Presented by Matt McClymonds

Project Essentials

◦ Project Objective Prepare the campus for a new telephone system

◦ External Conditions Converged networks require more bandwidth Campus facilities are more like Quonset huts than structured buildings Campus on top of an active volcano Logistics will be difficult at best.

◦ Situations Existing cabling will not support future growth

◦ Scope/Extent Three new data drops at every work area outlet Three new patch panels to quickly troubleshoot issues Physically secure enclosure to minimize people “helping”

◦ Form of Project’s Output Physical infrastructure that will scale over the next 10 years

Planning Issues◦ Known asbestos◦ Tight timeframe to completion from project start

to completion◦ Material logistical challenges

Shipping material Federal Express does not deliver at customer’s

location◦ Limited budget

Fundamentals (Installation)◦ A – Activities◦ B – Resources◦ C – Schedule

Planning Schedule◦ Site Survey◦ List of Material Development◦ Scope Development◦ Project Charter Development◦ Scope sign off by customer

Fundamental “A” - Activities

◦ HARD – Physical, Tangible, Factual, “Product” The customer wants to upgrade with a new horizontal

cabling plant.

◦ Soft – Mental, Procedural, Operational, “Process” Government contract so change orders will be slow and

not well received.

◦ Sensitive – Emotional, Personal, User, “Producer” The customer wants to have the least amount of

maintenance to the physical infrastructure as possible and is willing to overbuild to accomplish maximum flexibility.

Considerations:

◦ Existing situations Reasonable cable plant with minimum number of work area outlets.

◦ Short-term situations Current cabling would work, but would not be scalable.

◦ Long-term situations A new cable plant will enable future growth by providing more outlets

and increased network speeds.

◦ External Logistics will be difficult getting material from the mainland to the

customer’s location.

◦ Internal Change orders must be kept to a minimum due to this project being

the contracting officer’s representative’s first contract.

Fundamental “B” - Resources

HARD – Physical, Tangible, Factual, “Product”◦ Copper cabling will be installed external to the facility

due to the nature of the structures.

Soft – Mental, Procedural, Operational, “Process”◦ Some buildings will have tremendous moving challenges

due to the amount of paperwork stored on site.

Sensitive – Emotional, Personal, User, “Producer”◦ Employees will be displaced for days while the cabling

crew installs new cabling and removes old cabling.

Design Considerations◦ Inclusions

How to develop cabling pathway Flush mount versus wall mount terminations What products to recommend Filling penetrations (weather, critters) Risk management plan

Develop project charter to ensure accurate scope Iterative process with the customer

◦ Exclusions Need to plan for zero change orders (mitigate risk) Customer does not want any electrical work

associated with this scope. (grounding/UPS)

Descriptions of Alternatives◦ Plan A – walk away from this project (current

system will support 90% of the migration)

◦ Plan B – Promote installing the last 10% of the customer’s requirements.

◦ Plan C – Develop a plan with all the bells and whistles but may be a cost issue.

◦ Plan D – Create a balance of all the known issues to meet customer and business needs.

Plan A◦ No Risk◦ No Reward◦ No Revenue

Plan B◦ Small project running new

cables to support new phones◦ Very Little Risk ◦ Can be accomplished with

local resources Plan C

◦ Recommend fiber to the desktop.

◦ Recommend solid pathway◦ Basket tray/conduit

◦ Recommend Cat6a◦ Recommend Power Outlet

Units

Plan D◦ Recommend fiber for the

Outside plant only◦ Recommend J-hooks under

the buildings◦ Recommend Cat6◦ Attempt to capture power

requirements in a follow on project

Project Plan and Schedule