Greg Guthrie© 2015 National Seminars Training. All rights reserved.

Greg Guthrie© 2015 National Seminars Training. All rights reserved.

Presented byKay Kirkman

Why do I need to be a better proofreader?

Typos and errors take away from our professionalism and credibility.

take away from our

!What is proofreading?

!Proofreading vs. editing

!How to proofread quickly

!How to avoid mistakes

! Typos

! Misspellings

! Punctuation

! Inconsistencies

! Missing words

!Meaning

!Tone

!Transitions

CHANGING:

! Make sure you’re comfortable.! Make sure the lighting is right.! Gather everything you need.! Have everything right in front of you.! Put a do not disturb on your phone.! Check that everything is in place.

TOP MISTAKES:1.Incorrectly spelled names2.Transposed numbers3.Incorrect dates4.Incorrect capitalization5.Words or phrases entered twice6.Incorrect punctuation7.Subject-verb disagreement8.Misspellings and contractions

Use a style guide.

$475.00

$45.00

Leaving Words and Characters Out

Slowly read the copy out loud.

Read the document backwards.

A guide that defines the style elements in the document

STYLE FORMAT TYPESET

A guide that defines the style elements in the document

STYLE! Format

! Spelling

! Capitalization

! Hyphenation

! Punctuation

! Abbreviation

A guide that defines the style elements in the document

FORMAT! Typeface

! Tabs

! Indentation

! Margins

! Spacing

A guide that defines the style elements in the document

TYPESET! Type size

! Type width

Find someone who is not familiar with the material.

Don’t proofread right after you finish writing.

Read it very slowly.

Read it backwards.

1.Read it backwards.2.Look at the center.3.Look at it diagonally.4.Print out a hard copy.5.Turn it sideways.6.Enlarge the document.7.Read out loud.8.Proofread with someone else.9.Use colored paper.10.Use a ruler or straight edge.11.Use colored highlighters or pens.

Break it into segments.

Spelling Grammar Punctuation

Make it fun.

Think about why you’re proofreading.

Think about why

1

Delete

Add

Transpose

Make lowercase

Make uppercase

Close up space

Add space

New paragraph

New paragraph

1

Delete

Add

Transpose

Make lowercase

Make uppercase

Close up space

Add space

New paragraph

New paragraph

1

Delete

Add

Transpose

Make lowercase

Make uppercase

Close up space

Add space

New paragraph

New paragraph

1.Proofread 2–3 times for different types of errors.

2.Use your cursor to move from word to word.

3.Look for omitted or added words.

4.Check for hyphenation.

5.Use spellcheck.

6.Print it out and read it 1 more time.

7.Take frequent breaks.

8.Use software shortcuts and tools.

Track Changes

Search and Replace

Versioning

Styles

Versioning

Proofreading vs. editing

Setting up your environment

Eliminating distractions

Proofreading tips

Making proofreading a game

Technology tools

Apply at least 1 technique you have learned in the next week.