pricingapp-freelancerinstructions

8/13/2019 PricingApp-FreelancerInstructions

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We are a manufacturer of jewelry and supply retail jewelry stores with many different ring styles

(models). The purpose of this application is to price jewelry items from our catalog by entering

variables and storing all pricing data for items in a database. Prices will be automatically

updated based on changing variables such as fluctuating precious metal prices/diamond prices

(and some other variables we will adjust periodically).

Main Screen

The main application screen will consists of the following buttons/options:

1) Enter New Item

2) Batch Enter Eternity Bands

3) Search/View Database

4) Customer Price Sheet

5) Edit Existing Items

6) Edit Pricing Variables

7) Web App Settings

8) Application Settings/Preferences

Buttons 1,2,5,6,7,8 will be password protected. Once password is entered, it unlocks all button

functions.

Enter New Item

This window will allow us to price items by entering data for the fixed variables. We will have to

enter the following information to price an item:

1) Model #

Once model number is entered, it will cross reference our existing database and see if

the item already exists in our database and been priced. If it is a new item it will continue onto

the next step. If it is already entered, it will jump to the end (step 5/report page) and state theitem has already been entered.

2) Estimated Silver Weight

This will be entered manually. There will be 5 conversion factors (we can adjust the

factors) to calculate weights in the 5 different metals (10K gold, 14K gold, 18K gold, Platinum, &

Palladium) based on what we enter as the estimated silver weight. We want to be able to

expand the number of different metals we offer in the future.

3) Diamond Pricing Screen

This screen will be used to calculate total diamond costs based on manually entering

quantity of specific diamonds. There will be a spreadsheet like chart where one column is

quantity and the second column is MM size. A user will enter the certain quantity corresponding

to the MM size of diamonds to calculate total costs. (see attached excel spreadsheet to see how

its setup)

4) Charges Screen


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This screen is to calculate and add on other miscellaneous charges. We will manually

enter a price for each add-on item/field. Some fields will be automatically pre-set but will still be

editable from here (can be pre-set from Edit Pricing Variables screen). The following fields will

be:

CAD

Grow Cast Labor

Set Center

Assemble

FIndings

Finish/Polish

Miscellaneous

5) Specs

This screen will allow us to enter details about the ring (specifications). This will be a text

box field. For example, we will enter Engagement ring fits a 6.0mm round diamond

6) Report page/screen

This screen will generate several prices for the model # we are entering based on all the

variables we entered earlier. It will generate prices based on all the different metals we offer as

well as the diamond quality choices.

7) There should be an option to associate the model number with a customer, see Customer

Price Sheet - Section 2 below for additional details.

Batch Enter Eternity

This window is essentially the same idea as the last section except it is tailored for a specific

item type (eternity bands). Eternity bands are rings with diamonds all the way around; therefore,each finger size of a particular model will have a different quantity of diamonds. We will have a

total of 24 finger sizes with 24 different variables for each model #. These 24 sub-models will

need to be linked into 1 model #. For each model # we would have to enter 24 different

estimated silver weights and 24 different diamond specs.

Search/View Database

This screen will allow us to view a list of the entire database. All the model #s we have entered

with their respective specifications (silver weights, diamond specs, other variables) and prices

should be accessible through this screen. It should also have a search function to easily find a

model #.

Customer Price Sheet

This will allow us to print off a live up-to-date pricing sheet for all the model #s that specific

customers carry. This section will have four functions

1) Import & Update Customer List

This will allow us to import a list of our customers via a .csv file. We will be importing

customer name, zip code, and telephone number


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2) Associate Item to Customer

This section will allow us to enter all the model #s that our customers carry.

3) Print Customer Price Sheet

Since we know what customers carry what model #s, we should be able to print off a listof up-to-date prices & specs for each model # that they carry. It should be formatted nicely and

ready to hand to customer.

4) Export Customer and Model Association

We should be able to export a list of model #s associated with each customer in our

database.

Edit Existing Item

This screen will allow us to edit an existing model to change any of the variables such as silver

weight, diamond specs, etc.

Edit Pricing Variables

This section will be the backend work of all the pricing calculations. Here is the flow of how

model #s are priced (each item has 10 different prices based on 5 metal choices with 2

diamond quality choices for each metal choice).

Pricing formula = Metal Cost + Diamond Cost + Setting Labor (Cost to set each diamond into

the ring) + Fixed Misc Fields (CAD, Grow, Cast Labor, Set Center, Assemble, Findings,

Finish/Polish, Misc) = Total Price

1) Metal Prices

The application should automatically get the gold, platinum, and palladium market pricesfrom http://www.kitco.com/market/. Then it should calculate price/gram we charge based off a

modifiable formula we set.

Formulas:

10K Price Formula: ((Gold Market Price / 31.1) * (0.4166) * (1.25))



Platinum Price Formula: ((Platinum Market Price / 31.1) * (1.25))

Palladium Price Formula: ((Palladium Market Price / 31.1) * (2.00))

When we determine the metal costs for a model # it will be based off what we entered for a

models Estimated Silver Weight. The estimated silver weights should have already

automatically converted the silver weight to the 10K gold, 14K gold, 18K gold, Platinum, &

Palladium weights based on these conversion factors:

10K Weight = (Estimated Silver Weight * 1.11)



Platinum Weight = (Estimated Silver Weight * 1.41)


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Palladium Weight = (Estimated Silver Weight * 2.07)

The application will multiply each metals price/gram with each corresponding metal weight to

calculate 5 different metal prices.

2) Diamond CostThis section will be chart based. It allows us to set cost and setting labor for each MM

size and diamond shape. See attached excel spreadsheet for example. This chart should be

modifiableso that we can change the numbers if we have to in the future or add more sizes

etc.

3) Charges Fields

This section will allow us to pre-set some charges fields. So when we are entering

variables for a new item/model #, the field will already be filled in with a number (but we can

modify it if we choose). For future price adjustments on existing models, we should also be able

to increase or decrease each field by a percentage OR fixed dollar amount (and have a history

log of the changes with date & percentage or fixed dollar value changed). For example, if

"Assemble" labor cost rise by 5%, we need to be able to increase "Assemble" labor for all items

in our database by 5%. We would also want the last date changed to show up next to the fields.

Web App Settings

We need a solution to allow customers to access have limited access to our database.

1)Customers should be able to enter a item number from our catalog to pull up live pricing.

2)Since we have 8000+ models, some items we have not priced, so if the item has not been

priced, it will display a message such as Pleasecontact us for pricing.

3) Customers should be able to get a PDF sheet of all the models they carry & the current

pricing for each model by entering their phone # and PIN #/customer # (which will be noted ontheir pricing sheet).

4) We also want to have the feature to enter their email and have a updated pricing sheet

automatically emailed to them. They can set the frequency of the emails or disable this feature

completely.

Application Settings/Preferences

This will let us change settings such as: Password to unlock buttons, etc.

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