Data in Perspective: A view of national, state, and

local data collection, compilations and systems

Data in Perspective: A view of national, state, and

local data collection, compilations and systems

Presented by :Beth HartnessProgram Specialist, National Center for Homeless Education

Christina EndresMcKinney-Vento State Coordinator, Indiana Department of

Education

Dave SchrandtHomeless Education Liaison, Cypress-Fairbanks

Independent School District

Part 1: National CSPR Data Collection Process and Results

Part 1: National CSPR Data Collection Process and Results

What is the CSPR ?

The Consolidated State Performance Report is a data collection tool administered annually by the Office of Elementary and Secondary Education

What is the purpose of the data collected by the CSPR:

o Self-assessment and program improvement

o National performance evaluation and funding decisions

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o Is an initiative begun in 2005 to establish a federally coordinated K -12 education data repository

o Data is submitted on ongoing basis through Education Data Exchange Network (EDEN) Submission System (ESS), a centralized data submission portal

o All information is aggregated, usually by categories such as grade level

o Individual student-level or staff-level data is not collected. Most data is LEA and school level and can be traced to individual LEAs.

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EDFacts: History and PurposeEDFacts: History and Purpose

State CSPR Coordinator

o Can usually be found in IT or data division of SEA

o Responsible for submitting data collected from SEA & LEAs

o Designated ESS User for the State

o Responsible for revisions to data collected on an ongoing basis through ESS

o Can usually be found in a Federal programs or accountability division of SEA.

o Responsible for coordination of the preparation and certification of annual CSPR submissions

o Can assist State Coordinator with data collection schedules and review of data from LEAs

State EDFacts and CSPR Coordinators

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State EDFacts Coordinator

File Specifications

o Are: documents which provide detailed technical information for including definitions and reporting indicators which may be found online at

http://www.ed.gov/print/about/inits/ed/edfacts/file-specifications.html

o Most states used the Non-XML file specifications

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EDFacts: File Specifications

N/X043 CSPR Question 1.9.2.1: Number of Homeless Children and Youths SERVED in LEAs with McKinney-Vento Subgrants

CSPR Question 1.9.2.2: Subgroups of Homeless Children and Youths Served in LEAs with McKinney-Vento Subgrants

N/X075

CSPR Question 1.9.2.5.2 : Academic Achievement in Mathematics of Homeless Children and Youths Served in LEAs with McKinney- Vento Subgrants

N/X078 CSPR Question 1.9.2.5.1 : Academic Achievement in Reading and Language Arts of Homeless Children and Youths Served in LEAs with McKinney-Vento Subgrants

N/X118

CSPR Questions 1.9.1.1 (Total Enrolled) and 1.9.1.2 (Primary Nighttime Residence)*

* The data for these questions are collected manually, but governed by this file spec

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File Specs for EHCY Section 1.9

• N/X032: Dropouts• N/X037: Title I Part A SWP/TAS

Participation• N/X040: Graduates/Completers• N/X081: Assessment Participation

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Additional File Specs Which Collect Homeless Served Data

for Programs other than EHCY

State Accountability WorkbookState Accountability Workbook

What is it: State devised plan to meet federal accountability requirements for SEAs and LEAs accepting federal funds for education programs under ESEA.

What it Details:o State’s definition of proficiencyo How is proficiency measuredo Data collection requirements for

certain populations

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WHO IS INCLUDED IN THE DATA COLLECTIONAll children and youth who meet the McKinney-Vento definition of homelessness

WHO MUST PARTICIPATE IN THE DATA COLLECTIONEvery LEA in the United States. State coordinators are responsible for overseeing the collection and submission of data.

WHAT IS A SCHOOL YEARA school year is determined to be the period July 1 through June 30. Summer school and year-round programs would fall in this definition.

MAY ESTIMATED DATA BE SUBMITTED?Estimated data is UNACCEPTABLE. All data submitted must be verifiable.

WHAT SHOULD BE INCLUDED IN THE COMMENT BOX?Any discrepancies or data collection problems should be noted in the comment box. All explanations should fit within the 4,000 character limitation.

WHAT IF THERE IS MISSING DATA?All questions must be filled out completely. Distinctions should be made between zero counts and missing information.

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o Efforts should be made to eliminate duplicated counts at both LEA and state level

o Students should be reported once for the SEA – this may be aided by the use of universal student identifiers

o Students should be reported for any LEA where the students was identified as homeless and enrolled in a school in the LEA. A student could be reported in more than one LEA if the student was enrolled and identified as homeless in those LEAs

o Some SEAs include Regional Consortia. These are defined as: “a combination of school districts or counties that is recognized in a state as an administrative agency for its public elementary schools or secondary schools.” Examples are ISDs, ESCs, BOCES, RESAs, etc.

o Every individual LEA affiliated with or served by a consortium or other regional entity should be counted individually.

o Only an individual LEA within a consortium providing services to a homeless student should report that student.

DUPLICATED COUNTS

o August: Data Collection Webinaro September: LEA subgrant data

should be collected for submission to EDFacts coordinator

o October: Finalized CSPR Format; EDFacts data populate CSPR;EDFacts pre-fill reports available

o November: CSPR Part 1 Openso December: CSPR Part 1 Closes

(December 17, 2010)o January: ESS opens for current SY

file submission. Verification reports issued.

o February: CSPR Part 1 re-opens for data revision

o March: CSPR Part 1 data finalized and certified

o April: National data compiled by NCHE

o May: National data report and 3-year comparison published

o June: Changes for next year data collection format determined and publicized

o July: Data collection guide revised and published

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Annual CSPR TimelineAnnual CSPR Timeline

Section 1.9 Education of Homeless Children and Youth CSPR Questions

Questions Pertaining to LEAs with and without subgrants

Section 1.9 Education of Homeless Children and Youth CSPR Questions

Questions Pertaining to LEAs with and without subgrants

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Questions Pertaining to LEAs with Subgrants OnlyQuestions Pertaining to LEAs with Subgrants Only

Academic Progress of Homeless StudentsQuestion 1.9.2.5.1 Reading Assessment

Question 1.9.2.5.2 Mathematics Assessment

Academic Progress of Homeless StudentsQuestion 1.9.2.5.1 Reading Assessment

Question 1.9.2.5.2 Mathematics Assessment

o Data submitted by SEA via ESS per File Spec N/X078 for Reading and N/X075 for Mathematics

o Collects data on the number of homeless children and youths served by McKinney-Vento subgrants who wereo tested on the state

Reading/Language Arts assessment and on the state Mathematics assessment and

o the number of those tested on each topic that scored at or above the state’s proficiency level.

o Data should include all students served by McKinney-Vento subgrants during the testing window that received a valid score and were assigned a proficiency level.

o State Accountability Workbook should be consulted to determine how proficiency is measured in the individual state, particularly regarding how many levels of proficiency are measured.

o Data for Grades 3-8 should be submitted by individual grade level. Grades 9-12 are consolidated into aggregate figure entitled “High School.” Data for any other grades are not required.

o Data should not be disaggregated by the type of test a state administers. Data should be disaggregated by grade level only.