presented by richard allie - procurement specialist · electronic bidding system, – contain the...
TRANSCRIPT
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Electronic bidding
Presented by Richard Allie - Procurement Specialist
Quinte Construction Association Belleville, ON – Apr 12, 2016
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Agenda
• Roll-out • What you will need • How to find our opportunities • Bid security • Tender call results • Screen views • Transition • Information • Questions
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Roll-out
• Tenders only (No RFP) • Tenders
1. Without bid security 2. With bid bond 3. With bid security in the form of bid bond or wire
transfer
• By region: Quebec, Atlantic, Ontario, National Capital, West
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What you will need
• Internet connection • MERX account • Authorized bidder PIN
– Provided by MERX http://tenders.merx.com/RequestEBSPIN – Per company, not per person – Use the same PIN for all your tenders
• www.merx.com – Supplier menu • 1-800-964-MERX (6379) • Direct deposit with DCC if you intend to use wire
transfer for bid security
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Subscription types BASIC COMPLETE DCC
Search on Canadian Public Tenders and view opportunity abstracts
Order and preview documents $49.95 (NSO)
Receive Notification of amendments
Identify potential partnerships*
Order Management
Opportunity Matching Profiles 1 9 1
Unlimited download of documents from the Public Tenders Tab
Awards and Former Database access
Electronic Bid Submission *No fee for DCC Included
FREE $19.95 / month $219.95 / year
$49.89 per year
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How to find our opportunities • www.merx.com – “Canadian Public
Tenders” tab • www.merx4.merx.com/dcc - DCC
opportunities only. Available since March 23, 2016 for those opportunities that DCC posted using MERX 4
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Search
Simple search here.
You can do a simple search in the main search field.
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By invitation
Contains a link directly to the solicitation page.
In some cases, you may receive an email inviting you to submit a bid for a specific tender. This is an example of this email.
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By invitation
Once connected, you will see a red button which indicates that you have been invited to bid.
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Opportunity Matching Profile
Manage your profiles from this menu.
Be sure to take advantage of at least one opportunity matching profile to be sure not to miss any potential tenders.
Watch the tutorial for assistance in setting up your profile
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BID SECURITY
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Bid security
• Bid bond – Prepared in accordance with provincial/territorial
electronic documents and commerce legislation, – Submitted through the Electronic Bidding System, – Issued by an approved company whose bonds are
acceptable to the Government of Canada or that is listed on the Treasury Board Secretariat’s website at http://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=14494§ion=text#appL, and
– Verifiable i.e. the results of the verification process shall provide a clear and immediate indication that the document received is the true document executed and that the content has not been changed or altered.
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Verifiable bond • The Surety Association of Canada has
reviewed and evaluated some of the existing systems – Infinite Source - http://infinitesource.com – Mobile Bonds - http://mobilebonds.com – Surety2000 - http://surety2000.com (United States) – Xenex Enterprises - http://xenex.ca
• Information available at http://www.surety-canada.com/en/ebonding/index.html
• Consult your broker to find out which system they are using
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Mobile Bonds Example
Xenex Example
Sample Bid Bonds
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Bid security
• Wire transfer – will be available starting in May 2016 – Be sent to the account number provided in the
Electronic Bidding System, – Contain the reference number provided by the
Electronic Bidding System, – Made through a corporation or institution that is a
member of the Canadian Payments Association, or – Made through a corporation, association or federation
incorporated or organized as a credit union or cooperative credit society that conforms to the requirements of a credit union which are more particularly described in paragraph 137 (6)(b) of the Income Tax Act.
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Tender call results • Bid opening done online after closing • Preliminary results will be available online at
www.merx.com • The selected contractor (award) http://www.dcc-cdc.gc.ca/english/cc_contracts.html
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Bid results
Go to Bid Management
Click on the Sol. Number
Click on Bid Results Tab
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Opportunity abstract
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Opportunity Abstract
Before you get to see the abstract, you may get a pop-up window asking your acknowledgement. Open the document and read it. When completed, click on ACCEPT.
Link to acknowledgement document
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Opportunity Abstract
Basic Information
The opportunity abstract is a summary of the tender documents and an overview of what you need to know before you order the tender documents.
Bid Submission Process
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Opportunity Abstract
Follow this opportunity and receive notifications of amendments or receive the physical amendments documents.
Click on FOLLOW
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Opportunity Abstract
Tenders are categorized. This tab shows you which category this tender is under.
In this case, there are 3 categories
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Opportunity Abstract
You can preview the documents by clicking on the document link.*
From the Documents & Items tab, you will find the tender documents.
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Opportunity Abstract
Your profile details
Be certain that your profile information on MERX is correct with your true and valid information. That information will appear under the Plan Holders List.
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Opportunity Abstract
The Audit tab is where you can find a historical summary of the documents and activities for a specific solicitation.
Publication and amendment
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Ordering Documents
Local Construction Associations (LCA) will continue to have access to our documents and be able to advertise our opportunities on their web sites. The relationship with the LCAs has not changed.
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Document Order
Click on ORDER
When you are ready to order your documents, click on ORDER.
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Document Order
Delivery Method
In the shopping cart you must select a delivery method and the quantity of each document you want. We recommend Download, but you can view the other available options.
Follow on Newsfeed
Click CONTINUE
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Document Order
Review the summary and when ready, click on the PROCESS ORDER button.
PROCESS ORDER
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Document Order
Here are your order details. You can see your confirmation number. Proceed with the download of your documents from the Download column.
Confirmation
Download your documents
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Bid Intent Applies only when DCC is requesting the bidders to confirm their intent to bid. Otherwise, the button will not be visible
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Bid Intent
Once you’ve made the decision that you intend on bidding, return to the opportunity abstract of the solicitation you are interested in and select BID INTENT.
BID INTENT
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Bid Intent
Select if your response: “Intent to bid” or “Intent not to bid”. You can always make a change to your choice in the menu options.
Select your choice
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Bid Intent
To make a change to your Intent, click on Solicitations from the top menu, then Bid Management. Find the solicitations of interest and from the Actions column, select Edit.
Click Edit
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Bid Intent This window will open, follow the instructions to make your change to your bid intent status. Submit intent to continue.
Select desired action
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Electronic bid submission
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Electronic Bid Submission
When ready to submit your bid, select the solicitation and select Place Bid. Follow the easy steps.
PLACE BID
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Electronic Bid Submission
If you don’t have an Authorized Signer PIN, you must request one from MERX. Either through online form or by calling us at 1-800-964-6379. Online: http://tenders.merx.com/RequestEBSPIN
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Electronic Bid Submission
Click Add File to upload
Countdown Clock
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Electronic Bid Submission
Click on Pricing
Select NEXT
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Electronic Bid Submission
SUBMIT BID
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Electronic Bid Submission
To complete submission, click YES
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Electronic Bid Submission
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Electronic Bid Submission
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Electronic Bid Submission
Line item bidding
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Information DCC http://www.dcc-cdc.gc.ca/english/e-procurement.html MERX http://www.merx.com Click on Supplier menu 1-800-9640MERX (6379) Surety Association of Canada http://www.surety-canada.com/en/ebonding/index.html
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Questions