president gambol, vice president cho, secretary brennan ... · 41-i gcfi outlet both 07/17/20...

MINUTES OF THE REGULAR MONTHLY MEETING VIA ZOOMOF THE BOARD OF DIRECTORS

SEAL BEACH MUTUAL ONEJuly 23,2020

The Regular Monthly Meeting of the Board of Directors of Seal Beach Mutual One wascalled to order by President Gambol at 9:03 a.m. on Thursday, July 23, 2020, via Zoomteleconference from several remote locations due to COVID-19 virus restrictions.

ROLL CALL

Present: President Gambol, Vice President Cho, Secretary Brennan,Chief Financial Officer Potterton, Directors: Luther-Stark,Merritt, Tous, Stone, and Barreras(entered meeting at 9:06 a.m.)

GRF Representative:

Guests:

Staff:

GRF Representative Ms. St. Aubin and Ms. Perrotti

Two Mutual One Shareholders

Ms. Hopkins, Mutual Administration Director (left meeting at 9:32 a.m.)Mr. Stolarz, Building Inspector (entered meeting at 9:06 a.m.)Ms. Gamboa, Office SecretaryMs. Barua, Recording Secretary

SHAREHOLDER COMMENTS

One shareholder made a comment.

MINUTES

Following a discussion and upon a MOTION duly made by Secretary Brennan andseconded by Vice President Cho, it was

RESOLVED to approve Regular Meeting Minutes of June 25, 2020 aswritten.

The MOTION passed.

BUILDING INSPECTOR'S REPORT

Inspector Stolarz presented his report (attached).

Following a discussion and upon a MOTION duly made by President Gambol andseconded by Director Barreras, it was

RESOLVED to approve the costs associated with cleaning the overhangand porch ceilings of resident's units of dirt, soot, and perceived mildew.

The MOTION passed unanimously.

BOARD OF DIRECTORS

MUTUAL ONE July 23,2020

Following a discussion and upon a MOTION duly made by Secretary Brennan andseconded by Director Stone, it was

RESOLVED to delay authorizing work to begin with the Fire Avert contractuntil the COVID 19 pandemic abates and electrical service upgrades havebeen made.


Following a discussion and upon a MOTION duly made by Director Barreras andseconded by Director Luther-Stark, it was

RESOLVED to approve dry rot bids from BA Construction for a labor costof $42.00 an hour, with a not to exceed of $40,000.00. Funds to come fromResen/es.

The MOTION passed with one "no" vote (Stone).

Following a discussion and upon a MOTION duly made by Director Luther-Stark andseconded by Director Barreras, it was

RESOLVED to approve 17 laundry room cork-boards at an estimated costfor material $25.00 each, labor $21.00 each by Service Maintenance. Fundsto come from Operating Service Funds at a total cost not to exceed $850.00.


Following questions, Mr. Stolarz left the call at 9:55 a.m.

GRF^EPRESENTATIVES' REPORTS

GRF Representatives Perrotti and St. Aubin provided a verbal update.

UNFINISHED BUSINESS

Following a discussion and upon a MOTION duly made by Director Merritt and secondedby CFO Potterton, it was

RESOLVED to approve to amend Policy 7415.01- Patio, Porch and GolfPads on a preliminary basis until the 28-day posting period is completed.The policies will be ratified at the next scheduled meeting and if the Boardreceives no comments.


BOARD OF DIRECTORS

MUTUAL ONE

NEW BUSINESS

July 23,2020

Following a discussion and upon a MOTION duly made by President Gambol andseconded by Vice President Cho, it was

RESOLVED to acknowledge, per the requirements of the CivilCode Section 5500(a)-(f), a review of the reconciliations of theoperating and reserve accounts, operating revenues andexpenses compared to the current year's budget, statementsprepared by the financial institutions where the mutual has itsoperating and reserve accounts, and income and expensestatement for the Mutual's operating and reserve accounts,the check registers, monthly general ledger and delinquentassessment receivable reports for the months of June 2020.

The MOTION passed with one "no" vote (Stone) and one "abstention" (Barreras).

Following a discussion and upon a MOTION duly made by Director Stone andseconded by Director Tous, it was

RESOLVED to require shareholders to pay "upfront" any costs associatedfor "upgrades" to replacement appliances in their units.


Following a discussion and upon a MOTION duly made by President Gambol andseconded by CFO Potterton, it was

RESOLVED to approve the purchase of a coin/roller machine andsupplies to provide quarters to Mutual 1 residents.


SECRETARY / CORRESPONDENCE

Secretary Brennan received no correspondence.

CHIEF FINANCIAL OFFICER'S REPORT

The Chief Financial Officer submitted her report (attached).

MUTUAL ADM!NISTRAT!ON DIRECTOR'S REPORT

Recording Secretary Barua gave a verbal update on Annual Elections on behalf of MutualAdministration Director Hopkins.

BOARD OF DIRECTORS

MUTUAL ONE

ANNOUNCEMENTS

July 23,2020

ANNUAL SHAREHOLDER MEETING: Monday, August 10, 2020 10:00 a.m.,Clubhouse 4

COMMITTEE REPORTS

Landscape CommitteeDirector Merritt gave a verbal report

DIRECTORS' COMMENTS

Several Directors made comments.

ADJOURNMENT

President Gambol adjourned the meeting at 10:45 a.m.

EXECUTIVE SESSION SUMMARY

The Board met in Executive Session on July 23, 2020, at 11:02 a.m., and took thefollowing actions:

The Board approved Special Executive Session minutes of June 1 1, 2020 as corrected.1. Legal Matters

a. 6 legal matters were discussed2. Contracts

a. No contracts were discussed.3. Assessments / Delinquencies

a. 15 Delinquent accounts were discussed.4. Disciplinary Hearings

a. 17 Disciplinary hearings were discussed

President Gambol adjourned the meeting at 12:05 p.m.

c ^i-.y.^.^-Attest, J ill Brewfan, SecretarySEAL BEACH MUTUAL ONEag 07/23/2020

MUTUAL : ( 1 ) ONE: (01) ONE

UNIT # DESCRIPTION OF WORKGRF/CITY

PERMIT

PERMIT

ISSUE

COMP.

DATE

CHANGE

ORDERRECENT INSPECTION

2-L WINDOWS B0TH 07/07/20 08/07/20 NO NONE CALIFORNIA DELUXE WINDOWS

4-H BEDROOM REMODEL BOTH 04/25/20 10/25/20 YES 05/27/20 FOOTING NATIONWIDE PAINTING

4-H BEDROOM REMODEL BOTH 04/25/20 10/25/20 YES 06/16/20 FRAMING NATIONWIDE PAINTING

4-H BEDROOM REMODEL BOTH 04/25/20 10/25/20 YES 06/16/20 WIRING NATIONWIDE PAINTING

4-H BEDROOM REMODEL BOTH 04/25/20 10/25/20 YES 06/16/20 TREAT LUMBER NATIONWIDE PAINTING

4-H BEDROOM REMODEL BOTH 04/25/20 10/25/20 YES 06/19/20 INSULATION NATIONWIDE PAINTING

4-H BEDROOM REMODEL BOTH 04/25/20 10/25/20 YES 06/29/20 LATH NATIONWIDE PAINTING

4-H BEDROOM REMODEL BOTH 04/25/20 10/25/20 YES 06/29/20 DRYWALL NATIONWIDE PAINTING

4-H BEDROOM REMODEL BOTH 04/25/20 10/25/20 YES 07/10/20 BROWN COAT NATIONWIDE PAINTING

5-G BLOCK WALL GRF 01/24/20 02/24/20 YES 06/22/20 FINAL MJ JURADO

6-C KITCHEN & BATH SKYLIGHTS BOTH 06/29/20 07/15/20 NO 07/08/20 FINAL OGAN CONSTRUCTION

6-L HEAT PUMP BOTH 05/20/20 06/20/20 NO 06/19/20 FINAL

8-K WINDOW / DOOR BOTH 05/04/20 07/31/20 NO 06/26/20 FINAL MP CONSTRUCTION

9-D SCREEN ROOM BOTH 07/01/20 08/25/20 NO NONE NATIONWIDE PAINTING

9-I ROOF ENCLOSURE BOTH 04/14/20 06/30/20 NO NONE BRUNO H. ALVAREZ CONTRACTOR

9-G CENTRAL AIR BOTH 07/08/20 10/08/20 NO NONE GREENWOOD

11-A SHOWER CUT DOWN BOTH 07/20/20 08/20/20 NO NONE NUKOTE

11-J RECESS LIGHTS BOTH 06/18/20 06/23/20 NO 06/29/20 FINAL OGAN CONSTRUCTION

17-D SHOWER CUT DOWN BOTH 07/06/20 08/06/20 NO NONE NU-KOTE

19-H WASH / DRYER / PANEL BOTH 07/01/20 07/24/20 NO 07/10/20 PLUMBING OGAN CONSTRUCTION

19-H WASH / DRYER / PANEL BOTH 07/01/20 07/24/20 NO 07/10/20 WIRING OGAN CONSTRUCTION

19-H WASH / DRYER / PANEL BOTH 07/01/20 07/24/20 NO 07/10/20 FRAMING OGAN CONSTRUCTION

19-H WASH / DRYER / PANEL BOTH 07/01/20 07/24/20 NO 07/10/20 INSULATION OGAN CONSTRUCTION

25-B HEAT PUMP BOTH 06/10/20 09/10/20 NO NONE GREENWOOD

ALPINE HEATING/AIR CONDITIONING

INSPECTOR MONTHLY MUTUAL REPORT

INSPECTOR : RICH STOLARZ

MUTUAL BOARD MEETING DATE:

PERMIT ACTIVITY

CONTRACTOR / COMMENTS

July 23, 2020

1 of 8




MUTUAL BOARD MEETING DATE: July 23, 2020

25-E SHOWER REFINISH GRF 04/02/20 05/02/20 NO NONE NUKOTE

25-K WINDOW'S / DOOR BOTH 05/26/20 06/30/20 YES 06/17/20 FRAMING JOHN M. BERGKVIST

25-K WINDOW'S / DOOR BOTH 05/26/20 06/30/20 YES 06/17/20 WIRING JOHN M. BERGKVIST

25-K WINDOW'S / DOOR BOTH 05/26/20 06/30/20 YES 06/18/20 DRYWALL JOHN M. BERGKVIST

25-K WINDOW'S / DOOR BOTH 05/26/20 06/30/20 YES 06/18/20 LATH JOHN M. BERGKVIST

25-K FLOORING GRF 03/06/20 05/06/20 NO 07/13/20 FINAL BIXBY CARPET & FLOORING

28-K CABINETS / FLOORS BOTH 06/03/20 06/30/20 NO 07/13/20 FINAL

28-K PANEL/ COUNTER/ MICRO BOTH 07/01/20 07/15/20 NO 07/13/20 FINAL OGAN CONSTRUCTION

28-K HEAT PUMP BOTH 07/08/20 08/08/20 NO NONE HEATWAVE A/C

29-G TUBE/SHOWER REMODEL BOTH 06/08/20 07/08/20 NO 07/01/20 FINAL OGAN CONSTRUCTION

30-L FLOORING GRF 07/20/20 08/20/20 NO NONE KARY'S CARPET

31-E COUNTER TOPS / WASHER BOTH 05/26/20 07/31/20 NO 07/07/20 FINAL MP CONSTRUCTION

31-H HEAT PUMP BOTH 05/20/20 07/20/20 NO 07/08/20 FINAL HOT TECH CONTRACTOR

33-D STACKED STONE & GATE GRF 05/22/20 07/31/20 NO NONE LOS AL BUILDERS

34-A REMODEL BOTH 02/15/20 09/15/20 NO 07/13/20 DRYWALL NATIONWIDE PAINTING

34-A REMODEL BOTH 02/15/20 09/15/20 NO 07/07/20 INSULATION NATIONWIDE PAINTING

34-A REMODEL BOTH 02/15/20 09/15/20 NO 06/30/20 WIRING NATIONWIDE PAINTING

34-A REMODEL BOTH 02/15/20 09/15/20 NO 06/30/20 PLUMBING NATIONWIDE PAINTING

34-A REMODEL BOTH 02/15/20 09/15/20 NO 06/30/20 GROUND NATIONWIDE PAINTING

34-A REMODEL BOTH 02/15/20 09/15/20 NO 06/30/20 FRAMING NATIONWIDE PAINTING

34-E HEAT PUMP BOTH 07/20/20 10/20/20 NO NONE GREENWOOD

36-C FLOORING GRF 06/01/20 08/01/20 NO NONE NATIONWIDE PAINTING

38-J HEAT PUMP BOTH 05/05/20 08/05/20 NO 07/14/20 FINAL GREENWOOD

40-H COUNTER TOP BOTH 06/04/20 07/30/20 NO 07/07/20 FINAL MP CONSTRUCTION

41-I GCFI OUTLET BOTH 07/17/20 07/23/20 NO NONE OGAN CONSTRUCTION

42-J HEAT PUMP BOTH 05/21/20 06/21/20 NO NONE GREENWOOD

44-D FLOORING GRF 07/18/20 08/18/20 NO NONE KARY'S CARPET

46-D FLOORING GRF 07/15/20 08/15/20 NO NONE KARY'S CARPET

FLAMINGO CABINET DOOR CO.

2 of 8





46-I SHOWER CUT DOWN BOTH 03/02/20 04/02/20 NO NONE NUKOTE

47-G GATE GRF 06/25/20 07/30/20 NO NONE IMAGINATION UNLIMITED

48-F CARPORT CABINET GRF 04/10/20 05/10/20 NO NONE J&J HANDYMAN

48-I SHOWER CUT DOWN BOTH 03/02/20 04/02/20 NO NONE NUKOTE

49-L FLOORING GRF 07/05/20 08/05/20 NO NONE KARY'S CARPETS

55-I DECO BLOCK / GATE GRF 05/05/20 05/20/20 NO 07/15/20 FINAL OGAN CONSTRUCTION

56-I KITCHEN BACKSPLASH GRF 11/15/19 12/28/19 YES 06/19/20 FINAL M&M CONSTRUCTION

61-E WINDOW'S / DOOR BOTH 04/01/20 05/29/20 NO 07/15/20 FINAL JOHN M. BERGKVIST

63-L SKYLIGHT DOME BOTH 06/30/20 07/30/20 NO NONE M&M CONSTRUCTION

UNIT # NMI PLI NBO FI FCOEI ROF

5-F 02/27/20

7-D 06/03/20 07/07/20 07/07/20 07/21/20

8-A 05/01/20

11-D 06/02/20

13-L 12/18/19 06/10/20 06/12/20 06/26/20 06/30/20

14-I 04/15/20

16-A 02/25/20

16-W 04/03/20

19-D 02/25/19

19-H 03/30/20 06/05/20 06/12/20 06/26/20 07/15/20

21-A 02/21/20

21-F 06/11/20 06/16/20 06/30/20 07/08/20

ESCROW ACTIVITY

DOCUMENTS/COMMENTS

3 of 8





21-H 06/26/20 07/14/20 07/14/20 07/28/20

22-H 03/31/20 06/29/20 07/09/20 07/23/20

23-H 01/22/20

23-K 03/23/20

25-L 03/23/20

28-H 06/26/20

32-K 07/22/19

36-H 04/23/19

37-L 05/06/19

40-B 11/22/19

42-B 05/13/20 06/17/20 06/22/20 07/06/20

44-I 03/31/20

47-D 10/03/19

49-L 12/09/20

54-A 06/15/20

61-J 07/10/20

62-A 10/04/19

65-C 03/25/19

66-L 07/09/20

69-B 07/10/20

70-E 03/30/20

70-F 02/27/20 05/22/20 05/22/20 06/05/20 07/10/20

NMI = New Member Inspection PLI = Pre-Listing Inspection NBO = New Buyer Orientation

FI = Final Inspection FCOEI = Final COE Inspection ROF = Release of Funds

CONTRACTS AND PROJECTS

4 of 8





23-K - VIDEO NBO PREP

23-K - VIDEO NBO PREP

61-E - WINDOW AND DOOR - SIGNED OFF

55-I - DECO BLOCK AND GATE - SIGNED OFF

DISCUSS & VOTE TO APPROVE - MUTUAL DRY ROT BIDS

EMPIRE PIPE CLEANING 11/30/2022 SEWER CLEANING

83

MUTUAL & SHAREHOLDER REQUEST

A-1 TOTAL SERVICE PLUMBING SEWER PIPE RELINING

SOUTHERN PROPERTY FIRE PROTECTION - FIRE EXTINGUISHER CERTIFICATION GOOD THROUGH 12/20/2020

WASHERS & DRYERS

INNOVATIVE CLEANING SERVICES

J&J LANDSCAPING GOOD THROUGH 11/30/2021

FENN GOOD THROUGH 5/31/2022

BRIGHTVIEW GOOD THROUGH 11/30/2021 TREE ARBORIST

LANDSCAPING

WASH GOOD THROUGH 11/21/2022

TERMITES, PEST AND GOPHERS

LAUNDRY ROOM TWICE A MONTH

CONTRACTOR PROJECTS

SITE VISITS

PROPOSAL FROM MJ JURADO TO ENLARGE TRASH ENCLOSURE AT CARPORT 17 - $5,500.00

DISCUSS & APPROVE 17 LAUNDRY ROOM CORKBOARDS - ESTIMATE MATERIAL $25 EA - ESTIMATE LABOR $21 EA

54-G - PATIO CEILING DIRTY - WORK ORDER

31-E - CHECKED SHOWER REFINISHING WORK

17-G - BIRDS IN ATTIC - NO HOLES

21-H - ESCROW INSPECTION

38-I - HEAT PUMP - SIGNED OFF

10-H - HOSE BIBB LEAKS - WORK ORDER

5 of 8





21-F - REFRIGERATOR ESCROW WORK

19-H - REMODEL INSPECTION - SIGNED OFF

13-L - STOP WORK ORDER

61-J - PRELISTING INSPECTION

69-B - PRELISTING INSPECTION

42-B - CHECKED WINDOWS

17-D - CHECKED SHOWER REPAIR

22-H - ESCROW INSPECTION

21-H - NEW BUYER ORIENTATION

44-D - GARBAGE DISPOSAL - WORK ORDER

10-H - WINDOW SCREEN - WORK ORDER

4-H - STUCCO INSPECTION - SIGNED OFF

66-L - PRELISTING INSPECTION

40-H - CONTERTOP PERMIT - SIGNED OFF

10 - H - CHECKED SCREEN

42-B - OPEN DOOR FOR PAINTER

34-A - INSULATION INSPECTION - SIGNED OFF

6-C - SKYLIGHT INSPECTION - SIGNED OFF

44-D - PIPE CORRODED BY TOILET - WORK ORDER

14-K - CRACK IN SHOWER - WORK ORDER

14-I - FINAL ESCROW INSPECTION

25-K - FLOORING INSPECTION - SIGNED OFF

28-K - KITCHEN AND BATHROOM CABINET INSPECTION - SIGNED OFF

28-K - MICROWAVE AND ELECTRICAL INSPECTION - SIGNED OFF

21-F - SKYLIGHT AND HEAT PUMP CHECK FROM ESCROW

34-A - DRYWALL INSPECTION - SIGNED OFF

25-K - WANTS TO PAINT EXTERIOR ENTRY DOOR - INSPECTED WITH DIRECTOR

42-B - HOSE BIBB LEAKS - WORK ORDER

6 of 8





11-J - LIGHTING INSPECTION - SIGNED OFF

42-B - DISCUSSED ESCROW WITH MEMBER

CARPORT 2 - MEET MAINTENANCE ELECTRICAL WORK

8-K - DOOR BELL INSPECTION - SIGNED OFF

21-H - PRELISTING INSPECTION

28-H - PRELISTING INSPECTION


4-H - DRYWALL / LATH INSPECTION - SIGNED OFF

53-I - UNOCCUPIED UNIT INSPECTION

6-H - SKYLIGHT AND AC QUESTIONS

8-B - INSPECT COUNTER TOP DAMAGE

57-B - STAINED PATIO CARPET - DIRECTOR CHECKED

34-A - PLUMBING, ELECTRICAL, FRAMING INSPECTION - SIGNED OFF

49-L - FINAL ESCROW INSPECTION

44-A - HEAT PUMP INSPECTION

8-B - INSPECT COUNTER TOP WITH DIRECTOR

7-D - NEW BUYER ORIENATION - ESCROW INSPECTION

19-H - CHECK ESCROW WORK COMPLETION - NEEDS PAINT

19-H - OPEN DOOR FOR PAINTER

CARPORT 4, SPACE 8 - CUT CABLE


14-I - ESCROW INSPECTION

7-D - VIDEO NBO PREP

29-G - SHOWER REMODEL - SIGNED OFF

42-B - FINAL ESCROW INSPECTION

21-F - ESCROW WORK ISSUES - SELLER

31-E - COUNTER AND WASHER DRYER INSPECTION - SIGNED OFF

21-F - ESCROW MEET SELLER

7 of 8





21-F - ESCROW INSPECTION - STOP WORK ORDER - INSPECTION ON HOLD

30-J - WATER DAMAGE CLEAN UP- TALKED TO SHAREHOLDER - CHECKED UNIT

42-B - ESCROW INSPECTION

49-L - ESCROW INSPECTION

5-G - BLOCK WALL INSPECTION - SIGNED OFF

35-H - STONE WALL INSPECTION - SIGNED OFF

4-H - INSULATION INSPECTION - SIGNED OFF

6-L - HEAT PUMP INSPECTION - SIGN OFF

49-L - NEW BUYER ORIENTATION

30-J - CHECKED UNIT FOR WATER DAMAGE, CAUSED BY BIDET ON TOILET

INSPECTED CONCRETE WITH DIRECTOR

CHECKED A1 WORK PROGRESS

CARPORT 8, SPACE 39 - BROKEN HINGE - WORK ORDER

LAUNDRY 11 - CLOTHES LINES - WORK ORDER

42-K - CONCRETE CRACK STUCCO WALL - WORK ORDER

8-K - DOOR INSPECTION

CHECKED LAUNDRY COUNTER TOP SIZE & CORKBOARDS

8 of 8

president gambol, vice president cho, secretary brennan ... · 41-i gcfi outlet both 07/17/20...

Documents