presentation zen


Post on 08-Feb-2016




1 download

Embed Size (px)


PRESENTATION ZEN. Introduction [1] Presenting in Today’s World Preparation [2] Creativity, Limitations, and Constraints [3] Planning Analog [4] Crafting the Story Design [5] Simplicity: Why It Matters [6] Presentation Design: Principles and Techniques [7] Sample Slides Delivery - PowerPoint PPT Presentation



PRESENTATIONZENIntroduction[1] Presenting in Todays WorldPreparation[2] Creativity, Limitations, and Constraints[3] Planning Analog[4] Crafting the StoryDesign[5] Simplicity: Why It Matters[6] Presentation Design: Principles and Techniques[7] Sample SlidesDelivery[8] The Art of Being Completely Present[9] Connecting With an AudienceThe Next Step . . . [10] The Journey Begins

PreparationCreativity, Limitations, and ConstraintsDeveloping presentation contentespecially content to be delivered with the aid of multimediais a creative act

Students can become better business leaders tomorrow by learning how to become better design thinkers todayValuable aptitudes for all professionals, regardless of their discipline or their particular task

Design ThinkingDesign MindfulnessCreative Thinking

Once you realize that the preparation of a presentation is an act requiring creativity, not merely the assembling of facts and data in a linear fashion, youll see that preparing a presentation is a whole-minded activity that requires as much right-brain thinking as it does left-brain thinkingLeft-Brain ThinkingYour research and background work requires logical analysis, calculation, & careful evidence gatheringRight-Brain ThinkingThe transformation of your content into presentation formStart with the Beginners MindWhen you approach a new challenge as a true beginner (even if you are a seasoned adult), you need not be saddled with fear of failure or of making mistakesYou are not afraid of being wrongIf you are not willing to make mistakes, then it is impossible to be truly creativeIf you approach problems with the experts mind, you are often blind to the possibilities

You Are CreativeBeing creative means using your whole mind to find solutionsCreativity means not being paralyzed by your methods & knowledge, but being able to think outside the box to find solutions to unforeseen problemsThis kind of situation requires logic & analysis (left-brain), but also big-picture thinking(right-brain) thinkingA presentation is an opportunity to differentiate yourself, your cause, or your organizationIts your chance to tell the story of why your content is important & why it matters

It can be an opportunity to make a difference!The Big Lie: I am not creative

Failing is fine necessary in factDont avoid failure or risktake a chanceA failure is in the pastits done & overTake chancesstretch yourself

If youre not prepared to be wrong, youll never come up with anything original

Sir Ken RobinsonBe a PirateInspirationwhere to find it?

When you teach someone something important to you, you are reminded of why it matters, & the enthusiasm of the studentchild or adultis infectious & can energize youDo Not Force ItIdling or doing nothing is importantMost of us are obsessed with getting things doneWere afraid to be unproductiveThe big ideas usually come when you are lazywhen you are wasting timeSometimes you need solitude & a break for slowing down so that you may see things differentlyManagers who understand this & give their staff the time they need (which they can only do by genuinely trusting them) are the secure managers, & the best managersEnthusiasmPut your love, passion, imagination, & spirit behind itWithout enthusiasm, there is no creativityThe Art of Working with RestrictionsRestrictive conditions put on creative projects can lead to inventive solutions

How do you develop concepts & implement them under such constraints as:Limited timeSpaceBudgetConstraints & limitations are a powerful ally,not an enemy

Creating your own self-imposed constraints, limitations, & parameters is often fundamental to good, creative work

Self-imposed constraints can help you formulate clearer messages, including visual messagesAs daily life becomes even more complex,& the options & choices continue to mount, crafting messages & making designs that are clear, simple, & concise becomes all the more importantSummaryPreparing, designing, & delivering a presentation is a creative actCreativity requires an open mind & a willingness to be wrongRestrictions & limitations are not the enemy; they are a great allyAs you prepare a presentation, exercise restraint & keep these 3 words in mind:Simplicity Clarity - BrevityPreparation Planning AnalogGet away from your computer

Before you design your presentation, you need to see the big picture & identify your core messagesor the single core message

Using pen & paper & sketching out rough ideas in the early stages seems to lead to more clarity & better, more creative resultsIts important to understand principles of presentation creation, & design, not merely software application rules to be obediently followed or the tips & tricks of the dayPaper, Whiteboard, or a Stick in the Sand?If you have the ideas,you can do a lot without machinery.Once you have those ideas,the machinery starts working for you . . . Most ideas you can do pretty darn wellwith a stick in the sand.--Alan KaySlowing Down to SeeLeads to greater clarityTime constraints can be a great motivator, bringing a sense of urgency that stimulates creative thinking & the discovery of solutions to problemsBusyness is that uncomfortable feeling you have when you are feeling rushed, distracted, & a bit unfocused & preoccupiedAlthough you may be accomplishing tasks, you wished you could do betterIn spite of your best intentions, you find it difficult to create a state of mind that is contemplative rather than reactionaryBusyness kills creativity

Communication suffers . . . The audience suffers

To do something different takes a different mindset, & it takes time & space away from busyness

This special insight & knowledge can usually only come about when slowing down, stopping, & seeing all sides of the issueOne reason why so many people are ineffective is that people today do not take enough time to step back & really assess what is important & what is not

They often fail to bring anything, unique, creative, or new to the presentationSolitude helps achieve greater focus & clarity, while also allowing you to see the big picture

Clarity & the big picture are the fundamental elements that are missing from most presentationsAsking the Right QuestionsThe current state of business & academic presentations bring about a fair amount of suffering in the form of ineffectiveness, wasted time, & general dissatisfaction, both for the presenter & the audienceMany of us spend too much time fidgeting with & worrying about bullets & images on slides during the preparation stage instead of thinking about how to craft a story which is the most effective, memorable, & appropriate for our particular audienceThe Wrong QuestionsObsessing on technique & tricks & effectsHow many slides?

???Questions We Should Be AskingHow much time do I have?Whats the venue like?What time of the day?Who is the audience?Whats their background?What do they expect of me?Why was I asked to speak?What do I want them to do?What visual medium is most appropriate for this particular situation & audience?What is the fundamental purpose of my talk?Whats the story here?

What is my absolutely central point???Two Questions:Whats Your Point?

Why Does It Matter?

Audience ViewpointWhy should we care?Use persuasion, emotion, & empathy in addition to logical argument to persuade your audienceEmpathy in the sense that the presenter understands that not everyone will see what to him is obvious, or that others may understand well but not see why it should matter to themWhen preparing material for a talk, good presenters try to put themselves in the shoes of their audience members & ask So What?

Presentation opportunities are about contributing something & leaving something important behind for the audienceThe Elevator TestCheck the clarity of your presentations core messagesell your message in 30-45 seconds

Practicing what you would do forces you to get your message down & make your overall content tighter & clearerHandouts Can Set You FreeIf you create a proper handout as a leave-behind for your presentation during the preparation phase, then you will not feel compelled to say everything about your topic in your talkPreparing a proper talkwith as much detail as you think necessaryfrees you to focus on what is most important for your audiencePrepare a detailed document for a handout& keep the slides simpleThree Parts of a PresentationThe slidesonly the audience will seeThe notesonly you will seeThe handoutto be taken awayCreate a Document Not a SlideumentProjected slides should be as visual as possible & support your points quickly, efficiently, & powerfullyGuy Kawasaki: 10-20-30 Rule [1:52]The verbal content, the verbal proof, evidence, & appeal/emotion come mostly from your spoken wordYour handouts should provide at least as much depth & scope as your live presentationAttempting to have slides serve both as projected visuals & as stand-along handouts makes for bad visuals & bad documentation

PowerPoint is a tool for displaying visual information, information that helps you tell your story, make your case, prove your point, & engage your audienceTo be different & effective, use a well-written, detailed document for your handout & well-designed, simple, intelligent graphics for your visualsThe Benefit of Planning WellPresentation preparation is about organizing thoughts & focusing the storytelling so its all clear to your audienceIf you prepare well, the preparation process itself should help you really know your storySummarySlow down your busy