presented by: sherri gaugh san juan college rmacrao, july 17, 2013 session 2f leveraging paperless...
TRANSCRIPT
Presented by: Sherri GaughSan Juan College
RMACRAO, July 17, 2013
Session 2F
Leveraging Paperless Technology
Introduction
Technology Solutions that Address Increasing Demands No New Staffing Space Issues Efficiencies Service Improvements Recruiting Efforts
Agenda
Electronic Admissions Application Document Management Workflows
Student Information Updates Change of Major Graduation Substitutions Curriculum Management Process
Transfer Evaluation Processing
Electronic Admissions Application
Electronic Admissions Application
GoalsReduce Entry TimeEncourage Electronic ApplicationsImprove Data Quality
Electronic Admissions Application
Application Colleague Customization
Students Log In Using Personal Email Questions Customized Specific Required Fields
Data Confirmed and Pushed to Colleague Errors Handled Separately
Document Imaging
Document Imaging
GoalsSafeguard DocumentsEasy AccessIndex Values Related to SISPhysical Space SavingsImmediate Access for Academic Advisors
Document Imaging
Imaging Project November 2010-May 2012
Backfilled all Student Academic Records All Drop/Add Slips for Spring 2011 All Incoming New Student Academic
Documents Destroyed Documents for Students Not
Attending Past 5 Years
Document Workflow
Document Workflow
Goals Eliminate Paper Form Streamline Processes Track Document Through Process Address Processes to Maximize Impact
Student Information Update Form Change of Major Substitution/Waiver Course and Program Bank Action Form
Document Workflow
Basic Processing Workflow
Document Workflow
Document Workflow Curriculum Approval Process
Document Workflow
Future WorkflowsAddress Change
Personnel Students
Grade Change FormGraduation Application
Attach Program Evaluation (V. 13)
Transcript Evaluation Processing
Transcript Capture
Transcript Evaluation Processing
GoalsProcess Evaluations Faster Impacting
Recruiting Advising Financial Aid Packaging
Transcript Evaluation Processing
ProcessScan Transcript
Template Reads InformationLoads in Holding TableCompare Data to Image
Make CorrectionsLoad Data
Summary
Efficiencies Gained Time
Admission Data Entry Transcript Evaluations Document Filing Document Retrieval Document Processing
Space Better Service to Students
Questions & Answers
Thank you for coming!
Sherri Gaugh
Please complete the online session evaluation form
Session 2F