1

Contents Purpose of the Document 2

Overview 2

Assumptions and Prerequisites 2

Feature Specific Setup 3

Security Privilege 3

Tax Reporting Types and Codes 3

First-party banking details 5

Transaction Types in Oracle Receivables 7

Document Fiscal Classifications 8

Transaction Entry 10

VAT Invoice 10

Correction VAT Invoice 10

Printing documents 12

Reviewing the Execution Report 15

Determining the Layout to be Used 16

Currency Displayed in Printouts 16

Document Print Status 16

Print Commercial Documents for EMEA

Oracle Financials for EMEA

ERP CLOUD

2

Purpose of the Document

This document explains the implementation and usage guidelines, prerequisite setup, important

transaction entry aspects, available document layouts, and the business flow for the Print Commercial

Documents for EMEA feature.

While this feature is intended for Russia, Poland, and Portugal, this document specifically covers the

implementation and usage guidelines for Poland.

Overview The feature is delivered with the following layouts for Poland:

VAT Invoice

Correction VAT Invoice

Note: You can also design your own layouts using the BI Publisher tool and register them with Print

Commercial Documents for EMEA. You can use one of the delivered layouts as a starting point to design

your own layout.

Assumptions and Prerequisites This document assumes that you have already performed the following setup:

Data Security

Geographies

Address Style Format

Enterprise Structure

Tax Regime to Rate Flow

Tax Profiles for Parties

Tax Rules

Customers and Suppliers

You must complete the Implementation Project for your organization before you start the following

feature specific setup.

3

Feature Specific Setup

Security Privilege

Attach the Duty Role EMEA Financial Reporting (ORA_JE_EMEA_FINANCIAL_REPORTING) to a Job Role

Attach this Job Role to a user

Tax Reporting Types and Codes Tax reporting types and codes are used to manage the list of available layouts, and classify documents to

support complex conditional printouts.

ORA_JEPL_PCD_PRINT_TEMPLATE

This tax reporting type manages the available layouts used for printing the appropriate template for

each transaction. The code for Poland is ORA_JEPL_PCD_PRINT_TEMPLATE.

To maintain tax reporting types navigate to the Manage Tax Reporting Types page in Setup and

Maintenance.

4

ORA_JEPL_TAX_EXEMPTION

Use this tax reporting type to manage tax exemption reasons. The code for Poland is

ORA_JEPL_TAX_EXEMPTION.

5

First-party banking details To display the bank details of the issuer’s legal entity on the printed invoice, define the banking

information for the related Legal Entity Reporting Unit. Navigate to the Legal Reporting Unit Tax Profiles

page in Setup and Maintenance.

Select or define the tax registration for the legal reporting unit, and define the name, branch, and bank

account of the issuer's bank in the Bank Account Details section.

6

7

Transaction Types in Oracle Receivables

Receivables Transaction Types are one of the sources which determine the layout to use with a

particular document. Assign the required layout in the Regional Information of the Manage Transactions

Types page. Use the reference data set code to search for the transaction type data set.

In the regional information, select the required print template for the transaction type.

For additional information, refer to the section Determining the Layout to be Used, later in this

document.

8

Document Fiscal Classifications

Document Fiscal Classifications are one of the sources which determine the layout to use with a

particular document. Assign the layout using one of the tax reporting codes of type

ORA_JEPL_PCD_PRINT_TEMPLATE.

1. Create Document Fiscal Classifications for PL_DOC_TYPE

a. Regular (ORA_JEPL_TRX_TYPE = VAT; ORA_JEPL_PRINT_TEMPLATE = PL VAT INVOICE)

b. Prepayment (ORA_JEPL_TRX_TYPE = ZAL)

c. Correction (ORA_JEPL_TRX_TYPE = KOREKTA; ORA_JEPL_PRINT_TEMPLATE = PL

CORRECTION VAT INVOICE)

9

2. Add the Tax Reporting codes for the specific classification codes

3. Repeat this task for correction invoices and prepayments.

For additional information, refer to the section Determining the Layout to be Used, later in this

document.

10

Transaction Entry Only completed Receivables transactions are selected for printing.

VAT Invoice There are no specific data entry requirements for the VAT invoice. When an invoice is printed in Final

mode, a copy of the printout is available as an attachment in the View Transactions page.

Correction VAT Invoice The correction invoices should be created using the Correction Documents for Poland feature. There is a

separate topical essay with instructions on how to use this feature; Correction Documents for Poland

Topical Essay.

11

Below is an example of the correction invoice template. It displays the lines before and after correction

in separate sections of the document.

12

Printing documents To print the documents, go to the Scheduled Processes page and search for the Print Commercial

Documents for EMEA process.

Specify the transactions to be printed by providing the values for the following parameters:

Parameter Name Description Required?

Legal Entity The legal entity that issued the documents to be printed. The default value is the legal entity which is linked to the reference data set of the user.

Mandatory

Tax Registration Number

Tax registration number which issued the documents to be printed.

Optional

Business Unit Business unit which issued the documents to be printed. The default value is the business unit linked to the reference data set of the user.

Mandatory

Start Date Start date of the period the documents are registered in. Optional

End Date End date of the period the documents are registered in. Optional

Third Party Type Type of third party the documents are sent to. Currently, the only available value is Customer.

Mandatory

Third Party The third party to whom the documents have been issued. Optional

Third Party Site The third party site to which the documents have been issued. Optional

Print Mode Draft or Final. The default value is Draft. Mandatory

Document Type Documents to be printed are limited to the specific Document Fiscal Classification.

Optional

Start Document Number

First number in the range of document numbers to be printed. Optional

End Document Number

Last number in the range of document numbers to be printed. Optional

Print Currency Currency in which the documents are to be printed. Mandatory

Print Template Template to be used to print the documents. Optional

Order by The order in which the documents are printed. Mandatory

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The following is an example of the parameter page.

Print Mode has two possible values:

Draft - used to verify that the data is complete and correct before the final print.

Final - used to produce the printout to be presented to a third party. The print status of the

document is then marked as final printed and a copy of the printout is linked to the transaction,

enabling it to be viewed from the View transactions page.

14

Print Commercial Documents consists of three steps:

1. Determines the layout to be used for each document being printed.

2. The Print Commercial Documents: Child Process is automatically launched for the invoice

printouts.

3. The Process Execution Report is generated.

The following is an example of the default template for an invoice:

15

Reviewing the Execution Report It is important to review the Process Execution Report and check for any warning or error messages. The

printing program checks:

The validity of the association between Document Fiscal Classification/Document Subtype and

the template which is to be used for the invoice print process.

Document Fiscal Information such as Third Party Name, Document Number and Transaction

Date.

The execution report lists all the transactions that were selected to be printed based on the parameters

provided, along with the information mentioned above.

If the Document Type column is empty but in the Print Template column a template is defined, then the

transaction will be printed using the template defined in Transaction Type Regional Information. If both

columns are empty and no print template was defined in the corresponding parameter, then the

transaction will not be printed. The execution report can identify why some transactions, that were

selected, were not printed.

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Determining the Layout to be Used The printing program determines the layout to be used for each document being printed. The logic is as

follows:

1. Checks if a specific layout was requested (Print Template parameter value).

2. Determines the layout assigned to the Document Fiscal Classification.

3. Checks the value in the Print Template segment under Regional Information of the Receivable

Transaction Types page (this is only applicable for Receivables transactions).

Note:

Even if the layout was not determined, the data extract for the document is still available in the

Process Execution Report data file. The Print Template column will be blank.

It is recommended to use the Document Fiscal Classification to provide the correct template for

the transactions to be printed.

Currency Displayed in Printouts You can choose the whether to present the amounts in the entered currency or the ledger currency.

Document Print Status When the document is finally printed, the field Print Status in the Regional Information section on the

document header is set to Printed.

When printing a batch of invoices in final mode, an additional process (Bursting) runs and creates

separate attachment files for each one of the transactions in the batch. The attachment file is a copy of

the original transaction with the markup of DUPLICATE to identify it from the original invoice.

To reprint an invoice which has previously been printed in Final mode, having a Print Status: Printed,

select the attachment from the main page of the Review Transaction page and print it.

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Final Mode 1: Header of the Invoice, Show More, Miscellaneous

Final Mode 2: Selecting the VAT Invoice for Poland # 240 attachment: The copy is marked as Duplicate to

differentiate it from the original.

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Final Mode 3: Attachment Print of Invoice #100. Duplicate.

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Copyright © 2018, Oracle and/or its affiliates. All rights reserved. This document is provided for information purposes only, and the contents hereof are subject to change without notice. This document is not warranted to be error-free, nor subject to any other warranties or conditions, whether expressed orally or implied in law, including implied warranties and conditions of merchantability or fitness for a particular purpose. We specifically disclaim any liability with respect to this document, and no contractual obligations are formed either directly or indirectly by this document. This document may not be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without our prior written permission. Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners. Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation. All SPARC trademarks are used under license and are trademarks or registered trademarks of SPARC International, Inc. AMD, Opteron, the AMD logo, and the AMD Opteron logo are trademarks or registered trademarks of Advanced Micro Devices. UNIX is a registered trademark of The Open Group. 0518

Print Commercial Documents for EMEA

May 2018 Author: vassilis.lyroudis@oracle.com

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