printable flash cards

5/1/13 Printable Flash Cards

www.flashcardmachine.com/print/?topic_id=1008515 1/28

Term 1

Object

Definition 1

A main component that is created and

used to make the database function.

Term 2

Field

Definition 2

The smallest data element contained in

a table (first name, last name, address).

Term 3

Record

Definition 3

A complete set of all the data elements

(fields) about one person, place, even,

or concept.



Term 4

Table

Definition 4

A collection of related records.

Term 5

Database

Definition 5

Consists of one or more tables to store

data, one or more forms to enter datainto tables, and one or more reports to

output the table data as organized

information.

Term 6

Navigation Pane

Definition 6

organizes and lists the databaseobjects in an Access Database.



Term 7

Datasheet View

Definition 7

Is where you add, edit, and delete therecords of a table.

Term 8

Design view

Definition 8

Is where you create tables, add anddelete fields, and modify field

properties.

Term 9

Primary Key

Definition 9

Is the field (or combination of fields)that uniquely identifies each record in

a table.



Term 10

Form

Definition 10

Is an object that enables you to enter,

modify or delete table data.

Term 11

Query

Definition 11

Is a question that you ask about the

data in the tables of your database.

Term 12

Criterion

Definition 12

Is a number, a text phrase, or an

expression used to filter the records in

a table.



Term 13

Report

Definition 13

Contains professional looking

formatted information from underlying

tables or queries.

Term 14

Compact and Repair

Definition 14

Reduces the size of the database.

Term 15

Backup

Definition 15

Creates a duplicate copy of the

database.



Term 16

Filter

Definition 16

Displays a subset of records based onspecified criteria.

Term 17

Filter by Selection

Definition 17

Displays only the records that match

the selected criteria.

Term 18

Filter by Form

Definition 18

Displays table records based on

multiple criteria. Filter by Form enables

the user to apply the logical operators

AND, and OR.



Term 19

Comparison Operator

Definition 19

Is used to evaluate the relationship

between two quantities to determine if

they are equal or not equal; and, if they

are not equal, a comparison operator

determines which one is greater than

the other.

Term 20

Sort

Definition 20

Lists records in a specific sequence,

such as ascending by last name or by

ascending Employee ID.

Term 21

Calculated field

Definition 21

Produces a value from an expression

or function that references one or

more existing fields.



Term 22

Constant

Definition 22

Is an unchanging value, like a birth

date.

Term 23

Data redundancy

Definition 23

Is the unnecessary storing of duplicatedata in two or more tables.

Term 24

Camel Case Notations

Definition 24

Uses no spaces in multi-word field

names, but uses uppercase letters to

distinguish the first letter of each new

word.



Term 25

Data type

Definition 25

Determines the type of fata that can be

entered and the operations that can

performed on the data.

Term 26

AutoNumber

Definition 26

data type is a number thatautomatically increments each time a

record is added.

Reference Data types found on page

122.

Term 27

Referential Integrity

Definition 27

is enforced, you cannot enter a foreign

key value in a related table unless the

primary key value exists in the primary

table.



Term 28

Cascade Update Related Field

Definition 28

is an option that directs Access to

automatically update all foreign keyvalues in a related table when the

primary key value is modified in a

primary table.

Term 29

Cascade Delete Related Records

Definition 29

is an option that directs Access to

automatically delete all records in

related tables that match the primary

key that is deleted from a primary table.

Term 30

Indexing property

Definition 30

Setting enables quick sorting in

primary key order and quick retrieval

based on the primary key.



Term 31

One-to-Many relationship

Definition 31

Is established when the primary key

value in the primary table can match

many of the foreign key values in the

related table.

Term 32

Query Design view

Definition 32

Enables you to create queries, the

Design view is divided into two parts –

the top portion displays the tables, and

the bottom portion displays the fieldsand the criteria.

Term 33

Simple Query Wizard

Definition 33

Provides dialog boxes to guide you

through the query design process.



Term 34

Select query

Definition 34

Displays only the records that match

the criteria entered in Design view.

Term 35

Delimiter

Definition 35

Is a special character that surrounds

the criterion’s value.

Term 36

Wildcard

Definition 36

Is a special character that can

represent one or more character in thecriterion of a query.



Term 37

Comparison Operator

Definition 37

Uses such symbols as “=” or “<” to

insert wanted criteria.

Term 38

Null

Definition 38

Is the term in Access to describe ablank field.

Term 39

Query sort order

Definition 39

Determines the order of records in thequery’s datasheet view.



Term 40

Run command

Definition 40

Is used to produce query results.

Term 41

Related Tables

Definition 41

Are tables that are joined together in arelationship using a common field.

Term 42

Order of operations

Definition 42

Determines the sequence by whichoperations are calculated in an

expression.



Term 43

Expression

Definition 43

Is a formula used to calculate newfields from the values in existing fields.

Term 44

Syntax

Definition 44

Is the set or rules that Access followswhen evaluating expressions.

Term 45

Function

Definition 45

Produces a result based on inputsknown as arguments.



Term 46

Argument

Definition 46

Is a variable or constant that is neededto produce the output for a function.

Term 47

PMT function

Definition 47

Calculates the monthly loan paymentfive the interest rate, term of the loan,

and the original value of the loan.

Term 48

IIF functions

Definition 48

Evaluates an expression and displaysone value when the expression is true

and another value when theexpression is false.



Term 49

Data formatting

Definition 49

Affects the date’s display withoutchanging the actual underlying value

in the table.

Term 50

Date Part function

Definition 50

Enables you to isolate a specific part

of a date, such as the year.

Term 51

Total Row

Definition 51

Displays as the last row in theDatasheet view of a table or query and

provides a number of aggregatefunctions.



Term 52

Totals Query

Definition 52

Contains an addition row in the designgrid and is used to display only

aggregate data when the query is run.

Term 53

Form tool

Definition 53

Is used to create data entry forms for

customers, employees, products, andother primary tables.

Term 54

Record Source

Definition 54

Is the table or query that supplies the

record for a form or report.



Term 55

Stacked layout form

Definition 55

Displays fields in a vertical column,

and displays one record at a time.

Term 56

Layout view

Definition 56

Is used to modify the design of a form.

Term 57

Tabular layout form

Definition 57

Displays records horizontally, with

label controls across the top and thedata values in rows under the labels.



Term 58

Split form

Definition 58

Combines two views of the samerecord source-one sections is

displayed in a stacked layout and theother section is displayed in a tabular

layout.

Term 59

Splitter bar

Definition 59

Divides the form into two halves.

Term 60

Multiple Items form

Definition 60

Displays multiple records in a tabular

layout similar to a table’s Datasheetview.



Term 61

Datasheet form

Definition 61

Is a replica of a table or query’s

Datasheet view except that it stillretains some of the form properties.

Term 62

Visual Basic for Applications (VBA)

Definition 62

Is Microsoft’s programming languagethat is built into all of the Office

Products.

Term 63

Layout control

Definition 63

Provides guides to help keep controlsaligned horizontally and vertically, and

give your form a uniform appearance.



Term 64

Form’s Header Section

Definition 64

Displays at the top of each form.

Term 65

Detail section

Definition 65

Displays the records in the form’s

record source.

Term 66

Form’s Footer Section

Definition 66

Displays at the bottom of the form.



Term 67

Form view

Definition 67

To add, edit, and delete data I a form;

the layout and design of the formcannot be changed in this view.

Term 68

Text box control

Definition 68

Displays the data found in a form’srecord source.

Term 69

Label control

Definition 69

Is a literal word or phrase to describethe data.



Term 70

Bound Control

Definition 70

Is a text box that is connected to a fieldin a table or query.

Term 71

Unbound control

Definition 71

Is a label or other decorative designelement, and is not connected to a

source of data.

Term 72

Calculated control

Definition 72

Contains an expression that generatesa calculated result when displayed in

Form view.



Term 73

Report tool

Definition 73

Is used to instantly create a tabularreport based on the table or query

currently selected.

Term 74

Tabular layout report

Definition 74

Displays data horizontally across thepage in a landscape view.

Term 75

Stacked layout report

Definition 75

Displays fields in a vertical column.



Term 76

Report Wizard

Definition 76

Asks you questions and then usesyour answers to generate a report.

Term 77

Report Header Section

Definition 77

Prints ponce at the beginning of eachreport.

Term 78

Page Header Section

Definition 78

Appears once at the top of each page.



Term 79

Page Footer Section

Definition 79

Prints once at the bottom of the report.

Term 80

Group Header Section

Definition 80

When activated, will appear just abovethe Detail section in design view, withthe name of the field you are grouping.

Term 81

Group Footer Section

Definition 81

When activated, will appear just belowthe Detail section in Design view, but

only when you select this option in theGroup, Sort, and Total pane.



Term 82

Report view

Definition 82

Enables you to see what the printedreport will look like in a continuous

page layout.

Term 83

One-One Relationship

Definition 83

Two different tables, same primary key.

Term 84

Many-Many Relationship

Definition 84

Two one-many relationships with athird party junction table.

printable flash cards

Documents

printable flash cards

foreign key values

comparison operator

design view

primary key

directs access

primary table

related table