QuickGuidetothePresident’sRecoveryPriorities

Ebola don go, leh we make Salone grow!

December 2016

1. BackgroundandoverviewofthePresident’sRecoveryPriorities

2. KeyResultAreasandStructureanddocumentationofrelatedplans

2. Fundingprocessandcurrentfundingstatus

3. Deliveryarchitecture– MDAs,DistrictsandPresident’sDeliveryTeam

4. Performancemanagement,issuesidentificationandresolutionmechanisms

5. Buildingcommunityownershipanddemand

6. Capabilitybuildingtoensuresustainability

7. Wherewearenow

Contents

2015 2016 2017andbeyond

TimelineoftheSierraLeoneRecoveryandAgendaforProsperity

Background and context of the President’s Recovery Priorities

EbolaResponse

President’sRecoveryPriorities(10-24months)

EarlyRecovery(6-9Months)

AgendaforProsperity

NationalRecoveryStrategy

Deliveringoutcomeswhilstbuilding capacity

24 months

…groundedinclearprinciples

Decentralisation:implementationandaccountabilityatdistrict,chiefdomandsectionlevels

Dedicatedbudgets:budgetscalculatedtodelivertargetsandfundingalignedtosupport budgets

Ambitiousbutconcretetargets:targetsareaspirationalbutconcreteandmeasurable

Committedtopleadership:HisExcellencythePresidentisdrivingdelivery

…andhastrackrecordofsuccessinrecentyears

The President’s Recovery Priorities utilises a delivery approach that is...

Transparencyandaccountability:clearandobjectivereportingofprogressacrossallsectors

Sustainableempowerment:focusonsustainableplansandonbuildingcapabilitiesatalllevelsofMDAs

Prioritisation:focusonaverylimitednumberofcorepriorities

Robustperformancemanagement:monitorprogressagainstKPIsviaweeklymeetingsanddashboards,andproblem-solveissuesastheyarise

▪ Savethelivesof600womenand5,000children*▪ Prevent,detect, respondtoepidemics andensurezerocasesofEVD

▪ Doubleaccess toelectricity from125,000to250,000households▪ Doublethetotaloperationalpower generationcapacityfrom75MWto150MW

▪ Providesafe,affordableandsustainablewatersupplyservices to600,000peopleinFreetown*▪ Providesafewatersupplyto700,000people intheprovinces

§ Ensurecontinuouscarefor EVD-affectedpersonsandsurvivors§ Provideincomesupportto 59,000vulnerablehouseholds

▪ Create10,000jobsacrosskeyagriculturevaluechains▪ Support1,000MSMEs toincreasetheircompetitiveness,includingagribusinessesacrosskeyvalue

chains

▪ ImprovedservicedeliveryandefficiencyofGovernmentspending forrecoveryprioritysectors

▪ Improvelearningoutcomesbytrainingatleast40,000teachersincoresubjectsandreducingovercrowdinginseverelyaffected schools

▪ Institutenationwideschoolfeedingfor1.2millionchildren inallGoSLandGoSLassistedprimaryschools

Prioritisation with concrete targets - 13 Key Results to be delivered in 7 Sectors by 30th June 2017…...

*Significantandirreversible progresstobemadebyJune2017buttargetduetobefullymetin2018

§ Start/Enddates§ Responsible person§ Responsible ImplementingPartner&person§ Districtandchiefdomofimplementation

KeyResultArea

Initiatives

Sub-initiative

Sub-initiative

Milestones

Milestones

Milestones

Milestones

Activities

ActivitiesActivities

ActivitiesActivities

ActivitiesActivities

Eachactivityplanincludes:

EachKRAisbrokenintopriorityinitiativesandsub-initiatives…

Planningforeachsub-initiativeisdoneatthemilestoneandactivitylevels…

Detailedactivityplans aredevelopedanddocumented in3-6monthcycles

Priority initiatives have been designed to achieve the 13 Key Results; milestones have been identified to help us track progress of initiatives

InitiativesPriorityInitiatives

Keyresultsdrivenbypriorityinitiatives,sub-initiativesanddetailedactivityplansPlansstructure

MilestonesaredocumentedfortheperiodtoJune2017…

EducationKRA1:Improvelearningoutcomesbytrainingatleast40,000teachersincoresubjectsandreducingovercrowdinginseverelyaffectedschools

KRA1:Improvelearningoutcomes bytraining atleast 40,000teachersincoresubjectsandreducingovercrowding inseverelyaffectedschools

2016 2017

Initiative name1

Increasequalityofinstruction inschools

Clearpayrollandreallocateteachers

Reduceunapproved schools

Improvemonitoring andcoordination indistricts viacentralizedsituation room

Reduceovercrowded classrooms

ImproveWaterandSanitationHygiene(WASH)inSchools

1Indicators,targetsanddatasourcesforallinitiativesareunderreview

Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Ongoingtraining wavescomplete

MathandEnglishlessonplansreadyfor>40kteachers

Activity planreviewandrecalibration

NewWASHconstruct-ed inupto360schools

M&E reportshared

WASHunitsconstructionandrehabunderway

Needsassessmentcompleted

Constructionsitesagreed

Planningphaseends

>225classroomsConstructed andfurnished

>500furnishedclassroomscomplete

Revisedstandardscommunicated

Teacherallocationstrategyapproved

Teacherneedsmapcreated

Teacherreallo-cationcomplete

Firstwaveoftrainingcomplete for>40kteachers

Payrollcleared

Districts re-trainedonprocesses

Newcapabilities achievedindatatrackingtools

Districts trainedonusingtools

Monitoringperiod ends

>150schoolsevaluatedandactedonWave1

>150schoolsevaluatedandactedonWave2

>150schoolsevaluatedandactedoninWave3

Systemicchangesimplemented

Processevaluated

ImplementationTracking

Visiblemilestones

Processmilestones

-

20.00

40.00

60.00

80.00

100.00

120.00

US$M

DonorCommitmentsGap

-

100

200

300

400

500

600

700

800

KeyResultAreas

GoSL

• PRP now 98% funded• Final selection of PRP initiatives depended on likelihood of funding

availability

Dedicated budgets for each KRA with funding provided by GoSLand Development Partners

Total PRP Budget = US$ 839 Million Comments

Development Partner support combination of new money and aligning of existing programmes - Implementing Partners play a significant role

▪ 83%(US$532.67M)ofdonorfundingtoPRPischanneledthroughImplementingPartners(IPs)

▪ ThusneedforenhancedcollaborationandcoordinationbetweenIPsandMDAs intermsofensuringrequireddeliverablesaremet

▪ KeyfeatureoftheprocessisalignmentofDPandIPprogrammes andthereforebudgetswiththePRPinitiatives

GoSL

Donor

78%($641.77M)

22%($179.63M)

MDAs

IPs

83%($532.67M)

17%($109.10M)

Fundscommitted(exc gap) DonorfundstoIPsandMDAs

TotalBudget

Donor

GoSL

Gap

PRP total839.01

641.77

179.63

17.61

Excl.Energy437.93

395.39

24.93

17.61

Energy401.08

246.38

154.70

-

Plan,oversee,andreporttoPresidentialandMinisterialDeliveryForum

DistrictsimplementandreporttoCentralMDAs

Monitorandevaluate

Coreresponsibility Directsupportfrom

▪ CentralMDAs▪ Ministersandcommissioners▪ KRALeads▪ Initiativeandsub-initiativeowners

▪ Sectorcoordinators▪ KRAfacilitators▪ TechnicalAssistants(embeddedintheMDAs)

▪ DistrictMDAs▪ DistrictCouncilsfordevolvedfunctions▪ District-basedimplementingpartners▪ PrivateSectorparticipants

▪ DistrictFacilitators▪ DistrictAnalysts

▪ CentralandDistrictMDAs▪ ParamountChiefs▪ DistrictCouncils▪ Bi-annualindependentevaluation

▪ CommunityEngagementOfficers▪ QualityAssuranceRovingTeam

PresidentialDeliveryTeam

Decentralisation emphasis - delivering the President's Recovery Priorities at the district level

CentralDeliveryTeamandTechnicalAssistants support allfunctions

Community ownership is critical to success

Minister

KRA 1 Lead KRA 2 Lead

C

MDA Delivery Team Composition:• Minister (or designate)• KRA Leads• Priority Initiative Owners• M&E Officer• Comms Officer / PRO• DT Sector Coordinator• DT KRA Facilitator

C

F

Delivery Team Sector Coordinator• Works directly with MDA leadership, including Minister, to drive delivery

Delivery Team KRA Facilitator• Supports MDA KRA Lead(s) and works with the Priority Initiative Owners

F

Initiative Working Group Composition:• Priority Initiative Owner

(internal to MDA)• Sub-initiative owners

from responsible MDAs• Other technical support,

as needed• Implementing partner(s)• Relevant development

partner(s)• Other stakeholders• DT KRA Facilitator (as

required)

Priority initiative working groups:

Delivery structures within the MDAs

Delivery structures at District Level

District Delivery Forum District Delivery Forum:• Council Chairman (co-

chaired by Mayor, where applicable)

• Chief Administrator• Heads of District MDAs• District Facilitator• District Analyst

F

A

District Facilitator• Supports District Council in its coordination and oversight role

District Data Analyst• Supports District Council and MDAs for monitoring & evaluation and data analysis related to the

PRPs

District Sector Working Group Composition:• Head of District MDA• M&E Officer• Sector representative from

District Council• Stakeholder groups• Implementing Parnters• District Facilitator• District Analyst

C Community Engagement Officer• Works with District Office and Paramount Chiefs to support community-level engagement

A

F

Priorityinitiativesandsub-initiativesshowweeklyprogressthroughtrackersreportedatPresidentialandMinisterialDeliveryForums

Eachpriorityinitiativeandsub-initiativeteamhaveselectedperformancemetrics…

KeyPerformanceIndicators(KPIs)andDeliveryIndicators(DIs)monitorsuccessattheKRAthroughsub-initiativelevels

Robust performance management - Implementation of initiatives tracked for completion, performance and accountability

…whicharereportedonregularlytotrackprogress

ImplementationofdetailedactivityplansupdatedinActivityTrackeronaweeklybasis

Sector KeyResultArea

MaternalandChild health

MostDelayedmilestone

Districtmicroplanning(75Days)

ResilientZeroNationalSanitationbaselinevaluesestablishedandsanitation/CLTScommunitiesmapped(88days)

EVDSurvivor Care

Programme ImplementationUnit(PIU)providingoversightforCPES(73days)

Improvelearningoutcomesbytrainingandreducingovercrowding

School feedingfor1.2milchildren

Create10,000agriculturaljobs

Maintenanceofreforested areas(54 days)Stakeholderconsultativeforumonagriculturefinancingorganized(55 days)

Support 1,000MSMEs toincreasetheircompetitiveness

Health

SocialProtection

Education

PSD

Started1 Completed2

76/84 24/40

75%-100% 50%-74% <50%

84/89 8/21

35/36 18/20

7/7 3/4

50/62 25/38

35/35 16/23

13/13 7/8

MoSWGCA

MoHS

Local Content Act reviewed (57 days)

34/56 20/31

1Milestoneswhich startontime,outofallofthosewhicharescheduled tohavestarted.AsofTuesday5pm,ofthecurrent week2Milestoneswhich endontime, outofallofthosewhich arescheduled tohaveended.AsofTuesday5pm,ofthecurrent week

Change

Secretariatsetup(68days)

SupporttoSocialworkforceextendedfor10moremonths(62days)

Freetownimprovedaccessto600,000

Provincessustainedaccessto>700,000

Double totaloperationpowerto150MW

Doubleaccesstoelectricityto250,000

ImproveservicedeliveryandefficiencyofGovt.spending

MaternalandChildhealth

ResilientZero

CareforEVD-affectedpersonsandsurvivors

Incomesupport to59,000households

Train40,000teachersandreduceschoolovercrowding

Schoolfeedingnationwidefor1.2milchildren

Create10,000agriculturaljobsacrosskeyvaluechains

Increasegrowthandcompetitivenessof1,000SMEsacrosskeyvaluechains

Activity Plan

MoHS

With Delivery System Tracker we monitor compliance with mechanisms as well as activities

Health

Social Protection

Education

PSD

Water

Energy

Governance

IndicatorsProgress Tracking

Initiative Working Groups

Weekly Submissions

MSWGCA

SLPA

ACC

Drug

Payroll

6/8

3/4

1/1

0/4

1/1

4/6

1/1

4/8

4/5

3/4

3/3

2/2

1/2

2/2

1 /1

2/2

1/1

75%-100% 50%-74% <50%

Detailed Data

Submittedontime

ExtremelyLate

Submittedlate

NaCSA

16/16

3/3

6/6

8/8

10/14

12/12

8/8

13/13

4/6

0/0

3/3

7/8

2/4

4/5

13/13

1 /1

2/3

2/3

1/1

1/1

1/2

2/2

0/3

1/1

N/A

Notsubmitted

District Sector Meetings

11/14

6/14

1/4

3/5

8/14

2/4

2/5

8/14

7/14

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

Weekly implementation rhythm designed to report progress and to identify, escalate and resolve issues

Presidential/ Ministerial Delivery Forum

Thurs, 2pm

MDAInitiativeWorkingGroups&DistrictSectorMeetings

Weekly/Bi-Weekly sessions heldbefore&afterActivityTracker

submission

▪ PDTaggregatesMDAsubmissions tocollateMilestones hit/missed andcreateDeliveryForumoutputs (e.g.milestonesummaryandissues forresolution)

Additional mechanisms for issues identification and resolution:

• Daily District sector specific issues log

• Fortnightly Sector Deep Dives to review milestones missed

• Quarterly Donor Deep Dives

• Funds disbursements tracker

▪ PostDeliveryForum,SectorActionTrackersproduced andfollow-uphappens via:– HEmeetings– Bi-lateralMDA

meetings– Donormeetings– Otheractions

▪ MDAs:– ImplementactivitiesatDistrictandCentrallevel,directlyor

viaImplementingPartners– Updateactivitytrackerstoreportimplementation– Resolve/escalateissues affectingimplementation

Activitytrackerupdatessubmittedby

MDAsTues, 5pm Weekly

implementationrhythm

Transparency and accountability - Chiefdom and section-level monitoring of PRP targets deepens community ownership

OverviewofSectionTargets

198

183

505

281

67

CurrentbreakdownofSectionsbyNumberofRelevantDeliveryIndicators(1,234)

None

1

2-3

4-10

>10

Agriculture: 5Water: 3Education: 3Health: 2

CurrentDeliveryIndicatorsavailableatSection-level

•AdditionalsectiontargetswillbeaddedinJanuary,asimplementationprogresses.

*70%ofsections have2ormoreindicatorstomonitor

We are using online, social and traditional media to keep citizens and stakeholders informed

195,000 reached through WhatsApp This Week in Recovery

239,000 reached through Facebook

>700Twitter followers

PRP Monthly Newsletter, plus regular articles in the printed press

presidentsrecoverypriorities.gov.slDedicated PRPwebsite

‘Leh we make Salone grow’ , a half hour magazine style radio programme giving fortnightly news and updates on the PRP and dedicated 98.1 “Gud Monin Salon” every Friday

“…the presence of a delivery unit is not the only way to drive delivery and demonstrate leadership commitment…citizenfeedback is widely used in many countries. In fact, the wide use of social media and technology has further amplified the pressure for political leaders and governments to deliver”“Ministers share experience of leadership for delivery” - World Bank Feature Article June 2014

The PRP has an extensive array of monitoring mechanisms to ensure effective implementation of the PRPs

External monitoring mechanisms

▪ SABI consortium

▪ Independent evaluators

GoSL monitoring mechanisms

▪ PDT

▪ MDAs

▪ District Councils

▪ Paramount / Section Chiefs

PRP capability building designed to support sustainability

Establish and embed the skills needed for delivery

Support counterparts to use the tools for delivery

Help change expectations and attitudes through the experience of delivering results and thus inculcating new habits to support delivery long term.

Our GoalsShort-term: In the short term the programmemust ensure capacity is in place to deliver the President’s Recovery Priorities by June 2017.

Long-term: we aim at more lasting impact, by handing over delivery processes to a permanent home (expected to be Performance Management and Service Delivery Directorate (PMSD)) and by changing some key individuals’ ways of working, habits and attitudes.

Culturechangeisfundamentalandwecannotexpect–throughatightly-focusedprogramme inthe13priorityMDAs– tochangeawholesystem,ortodoitovernight.ButbyJune2017weaimtohavefacilitatedandsupportedpriorityleaderstomakesomemeasurableimpact.

“It could not have come at a better time. The training has exposed me to the flaws that we continually keep doing in running meetings” Chairman, District Council Koinadugu, October 2016

Based on risk assessment, 90% of priority initiatives on track to meet at least 50% of targets by June; 77% will meet 100% of targets by December 2017

1 54

1626

1727

LookForward:56%ofpriorityinitiativeswillmeet100%oftargetsby30th June2017

TimelineRiskAssessment48Initiatives

Noissues

Majorissues

Minorissues

Projectedtohit100%oftargetbyJune2017

<50%oftargetachieved

50– 99%oftargetbyJune2017

ProjectedJune‘17Achievement48Initiatives

SectorsNumberofinitiatives

Water 5

Energy 4

Health 1

Total 10

77%ofpriorityinitiativestomeet100%oftargetsbyDecember2017

10priorityinitiativesunlikelytomeettargetsbyDecember2017

The President’s Recovery Priorities – Focused Delivery of Key Results

07 14611 13 48

PrioritySectorsEducation,energy,governance,health,privatesectordevelopment,socialwelfare,water

KeyResultAreasMovingSierraLeonebackontotheAgendaforProsperitypathway

Sub-initiativesDelivering changeacross7prioritysectors,in14districts

ParticipatingMDAsMinistriesofAgriculture,Education,Energy,Health,SocialWelfare,Trade,Water+NACSA,theACC,FreetownCityCouncil&theSierraLeonePortsAuthority

PriorityInitiativesEnabling theachievementofthe13KeyResultAreatargets