presidents’ training how can you make your mark?
TRANSCRIPT
Presidents’ Training
How can you make your mark?
WHO IS THE SPORT CLUB COUNCIL
Mission: To govern & promote both competitive and non-competitive recreational opportunities for undergraduate and graduate students who choose to participate in the sport club program.
Keala Mason: Coordinator of Sport Clubs and
Youth Programs
MC Sowder: Graduate Assistant
Shares and helps in the coordination and administration of the Sport Club program
Works 15-20 hours per week
Expectations of YOUR Exec Board President
Oversees Exec board Main contact between SCC & sport club team Seeks growth opportunities for their respective club
Vice President Send weekend results & story topics to Vice President Maintains the quality of equipment Checks in & out equipment Along with the President, maintains club’s personal account
Treasurer Maintain club’s personal account (with President) Member’s dues Maintains club’s budget
Secretary Practice Attendance Turns in Participation numbers Keeps meeting minutes
Sport Club Advisor
Must be full-time faculty/staff
Ensure sound leadership and decision making
Duties: guidance with management & policy, eligibility, conduct, etc.
Strongly encouraged to attend club meetings
Responsibility of officers maintain communication with advisor
Advisor signs 7 charges & officer update
Sport Club Coach
Should be certified by a governing body (national or regional)
Should refrain from club management
Clubs must have a Sport Club Coach/Instructor Application on file, updated annually
Form allows for parking/campus access
Presidents’ Meetings
Once a month
During the meetings: Talk about upcoming sport club events
Supportive Funds Sport Club of the Month YOUR Club Events Other teams’ budgets
Leadership Lessons Discuss the best ways to govern your team & exec How can we improve the meetings?
Semester “Check-In”
SCC members are assigned to sport clubs
Ask questions, resolve any confusion,& learn more about the program
All 4 core officers of your team must be there
Bring budget & competition schedule
Once per semester – within the 6-10th week of classes
We’ll come to you!
Who is YOUR Sport Club contact?
Tatum: • Men & Women’s Soccer • Baseball • Golf • Paintball • Swimming • Softball • Boarderline • Ski/Snowboard
Madison: Archery Rowing Triathlon Swing Dance Brazilian Jiu-Jitzu Field Hockey Wrestling Tae Kwon Do
Kelsey: Men & Women’s
Lacrosse Dodgeball Bhangra Women’s Volleyball Cheerleading Roller Hockey Tennis Fencing
Holden: Men & Women’s
Ultimate Equestrian Quidditch Gymnastics Caving Madison Dance Men & Women’s Water
Polo MC:• Ice Hockey • Men & Women’s Rugby • Men’s Volleyball • Men & Women’s
Basketball • Cross Country & Track
Supportive Funds
Form to request supportive funds is online on the “forms” page
Please fill this form whenever your team needs extra support, any time Oct 1 to April 1
Must submit personal account budget
Response back from us within 1 week
Clubs may be asked to come in
Based on participation (meetings, forms, community service), need, and detailed explanation of why extra funds are being requested
Sport Club of the Month
Considerations: community service, fundraising, and participation
Benefits:$50 in UREC bank accountMarketing for your club around URECBanner picture on SC Facebook page
On the participation report (due the 20th of each month) clubs receive an opportunity to provide extra information to receive this award
Email to SCC Vice President
Sport Club of the Year
MONEY: Funds Accessible to YOU
Club Bank Account
UREC Money
Foundation Account
Club Bank Account
Sport Clubs keep track of the money THEY bring in & spend
Deposit dues and fundraising revenue Tell members WHERE their money is going
Must be used for club related activities
Money is controlled by at least two people President & Treasurer
UREC Bank Account
Money earned through points from previous year
Supportive funds, sport club of the month/year
Will not pay for:FoodGasAlcoholFundraising expenses Items costing < $50 Items not supporting club’s mission
Foundation Account
A separate entity from JMU
Donations are tax-deductible for the donator
Contact Lisa O’Fallon if [email protected]
Constitution
Every club is required to have a constitution
Every member should be aware of and understand what is in the constitution
Email updated constitution to the SCC Secretary
… So what goes in it?
Mailboxes
Your Club mailbox is: James Madison University Recreation
CO/Club’s name
MSC 3901
Harrisonburg, VA 22807
All forms should be turned in here
Make sure to check your mailbox regularly for mail and bank statements
Do NOT put forms you are turning in to your own mailbox!!
Points System
Points = Money!
You receive points for:Attendance at meetings and required eventsHanding in your paperwork by the deadline
2 points awarded for turning forms in on time 1 point for turning it in within 48 hrs of deadline
Revising constitution for the year: 10 ptsAttending other clubs’ events – NEW!
Each Point = $25-40
Community Service Requirements
5 hours per member per year – Required!
Lose points for NOT DOING community service
Forms are due within a week of the eventTurn in to SCC Secretary
RUNNING YOUR CLUB
Forms
Supportive Funds
Travel Authorization
Travel Roster/Itinerary
Vehicle Requests
Participation
Weekend HighlightsDue Mondays by 10 am
Tournaments & Practice Space
Club’s responsibility to get officials
Officers responsible for submitting facility requests for practice/game space
Should have 2 members Nuts & Bolts Certified
Schedule games/events via EMS
Open Discussion: Fundraising & Sponsorships
What has worked for YOUR clubs in the past?
Has anyone been sponsored before? How did you receive this sponsorship?
Your ideas/success helps other teams!
Teambuilding Activities
QUESTIONS?
FRONT BACK
Sport Club T-Shirts for Sale!