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RVC Board of Trustees Meeting Agenda 3/27/12 of 2

Rock Valley College Board of Trustees

Community College District No. 511

March 27, 2012

Trustees’ Study Session at 5:15 p.m. WTC 141/142

Regular Meeting at 6:00 p.m. WTC 117/119/121

Regular Meeting Agenda

A. Call to Order

B. Roll Call

C. Minutes: February 21, 2012; February 28, 2012; March 13, 2012

D. Recognition of Visitors

E. Communications and Petitions

F. General Presentations

1. FY12 and FY13 Enrollment Strategies – Amy Diaz

G. Possible Action Items

1. Wage and Benefits for fulltime ESP/PSA employees for FY2013

2. Facilities Master Plan including Arts Instructional Center

H. Reports

1. Vital Signs

a. Payroll, Healthcare Costs, Cash, JCSM Update (Jacobs Center for Science & Math)

b. Enrollment Report (available 3/27/12)

c. Freedom of Information Act (FOIA) Report

d. College and Community Events Calendar

2. President’s Report

a. BR #6867 – Claims Sheet #677 (Check Register) (Alpha Register) (Checks over $10,000)

b. BR #6868 – Purchase Report #655

c. BR #6869 – Personnel Report #646

d. BR #6870 – Personnel Report #647 - Sabbatical

e. BR #6871 – Running Start Intergovernmental Agreement – Pecatonica District #321

f. BR #6872 – Engineering and Science Running Start Intergovernmental Agreement – Pecatonica

3. Attorney’s Report

a. AR #295 – Resolution Authorizing Application to the ICCB for Approval of Projects Using

Capital Renewal Funding (HV electrical infrastructure upgrades)

b. AR #296 – Resolution Authorizing Application to the ICCB for Approval of Projects Using

Capital Renewal Funding (Backup power units – WTC/SSB)

4. ICCTA Report

5. Student Trustee Report

6. Board Committee Reports

I. Unfinished Business

J. New Business

K. Trustee Comments

CONTINUED ON PAGE 2

RVC Board of Trustees Meeting Agenda 3/27/12 of 2

L. President’s Comments

1. Accolades:

2. Announcements from President’s Leadership Team

M. Adjourn to Closed Session to discuss pending litigation, hiring and retention of specific employees,

collective bargaining matters, and Closed Session contractual matters. Following Closed Session, the

Board may take action regarding employee hiring and retention.

N. Reconvene Open Session

O. Possible Action Items as a Result of Closed Session

P. Date of Next Meeting: April 24, 2012: Study Session at 5:15 p.m. in WTC 141/142; Reorganization

Meeting, 6:00 p.m., Regular Meeting, 6:00 p.m., WTC 117/119/121

Q. Adjourn

Katherine M. Kelley, Board Chair

Board of Trustees – Minutes of February 21, 2012 Page 1 of 2

SPECIAL MEETING

The special meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Student Center (SC) Atrium on the main campus on Thursday, February 21, 2012 at 5:15 p.m. Chairperson Katherine Kelley called the meeting to order. Due to the absence of Secretary Stephanie Raach, Mr. Mike Olson was appointed secretary pro tem.

Roll Call

The following members of the Board were present: Mr. Mike Olson Ms. Katherine Kelley Mr. Randy Schaefer Mr. Ted Biondo Ms. Mary Tuite Mr. Michael Dunn, Jr. Ms. Naomi Fisher, student trustee The following Board member was absent: Dr. Stephanie Raach Also in attendance: Dr. Jack Becherer, President; Dr. Diane Nyhammer, Provost/Chief Academic Officer; Mr. Sam Overton, Jr., Vice President Administrative Services; Ms. Ann Kerwitz, Assistant to the President; Attorney Joe Perkoski.

Communications and Petitions

No one asked to address the Board.

Adjourn to Closed Session On a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous roll call

vote, the meeting was adjourned to closed session at 5:18 p.m. for the purpose of discussing collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees pursuant to Section 2 (c) (2) of the Illinois Open Meetings Act.

Reconvene Open Session

The meeting reconvened at 7:12 p. m. No action was taken during closed session.

Possible Action Items as a Result of Closed Session

No action was taken as a result of the closed session.


Next Meeting

The next regular meeting will be held February 28, 2012, beginning with a study session at 5:15 p.m. in Woodward Technology Center (WTC) 141/142 on the main campus. The regular meeting will begin at 6:00 p.m. in WTC 117/119/121.

Adjournment

There being no further business to come before the Board, at 7:12 p.m. a motion to adjourn was made by Mr. Mike Olson, seconded by Mr. Ted Biondo. The motion was approved by unanimous voice vote. Submitted by Ann Kerwitz

Michael D. Olson, Secretary Pro Tem Ms. Katherine M. Kelley, Chair


Rock Valley College Board of Trustees Meeting

The Meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Woodward Technology Center (WTC) room 117-121 on the main campus on Tuesday, February 28, 2012 at 5:15 p.m. Chairperson Katherine Kelley called the meeting to order. Due to the absence of Secretary Stephanie Raach, Mike Olson was appointed Secretary Pro Tempore.

Roll Call

The following members of the Board were present: Mr. Mike Olson Ms. Katherine Kelley Mr. Randy Schaefer Mr. Ted Biondo Ms. Mary Tuite Mr. Michael Dunn, Jr. Ms. Naomi Fisher, student trustee The following Board member was absent: Dr. Stephanie Raach. Also in attendance: Dr. Jack Becherer, President; Dr. Diane Nyhammer, Provost/Chief Academic Officer; Ms. Amy Diaz, Associate Vice President of Student Development; Ms. Ann Kerwitz, Assistant to the President; Mr. Mike Mastroianni, Associate Vice President of Outreach and Planning; Mr. Greg Wear, Associate Vice President of Academic Affairs; Mr. Sam Overton Jr., Vice President Administrative Services; Ms. Susan Busenbark, Dean of Academic Development and Instructional Support; Ms. Jessica Jones, Managing Director of Human Resources; Ms. Pamela Owens, Executive Director of the Foundation and College Advancement; College Attorney Peter Kostantacos.

Adjourn to Closed Session

On a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous roll call

vote, the meeting was adjourned to closed session at 5:16 p.m. for the purpose of discussing the following matters in accordance with the Illinois Open Meetings Act.

The appointment, employment, compensation, discipline, performance, or dismissal

of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Section 2 (c) (1)

Discussion of minutes of meetings lawfully closed under the Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. Section 2 (c) (21)


The meeting reconvened at 6:15 p. m. No action was taken as a result of closed session.


Minutes

On a motion by Mr. Mike Olson, seconded by Ms. Mary Tuite, the minutes of the January 10, 2012 meeting were approved by unanimous roll call vote. On a motion by Mr. Randy Schaefer, seconded by Ms. Mary Tuite, the minutes of the January 24, 2012 meeting were approved by unanimous roll call vote. On a motion by Mr. Mike Olson, seconded by Ms. Mary Tuite, the minutes of the February 2, 2012 meeting were approved by unanimous roll call vote.

Recognition of Visitors

Dr. Becherer introduced Dr. Diane Nyhammer who explained the work required of tenure track faculty to prepare for the peer review process. She noted that 56 different faculty members have served on peer review committees and some have served on as many as three committees

Dr. Nyhammer read background of each of those recommended for tenure. Dr. Paul Gunsel

and Mr. Todd Morgan were congratulated and presented a gift by Ms. Susan Busenbark and Mr. Greg Wear. Mr. Dan Bawinkel, Ms. Rachel Moreno and Ms. Karen Robertson were unable to attend as they were teaching a class.

Associate Deans Mr. Vince Madama and Mr. Ron Schulz were also present to congratulate the faculty members who were awarded tenure.


No one asked to address the Board.

General Presentations No general presentations were given.

Reports Vital Signs

Vital signs for payroll, healthcare costs, cash, JCSM (Jacobs Center for Science and Math), the Freedom of Information Act (FOIA), college-wide initiatives report, and the college and community events calendar were accepted as presented.

Ms. Lisa Mehlig reviewed the 10th day Census Enrollment report and the Student Profile for

Spring 2012, noting the reports show a decrease in unduplicated headcount and credit hours with an increase in part-time students. The Student Profile also indicates a continued small, incremental increase in minority student enrollment and a decrease in first-time student enrollment.


In response to trustees’ questions, Ms. Mehlig confirmed that the shift to part-time students is not unique to Rock Valley College and a declining high school population affects new student enrollment.

Ms. Amy Diaz confirmed that enrollment goals for the summer sessions have not been set. She added that she will present an enrollment update at the March 27 meeting.

Mr. Sam Overton confirmed that the College and Community Events Calendar lists only

those events held on campus.

President’s Reports BR #6858 – Claim Sheet #676 It is recommended that the Board of Trustees approve the claims sheet from Datatel® dated January 31, 2012, totaling $1,498,876.88. Listing of Checks over $10,000:

$ 15,185.63 FRIDH $ 12,487.58 IKON Office Solutions $ 19,338.00 Media Resources $ 54,179.70 Sigma Solutions $ 12,193.88 Constellation New Energy $ 19,962.00 Riverview Printing $ 22,363.00 Riverview Printing $ 17,473.00 Schneider Electric Buildings America, Inc. $ 96,018.94 Symetra Life Insurance $ 95,855.33 Symetra Life Insurance

$103,172.20 State Universities Retirement System $ 15,840.91 Variable Annuity Life Insurance $ 65,749.50 Constellation New Energy $ 28,777.87 Constellation New Energy – Gas Division $ 18,788.00 D B Power Associates $ 38,358.00 KIMCO $ 11,041.67 Management Resource Group LTD $ 36,091.80 Mechanical Concepts Illinois $ 25,000.00 Pitney Bowes Reserve Account $ 12,167.67 SimplexGrinnell LP $ 12,150.95 Sun Life Financial $ 35,838.93 Bank America $ 76,570.50 Health Care Service $ 10,920.00 IKON Office Solutions $ 20,152.00 International Trade Center $ 23,258.20 Northern IL Electrical JATC $ 147,467.97 State Universities Retirement System


$ 17,940.91 Variable Annuity Life Insurance

$ 1,064,344.14 TOTAL BR #6858 Claims Sheet #676 was approved by unanimous roll call vote on a motion by Mr. Randy Schaefer, seconded by Mr. Ted Biondo. BR #6859 – Purchase Report #654

It is recommended that the Board of Trustees approve the marked items for purchase.

$ 15,000.00 A R J Galla, Grayslake, IL $ 10,941.75 B Chicago Photo Safaris, Byron, IL $ 17,300.00 C Pamela Schallhorn, Loves Park, IL $ 11,000.00 D Blackboard Connection, Pasadena, CA $ 35,171.55 E C D W Government, Chicago, IL $ 10,780.00 F Pitney Bowers Inc., Neenah, WI $ 22,000.00 G Andrea Bechert, Chicago, IL $ 17,029.30 H Jostens Inc., Keystone, CO $ 24,276.00 I Veolia, Davis Junction, IL $ 50,000.00 J Addendum to Purchase Order B6090, Robbins Schwartz Nicholas Lifton &

Taylor, Chicago, IL.

$ 213,498.60 TOTAL

On a motion by Mr. Mike Olson, seconded by Mr. Randy Schaefer and unanimous roll call vote, Board Report #6859 Purchase Report #654 was approved.

BR #6860 – Personnel Report #645

It is recommended that the Board of Trustees acknowledge the items of personnel as presented. The report was acknowledged and entered into the record. BR #6861 – Oral English Proficiency Policy

It is recommended that the Board of Trustees approve an Oral English Proficiency policy. On a motion by Ms. Kathy Kelley, seconded by Mr. Ted Biondo, Board Report #6861 was

approved by unanimous roll call vote.

BR #6862 – Copyright Policy It is recommended that the Board of Trustees approve a Copyright Policy. On a motion by Mr. Randy Schaefer, seconded by Ms. Mary Tuite, Board Report #6862 was

approved by unanimous roll call vote.


BR #6863 – Engineering & Science Running Start Program Intergovernmental Cooperation Agreement with Rockford School District #205

It is recommended that the Board of Trustees approve the Engineering and Science Running Start Program Intergovernmental Cooperation Agreement with Rockford School District #205 for classes beginning August 2012.

BR #6864 – Engineering & Science Running Start Program Intergovernmental Cooperation Agreement with South Beloit School District #320

It is recommended that the Board of Trustees approve the Engineering and Science Running Start Program Intergovernmental Cooperation Agreement with South Beloit School District #320 for classes beginning August 2012.

On a motion by Mr. Mike Olson, seconded by Mr. Ted Biondo, Board Reports #6863 and

#6864 were approved by unanimous roll call vote.

BR #6865 – Dismissal of Fourth Year Tenure-Track Faculty Member It is recommended that the Board of Trustees acknowledge the following personnel action:

Scott Goldy, Probationary Faculty member in the Library, effective May 18, 2012. Based on the probationary faculty evaluation process, Mr. Goldy is not being recommended for retention and tenure. As such, it is recommended that Mr. Goldy receive a notice of dismissal, effective at the end of the 2011-2012 academic year; that is, at the end of the Spring 2012 semester.

The report was acknowledged and entered into the record.

BR #6866 – Extension of Probationary Period for Fourth Year (Clinical Skills Nursing Faculty) It is recommended that the Board of Trustees acknowledge the following personnel action:

Kay Eckstaine and Ellen Storm will be completing their third year of probationary service as faculty members at the end of the 2011-2012 academic year. It is recommended that Ms. Eckstaine’s and Ms. Storm’s probationary period be extended for one additional academic year, the 2012-1013 academic year, in accordance with Section 3B-2 of the Illinois Public Community College Act.

The report was acknowledged and entered into the record.

Attorney’s Report

AR #294 – Resolution Regarding Closed Session Meeting Minutes Attorney Kostantacos explained the resolution regarding closed session minutes. On a motion by Mr. Randy Schaefer, seconded by Mr. Ted Biondo, AR #294 was approved by unanimous roll call vote.

ICCTA Report

Mr. Ted Biondo gave a briefing of the ICCTA national conference held in Washington, D.C. in February. He will attend the ICCTA conference to be held in Schaumburg March 9-10.


Student Trustee Report

Ms. Naomi Fisher reviewed student clubs and organizations and Student Life events for Black History Month. The Phi Theta Kappa induction ceremony will be held March 23.

Board Committee Reports

Mr. Mike Olson reported on a meeting the Facilities Committee had recently with administrators and the Art, Music, and Theatre faculty regarding the AIC, noting that it was a good discussion and that the Board would like to be involved in the continuing dialogue. Dr. Becherer added that it was the first opportunity to meet with faculty and give them an overview of another option to build the AIC. The Facilities Committee will participate in future discussions and bring possible solutions to the Board.

Mr. Ted Biondo presented an update on recent Finance Committee meetings and the RFQ auditor selection process. Discussions included selling furniture, fixtures and equipment from the old science labs, options for bond refunding, reviewing faculty and FOP contract costs and a possible tuition increase. The committee’s goal is to have a balanced budget in FY13.

Mr. Randy Schaefer announced that the Board’s Teaching and Learning Committee will meet March 13.

Unfinished Business

There was no unfinished business. New Business

There was no new business.

Trustee Comments

Trustee Tuite thanked Chair Kelley for placing her on the Finance Committee, and indicated

she would like to discuss executive committee nominations for the next year. Trustee Schaefer confirmed that those discussions normally take place at the March meeting.

Trustee Dunn asked if the Teaching and Learning Committee was going to address any new

academic issues. Dr. Diane Nyhammer explained that discussions related to the Academic Plan will continue.

Trustee Dunn indicated that the Board Human Resources Committee is working on a

strategy for non-union personnel including a wellness program and an alternative health plan, as well as a revision of the Board’s Bylaws.

Trustee Olson commented that the Facilities Committee is in the process of setting meeting

dates. Mr. Sam Overton added that trustees are invited to attend the April 5 Staff Development Day that will include a facilities presentation.


Dr. Jack Becherer indicated that the Board will vote on the faculty contract at the March 13 meeting. Following a Committee of the Whole meeting to discuss HLC reaccreditation and a proposed FY13 tuition increase, the Board’s Finance, Teaching and Learning, and Human Resources Committees will meet. The Human Resources Committee will also meet with Mr. Mike Traina earlier that day to discuss next steps with healthcare and a wellness program.

President’s Comments

Accolades: President Jack Becherer commended the college’s successful tennis, volleyball and basketball athletic teams, noting that these programs are providing excellent character development, and students are succeeding in the classroom, as well as providing service to the community.

Dr. Becherer added that the college meets the quality standards as established by the

National Institute for Metalworking Skills® (NIMS) and has received accreditation. The accreditation is effective from February 13, 2012 through February 13, 2017.

Dr. Becherer announced that to date nine students have tested and qualified as rising juniors in the Engineering Running Start program, and three have qualified as rising seniors. He added that enrollment in the Science Running Start program is also doing well.

Trustee Dunn asked how a student in a private school can participate in the Engineering and

Science Running Start program. Ms. Susan Busenbark indicated that students must meet both the high school’s and the college’s graduation requirements which may be problematic for private schools. The college currently does not have any Running Start agreements with private schools.

In response to a question from Trustee Tuite regarding capacity of the program, Dr.

Becherer indicated the college has not capped the number, but Engineering faculty members have indicated that 20 is the likely maximum due to limited computer stations and facilities. He added that the college is working with the business community to secure scholarship money for rising senior students for their second year in the program. Announcements from President’s Leadership Team

Dr. Diane Nyhammer announced that the ICCB Recognition Report was submitted before

the March 1 deadline. She noted that it was a very detailed project and thanked Ms. Lisa Mehlig for coordinating and writing various sections of the report, as well as all those who contributed to the final document.

Mr. Greg Wear explained the sustainable energy signs appearing around campus buildings.

Ms. Susan Busenbark announced that the February 21 Engineering Career Night hosted by

Ms. Audra Cook and Ms. Linda Auman was well attended by many students and parents.

Mr. Sam Overton explained that the college has contacted other schools to assess their interest in purchasing furniture, fixtures and equipment from the old science labs. Since none expressed interest, the items will be sold to Christian Life School.


Mr. Overton also announced that the college has received the American Council of

Engineering Companies of Illinois (ACEC) honor award for engineering excellence in building/technology for the Jacobs Center for Science and Math. He added that some capital projects requiring Board approval will appear on the March 27 meeting agenda. The Earth Day celebration will be held April 21 at the Physical Education Center.

Ms. Pam Owens announced that individual tickets to the Foundation’s primary fundraising event, Starry Night, to be held March 30 are now available to the general public. Proceeds from the event help fund grants to faculty and scholarships to students. This year first 20 percent of the Starry Night proceeds will support Running Start students. Ms. Amy Diaz added information to the previous Running Start eligibility discussion, noting that each high school district sets criteria for students to be eligible for testing to join Running Start.

In response to a question from Trustee Schaefer, Dr. Becherer indicated that he has had conversations with a private school in the area, and its business model does not fit the Running Start process.

Trustee Dunn asked the cost to participate in Running Start and if it a parent of a private school student could pay out of pocket. Trustee Dunn indicated he would like to see a one-page document of how private school students could participate in Running Start program.

Adjourn to Closed Session

On a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous roll call

vote, the meeting was adjourned to closed session at 7:55 p.m. for the purpose of discussing collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees in accordance with Section 2 (c) (2) of the Illinois Open Meetings Act.


The open session reconvened at 8:25 p.m. No action was taken as a result of closed session.

Possible Action Items as a Result of Closed Session

No action was taken as a result of closed session.


Next Meeting

A special meeting and a Committee of the Whole meeting will take place March 13 at 5:15

p.m. in Woodward Technology Center (WTC) 117-121 on the main campus. The next regular meeting will be held March 27, 2012, beginning with a study session at 5:15 p.m. in WTC 141/142 on the main campus. The regular meeting will begin at 6:00 p.m. in WTC 117/119/121.

Adjournment

There being no further business to come before the Board, at 8:25 p.m. a motion to adjourn was made by Mr. Randy Schaefer, seconded by Mr. Mike Olson. The motion was approved by unanimous voice vote. Submitted by Ann Kerwitz Mr. Michael D. Olson, Secretary Pro Tempore Ms. Katherine M. Kelley, Chair

Board of Trustees – Minutes of March 13, 2012 Page 1 of 5

SPECIAL MEETING

The special meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Student Center (SC) Atrium on the main campus on Thursday, March 13, 2012 at 5:25 p.m. Chairperson Katherine Kelley called the meeting to order.

Roll Call

The following members of the Board were present: Mr. Mike Olson Ms. Katherine Kelley Mr. Randy Schaefer Mr. Ted Biondo Ms. Mary Tuite Mr. Michael Dunn, Jr. Dr. Stephanie Raach Ms. Naomi Fisher, student trustee Also in attendance: Dr. Jack Becherer, President; Dr. Diane Nyhammer, Provost/Chief Academic Officer; Ms. Amy Diaz, Associate Vice President of Student Development; Ms. Ann Kerwitz, Assistant to the President; Mr. Mike Mastroianni, Associate Vice President of Outreach and Planning; Mr. Greg Wear, Associate Vice President of Academic Affairs; Mr. Sam Overton Jr., Vice President Administrative Services; Ms. Susan Busenbark, Dean of Academic Development and Instructional Support; Ms. Jessica Jones, Managing Director of Human Resources; Ms. Pamela Owens, Executive Director of the Foundation and College Advancement; Attorney Joe Perkoski; Mr. Mike Traina, healthcare consultant.

Chair Kelley announced that the agenda would be adjusted to hold the closed session later in the meeting following the Committee of the Whole discussions.


Ms. Melissa Rowland addressed the Board regarding members of the Professional Staff

Association (PSA), noting that their wages are not extravagant and 20 percent of the members earn less than $40,000 annually. On behalf of all PSA members, Ms. Rowland asked for equitable treatment and indicated that they would appreciate the opportunity to help draft other healthcare options.

New Business

Trustees briefly discussed the tentative agreement reached with and previously approved by

the Faculty union. Chair Kelley, Trustee Olson and Trustee Biondo thanked Trustee Mike Dunn, Jr, Trustee Stephanie Raach and Attorney Joe Perkoski for their work completing negotiations with the faculty. On a motion by Mr. Randy Schaefer, seconded by Mr. Mike Dunn, Jr., the motion to approve the tentative agreement with the Rock Valley College Faculty Association Local 6211 IFT-AFT was passed by unanimous roll call vote.


Committee of the Whole Meeting

Healthcare Plan Options/Wellness Program Ms. Jessica Jones introduced Mr. Mike Traina, healthcare consultant, who reviewed the benefits, goals and objectives of implementing a Wellness program. Noting that the college’s current healthcare plan is with Blue Cross Blue Shield (BCBS), he highlighted various services that are available to RVC employees covered by the current BCBS healthcare plan. Mr. Traina explained a proposed three-year timeline to implement the program, adding that his firm will work with the Wellness Committee to implement aspects of the Wellness program. He added that it’s important to complete year one successfully before moving on to the next step. Thus, the program would be offered to employees first, then spouses.

In response to a question from Trustee Biondo, Mr. Traina confirmed that a conservative return on investment for a Wellness program is three to one.

In response to a question from Mr. Sam Overton, Mr. Traina explained that setting up the program is best done prior to open enrollment.

In response to a question from Trustee Raach, Mr. Traina explained that due to HIPPA laws, college personnel cannot view medical screenings, and although the college may have had a successful Wellness program in the past, an outside vendor is the better choice to monitor a new program. Higher Learning Commission (HLC) Reaccreditation Ms. Susan Busenbark reviewed the Higher Learning Commission (HLC) reaccreditation process and the five new/revised criteria, noting that the college has started the self-study process and that five teams have been formed as well as a steering committee comprised of the chairs of each team. She added that the college is currently reviewing possible dates for a peer review team to conduct a three-day visit in 2013 or 2014. During this visit, the peer review team will meet with employees as well as the full Board of Trustees. Ms. Busenbark also reviewed Criterion One and Two, noting that trustees will be asked to provide input to Criterion Two and Criterion Five, perhaps serving on the committees, if possible. Dr. Nyhammer reviewed the Core Components and Sub Components of Criterion Three, Four and Five, particularly the importance of the college’s systematic and integrated planning of the Strategic Enrollment Management (SEM) Plan, the Facilities Master Plan (FMP) and the Academic Plan. A question and answer period followed concerning what the peer review committee will be looking for and what kinds of information will be included in the self-study report. Dr. Nyhammer confirmed that the visit team will review all aspects of the college including the last self-study and the follow-up reports, as well as the college’s application for online accreditation that was approved in 2011.


Trustees expressed their concern of the possible outcome of the self-study and the on-site visit if faculty do not fully engage in the self-study process. Dr. Jack Becherer explained that the HLC visiting team will include very experienced faculty members, deans and a college president who would not be surprised to hear of challenges due to difficult negotiations. More importantly, they would likely look at the college climate one year later.

In response to a question from Chair Kelley, Dr. Nyhammer explained that the HLC is an accrediting agency recognized by the Department of Education and is comprised of a board of directors who are both public and higher education practitioners. Trustee Randy Schaeffer added that previous RVC presidents as well as Dr. Becherer and Dr. Nyhammer have been peer reviewers.

In response to a question from Trustee Biondo, Dr. Nyhammer explained that community members and those who have direct ties and influence operations of the college such as the Rockford Area Economic Development Council may be contacted during the review. Proposed FY 2013 Tuition Increase Prior to introducing Ms. Amy Diaz and Mr. Sam Overton, Dr. Jack Becherer noted that this presentation to trustees is part of the annual process and a Board Report regarding tuition will appear on the April meeting agenda. Mr. Sam Overton reviewed the process that began in fall 2011with a discussion by the Board Finance Committee and included presentations and discussions with the Student Government Association, as well as with students who attended open forums held in early March 2012. He added that the tuition philosophy adopted by the Board in 2007 (AR #200) is “to maintain tuition at approximately 95 percent of the previous year’s state average.” Mr. Overton also explained supporting financial data as shown on the accompanying PowerPoint slides. Ms. Amy Diaz explained additional supporting financial data including comparison of other area colleges and how students have reacted to the proposed increase. She also explained that the potential tuition increase would be used to support the Academic Plan and the Student Enrollment Management (SEM) Plan, to balance the FY 13 budget and offset flat state operating grants. Following Mr. Overton’s explanation of the financial planning challenges for FY13, which include declining Equalized Assessed Valuation (EAV), projected declining enrollment and increased healthcare costs, Ms. Diaz explained some of the perceived challenges and remedies of a tuition increase.

In summary, Mr. Overton explained that the administration recommends a $7.00 per credit hour increase for FY13.

In response to a question from Trustee Olson regarding a change in credit requirements from six to 12 to be considered fulltime for financial aid during summer session, Ms. Diaz explained that administrators are looking into the situation and may reverse the requirement.


Following a question and answer period regarding the amounts and percentages of past tuition increases and discussion of both favorable and unfavorable comments that have been received from constituents, Trustee Dunn indicated that he wanted to make a motion to freeze tuition and fees through academic year 2012-2013. Trustee Mike Olson seconded the motion.

Attorney Joe Perkoski, who was in the audience, confirmed that since the topic was on the agenda as a discussion item, it could become an action item. Discussion and comments followed concerning the pros and cons of the motion. Although some trustees felt that continuing to raise tuition would “price out” some students, others felt that an analysis of potential spending cuts was needed before making a decision. Chair Kelley called for a vote on the motion. The motion was approved on a majority roll call vote. Trustees Biondo, Dunn, Kelley, Olson and Schaefer voted yes. Trustees Raach and Tuite voted no.

Adjourn to Closed Session On a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous roll call

vote, the meeting was adjourned to closed session at 7:15 p.m. for the purpose of discussing collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees pursuant to Section 2 (c) (2) of the Illinois Open Meetings Act.

During a short recess prior to beginning the closed session, members of the Teaching and Learning Committee and the Finance Committee agreed they would prefer to postpone the scheduled committee meetings to a future date. Members of the Human Resource Committee agreed to meet following the closed session.


At 7:50 p.m., the meeting reconvened to open session. No action was taken during closed

session.

Possible Action Items as a Result of Closed Session No action was taken as a result of closed session.

Next Meeting

The next regular meeting will be held March 27, 2012, beginning with a study session at

5:15 p.m. in Woodward Technology Center (WTC) 141/142 on the main campus. The regular meeting will begin at 6:00 p.m. in WTC 117/119/121.


Adjournment

There being no further business to come before the Board, at 7:50 p.m. a motion to adjourn was made by Mr. Randy Schaefer, seconded by Mr. Mike Olson The motion was approved by unanimous voice vote. Submitted by Ann Kerwitz

Dr. Stephanie Raach, Secretary Ms. Katherine M. Kelley, Chair

3/7/2012 Page 1\\Vmsrvfileshares\common\ADSFIS\Payroll\Vital Signs\

Vital Signs-Payroll FY12.xlsx\Payroll YTD

07/15 07/31 08/15 08/31 09/15 09/30 10/15 10/31 11/15 11/30 12/15 12/31 01/15 01/31 02/15 02/28 03/15 03/31 04/15 04/30 05/15 05/31 06/15 06/30

FY 09 Paid - Year to Date 1,153,806 2,303,605 3,251,173 4,322,044 5,371,326 6,524,344 7,723,047 8,902,819 10,087,783 11,257,102 12,425,488 13,539,158 14,583,823 16,032,268 17,193,194 18,359,644 19,707,646 20,885,373 22,081,118 23,282,225 24,715,630 25,725,716 26,880,503 28,278,615



FY 12 Budget Year to Date 1,305,231 2,610,462 3,915,692 5,220,923 6,526,154 7,831,385 9,136,615 10,441,846 11,747,077 13,052,308 14,357,538 15,662,769 16,968,000 18,273,231 19,578,461 20,883,692 22,188,923 23,494,154 24,799,384 26,104,615 27,409,846 28,715,077 30,020,307 31,325,538

FY 12 Paid - Year to Date 1,253,934 2,526,423 3,745,998 4,969,854 6,225,533 7,493,843 8,775,023 10,059,812 11,344,344 12,628,576 13,898,900 15,150,323 16,254,385 17,897,288 19,161,404 20,390,563

-

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

Rock Valley CollegeDollars by Payroll Year-To-Date


Vital Signs-Payroll FY12.xlsx\Payroll by Pay Date

07/15 07/31 08/15 08/31 09/15 09/30 10/15 10/31 11/15 11/30 12/15 12/31 01/15 01/31 02/15 02/28 03/15 03/31 04/15 04/30 05/15 05/31 06/15 06/30

FY 09 Paid by Pay Date 1,153,806 1,149,799 947,568 1,070,871 1,049,282 1,153,018 1,198,703 1,179,772 1,184,964 1,169,318 1,168,386 1,113,670 1,044,665 1,448,446 1,160,926 1,166,450 1,348,002 1,177,726 1,195,745 1,201,107 1,433,406 1,010,086 1,154,787 1,398,111

FY 10 Paid by Pay Date 1,220,699 1,208,615 1,067,699 1,168,599 1,187,441 1,207,101 1,239,854 1,231,369 1,238,295 1,219,191 1,232,363 1,198,341 1,121,536 1,612,478 1,224,141 1,235,111 1,474,519 1,268,463 1,297,953 1,269,740 1,529,230 1,168,068 1,213,161 1,281,043

FY 11 Paid by Pay Date 1,279,403 1,281,539 1,248,382 1,252,417 1,262,356 1,286,977 1,320,579 1,306,694 1,318,079 1,322,843 1,332,711 1,299,531 1,168,876 1,678,237 1,286,438 1,306,118 1,538,213 1,333,683 1,332,438 1,319,167 1,555,838 1,233,175 1,265,380 1,285,144

FY 12 Budget Straight Line 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231 1,305,231

FY 12 Paid by Pay Date 1,253,934 1,272,490 1,219,575 1,223,856 1,255,679 1,268,309 1,281,181 1,284,788 1,284,532 1,284,232 1,270,324 1,251,423 1,104,062 1,642,903 1,264,116 1,229,159

900,000

1,000,000

1,100,000

1,200,000

1,300,000

1,400,000

1,500,000

1,600,000

1,700,000

1,800,000

Rock Valley CollegeDollars by Payroll

Rock Valley CollegeVital Signs-Payroll (Dollars)

Reviewed by: Sam Overton, 03/07/2012Explanation of major increases in Dollars by PayrollFY 1107/01/2010 Payroll calculated FY 11 ESP/PSA Across the Board = $285k plus Merit = $119k; Faculty increases = $449k plus $8k for lane completion.07/15/2010 25% Summer II $187,00507/31/2010 25% Summer II, 50% Summer III total $220,21008/15/2010 25% Summer II, 50% Summer III total $218,86408/31/2010 Faculty Salary increases; begin Adjunct pay for Fall semester09/15/2010 Begin Community/Continuing Prof Ed Instructor pay10/15/2010 FOP retro pay included01/31/2011 100% of Fall Overload $410,338; Spring Overload estimated at $444,80803/15/2011 50% Spring Overload $228,253; remainder due 05/1503/31/2011 Check count is up due to ALL Student Workers being paid by RVC. CWS funds have been exhausted03/31/2011 Increased FY 11 Payroll Budget $334k and 3 postions for final quarter for EIGER/RASI and Student Success Grant payrolls, see 3rd Qtr Financials05/15/2011 50% Spring Overload $233,67706/15/2011 Summer I $188,46006/30/2011 25% Summer II $194,560; Summer II pay will extend through 08/15

FY 1207/01/2011 FY 12 FOP Step increases $9,12207/15/2011 25% Summer II $186,782; Summer II pay will extend through 08/1507/31/2011 25% Summer II; 50% Summer III total $217,46808/15/2011 25% Summer II; 50% Summer III total $193,10908/31/2011 Begin Adjunct pay for Fall semester09/15/2011 Begin Community/Continuing Prof Ed Instructor pay01/31/2012 100% of Fall Overload $417,473; Spring Overload estimated at $391,90203/15/2012 50% Spring Overload $xxx05/15/2012 50% Spring Overload $xxx

Payroll Dollars (Cash Basis)Tracking similar to previous years

Conclusion: Currently UNDER budget, includes Student Worker accrual of $40kBudgeted Positions Growth - FY07 = 464; FY08 = 476; FY09 = 485; FY10 = 494; FY11 = 512, FY12 = 511

Dec-06 FY 07 YTD is exceeding FY 06 YTD by about 3%; FY 07 YTD is 94% of straight line budget, with $716k toward OverloadsJan-07 FY 07 YTD is exceeding FY 06 YTD by about 3%; FY 07 YTD is 95% of straight line budget, with $665k toward OverloadsJun-07 FY 07 YTD is exceeding FY 06 YTD by about 3%; FY 07 YTD is 98% of straight line budget, with $514k toward Surplus

Dec-07 FY 08 YTD is exceeding FY 07 YTD by about 5%; FY 08 YTD is 96% of straight line budget, with $527k toward OverloadsJan-08 FY 08 YTD is exceeding FY 07 YTD by about 5%; FY 08 YTD is 97% of straight line budget, with $422k toward OverloadsJun-08 FY 08 YTD is exceeding FY 07 YTD by about 5%; FY 08 YTD is 100% of straight line budget, with $71k toward Surplus

Oct-11 FY 12 YTD is below FY 11 YTD by 2%; FY 12 YTD is 96% of straight line budget, with $382k positive variance available for OverloadsNov-11 FY 12 YTD is below FY 11 YTD by 2%; FY 12 YTD is 97% of straight line budget, with $424k positive variance available for OverloadsDec-11 FY 12 YTD is below FY 11 YTD by 2%; FY 12 YTD is 97% of straight line budget, with $512k positive variance available for OverloadsJan-12 FY 12 YTD is below FY 11 YTD by 2%; FY 12 YTD is 97% of straight line budget, with $375k positive variance available for OverloadsFeb-12 FY 12 YTD is below FY 11 YTD by 2%; FY 12 YTD is 97% of straight line budget, with $462k positive variance available for Overloads


Vital Signs-Payroll FY12.xlsx\Payroll Conclusion


Vital Signs-Payroll FY12.xlsx\Check Count

07/15 07/31 08/15 08/31 09/15 09/30 10/15 10/31 11/15 11/30 12/15 12/31 01/15 01/31 02/15 02/28 03/15 03/31 04/15 04/30 05/15 05/31 06/15 06/30

By Payroll - FY2009 753 751 564 657 769 898 944 933 946 918 903 809 664 693 891 926 926 936 948 940 956 709 706 800

By Payroll - FY2010 779 763 697 816 897 956 982 965 981 951 948 862 714 869 945 1,009 1,013 1,027 1,043 1,026 1,028 939 773 816

By Payroll - FY2011 813 790 750 862 939 1,010 1,032 1,036 1,045 1,030 1,039 951 701 935 1,011 1,052 1,054 1,071 1,082 1,064 1,055 1,004 774 804

By Payroll - FY2012 794 788 753 863 976 1,000 1,017 1,020 1,008 994 980 921 660 902 982 855

Budgeted Positions 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511 511

Adjusted Distinct Checks 490 489 473 492 413 464 466 469 433 453 472 427 519 526 400 402

Adjusted Check Count 482 475 463 482 493 502 499 506 504 504 510 501 486 491 497 501

400

600

800

1,000

1,200

Rock Valley CollegeCheck Count by Payroll

3/16/2012 Page 1R:\Reports\Board\Vital Signs\

FY12 Benefits-Monthly Health Care Costs.xls\By Year

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

FY 09 Act 448,984 938,875 1,401,768 1,778,189 2,144,089 2,500,149 3,072,770 3,455,652 3,815,356 4,477,276 5,311,878 5,905,315

FY 10 Act 624,092 1,375,488 1,844,685 2,450,483 3,013,847 3,512,016 4,079,529 4,434,896 4,905,393 4,925,880 5,710,983 6,094,648

FY 11 Act 569,967 1,193,369 1,968,648 2,482,764 3,113,655 3,756,053 4,500,259 5,148,132 5,503,827 5,910,537 6,502,564 6,810,215

FY 12 Bdgt 638,865 1,277,730 1,916,595 2,555,460 3,194,325 3,833,191 4,472,056 5,110,921 5,749,786 6,388,651 7,027,516 7,666,381

FY 12 Act 610,349 1,287,135 1,785,827 2,407,618 2,875,450 3,410,195 3,843,948 4,470,757

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

Rock Valley CollegeHealth Care Costs - Year-To-Date


FY12 Benefits-Monthly Health Care Costs.xls\By Month

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

FY 09 Act 448,984 489,891 462,893 376,421 365,900 356,059 572,621 382,882 359,704 661,921 834,602 593,437

FY 10 Act 624,092 751,396 469,197 605,798 563,364 498,169 567,512 355,367 470,497 20,487 785,103 383,665

FY 11 Act 569,967 623,402 775,279 514,116 630,891 642,398 744,206 647,873 355,695 406,710 592,027 307,651

FY 12 Bdgt 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865 638,865

FY 12 Act 610,349 676,786 498,692 621,791 467,832 534,745 433,754 626,808

-

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

Rock Valley CollegeHealth Care Costs by Month

ROCK VALLEY COLLEGEVital Signs - Health Care Costs / Benefits

Updated by Barb Woodsmall, HR 03-12-12Reviewed by Sam Overton, Admin, 03/16/2012

Health Care costs represent 63% or $8,126,557 of the $12,917,424 Total Benefits ExpenditureOther Benefits include State SURS, Life Insurance, Employer FICA, Grant SURS, Tuition Waivers & Reimbursements,

Sabbatical, Wellness, Moving Expenses

These are the Health Care costs ONLY. In FY 12, we realistically budgeted health costs to balance the budget.

Conclusion: Current month is below target, YTD trend below budgetJanuary 2012 began the claims transition from Allied to BCBS (Blue Cross Blue Shield).We have included the information received to date from both, Allied and BCBS.The claims may be more unpredictable over the next few months with run-off of claims.

The current healthcare claims trend could be caused by several reasons:1. Retirements over the last 12 months, reducing the Employee only and Spouse (adult) claims2. The last few claims years may have been unusually high claims years3. Overall College healthcare participants age decreasing with retirements and new hires4. Continued shift from the PPO to HMO, PPO claims paid as incurred, HMO fixed cost plan5. Informed consumers (Employees) with working spouse making family health insurance decisions

For July 2011, Employees covered under the Preferred Provider Organization (PPO) are 346under the Health Maintenance Organization (HMO) are 80

Our employee base continues to mature (age) and during FY 12, the budgeted health care costs have againincreased significantly from prior years' run rates.

November 2011 is below the straight line budget, YTD Actual is below FY 10 & 11 Actual & FY 12 YTD BudgetDecember 2011 is below the straight line budget, YTD Actual is below FY 10 & 11 Actual & FY 12 YTD BudgetJanuary 2012 is below the straight line budget, YTD Actual is below FY 10 & 11 Actual & FY 12 YTD BudgetFebruary 2012 is near the straight line budget, YTD Actual is below FY 11 Actual & FY 12 YTD Budget

The transition from Allied to Blue Cross Blue Shield continuesMarch caught up for the low amount from January and FebruaryIn March, we will retrace the BCBS Admin fees to assure accuracy


FY12 Benefits-Monthly Health Care Costs.xls\Conclusion

Rock Valley College Prepared by: Molly Terrinoni / SJV, 03/12/12

Cash Graphs Approved by:Cynthia Haggard,

Reviewed by Sam Overton, 03/13/2012

Included are the Cash Graphs:Operating

Investments are the "rainy-day" savings at PMA; target is 90 days (25%) operating budget (bars)Cash are the money market and checking balances to pay operating expenses (lines)

CapitalInvestments are mainly the Bond proceeds at PMA; to be expended for capital projects (bars)Cash are the property tax levies to pay Bond principal & interest & Life Safety projects (lines)

We have reviewed the amount transferred from Checking to Savings over the last serveral years and realized that the investment earnings at PMA were reinvested by PMA, therefore creating an excess transfer from Checking to Savings.There is still excess investment earnings above the surplus.

Audited Surplus Earnings at PMA Amount Transferred (Over) allocatedFY 05 1,478,471 167,057 1,500,000 (188,586) FY 06 2,082,493 237,701 2,000,000 (155,208) FY 07 424,812 575,056 500,000 (650,244) FY 08 1,142,232 706,819 - 435,413 FY 09 537,093 339,126 - 197,967 FY 10 33,051 78,920 - (45,869) FY 11 19,369 31,615 - (12,246) Totals 5,717,521 2,136,294 4,000,000 (418,773)

Conclusion: Acceptable Operating Cash Balance; Accetable Capital Cash Balance

Operating Cash Balances are at acceptable levels, State slow pay increases receiveables

Conclusion: Acceptable Investment Balances

Capital Investment Balances t $14.8 millionwill decrease as approved capital project expenditures are paid.

Capital Cash Balances are acceptable. Due to the tax swap with PH&S for rapid bond repayments, $8,250k bond payments were made during December. Cash Balances will decrease with completion of Life Safety projects and Bond principal & interest payments.

Operating Investments at $13.8 million are 24% of the $58.7 million Operating Budget without Student Financial Aid pass-thru and are tracking as expected, but with very low interest earnings.

3/13/2012 Page 1

\\rvccluster\rvc_dfs_root\common\ADSFIS\Sam\Cash Flow12.xlsx

Conclusion

July August September October November December January February March April May JuneFY 09 Operating Investments 13,338,516 13,356,126 13,374,504 13,412,250 13,433,325 13,460,406 13,487,318 13,530,590 13,585,940 13,633,731 13,647,919 13,664,798FY 10 Operating Investments 13,684,849 13,700,117 13,703,865 13,707,203 13,711,565 13,717,639 13,725,285 13,735,894 13,739,584 13,740,299 13,741,005 13,743,718FY 11 Operating Investments 13,747,903 13,754,444 13,756,725 13,762,230 13,762,487 13,762,074 13,766,569 13,766,915 13,767,253 13,770,813 13,772,752 13,776,939FY 12 Operating Investments 13,779,278 13,780,034 13,784,644 13,795,442 13,795,727 13,798,240 13,804,647 13,806,179FY 09 Operating Cash 4,243,676 6,260,449 9,029,213 10,301,098 8,153,774 8,375,383 7,806,504 2,723,805 2,261,907 1,461,701 2,363,805 3,689,816FY 10 Operating Cash 6,298,681 5,035,339 12,043,179 8,916,074 6,429,738 5,266,111 3,787,881 2,970,827 2,272,879 1,403,680 1,732,190 6,419,112FY 11 Operating Cash 7,174,558 7,423,583 13,813,002 7,728,196 7,836,295 4,808,376 3,162,205 3,396,414 1,556,429 1,314,475 821,589 3,471,039FY 12 Operating Cash 5,613,423 3,950,784 9,207,044 7,943,520 5,718,896 5,677,537 4,445,273 4,080,862

$0

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Operating FundsNet Investments & Cash

3/13/2012 Page 2 Cash Flow12.xlsx/Operating

July August September October November December January February March April May JuneFY 09 Capital Investments 15,887,068 15,514,205 15,553,742 14,137,971 14,153,373 13,525,871 12,836,524 12,376,095 11,886,347 11,920,447 10,231,559 9,231,660FY 10 Capital Investments 8,016,915 6,721,719 4,861,968 34,824,770 32,457,768 32,527,265 30,509,770 30,513,340 29,820,797 29,707,526 28,998,626 27,820,106FY 11 Capital Investments 27,821,934 24,796,150 22,578,038 32,542,972 30,629,479 26,237,623 24,582,060 23,655,400 22,644,687 20,816,998 19,516,411 18,312,177FY 12 Capital Investments 18,321,973 17,122,321 16,652,271 15,317,197 14,975,157 14,756,784 14,711,669 14,778,970FY 09 Capital Cash 6,477,192 6,387,866 8,273,029 9,819,024 9,691,390 3,798,849 4,237,102 4,639,575 3,885,065 223,781 223,781 7,345,767FY 10 Capital Cash 5,658,825 6,825,638 10,142,518 9,244,758 11,012,535 4,600,967 6,069,504 5,540,129 4,725,610 3,778,638 4,556,034 9,002,836FY 11 Capital Cash 5,974,936 7,663,838 10,797,121 11,693,795 9,042,155 5,313,045 5,498,846 5,324,474 5,314,928 3,899,455 2,573,597 9,492,895FY 12 Capital Cash 8,135,797 10,539,196 13,615,264 13,699,501 14,011,971 5,764,160 5,767,093 5,775,122

$-

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Capital FundsNet Investments & Cash

3/13/2012 Page 3 Cash Flow12.xlsx/Capital

\\rvccluster\RVC_DFS_Root\DataDocuments\Facilties\JCSM\4‐Financials\1‐Actuals\JCSM Estimate vs Actual.xlsxJCSM Expenditure Graph 3/12/2012

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5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000 JCSM Expenditures vs. Estimates

Estimated Expenditures Actual To Date Expenditures

JCSM ‐ Summary of Change Orders:

Original Sjostrom & Sons Inc Construction Purchase Order March 2010 23,492,408.00

Original Construction Contingency 1,000,000.00

Additional Allowances included in construction 78,000.00

Total Constuction Contingency & Allowances 1,078,000.00

Description Dollars % totalUnsuitable Soils 352,778.27 33%Geothermal & Testing 151,529.32 14%Boiler House/CLI/CLII ‐ Electrical 200,817.36 19%Additional Tree Removal/Landscaping/Micro‐hydro 32,147.54 3%Addition Turn Lane 18,082.98 2%Additional Storm Inlets 11,782.05 1%Construction Incentives 25,000.00 2%

792,137.52 75%

Other Misc Change Orders 262,346.10 25%Total Change Orders to Date 1,054,483.62 100%

Remaining Contingency & Allowances 23,516.38

Project Budget as of 5/26/2009 3/15/2010 2/29/2012Construction 24,528,000.00 23,492,408.00 23,360,232.89

Miscellenous ‐ Sanitary relocation ‐ 262,000.00 265,509.58

Furniture 500,000.00 744,000.00 774,924.60

IT & Security 550,000.00 506,000.00 529,545.79

Additional Contingency 1,353,000.00 1,441,726.00 87,535.09

Basic Architect & Engineering Fees 5.8% 1,553,000.00 1,481,141.00 2,402,895.07

LEED Certification & Commissioning ‐ 294,500.00 ‐

Additional A&E Servies 100,000.00 362,225.00 ‐

28,584,000.00 28,584,000.00 27,420,643.02

Original Project Budget 28,584,000.00

JCSM Actual to Date 27,420,643.02

JCSM Project Funds Available 1,163,356.98

At least 30 Change Orders were submitted on or after 09/27/2011 totaling over $327kThese Change Orders are under review and some offsetting credits may be forthcoming.

Current Construction Retainage = $25,000.

March 12, 2012

Karl J. Jacobs Center for Science and Math - Milestones and expectations:

Aug 5th ’10 JCSM final structural steel signing and lunch celebration with contractors

Oct 7th ’10 Lunch celebration with JCSM Planning Team & Contractors

Dec ’10 Building enclosure Incentive by 12/03, HVAC Air Handlers delivered 12/23, drywall, mud & tape, Decision on Fall 2011 class locations – Good to Go!

Jan. 27th ’11 Presentation to JCSM Planning Team, Leadership, selected staff and guests, including guided tours starting at the connection link with CLI

Jun ’11 Substantial completion Incentive extended due to previous extension critical path and March weather to 06/03 1st & 2nd floors – COMPLETED; 06/15 Ground floor & Lobby – COMPLETED; Extended to 06/28 Parking Lot side Landscaping, final furniture & equipment deliveries, installation of office, back-of-house, classroom furniture, install interior signage,

May-Aug ‘11 Parking Lot 3 to JCSM creek enhancements – In progress – Completed Sept.

July ’11 Begin Moving Faculty offices, back-of-house items, artwork delivery, organize for public use (delayed from 07/18 to 08/01), 2nd, 1st & Ground floor punch list completion

August ‘11 Final Completion date 08/01, Open for Public Use 08/16; Move remainder of Faculty & Staff, Geothermal field and Heat Pump commissioning, Grand Opening 08/16; Start of Fall Classes 08/22

Sept ‘11 A few punch list items are open and being resolved. Final Landscaping & Creek enhancement are completed, Reduced Retainage from 5.0% to 2.5%

Oct- Dec ’11 Resolving Potential Change Orders, Incentives and Reduction of Retainage. LEED & Building Commissioning reports, Many of the final punch list items were completed during the Winter Break. Final Building Commissioning is in progress and upon successful completion, the LEED submission will occur.

Jan ’12 Resolving Change Orders continues, the JCSM commissioning continues until successful completion and then the LEED submission will occur.

Feb ’12 Building commissioning completed in early March, Meeting with Contractor in late March to resolve change orders, LEED submission next activity.

Mar ‘12 Final project close-out - deferred from December 2011 due to outstanding issues

Rock Valley College Board of Trustees FOIA Report

02/15/12 – 03/15/12

Date Received

FOIA # Requestor Request Result

03/01/2012 171 Public Access Counselor

Request for Review from Dominic Celletti.

Response provided 3.12.12.

03/01/2012 172 Cathy Bayer, Rockford Register Star

An electronic copy (if available) of the college’s contract with attorney Joe Perkoski and any billable hours and/or expenses billed to the college for his work from January 2011 to the present.

Redacted documents and response provided 3.13.12 (one-day extension received).

03/08/2012 173 myedu.com For Fall 2011: - Department Abbreviation - Course Number - Course Section - Unique ID or CRN, if available - Number of A’s assigned - Number of B’s assigned - Number of C’s assigned - Number of D’s assigned - Number of F’s assigned - Number of +/- Grades, if available - Number of Students Dropped - Number of Pass and Fail Grades if available - Total Enrollment Per Section

03/09/2012 174 Timothy Taylor Copy of current vendor’s custodial services contract.

03/15/2012 175 Maria Diaz, Smith Maintenance Co

Custodial Services current contract agreement

Rock Valley College 2012AT A GLANCE COLLEGE COMMUNITY EVENTS

For Additional information or Questions please contact: Robbin Snodgrass, 815-921-4321 or [email protected]

Date Event RVC Staff Student Athletic Community

MARCH WOMEN'S HISTORY MONTH

18-31 Studio Theatre "Murder Is Easy" - 8 pm x x x

20 Jinahie - Spoken Word - SC - Noon x x x

21 Women's History Panel - Alternative Careers - SC - Noon x x x

21 Baseball vs. Waubonsee @ 2:30 pm Baseball field x

21 Dr. Huse Lecture - SC - 6:30 pm x x x

22 Men's Tennis vs. McHenry @ 2 pm Guilford Tennis

courts x

24 Baseball vs. Kishwaukee @ Noon, Baseball field x

24 Softball vs.Triton @ Noon, Softball field x

24-25 Studio Theatre "Murder Is Easy" - 1 pm x x x

27 World of Wellness - SC -11 am x x x

27 Baseball vs. Blackhawk @ 2:00 pm Baseball field x

28 World of Wellness - SCCE - 11 am x x x

29 Men's Tennis vs. Prairie State @ 2 pm Guilford Tennis

Courts x

29 World of Wellness - LOC - 11 am x x x

29 Tribute of African Women - PAR - 6 pm x x x

31 Men's Tennis vs. IVCC & Lake County @ 9:30 am

Guilford Tennis Courts x

APRIL

1 Baseball vs. Joliet @ Noon, Baseball field x

5 Staff Development Day - Main Campus - 8 am x

5 Men's Tennis vs. DuPage @ 2:30 pm Guilford Tennis

courts x

6 Softball vs.Joliet @ 3:00 pm Softball field x

7 Softball vs.Harper @ Noon, Softball field x

7 NIU Motorcycle Safety Begins x

9 Softball vs. South Suburban @ 3:00 pm Softball field x

11 Baseball vs. Oakton @ 2:30 pm Baseball field x

14 Baseball vs. North Central College @ Noon, Baseball

field x

14 Softball vs.DuPage @ Noon, Softball field x

20 Softball vs. MATC @ 3:00 pm Softball field x

21 Earth Day - PEC - 11 am x x x

22 Baseball vs. Madison College @ Noon, Baseball field x

26 Healthcare Career Fair - PEC - 4:30 pm x x x

26 Baseball vs.Elgin @ 2:30 pm Baseball field x

26Men's Tennis vs. Rockford College @ 4:00 pm Guilford

Tennis courts x

27 Healthcare Career Fair - PEC - 8 am x x x

28 Baseball vs. Kankakee @ Noon, Baseball field x

Date Event RVC Staff Student Athletic Community

29 Baseball vs. Harper @ Noon, Baseball field x

29 Softball vs. Highland College @ Noon, Softball field x

30 State of Illinois - Commission Hearing - WTC 4:30 pm x

MAY

1 Employee Benefits Fair - WTC, 8 am x

1 - 5 Mayfest Events- SC x x x

1 Baseball vs Rockford College JV @ 4:30 pm Baseball

field x

1 1st Tuesday - "Understanding Sustainable Energy" -

Griesbach - SC, 6 pm x x x

4 UB Senior Open House - SCCE, 5 pm x x

4 Rock Enroll - WTC, 8 am x x x

4 ALAS Leadership Event - PEC, 9 am x x x

4 11th Annual History Awards - SC, 7 pm x x x

5 American Heart Walk - Walking Path, 8 am x

9 Rockford Chamber Breakfast Buzz - WTC, 7:30 am x x

11 BHCC - Sankofa Banquet - SC, 6 pm x x x

16 HR's Retirement Reception - SC, 3 pm x

17 GED graduation - PEC, 6 pm x x x

18 RVC Commencement - PEC, 6 pm x x x

18 DNT/RSP Graduation - SCCE, 11 am x x x

ROCK VALLEY COLLEGE Board Report #6867 March 27, 2012

Claims Sheet #677 Recommendation: It is recommended that the Board of Trustees approve the

following claims sheets, from Datatel®, dated February 29, 2012. The total is $ 1,450,490.42.

Jack Becherer, Ed.D.

President

Attachments Board Approval: ______________________________ Secretary, Board of Trustees

Report Date: 3/12/2012 Page 1 of 2

Checks Over $10,000 issued between 2/1/12 and 2/29/12

Month: 02/2012

Check No Check Date Check AmountVendor

LP*0660748 2/2/2012 0410599 - ANGEL LEARNING INC. $141,230.00

Board Report #6851, Dated 1/24/2012, ANGEL Software Learning Management System - Fund 01.

LP*0660752 2/2/2012 0283412 - AVIONICS PLACE, INC. $12,610.00

Board Report #6836, Dated 12/13/2011, Radio Package for Aviation Maintenance Program - Fund 06.

LP*0660773 2/2/2012 0289674 - CITY ROCKFORD $15,891.00

Board Report #6805, Dated 6/28/2012, February Rent, 303 N Main St Location - Fund 06.

LP*0660776 2/2/2012 0310222 - CONSTELLATION NEW ENERGY $10,589.74

Board Report #6805, Dated 6/28/2012, Electric Service, SCCE, January 2012 - Fund 02.

LP*0660795 2/2/2012 0422222 - FRIDH $15,185.63

Board Report #6805, Dated 6/2/2012, February Rent, 308 W State St Location - Fund 01.

LP*0660807 2/2/2012 0269141 - ILLINOIS DIRECTOR $28,150.23

Board Report #6805, Dated 6/28/2011, Unemployment Insurance - Fund 12.

LP*0660842 2/2/2012 0331852 - ROBBINS, SCHWARTZ, NICHOLAS, $16,528.34

Board Report #6805, Dated 6/28/2011, Monthly Legal Fees Fund 01.

LP*0660902 2/9/2012 0298197 - BANK AMERICA $30,615.01

Board Report #6805, Dated 6/28/2011, Purchase Card Usage, January 2012 - All Funds.

LP*0660924 2/9/2012 0310222 - CONSTELLATION NEW ENERGY $62,116.03

Board Report #6805, Dated 6/28/2011, Electric Service, Main Campus, January 2012 - Fund 02.

LP*0660958 2/9/2012 0334253 - MECHANICAL INC. $38,152.92

Board Report #6805, Dated 6/28/2011, Boilerhouse Maintenance - Fund 02.

LP*0661020 2/15/2012 0287688 - STATE UNIVERSITIES RETIREMENT SYSTEM $111,747.23

Payroll Deduction Remitted on Behalf of Employees - Fund 01.

LP*0661024 2/15/2012 0287723 - VARIABLE ANNUITY LIFE INSURANCE $16,840.91


LP*0661039 2/16/2012 0371888 - ATI ASSESSMENT TECHNOLOGIES $18,225.43

Board Report #6805, Dated 6/28/2011, Comprehensive Assessment for Nursing Program - Fund 01.

LP*0661060 2/16/2012 0289733 - HEALTH CARE SERVICE $49,840.91

Board Report #6831, Dated 11/29/2011, PPO Insurance, January Settlement Statement - Fund 05.

Report Date: 3/12/2012 Page 2 of 2

Checks Over $10,000 issued between 2/1/12 and 2/29/12

Month: 02/2012

Check No Check Date Check AmountVendor

LP*0661085 2/16/2012 0311458 - MANAGEMENT RESOURCE GROUP LTD $11,041.67

Board Report #6805, Dated 6/28/2011, Compensation for EIGERlab Director, January 2012 - Fund 05.

LP*0661125 2/16/2012 0295189 - SJOSTROM SONS $125,000.00

Board Report #6693, Dated 3/23/2010, JCSM Construction - Fund 03.

LP*0661199 2/23/2012 0385509 - CONSTELLATION NEW ENERGY - GAS DIV $21,012.00

Board Report #6805, Dated 6/28/2011, Natural Gas Service, Februaruy 2012 - Fund 02.

LP*0661223 2/23/2012 0289733 - HEALTH CARE SERVICE $87,210.59

Board Report #6805, Dated 6/28/2011, HMO Insurance, March Premium - Fund 05.

LP*0661246 2/23/2012 0332495 - KIMCO $38,358.00

Board Report #6805, Dated 6/28/2011, January Cleaning Services - Fund 02.

LP*0661323 2/23/2012 0408793 - SUN LIFE FINANCIAL $12,430.86

Board Report #6805, Dated 6/28/2011, Supplemental Life Insurance, March Premium - Fund 05.

LP*0661346 2/29/2012 0287688 - STATE UNIVERSITIES RETIREMENT SYSTEM $111,548.05


LP*0661350 2/29/2012 0287723 - VARIABLE ANNUITY LIFE INSURANCE $16,940.91


Between 2/1/12 and 2/29/12: 22 checks totaling $991,265.46 out of $1,450,490.42 or 68.34%

ROCK VALLEY COLLEGE Board Report #6868 March 27, 2012 Purchase Report #655/2

Purchase Report #655

Recommendation: Board approval for items marked with asterisk: A. Robotic Training Cart – (Restricted Purposed Fund – Perkins Postsecondary, Capital

Instructional Equip and Education Fund - Automated Mfg & Qlty Eng Tech, Instructional Equipment)

FANUC Robotics, Rochester Hills, MI 28,000.00*(1)

(1) This training robot will be used in RVC’s EET (Electronics) and MET (Manufacturing) classes. After students complete the EET and MET degree, they will have earned a FANUC Certificate Education Robot Training (CERT) certificate. The robot is on a mobile cart and could be used as a recruitment aid in local schools and local manufacturing companies. FANUC robots are industrial robots and used in many automated manufacturing companies in the RVC District. For example, 25 electricians from the Gunite Company are currently in training using RVC’s one FANUC robot. Gunite is adding 20 FANUC robots to its production line. This purchase has been approved for Perkins Funds, ($2,142). The balance of cost will be paid out of the little Program Improvement Grant ($25,858). RVC did not bid this item as FANUC Robotics has been established as the college standard which establishes this vendor as sole sourced.

B. Upgrade of Support Services Building Video Recorder – (Operations & Maintenance Fund – RVC Police Department, Other Capital Outlay) Schneider Electric, Homewood, IL 11,578.00*(2) (2) The SSB security video recorder has reached its end of life and needs to be replaced.

This was not bid as Schneider Electric of Homewood, Illinois is RVC’s preferred vendor for the installation of head-end equipment consisting of card access panels, video storage servers, and software programming. The company is the leading expert in the installation and software programming of the Andover and Integral security system utilized by RVC. Schneider has the expertise, advanced manufacturer’s certification, and proper Illinois license.

This is not bid due to the need to maintain compatible equipment and services.

ROCK VALLEY COLLEGE Board Report #6868 March 27, 2012 Purchase Report #655/3 C. Consulting Services – (Restricted Purpose Fund - Prof/Tech, Consultant Srvs)

Thames Management Resources, Ltd, Rockford, IL 24,849.75*(3)

(3) Brian McIntyre, Program Manager, SBDC (Small Business Development Center) is paid by the DCEO (Department of Commerce and Economic Opportunity), which funds the SBDC and PTAC. Upon John DiGiacomo’s (PTAC) retirement, Mr. McIntyre supervises both the SBDC and PTAC. All expenses are covered by the DCEO from two different accounts. Since Mr. McIntyre was then terminated as an employee with benefits, RVC now contracts Thames Management Resources, Ltd., Mr. McIntyre’s company, to manage the SBDC and the PTAC. In agreement with the state of Illinois, DCEO, not RVC, funds Mr. McIntyre (Thames Mgt) the equivalent of his salary and benefits ($99,399) to manage both programs, at a monthly payment of $8,283.25. A blanket order will be completed for the remaining balance of $24,849.75 for this fiscal year. Contracting Mr. McIntyre through Thames Management prohibits him from receiving any reimbursement from the College for either/both the College insurance plan and the retirement system. RVC did not bid this item due to contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from the bid process.

D. Repayment – (Restricted Purpose Fund – Other, Accounts Payable-Other) International Trade Center c/o RAEDC, Rockford, IL 25,772.61*(4)

(4) The Illinois Small Business Development Center (SBDC) International Trade Center (ITC) of the Rockford Area is a program that works directly with companies to increase the total value of goods exported from the Rockford area. Services are provided to assist businesses to establish and grow an export program. The Illinois SBDC ITC of the Rockford Area is funded in part by the U.S. Small Business Administration in partnership with the Illinois Department of Commerce and Economic Opportunity and Rock Valley College. The SBDC serves as a pass-through account for funds to serve the International Trade Center (ITC), which is administered by the Rockford Area Economic Development Council (RAEDC). The SBDC received grant #11-801154 which defines the scope of the agreement and work. RAEDC invoices RVC for expenses used throughout the year for the ITC, since the funds are assigned to the SBDC. Then RVC pays the invoices.

ROCK VALLEY COLLEGE Board Report #6868 March 27, 2012 Purchase Report #655/4 E. Consulting Services for Manufacturing Self-Employment Training – (Restricted Purposes

Fund – SBDC (MFG) SET Grant, Consultant Srvs - Prof/Tech) K3P, Cherry Valley, IL 23,000.00*(5)

(5) The Small Business Development Center (SBDC) was awarded a Manufacturing Self-Employment Training Grant to run 1/1/12 - 12/31/12 to provide knowledge, service, and skills to assist manufacturing business startups and existing businesses with the emphasis on unemployed or underemployed and low income persons in the Rockford area. The grant is funded by the city of Rockford with no matching funds required from the College. The SBDC contracted K3P and Associates to administrate and provide services to the Manufacturing Self Employment Training Grant for $23,000.00. K3P has done work for the city in the past. It was determined that K3P’s specialized expertise would provide the best results for the city, SBDC, and community. RVC did not bid this item due to contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from the bid process.

F. Resale Product for Starlight Theatre Season – (Auxiliary Enterprises Fund – Starlight 2012, Purchases for Resale)

Pepsi Cola Co, Loves Park, IL 11,000.00*(6)

(6) Blanket Purchase Order for concessions items that will be sold for the 2012 Starlight Theatre season.

G. Construction Material – (Auxiliary Enterprises Fund – Starlight 2012, Theater Stage Materials)

Lowes’s Home Improvement, Rockford, IL 12,500.00*(7)

(7) Blanket Purchase Order to purchase set construction materials for the 2012 Starlight Theater season.

ROCK VALLEY COLLEGE Board Report #6868 March 27, 2012 Purchase Report #655/5 H. Addendum to Purchase Order B6239 Small Business Development Center (Restricted

Purpose Fund – SBDC TIES, Consultant) Brian McMahon, Chicago, IL 15,600.00*(8)

Original Amount $9,960.00 Addendum 15,600.00 New Total $25,560.00

(8) Additional amount required to have Brian McMahon’s continued consulting services from 4/1/12 through 6/30/12 to manage and administer the SBDC TIES grant.

Jack Becherer, Ed.D. President

Board Approval: _________________________________ Secretary, Board of Trustees

Rock Valley College Board Report # 6869 March 27, 2012

Personnel Report #646

Recommendation: The Board of Trustees acknowledges the following personnel actions: A. APPOINTMENTS.

#Betty Villalobos-Hallman (0442998), Coordinator of New Student Enrollment, Recruitment and Admissions, continuous part-time without benefits (SURS), grade 11, $17.64/hour, effective March 12, 2012, account # 01-31001-51220. (Vacancy due to resignation) #Kandice White (0415827), Administrative Assistant I, Enrollment Services, continuous part-time without benefits (SURS), grade 6, $12.00/hour, effective March 19, 2012, account #01-31000-51620. (Vacancy due to resignation)

B. RESIGNATIONS. Brian McIntyre (0184655), Program Director, Small Business Development Center, Technology, Innovation, and Entrepreneurship, Community Outreach, effective March 31, 2012. (Please see Purchase Report # 6868, Item C) Lana Paris (0109867), Director of Development, Foundation, effective May 1, 2012.

C. RETIREMENTS. Diana Barthelman (0058483), Director, Adult Education and Literacy, effective June 29, 2012. Jay Friberg (0002562), Faculty, Biology, effective June 29, 2012. Bill Lawson (0133566), Faculty, Building Construction Technology, effective May 22, 2012.

D. STUDIO THEATRE SALARIES. Christopher Brady (0129399), Stage Manager, Starlight Theatre full season, effective March 3 through August 10, 2012, total fee $11,500, to be paid March 31 through August 15, 2012, account #05-44512-51930.

Lisa Miller (0131573), Musical Director, Starlight Theatre production of Little Women and Into the Woods, effective March 3 through July 29, 2012, total fee $8,000, to be paid March 31 through July 31, 2012, account # 05-44512-51930.

Board Report 6869/2 PR #646 March 27, 2012

William A. Williams (0385965), Costumer Designer and Costume Shop Supervisor, Starlight Theatre’s productions of Sweeney Todd, Little Women, Into the Woods, and 9-5, effective April 1, 2012 to June 27, 2012, total fee $17,500, to be paid on April 15 through June 30, 2012, account #05-44512-51930. Steven Wolfgram (0273713), Musical Director, Starlight Theatre’s productions of Sweeney Todd and 9-5, effective March 3 through August 5, 2012, total fee $7,500, to be paid March 31 through August 15, 2012, account # 05-44512-51930.

E. REVISION. Board Report #6860, Item A. Revision of GL account number. Ann Johns (0213918), Program Director, Procurement Technical Assistance Center, Community Outreach, full-time with benefits, grade 14, $52,055/year, prorated for the balance of the fiscal year, effective February 27, 2012, account # 06-42252-51210 (50%), and 06-42208-51214 (50%). (Vacancy due to retirement)

Jack J. Becherer, Ed.D. President

#Biographical Sketch Attached

Board Report 6869/3 PR #646 March 27, 2012 BACKGROUND INFORMATION: Betty Villalobos-Hallmann returned to UW-Whitewater in 2006 to complete her bachelor’s degree after a 28-year hiatus from formal education. Her passion for education propelled her to complete a master’s degree in science of education with a leadership emphasis in counseling and women’s studies. With personal experience as a non-traditional student, Betty went on to serve as the Adult Advisor for UW-Whitewater where she served as an advocate, a servant leader, a mentor, and coach. Outside of academia, Betty served as the Executive Director and Founder of El Centro of the Hispanic Community/ El Centro Services in Beloit.

Kandice White has worked in the Records & Registration Office as a student worker since August of 2010. She is currently pursuing her associate of arts degree at Rock Valley College and plans to graduate Spring of 2013. Kandice will be a welcomed addition to the Enrollment Services Department.

Rock Valley College Board Report #6870 March 27, 2012

Personnel Report – Sabbaticals #647

Recommendation: It is recommended that the Board of Trustees approve the following personnel

action:

A. SABBATICAL LEAVE, Fall 2012 Semester. Faculty Member: Michael Youngblood (E0002663), Professor of Economics Assignment: Sabbatical leave of one semester (Fall 2012) at 100% of the faculty member’s regular salary.

Jack J. Becherer, Ed.D. President

Board Approval ________________________________ Secretary, Board of Trustees

Rock Valley College Board Report #6871 March 27, 2012

Running Start Program – Pecatonica School District #321

Background: Running Start is a formal program that allows select, qualified students from Pecatonica High School to attend Rock Valley College (RVC) for their junior and senior years of high school. The courses taken will be for dual credit, meeting the requirements for both a high school diploma and an Associate’s Degree. Some students will elect just to take classes for dual credit. The goal is to have the majority of the students in this program complete a high school diploma and an Associate’s Degree simultaneously. The Running Start program will be administered out of the First Year Experience/High School Connections office at RVC, working closely with the Guidance Offices at Pecatonica High School.

Running Start provides an opportunity for students to work toward a more challenging educational environment and to excel both in high school and college. The students selected for Running Start need to be academically and socially ready for college. Students can still elect to participate in sports and activities such as student government at Pecatonica. This program will give them additional experiences to develop the independence, study skills, and confidence needed to succeed beyond high school and into college. The program simply provides a tremendous advantage to students wanting to get a jump start on college. Besides these benefits, students do not pay tuition. This financial arrangement will reduce the overall cost of college for students and their families.

Recommendation: It is recommended that the Rock Valley College Board of Trustees

approve the Running Start Intergovernmental Cooperation Agreement with Board of Education of Pecatonica Community Unit School District #321 for classes beginning August 2012.


Board Approval: ______________________________ Secretary, Board of Trustees

Rock Valley College Board Report # 6872 March 27, 2012

Engineering Running Start Program –Pecatonica School District #321

Background: The Engineering and Science Running Start Program is based on the Rock Valley College Running Start Program and will allow high achieving high school rising juniors from Pecatonica High School to apply to Rock Valley College (RVC) for enrollment in an associate degree in Engineering or Science, specifically designed to transfer to Northern Illinois University’s bachelor’s degree programs in Mechanical or Electrical Engineering, or Rockford College’s bachelor’s degree programs in Biology, Biochemistry or Chemistry. In addition, qualified rising high school seniors will be invited to enroll in a one-year Engineering or Science Running Start Program, designed to complete the first-year degree requirements toward a bachelor’s degree, while also completing high school credits leading to a high school diploma.

Those students who are accepted for admission will complete their requirements for high school graduation and their associate degree simultaneously. Upon completion of the high school diploma and associate degree, students may apply for junior status admission to Northern Illinois University’s bachelor’s degree program in either Electrical or Mechanical Engineering, offered in Rockford at Rock Valley College, or to Rockford College’s bachelor’s in science degree program. With two additional years of study at the NIU-RVC campus, or at Rockford College, successful students will graduate with their bachelor’s degree. Besides these benefits, students do not pay tuition. This financial arrangement will reduce the overall cost of college for students and their families.

Recommendation: It is recommended that the Rock Valley College Board of Trustees approve the

Engineering and Science Running Start Program Intergovernmental Cooperation Agreement with the Board of Education of Pecatonica Community Unit District #321 for classes beginning August 2012.


Board Approval: ___________________________ Secretary, Board of Trustees

AR #295 March 27, 2012

1

RESOLUTION AUTHORIZING APPLICATION TO THE ILLINOIS COMMUNITY COLLEGE BOARD FOR APPROVAL

OF PROJECTS USING CAPITAL RENEWAL FUNDING

WHEREAS, Rock Valley College has determined the existing campus high voltage (HV) electrical system was constructed in the late 1960s and the feeders and switchgear have reached their recommended life span and require replacement; and WHEREAS, over the past year, the College has experienced several failures of both HV

cabling and switchgear; and

WHEREAS, the College has hired the Saavedra Gehlhausen Architect firm to analyze

potential replacements and modifications; and

WHEREAS, the licensed architects after a study of the campus and buildings have

prepared a plan and reviewed it with the administration of Rock Valley College that would

require an expenditure for updating and replacing the HV electrical system of Five Hundred One

Thousand Eight Hundred Forty-Eight and no/dollars ($501,848.00) which includes a contingency

and a provision for architects’ fees; and

WHEREAS, the Board of Trustees of Community College District No. 511 (Rock Valley

College) has reviewed all of the plans, specifications, and presentations in connection this

project, and does hereby find and determine, that it is in the best interest of Rock Valley College,

its staff and students, and the community that such a project proceed.

NOW, THEREFORE, be it and it is hereby resolved by the Board of Trustees of

Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Stephenson, and

Ogle Counties, Illinois, as follows:

1. That the recitals set forth above are incorporated herein and made a part hereof.

AR #295 March 27, 2012

2

2. That the aforedescribed updating and replacing of the HV electrical system is an

integral part of the College master facilities plan and the strategic plan.

3. That this project will be funded using Capital Development funds in the amount

of Five Hundred One Thousand Eight Hundred Forty-Eight and no/dollars

($501,848.00) from funds available for this project.

4. That the application for the aforedescribed project be submitted to the Illinois

Community College Board and upon receipt of the Certificate of Approval of the

Executive Director of said board, this Board of Trustees proceed with this project

referred to above.

Dated this 27th day of March, 2012.

________________________________ ________________________________ Chair Vice-Chair ________________________________ ________________________________ Secretary Pro Tempore Trustee ________________________________ ________________________________ Trustee Trustee ________________________________ ________________________________ Trustee Student Trustee

AR #295 March 27, 2012

3

C E R T I F I C A T E

The undersigned hereby certifies that he is the Secretary Pro Tempore of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry,

Stephenson and Ogle Counties, Illinois (Rock Valley College); he further certifies that the

attached Resolution (Resolution Authorizing Application of Projects Using Capital Renewal

Funding) is a true and authentic copy of the Resolution adopted on March 27, 2012, by said

Board of Trustees.


________________________________ Secretary Pro Tempore, Board of Trustees College District No, 511, Winnebago, Boone, DeKalb, McHenry, Stephenson, And Ogle Counties, Illinois (Rock Valley College)

Subscribed and sworn to before me this 27th day of March, 2012.

________________________________ Notary Public

CAPITAL PROJECT APPLICATION FORM (One Application Form per Project)

District/College and District # Community College Dist. 511 , Rock Valley College Contact Person Sam E. Overton, Jr., Treasurer and VP of Administrative Services Phone # 815-921-4445 Project Title Campus Electrical Upgrades – HV Feeder and Switchgear Replacement Project Budget $ 501,848 ( )check here if the proposed project is to be financed with a combination of local, state, federal, foundation gifts, etc.

and disclose on funding attachment # 2 Date February 29, 2012 Application Type (check the appropriate application type and follow instructions): Locally Funded New Construction--complete/submit Sections I, II, and III. Locally Funded Remodeling--complete/submit Sections I and III. Locally Funded New Construction and Remodeling--complete/submit Sections I, II, and III. Protection, Health and Safety--complete/submit Section I and Attachment PHS. X Capital Renewal Project--complete/submit Section I and the Architect Recommendation form. ADA Project – complete/submit Section 1, Attachment ADA, and Architect Recommendation form. Section I (submit for ALL project approval requests)

A. Board of trustees action--attach a copy of the local board’s resolution and certified minutes B. A detailed description identifying the scope of work to be accomplished (complete the narration section

and attach) C. A detailed description of the project’s programmatic justification (complete the narration section and

attach) D. Board of trustees approved budget (use the appropriate format on Attachment #1) E. Funding source (use the appropriate format on Attachment #2) Section II A. Is the requested project included in the District Site and Construction Master Plan? (See ICCB Rule

1501.602c for a definition of such a plan) Yes No

If no, please update your District’s Site and Construction Master Plan and submit to the ICCB. Anticipated date of completion

B. Submit the new square footage allocation (use Square Footage Summary Attachment) C. Has the site been determined professionally to be suitable for construction purposes? Yes No

If yes, how was suitability determined (i.e., soil borings, inspection for hazardous materials, etc.)

Section III A. Submit the remodeled square footage allocation (use Square Footage Summary Attachment)

Programmatic Justification

The existing campus HV (high voltage) electrical system was constructed in the late 1960’s

and the feeders and switchgear have reached their recommended life span and require

replacement. Over the past year, the college has experienced several failures of both HV

cabling and switchgear.

Scope of Work

New HV Feeders: New 15KV feeders will be installed between the Boiler House and CLI

Building and the Boiler House and SC Building. Feeders will be installed in conduit and

routed through the existing tunnel system.

New HV Substation: A new 15KV:480V, 750KVA unit substation will be installed in the SC

Building. This equipment is the main power supply transformer and distribution center for

the building. New wiring between the existing 15KV switches and unit substation will be

provided. Existing load wiring will be re-connected to the new substation.

All of the scope items will include appropriate testing of the equipment and wiring being

installed. Since these scope items provide power to buildings and/or critical systems,

provisions for temporary power during construction will be included.

Attachment #1

Project Budget

Check One: New Construction Remodeling

Project Name Campus Electrical Upgrades – HV Feeder and Switchgear Replacement

Budget Amounts

New Construction Remodeling

Land Site Development Construction (including Fixed Equipment)

Mechanical

Electrical $414,750.00 General Conditions

Contingency $41,475.00

A/E Professional Fees $45,623.00

Total $501,848.00

Project Name – Campus Electrical Upgrades – HV Feeder and Switchgear Replacement

Budget Amounts Project Costs $ _ 414,750.00 Contingency $ 41,475.00 A/E Professional Fees $ 45,623.00

Total $ 501,848.00

Attachment #2

Funding Source

District/College Name: Community College Dist.511 – Rock Valley College

Project Name: Campus Electrical Upgrades – HV Feeder and Switchgear

Replacement Check the source(s) of funds:

Available fund balance Fund name (s): Previous years fund balance

from Protection Health and

Safety Tax Levy

(Including excess funds from

previously approved protection,

health, and safety projects)

Bond Proceeds Type of bond issuance (s):

(including protection, health,

and safety bonds)

Protection, Health, and Tax rate/fiscal year:______

Safety Tax Levy

(ILCS 805/3-20.3.01)

Contract for Deed Term of Contract for Deed in months:

(ILCS 805/3-36)

Lending Arrangement with a

Financial Institution Term of Lending Arrangements in months:

(ILCS 805/3-37)

Lease Agreement Term of Lease in months:

(ILCS 805/3-38)

Capital Renewal Funding X Proposed Fiscal Year Source(s):

FY 2010 and a portion of FY 2011

AR #296 March 27, 2012

1

RESOLUTION AUTHORIZING APPLICATION TO THE ILLINOIS COMMUNITY COLLEGE BOARD FOR APPROVAL

OF PROJECTS USING CAPITAL RENEWAL FUNDING

WHEREAS, Rock Valley College has determined the Uninterruptable Power Supply

(UPS) unit providing backup power for the Campus Data Center in the Woodward Technology

Center (WTC) and the UPS unit providing backup power for emergency lighting and egress

systems in the Support Services Building (SSB) switchgear have reached their recommended life

span and require replacement; and

WHEREAS, the College has hired the Saavedra Gehlhausen Architect firm to analyze

potential replacements and modifications; and

WHEREAS, the licensed architects after a study of the campus and buildings have

prepared a plan and reviewed it with the administration of Rock Valley College that would

require an expenditure for replacing the UPS units of Two Hundred Forty-Seven Thousand

Seven Hundred Forty-Eight and no/dollars ($247,748.00) which includes a contingency and a

provision for architects’ fees; and

WHEREAS, the Board of Trustees of Community College District No. 511 (Rock Valley

College) has reviewed all of the plans, specifications, and presentations in connection with this

project, and does hereby find and determine, that it is in the best interest of Rock Valley College,

its staff and students, and the community that such a project proceed.

NOW, THEREFORE, be it and it is hereby resolved by the Board of Trustees of

Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Stephenson, and

Ogle Counties, Illinois, as follows:

1. That the recitals set forth above are incorporated herein and made a part hereof.

AR #296 March 27, 2012

2

2. That the aforedescribed replacing the UPS units is an integral part of the College

master facilities plan and the strategic plan.

3. That this project will be funded using Capital Development funds in the amount

of Two Hundred Forty-Seven Thousand Seven Hundred Forty-Eight and

no/dollars ($247,748.00) from funds available for this project.

4. That the application for the aforedescribed project be submitted to the Illinois

Community College Board and upon receipt of the Certificate of Approval of the

Executive Director of said board, this Board of Trustees proceed with this project

referred to above.


________________________________ ________________________________ Chair Vice-Chair ________________________________ ________________________________ Secretary Pro Tempore Trustee ________________________________ ________________________________ Trustee Trustee ________________________________ ________________________________ Trustee Student Trustee

AR #296 March 27, 2012

3

C E R T I F I C A T E

The undersigned hereby certifies that he is the Secretary Pro Tempore of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry,

Stephenson and Ogle Counties, Illinois (Rock Valley College); he further certifies that the

attached Resolution (Resolution Authorizing Application of Projects Using Capital Renewal

Funding) is a true and authentic copy of the Resolution adopted on March 27, 2012, by said

Board of Trustees.


________________________________ Secretary Pro Tempore, Board of Trustees College District No, 511, Winnebago, Boone, DeKalb, McHenry, Stephenson, And Ogle Counties, Illinois (Rock Valley College)

Subscribed and sworn to before me this 27th day of March, 2012.

________________________________ Notary Public