Presentations

An informative, persuasive, or educational talk to an audience using

visuals that display information.

Presentation Terms• Slide

– Individual screens of information that can be formatted, and used to make a presentation.

• Task Pane– Shows options that are available for the current task that

you are working on. For example, when choosing a new slide, the Slide Layout task pane appears.

• Preview– When you click the Preview button in Custom Animation

task pane, the slide animation will play in the current window, showing any animations applied.

Presentation Terms• Build Effects

– Refers to the way separate items appear with a click of the mouse.

• Animation Effects– Pre Drawn motion paths that allow text or objects to move

on or off the screen in a specific order and at a particular time.

• Clip Art– Graphics that have been previously published which can

be imported into a presentation .• Transitions

– The manner in which one slide (or piece of information) advances to the next in a presentation.

Presentation Terms

• Slide Show– A series of information displayed in sequence. This can be

controlled manually or automatically.

• Object– Any element that appears in a presentation, such as clip

art, text, drawings, charts, sounds, and video clips. You can refer to a clip art object, a text object, a title object, a drawing object, etc.

Presentation Terms• Design Template

– A coordinated packaged deal. Allows the whole presentation to go together as an attractive package.

• Slide Master– The slide master allows you to adding objects to

one slide that will appear on all other slides within your presentation.

Slide Master

• Sets up elements that appear on all slides.• To change slide master…

– Select View menu, Master, Slide Master– Make desired edits.

Lets Practice Open Power Point from Microsoft Office• Insert a picture/logo in the bottom right corner.• Save your presentation titled “PPpractice”

Header/Footer

• Go to the Insert Menu• Select Header Footer• Make desired changes

– Apply or Apply to All

Practice– In the footer, in the center, add you name. Apply

to All slides.

Blank Presentation

• Adding Title• Adding other text• Adding another Slide

– Choosing a layout

Lets Practice• Add to your Power Point Presentation• Create a Title Slide with the following information.

– Title = Power Point Practice– Subtitle = Your Name

• Add a new slide with a layout of…– Two Content

• Title = Types of Slides• In the left column list three layouts available.• In the right column list three additional layouts

available.

Slide Layouts - Slide Types

• There are several different types of slides / slide layouts in PowerPoint.

• Depending on the type of presentation you are creating you may use several different slide layouts or just keep repeating the same few.

Moving From Slide to Slide

• Scroll Bar• Clicking on the desired slide displayed on the left side

of the screen.

Lets Practice!– Move between your 2 slide trying each of these ways.

Background• Color, Patterns, Pictures

1. Click the Design menu2. Click Background Styles3. Select Format Background4. The Background dialog box will appear

• Here you can make your selection.

Lets Practice!

• Change the background color of your Title Slide to green and then added a pattern of your choice.

Templates

• Selecting a Design Template can be done…– Before you begin creating your presentation.– Anytime during the creation of your presentation.

Lets Practice!- Select a Design Template for your presentation.- Save your work!

Text boxes

• Moving1. Click the text box you want to move. 2. Place the pointer on the border. The poin ter will change into a four-headed arrow. 3. Hold down the mouse button and drag the box to the new location. 4. Release the mouse button.

• Sizing1. Click the text box to select it. 2. Place the pointer on a resizing handle. The pointer will change into a two-headed arrow. 3. Hold down the mouse button and drag the resizing handle until the box is the size you

want. • Color

1. Click the text box to select it. 2. Click the Shape Fill button, and select desired color. • Outlining

1. Click the text box to select it. 2. Click the Shape Outline button, and select desired color. 3. Click the Weight option, and select the one you want 3. Next, click the Dashes option, and select the one you want. 5. Click outside the text box to deselect it.

Lets Practice

• Add a New Slide to your presentation with a Blank Layout.

• Add a text box and type your full name into it.• Change the color of the text box to orange.• Change the outline color to blue.• Save you work!

Bullets and Numbering

• To Change Bullets and Numbering…1. Click anywhere in the text to select it. 2. Click the Home menu. 3. Select the desired bullet, can customize if you

wish. 4. If you want more options, select Bullets and

Numbering…(Here you can select a new color for the bullet.)

Lets Practice

• Add a New Slide to your presentation with a Title and Text Content.

• Title the slide “Favorite’s”• Make a list of your favorite book, movie, food, TV

show in the following format…– My favorite _______ is _________.

• Once you have made your list change your bullets to a different symbol of your choice.

• Save your work.

Fonts• Serif vs. San-serif

– A "serif" is a small, decorative mark that finishes off the stroke of a letter. – “sans-serif" - means without serif.

• If a presentation contains a lot of text…– it's good to use a font such as Times New Roman, which is known as a "serif"

font. – it is easier to read a large amount of text when a serif font is used. – Sans-serif fonts also tend to create a more casual, less-formal impression.

• Designers often recommend…– Using different font styles for headers and the rest of the text.

• A common practice is to use a san-serif font for the header and a serif font for the body.

• If you want to use different fonts within the same presentation…– it's best to keep it down to only two or three.

Lets Practice

• Select the slide titled “Favorites” within your presentation.

• Change the title/header to a san-serif font of your choice.

• Change the rest of the text, the body, to a serif font of your choice.

• Save your work!

Images

• Adding Shapes, Clipart, and Pictures– Add these elements to your presentation using

Insert menu. • You can move, color, size, and crop these however you

wish.• You can also layer and add shadows by selecting your

object and using the drawing toolbar.

Lets Practice!• Selecting the slide that has your name, in the orange

box, on it.• Add a picture from clipart.• Size, crop, and move the picture and place it on the

slide so that it looks like it is falling off, much like the image below.– To crop use this button: (locate on the Format Menu)

• Then create an AutoShape to place behind the picture like that shown below.– To get the shape behind your picture select

“Arrange” on the format menu and then ”Send to back”

Charts

• Chart Types– Pie– Bar– Line– Etc.

Lets Practice!• Stay on the slide with your clipart.• Insert chart

• You can move and size to fit.• You can also change data to meet whatever needs you have.

Click this button under the Insert menu

Tables• Add a table by selecting number of rows and columns.

• Adjust the height and width of cells by use the mouse to click and draw the borders where ever you want them.

• You can change the boarders and fill with color by right clicking on the table and selecting “Borders and fill…

Lets Practice!• Stay on the same slide.• Insert a 2x2 table, move and size to fit.• Number your 4 boxes 1-4 and make each one a different color.

Adding a Transition 1. Open Transition menu. 2. Select the transition you want. 3. Choose to advance “On mouse click” or at a set time.

Lets Practice!• Apply a one Slide Transition to All Slides within your presentation. • Set it so slide advance On mouse click.• Save you work!

Adding Motion

• Go to the Animation Menu.1. Select the text or object you want to

animate.2. Chose an Animation to add desired effect.

Lets Practice!o Select the AutoShape you chose to place behind your clipart image

and custom animate it in some way.o You can draw your own path by selecting Motion Paths and

then select Draw Custom Path.o Save your work!

Sound

• Click Insert menu, select Audio, and then click “Clip Art Audio” to select your sound.– Under Audio Tools You can choose to have it play

automatically or you click it, loop the sound, or hide the sound object for view during your presentation.

• You can also..– Record your own– Select sound from a CD-Track

Lets Practice!

• Stay on the same slide.• Insert a Sound from Clip Organizer of Claps &

Cheers and set it to play automatically.• Edit the Sound Object so that is does not

appear during your presentation.• Save your work!

Movie

• You can add a movie clip to your presentation.

• Click Insert menu, select Video and then click “Movie from File” to select your video clip.

Slide Views• Normal View

– is also commonly known as Individual Slide View.• Purpose

– It is the main working window and the selected slide is shown full size on the screen.• Functionality

– Can create and edit slides

– Outline View • shows all the text of all slides, in a list on the left of the PowerPoint screen. No graphics are

shown in this view. Useful for editing purposes.

• Slide Sorter View – Purpose

• Displays thumbnail versions of all your slides.– Functionality

• Useful to make changes to several slides at one time, rearrange or delete slides.

• Notes View– shows a smaller version of a slide with an area underneath for notes. The

speaker can print these pages out to use as a reference while making presentation. The notes do not show on the screen during the presentation.

Viewing Slide Show• Use Slide Show menu to View Show

– Purpose • Show you how your presentation will look

– Functionality• You can start from beginning or from current slide.

Lets Practice!• Select one of the ways above to view your presentation.

• While viewing the show check out…– Buttons in bottom left corner

• Ink notations• Advance and go back• Other options and short cuts

Timing• Timing your presentation

– Allows your presentation to play without it being necessary for you to click through slides.

• To time your presentation: 1. Click the Slide Show menu, and then click Record Slide Show. 2. Choose to start form beginning or current slide.3. Begin speaking and presenting your show. 4. If you want to repeat your rehearsal of a slide, click the Repeat button

on the Rehearsal dialog box. The current slide repeats and the timing for it starts over.

5. Rehearse your presentation until it's finished. After you're done, a message box appears telling you the final running time and asks you if you want to record the timings.

Lets Practice! Try it!

Creating a self-run kiosk presentation

• Click the Slide Show menu, then click Set Up Slide Show. The Set Up Show dialog box will appear.

• Under Show type, click Browsed at a kiosk (full screen).

• Under Advance slides, click Using timings, if present. • Click OK.

Adding your own buttons • The following steps show you how to add action buttons to your slides.

Viewers click the buttons to advance slides. 1. Go to Insert Menu.2. Click the Shapes button, point to Action Buttons, then click the button of your

choice. The pointer changes into a cross. 3. Click on the slide and drag, until the action button is the size you want. The

Action settings dialog box will appear. 4. Notice the option next to Hyperlink to Next Slide is already selected. You can

change this if you wish. 5. Click OK to close the Action Settings dialog box.

Let Practice!• Go to your Title Slide• Add an action button that takes you to the 3rd slide.

• To do this next to Hyperlink select “Slide…” and then select your 3rd slide.

Presentation File:

• The file you save to disk that contains all the slides, speaker's notes, handouts, etc. that make up your presentation.

Packing your presentation • Follow these steps to pack your presentation:

1. Open the presentation you want to pack. 2. Click the File menu, choose Save and Send, and then

click Package Presentation of CD.. 3. Name your Presentation4. Be sure to Add files to include linked files and fonts.5. When asked where you want to save the presentation,

select your pin drive. 6. When you finish selecting options, Copy to Folder.

Lets Practice!• Pack your presentation.• Save it to your account.

Printing Your Presentation

• Options– Slides– Hand Outs

• Slides per page

– Note Pages– Outline View

Lets Practice!– Print your presentation as a handout with 4 slides per

page. (Your presentation should only be 4 slides.)

Open Office and Google Options

• Open Office Presentation Software– Very similar to Microsoft Office but remember…..

• It’s FREE!

• Google Presentation– Works well for a basic presentation but is a very

simplified presentation application.• You can upload an existing presentation to your Google

account for collaboration or to have a back-up.– Some aspects of the presentation may be lost during

uploading.

Other Presentation OptionsUtilize Web 2.0 Applications such as…

• Voki.com– Create an embeddable avatar to

deliver messages.– Do not have to log-in to create a

Voki.

• Blabberize.com– Make a picture talk.– No need to have an account.

• Photopeach.com– Create a photo slide show - add

music, captions, and even quizzes.

• Slideboom.com– Make an existing presentation

embeddable.– Can create an account or act as a guest.

• Timetoast.com– Create embeddable timelines.– Must create a FREE account to use.

• Yodio.com– Create narrated picture presentations.– Must Create a FREE account to use.– Register a phone number to record

messages.

Prezi

• Create online sharable, embeddable, and downloadable presentations.

• Click the link below to see how you can create a presentation of your own.

Prezi Presentation• Learn more at ww.prezi.com

Google Earth

• Layers– 3D Buildings, Street View, YouTube (Gallery), etc.

• Adding place marks• Record a Tour• Embedding Objects• Saving your tour

– Select your data in the Places panel, left click and select Save Place As....