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presents Slide 2 Jed madela 350k inclusive: band, CD, front act 1-1 half hour show Vice Ganda: ? Nina ? Slide 3 Richard Poon/Jed Madela/Vice Ganda February 25, 2012 Bataaan Peoples Center Balanga city, Bataan Budget - 350k ---- Richard Poon inclusive: 7 piece band, front act more than 1 hour show Slide 4 Estimated expenses Artists-----------------------------350k 700k Sounds and lights --------------- 80k Cooling system------------------- 45k-60k Venue ----------------------------- ? Free Tax --------------------------------- 30% sold ticket Accomodation/food ------------- 100k Tickets/ promo matl ------------- 50k Total ------------------------------650k-1M Slide 5 Committees Ways and means Physical arrangements Marketing and Promotions Security and safety Accomodations OIC - Letters - Tickets - payments and collections - sponsors Slide 6 Projections 5000 seats Ticket Prices Php 1200.00 x 700 = 840k Php 1000.00 x 300 = 300k Php 800.00 x 700 = 560k Php 500.00 x 900 = 450k PhP 300.00 x 2000 = 600k Less tax Less beneficiary Less expenses Slide 7 Church coordinator Manpower - med reps - secretary Slide 8 Committees Things to do Ways and Means - letters for prospects - decide on perks for the sponsors - decide on the amount of sponsorship Physical arrangements - costing of stage, ramp,WC, cleaning up - how many Iwata needed? - materials for ramp, seats, cordon - organize secreataries as extra manpower - seats Slide 9 Committees things to do Marketing and Promotions - decide on key ticket outlets - strategic location for posters and tarps - ticket selling by everybody - radio and cable ads - contacts for schools? - church Slide 10 Committees things to do Security and safety - check BPC entrance and exits( how many?) - Police visibility - security guards - presence of ambulance and BFP? - first aid kit - strategic location of personnel for ticketing Slide 11 Committees things to do Accomodation - bookings for 2 rooms for jed and company - food on the day of the concert for artist and SRMS and other staff - bookings for the chairs and ramp Slide 12 OIC things to do Letters: - Letters for sponsors, police or marshalls - letters for schools Tickets - accounting of tickets to SRMS and outlets - signing and marking/stamp on tickets prior to selling Slide 13 OIC things to do Payment and collections - forms for receiving and accounting ticket sales - forms for collecting sponsorships - collection of ticket sales of different outlets Church Coordinator - appointment with bishop/priest for coordination of marketing and promotions - powerpoint slide for promo after each mass in the different churches - strategic location or trusted person for tickets sales Slide 14 Sample form Name of SRMS member/outlets Tickets #pieces ticket no. sold amount date rcvd Php 1200 100 001-100 Php 1000 Php 800 Php 500 Php 300 sold ticket # amount date received signature Php 1200 34 Slide 15 Progress report Ways and means - list down numingber and names of sponsors - get logos for promotion during the concert - target date for collection and final list of sponsors Physical Arrangements - updates on source of materials - costing of materials for stage, chairs and manpower - final list of secretaries needed for additional manpower - coordination of set up of light and sounds Slide 16 Progress Report Marketing and Promotions Full blast promotions and ticket sales Final list of posters and tarps with allocated areas Final list of ticket outlets Slide 17 Progress Report Security and Safety/ Engineering Check number of outlets for iwata and industrial fan Check number of functional units Genset availability at the venue Lighting requirement of the venue Final headcount of police, marshall, BFP and security guard Design traffic route and designate parking spaces Slide 18 Accommodation and Food Book hotel accomodation and food Facilitate with check in and check out of guests Identify meeting area for DFC members and staff as well as the crew of Jed Madela Finalize head count for food Book crew meals Slide 19 Progress Report Ticket sales Assign dates for ticket sales collection and sponsorship Initial accounting of expenses Assessment for the need for additional ticket printing Slide 20 Progress Report Letters Final check of required letters to sponsors, security, and schools Slide 21 Updates Artists-----------------------------350k Sounds and lights --------------- 80k Cooling system------------------- ? Free ( x-deal) Venue ----------------------------- 22,500++ Tax --------------------------------- 30% sold ticket Accomodation/food ------------- 50k Tickets/ promo matl ------------- 50k Total ------------------------------Php552,500 Slide 22 Committees Updates Ways and means Physical arrangements Marketing and Promotions Security and safety Accomodations Documentations OIC - Letters - Tickets - payments and collections - sponsors Slide 23 Additional Things to do Plaque for Jed at the end of concert to be awarded by bishop List heart and mind, power radio and cable tv as sponsor Finalize van for the band Shirt for the group and staff X- deal pizarro clinic, crown hotel, Communications ( radio,cellphones with headphones) Ticket distribution Slide 24 Things for discussion Space for booths, how much, how big, location? Need for projector? Need for generator set? Promotion and ticket selling in the church Sponsors from shops within Robinsons Scheduled dates of remittances Slide 25 Committees Updates Ways and means Physical arrangements Marketing and Promotions Security and safety Accomodations Documentations OIC - Letters - Tickets - payments and collections - sponsors Slide 26 4 sundays to go Things for discussion Posters of sponsors, booths how much? Targeted buyers of tickets/sponsors Grouping for churches for wider coverage ( 3 couples/church) Update on school ticket selling Dates of remittance Finalize plans for shirt, food selling Plan for CDs Repertoire of HOM assign in charge for plaque design and production update on ticket sales? problems encountered? Slide 27 2 weeks to go Updates of committees/OIC W/M com - final list of sponsors/confirmed - posters and tarps, booth space assignment - logos and tag lines gathering - collection of sponsorship/distribution of complimentary tickets - plan for CD Slide 28 2 weeks to go Updates of committees/OIC P/A com - stage arrangement/ design/ramp (budget) - coordination with lights and sound - confirmed Iwata - scented candles in the CR, dressing room - confirm number of chairs - manpower Slide 29 2 weeks to go Updates of committees/OIC M/P com - school/church sales/promotions - mall sales/promo - plan for CD - specify target ticket buyer - how do we boost up ticket sales? Slide 30 2 weeks to go Updates of committees/OIC S/S/Engr com - head count SG, BFP, PNP- confirmation - voltage capacity - outlet extensions - lightings from BPC - Max no of iwata? - audience/vehicles traffic route Slide 31 2 weeks to go Updates of committees/OIC Accomodation com - head count for meals/ crew meals/no of meals - provide assembly/briefing area - trucks for iwata - meal for artists/band - finalize room bookings Slide 32 2 weeks to go Updates of committees/OIC Documentation com - complete sponsor logo/tag lines presentation (major sponsors only), sponsors materials - complete list minor and major sponsors for live announcements during concert - script for announcements - cables for LCD projectors/ set-up for live coverage - charge batteries for cam and videos - shirts/polo shirts printing, hand fan for sale Slide 33 2 weeks to go Updates of committees/OIC letters com - plaque for Jed - letter for tax exemption (gov and mayor) - script for voice over Tickets/ sponsors collection com - sales, sales, sales kumusta? - collections Slide 34 register expenses Promo materials ate jojie SG P/A com cost Housekeeping utility Withholding tax of Jed Lunch? For the group during the concert after final check in the am Slide 35 Initial post assignments Check BPC lay-out H-zone cafe/ selling startegies/products Slide 36 2 weeks to go Schedule 9am-12noon ----------------- visit venue for final check set-up 1pm-1:30pm------------------ rosary prayer 1:30-3:00pm------------------ briefing/orientation of post (secretaries) 3:00-4:00pm------------------ heavy merienda/early dinner 4:00-5:30pm-----------------------proceed to BPC/prepare for the concert/assigned post Slide 37 2 weeks to go Schedule 5:30-7:00pm----------------- gates open for audience 7:00- 7:45pm---------------- HOM 8:00- onwards --------------Jed Madela/front act 10:00 pm ---------------------housekeeping Slide 38 1 week to go Updates of all committees Ticket sales update Stage set-up, lights and sounds Iwata set-up Ticket check/post- responsibilities (everybody aware) Food sales ( specific merchandise) Vehicle and human traffic Accomodation/meals( final headcount) Recorded voice over/script/sponsor slide show Slide 39 1 week to go Pictures/logos/tag line Set a Thursday night meeting? Slide 40 Updates expenses Artists-----------------------------350k Sounds and lights --------------- 70k Cooling system------------------- 20,500 ( x-deal) Venue ----------------------------- 22,500++ Tax --------------------------------- ? free Accomodation/food ------------- 50k Tickets/ promo matl ------------- 50k SG, chairs, plaque----------------- approx 15k Total ------------------------------Php552,500 Slide 41 This is it!!!! Things to remember and bring Stamp for entrance Flashlight Ticket box/pouch Water for artist Table for ticket sales and artist on stage Radio, cell phones headphones Booth for sponsors with flyers Slide 42 Final update Committee updates H-cafe Food / accomodation Iwata ( transpo and installation) Stage Positions/assigned post in the venue Secretaries (final list and names) Plaque/ Fr Abe Housekeeping Slide 43 Bill payments Balance for artist------ 200k Van---------------------- 7k Iwata-------------------- 20,500 Chairs------------------- 6k Lights and sounds----- 70k Venue-------------------- 22,500 SG------------------------ 2,400 Stage--------------------- ??? Shirts--------------------- ??? SEC----------------------- 15k Slide 44 This is it! Schedule 9am-12noon ----------------- visit venue for final check set-up 1pm-1:30pm------------------ rosary prayer 1:30-3:00pm------------------ briefing/orientation of post (secretaries) 3:00-4:00pm------------------ heavy merienda/early dinner 4:00-5:30pm-----------------------proceed to BPC/prepare for the concert/assigned post Slide 45 This is it Schedule 5:30-7:00pm----------------- gates open for audience 7:00- 7:45pm---------------- HOM 8:00- onwards --------------Jed Madela/front act 10:00 pm ---------------------housekeeping Slide 46 Program proper @@@@@Sponsor announcements Invocation National Anthem @@@@@Sponsor announcements HOM @@@@@Sponsor announcements Jed/Gail Blanco Awarding of Plaque by Fr. Abraham Pantig @@@@@Sponsor announcements