

Performance indicator

12-13 estimate

Mitigation 13-14 estimate

Risk mgt strat updated and implemented

Dev. & implement Risk Strat--Not achieved

Make use of DHET strat via MoA. Have dev Risk Strat

31 Dec. 2013

Risks monitored New risk register dev.--Achieved

Quarterly

Strategic Plan and


Sub programme 1: CEO/Governance, Strategy, Secretariat Services and Appeals (continued)


17

Performance Indicator

12-13 estimate Mitigation 13-14 estimate

Adhere to Public Entity Calendar

Docs required submitted on time—Achieved

Docs required submitted on time

Number of Council meetings

4 Achieved 4

Strategic Plan and


Sub programme 2: Financial Management


18


12-13 estimate


Develop plan for PFMA & Treasury policy implementation

Draft plan developed—

Achieved

Council state list of polices to be developed for the specified period

Develop plan Supply Chain Mgt policy, procedures and systems

Draft plan to function independently—Achieved

Policy approved

Strategic Plan and


Sub programme 3: Human Resources Management (cont’d)


19



Number of planned posts filled

34 Not achieved Corp. Services Chief Dir. hired Nov 2012

46

Number of HR mgt policies, procedures & systems developed

Draft plan developed to operate independently—Achieved

Council state list of polices to be developed for the specified period

Strategic Plan and


Sub programme 3: Human Resources Management (continued)


20


12-13 estimate


% staff inducted 100% —Not Achieved

HR staff member hired

100%

% staff attend capacity building

10% —Achieved

10%

Strategic Plan and


Sub programme 4: Information Technology


21



% completion of Master Plan

100% — Not Achieved

Director IT hired @ 1 June 2013

100%

% website complete

100% — Not Achieved

Director IT hired @ 1 June 2013

100%

Strategic Plan and


Sub programme 5: Marketing and Communication


22



Number of events exhibited at

4 — Exceeded 4

Strategic Plan and


Programme 2 Occupational Qualifications Management

The purpose is to ensure availability and currency of authentic qualifications and part qualifications for trades and non-trade occupations on the OQSF; to ensure a quality assurance environment that is fair, effective and efficient in relation to accreditation, assessment and certification of qualifications for trades and non-trade occupations; and to manage an effective and efficient engagement strategy for the advancement of NQF objectives with stakeholders.


23

Strategic Plan and


Sub programme 1: Occupational Qualifications Development and Review


24



% of policies to develop determined by Council

Council state list of polices to be developed for a specified period — Achieved

2 polices developed

Turn-around time for submission to SAQA

6 weeks — Not Achieved

Committee requested revision

6 weeks

Strategic Plan and


Sub programme 1: Occupational Qualifications Development and Review (continued)


25


12-13 estimate


Finalise Sub-framework policy

Analyse public comments of draft policy-Achieved

Policy finalised and approved by Council

Number of new applications received

140 —Exceeded

140

Strategic Plan and


Sub programme 1: Occupational Qualifications Development and Review (continued)


26


12-13 estimate


Number of qualifications recommended to SAQA

60 — Not Achieved

Standardised processes and tools

70

Number of monitoring and evaluation reports

25 —Achieved

25

Strategic Plan and


Sub programme 2: Occupational Qualifications Quality Assurance


27



Polices adopted by Council

Council state list of policies to be developed for a specified period Achieved

11 policies to be developed

Completion of guidelines to operationalise policies

0 0

Strategic Plan and


Sub programme 2: Occupational Qualifications Quality Assurance


28


12-13 estimate


Assessment & moderation system developed & implemented

Assessment & moderation system developed—Not Achieved

Policy approved fast track procedures

Assessment & moderation system implemented by Sept 2013

Number of AQP assessment systems evaluated to be valid

15—Not Achieved

Improve processes for evaluating qualifications

20

Strategic Plan and


Sub programme 2: Occupational Qualifications Quality Assurance (continued)


29

Performance Indicator 12-13 estimate


System for provider and program accreditation developed and implemented

System developed — Achieved

System implemented

At least one provider accredited per new qualification registered

60 — Not achieved

Increase the number of qualifications registered

70

Strategic Plan and


Sub programme 2: Occupational Qualifications Quality Assurance (continued)


30


12-13 estimate


Number of historically registered qualifications managed

1000-Exceeded

1000

number of reduced historically registered qualifications

200—Not Achieved

Team organised to review and handle the matter

500

Strategic Plan and


MTEF BUDGET 2013/14 – 2015/16


31

2013/14(R’000)

2014/15(R’000)Projection


REVENUE

Original Allocation – DHET Grant R21,412 R22,717 R23,762

Additional amount allocated by NT for Compensation

R335 R450 R1,745

Revised Allocation R21,747 R23,167 R24,348

Plus Approved Roll – over funds R7,526 - -

TOTAL R29,273 R23,167 R24,348

NSF Funding R900 - -

TOTAL R30,173 R23, 167 R24,348

Surplus funds from Audited AFS 2012/13 (Approval not yet received from National Treasury)

R5,354 - -

SETA Grant R15,428 R28,500

TOTAL R50,955 R51,667 R24,348

Strategic Plan and


MTEF BUDGET 2013/14 – 2015/16


32

2013/14(R’000)



EXPENDITURE

Compensation R17,286 R17,195 R17,205

Goods and Services R10,723 R5,068 R5,844

Capital Expenditure R1,264 R772 R700

TOTAL R29,273

NSF Funding R900 - -

TOTAL R30,173 R23, 167 R24,348

33QCTO presentation to Portfolio Committee 14 August 2013

presentation to the portfolio committee of higher education and training 14 august 2013

Documents

advancedqcto presentation

qcto mandate

skills branchqcto presentation

situational analysis

comparisonnational matters2012

career paths

skills training

permanent staffing