printer/scanner unit type 2018

Printer/Scanner UnitType 2018

Operating Instructions

Scanner Reference

Network Scanner

Preparations for Use as a Network Scanner

Setting Originals

Sending Scan Files by E-mail

Using the Network Delivery Scanner Function

Using the Network TWAIN Scanner Function

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the SafetyInformation in the "Copy Reference" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manual carefully before using the machine. Keep this manual in a handyplace for quick reference.

The scanner function is available when the Printer/Scanner option is installed in the machine.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manualmight result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of the manual.

Note❒ The manuals provided are specific to machine type.❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.❒ Three CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer / Scanner"• CD-ROM 2 "Scanner Driver & Document Management Utilities"• CD-ROM 3 "Operating Instructions for General Settings and Facsimile"

❖❖❖❖ General Settings Guide (PDF file - CD-ROM3)Provides an overview of the machine and describes System Settings (papertrays, Key Operator Tools, etc.), and troubleshooting.Refer to this manual for Address Book procedures such as registering faxnumbers, e-mail addresses, and user codes.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)Describes procedures for configuring the machine and computers in a net-work environment.

❖❖❖❖ Copy ReferenceDescribes operations, functions, and troubleshooting for the machine's copierfunction.

❖❖❖❖ Facsimile Reference <Basic Features>Describes operations, functions, and troubleshooting for the machine's fac-simile function.

❖❖❖❖ Facsimile Reference <Advanced Features>(PDF file - CD-ROM3)Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1Describes system settings and operations for the machine's printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's print-er function.

❖❖❖❖ Scanner Reference (this manual) (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scan-ner function.

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❖❖❖❖ Manuals for DeskTopBinder LiteDeskTopBinder Lite is a utility included on the CD-ROM labeled "ScannerDriver & Document Management Utilities".• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of DeskTopBinder Lite, and the operating envi-ronment for DeskTopBinder Lite in detail. This guide can be displayedfrom the [Setup] dialog box when DeskTopBinder Lite is installed.

• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2) Describes operations with DeskTopBinder Lite and provides an overviewof its functions. This guide is added to the [Start] menu when DeskTop-Binder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed withDeskTopBinder Lite. This guide is added to the [Start] menu when Desk-TopBinder Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 LiteScanRouter V2 Lite is a utility included on the CD-ROM labeled "ScannerDriver & Document Management Utilities".• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of ScanRouter V2 Lite, settings, and the operat-ing environment for ScanRouter V2 Lite in detail. This guide can be dis-played from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides anoverview of ScanRouter V2 Lite functions. This guide is added to the [Start]menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals• PostScript3 Supplement (PDF file - CD-ROM1)• UNIX Supplement (available from an authorized dealer, or as a PDF file on

our Web site)

TABLE OF CONTENTSManuals for This Machine ...................................................................................... iHow to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1Names of Major Options ............................................................................................2

1. Network Scanner

Outline.....................................................................................................................3E-mail .........................................................................................................................3Network Delivery Scanner..........................................................................................4Network TWAIN Scanner ...........................................................................................5

Control Panel..........................................................................................................6Reading the Display and Using Keys.........................................................................8

2. Preparations for Use as a Network Scanner

Initial Scanner Setup .............................................................................................9Scanner Features.......................................................................................................9Scan Settings ...........................................................................................................12Destination List Settings...........................................................................................14Send Settings...........................................................................................................14

Installing Software ...............................................................................................17Auto Run Program ...................................................................................................17Software for Using a Network TWAIN Scanner .......................................................19Software for Using the Network Delivery Scanner Function ....................................20DeskTopBinder Lite..................................................................................................21Software Supplied on CD-ROM ...............................................................................21

3. Setting Originals

Placing Originals..................................................................................................27Placing on the Exposure Glass ................................................................................28Placing in the Auto Document Feeder .....................................................................29

Original Orientation and Scan Area ...................................................................31For E-mail and a Network Delivery Scanner ............................................................31For a Network TWAIN Scanner................................................................................33

Scanning Originals in Several Times using the Exposure Glass....................34

4. Sending Scan Files by E-mail

Preparation for Sending by E-mail .....................................................................35E-mail Screen...........................................................................................................36

Sending Scan Files by E-mail .............................................................................37Procedure for Sending by E-mail .............................................................................37

Checking the Status of E-mail ............................................................................49

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5. Using the Network Delivery Scanner Function

Preparation for Delivering...................................................................................51Network Delivery Scanner Screen ...........................................................................52

Delivering Scan Files...........................................................................................54Delivery Procedure...................................................................................................54

Checking the Status of Delivery .........................................................................64

6. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................65Network TWAIN Scanner Screen.............................................................................65

Scanning Originals ..............................................................................................66Functions of the TWAIN Driver ................................................................................68

7. Appendix

Relationship between Resolution and File Size................................................69When Using as E-mail or Network Delivery Scanner...............................................69When Using as a Network TWAIN Scanner.............................................................69

Max. Number of Addresses Which Can Be Specified ......................................70Troubleshooting...................................................................................................71

When Scanning Is Not Performed as Expected.......................................................71When the Delivery Function Does Not Work............................................................71When an Error Message Appears on the Control Panel ..........................................72When an Error Message Appears on the Client Computer......................................74

Specifications.......................................................................................................77

INDEX......................................................................................................... 78

How to Read This Manual

Symbols

In this manual, the following symbols are used:

ImportantIf this instruction is not followed, paper might be misfed, originals might bedamaged, or files might be lost. Be sure to read this.

PreparationThis symbol indicates the prior knowledge or preparations required before op-erating.

NoteThis symbol indicates precautions for operation or actions to take after misoper-ation.

LimitationThis symbol indicates numerical limits, functions that cannot be used together,or conditions in which a particular function cannot be used.

ReferenceThis symbol indicates a reference.

[ ]Keys that appear on the machine's display panel.

[ ]Keys and buttons that appear on the computer's display.

{ }Keys built into the machine's control panel.

{ }Keys on the computer's keyboard.

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Names of Major Options

Major options of this machine are referred to as follows in this manual:• Exposure Glass Cover• Auto Document Feeder → ADF• Auto Document Feeder capable of scanning both sides of a sheet → ARDF• Printer/Scanner Unit Type 2018 → printer/scanner controller

The following software products are referred to using a general name:• DeskTopBinder Lite and DeskTopBinder Professional*→ DeskTopBinder• ScanRouter V2 Lite, ScanRouter EX Professional* and ScanRouter EX Enter-

prise*→ the ScanRouter delivery software*Optional

1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a net-work scanner.As a network scanner, the machine can send scan files by e-mail, operate as a net-work delivery scanner, and operate as a network TWAIN scanner.

E-mail

Scan files that are attached to an e-mail can be sent using the e-mail systemthrough a LAN or the Internet.

Referencep.35 “Sending Scan Files by E-mail”

1. This machineScan files that are attached to an e-mailcan be sent to an e-mail server.

2. E-mail serverAn e-mail server is the SMTP server usedfor an e-mail system. It transfers a re-ceived e-mail to a specified destinationthrough a LAN or the Internet.

3. Client computerAn e-mail with scan files attached is re-ceived from the e-mail server using e-mail software.Check the contents of the file with an ap-plication appropriate for the file type.

AAH008S

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Network Scanner

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Network Delivery Scanner

The machine is used as a delivery scanner with the ScanRouter delivery soft-ware. Scan files are stored in the delivery server and delivered to the folders ofclient computers on the same network.

Referencep.51 “Using the Network Delivery Scanner Function”

Note❒ When the optional ScanRouter EX Professional is used, the machine can also

deliver scan files using e-mail, and the files can be viewed from a client com-puter using a Web browser.

1. This machineScan files are sent to the delivery server.

2. Delivery serverThe ScanRouter delivery software is in-stalled in this computer which is used asa delivery server.A received file is delivered to the in-trayof the specified destination. (A in the fig-ure). According to the settings of the in-tray, the file is stored in the in-tray or in aWindows folder. (B in the figure)

3. Client computerThe contents of stored files can bechecked in the following ways:

• View the file in the in-tray using Desk-TopBinder Lite to check the contents.(C in the figure)

• Use Auto Document Link to receivethe file stored in the in-tray, and checkthe contents with an application ap-propriate for the file type. (D in thefigure)

• Access the Windows folder where thefile is stored via the network, andcheck the contents with an applicationappropriate for the file type. (E in thefigure)

AAH009S

Outline

1

ReferenceFor more information about ScanRouter V2 Lite, DeskTopBinder Lite, orAuto Document Link, see p.i “Manuals for This Machine”.

Network TWAIN Scanner

The scanning function of this machine can be used from a client computer via anetwork (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wire-less LAN) [optional]).

Referencep.65 “Using the Network TWAIN Scanner Function”

1. This machineThe scanning function of the machine canbe used from a client computer via a net-work.

2. Client computerOriginals are scanned using the TWAINdriver for the machine from an applica-tion.

AAH010S

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Network Scanner

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Control Panel

This illustration shows the control panel when options are installed.

1. {{{{Search Destination}}}} keyPress to search for the destination fromthe Destination List.

2. {{{{Check Destination}}}} keyPress to check the destinations currentlyselected.

3. {{{{Job Information}}}} keyPress to check the status of sent and de-livered e-mail.

4. {{{{Scanner}}}} keyPress to activate the scanner function.

5. IndicatorsDisplay errors and machine status.h:Error indicatorB:Load Paper indicatorD:Add Toner indicator

ReferenceFor more information, see CopyReference.

6. DisplayDisplays operation status and messages.

7. Selection keysCorrespond to items on the display. Pressto select the corresponding item.

8. Scroll keysPress to select an item.{{{{UUUU}}}}: scroll upward{{{{TTTT}}}}: scroll downward{{{{VVVV}}}}: scroll right{{{{WWWW}}}}: scroll left

9. {{{{User Tools/Counter}}}} keyPress to change default or operation pa-rameters according to requirement.

10. {{{{Clear Modes}}}} keyPress to clear the current settings.

11. {{{{Clear/Stop}}}} keyClear: clears an entered numeric value.Stop: stops scanning.

12. Main power indicator and OnindicatorThe main power indicator lights whenthe main power switch is turned on. TheOn indicator lights when the operationswitch is on.

13. Operation switch Press to turn the power on. The On indi-cator lights. To turn the power off, pressagain.

Note❒ This key is inactivate during scanning

or while setting scanner defaults.

1 2 3 4 5 6 7 8 9 1011 12

14 15 16 171819 20 21

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On Hook DialOn Hook Dial

Pause/Redial

Receive FileCommu-nicating

TransmissionStamp

Detail

Standard

Fine

Start ManualReception

ImmediateTrans.MemoryTrans.

Switch RX Mode

OK05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH001S

Control Panel

1

14. Quick Dial keysPress to select the registered destinationwith a single touch, or to enter letters andsymbols.

ReferenceFor more information, see GeneralSettings Guide.

Note❒ You can register up to 32 destinations

using the Quick Dial keys.

15. Quick Dial Flip PlateFlip this plate down to access Quick Dialkeys 01 through 16; flip it up to accesskeys 17 through 32.

16. {{{{Lighter}}}} and {{{{Darker}}}} keysPress to change the image density setting.Select the image density in five incre-ments, Lighter to Darker.

17. {{{{Original Type}}}} keyPress to select the original type registeredwith [Type 1(Text):] or [ Type 2(Photo):].When the original type is selected, thecorresponding indicator lights.

18. {{{{Cancel}}}} keyPress to cancel an operation or return tothe previous display.

19. {{{{OK}}}} keyPress to set a selected item or an enterednumeric value.

20. Number keysPress to enter numeric values.

21. {{{{Start}}}} keyPress to start scanning or sending.

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Network Scanner

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Reading the Display and Using Keys

This section explains how to read the display and use the selection key.

Note❒ The copy screen is set as the default screen when the machine is turned on.

You can change the settings in [ System Settings ]. See General Setting Guide.

1. Selection keysCorrespond to items at the bottom line onthe display.Example: The E-mail screen

• When the instruction “press [ ]”is given in this manual, press the leftselection key.

• When the instruction “press [Manual]”is given in this manual, press the cen-tre selection key.

• When the instruction “press [Options]”is given in this manual, press the rightselection key.

2. {{{{Cancel}}}} keyPress to cancel an operation or return tothe previous display.

3. {{{{OK}}}} keyPress to set a selected item or an enterednumeric value.

4. Scroll keysPress to move the cursor in each direc-tion, step by step.When the {{{{UUUU}}}},{{{{TTTT}}}},{{{{VVVV}}}}, or {{{{WWWW}}}} key ap-pears in this manual, press the scroll keyof the same direction.

OK

1 2 3

4

AAH017S

2. Preparations for Use as aNetwork Scanner

To use the machine as a network scanner, you must make settings required foruse as a scanner as well as basic settings for use in a network.

ReferenceFirst, see General Settings Guide for details about how to make basic settings,and then make scanner settings.For more information about settings for sending by e-mail, see Network Guide.

Initial Scanner Setup

This section explains all required settings and procedures for using the machineas a network scanner.

Scanner Features

The settings for using the network scanner functions of the machine are listedbelow. Make the necessary settings.

Note❒ Make settings for the items marked with ❍ if necessary.

❖❖❖❖ Scan SettingsFor explanations of settings, see p.12 “Scan Settings”.

Note❒ [Original Setting] will be effective only when you have installed the optional

ADF capable of scanning both sides of a sheet (ARDF).

Settings Default E-mail Deliv-ery

TWAIN

Scan Set-tings

Default Scan Settings

Reso-lution

200dpi ❍ ❍

Scan Size

Auto Detect ❍ ❍

Original Setting 1 Sided Original ❍ ❍

Mixed Orig. Sizes Priority

Off ❍ ❍

Orig. Orientation Priority

❍ ❍

Original Type Setting

Type 1(Text): Text (Print)

❍ ❍

Type 2(Photo): Photo ❍ ❍

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❖❖❖❖ Destination List SettingsFor explanations of settings, see p.14 “Destination List Settings”.

❖❖❖❖ Send SettingsFor explanations of settings, see p.14 “Send Settings”.

Setting procedure

AAAA Press the {{{{User Tools/Counter}}}} key.


TWAIN

Destina-tion List Settings

Destination List Pri-ority

Delivery Server ❍ ❍

Update Server Dest. List

— ❍


TWAIN

Send Set-tings

TWAIN Standby Time

10 sec. ❍ ❍ ❍

File Type Priority Multi-page:TIFF ❍

Compression On ❍ ❍

Print&Del. Scanner Journal

On ❍ ❍

Max. E-mail Size 2048KB ❍

Divide & Send E-mail On (per max. size) ❍

E-mail Informatn. Language

British English ❍

Sender's Name De-fault

None ❍

ok DialOn Hook Dial

use/dial

AAH011S


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BBBB Select [Scanner Features] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

CCCC Select a menu using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

DDDD Select a setting using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Example: TWAIN Standby Time setting

EEEE Change the settings.• Select an item using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

• Enter numbers using the number keys, and then press the {{{{OK}}}} key.

The “programmed” message appears, and then the Send Settings screenreturns.

Note❒ To cancel changing a setting, press the {{{{Cancel}}}} key. The setting returns

to the previous condition.

FFFF Press the {{{{Cancel}}}} key.

The Scanner Features screen reappears.


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GGGG Repeat steps CCCC to FFFF to make other settings.

HHHH Press the {{{{Cancel}}}} key.The main menu appears.

Scan Settings

This section explains how to set thedefaults for scan settings.The scan settings consist of the fol-lowing. For the list about settings anddefaults, see p.9 “Scanner Features”.

❖❖❖❖ Default Scan SettingsResolution and scan size can be set.

• ResolutionSelect the resolution from 100dpi,200dpi, 300dpi, 400dpi, or 600dpi.

• Scan SizeSelect the size of the original to bescanned.When [Auto Detect] is selected, theauto detect function of the ma-chine is used to set the originalsize.When the size is specified, scan-ning is performed for that size, re-gardless of the actual size of theoriginal. The following sizes can beselected:A3S, A4R, A4S, A5R, A5S, 11× 17S, 81/2 × 14S, 81/2 × 13S,81/2 × 11R, 81/2 × 11S, 51/2 ×81/2R, 51/2 × 81/2S, B4 JISS(Japanese Industrial Standard), B5JISR, B5 JISS, Custom size

Note❒ When [Custom Size] is selected,

the dimensions of the scan area(width and height) can be speci-fied.

❒ When selecting [Custom Size] for[Scan Size], see p.13 “Selecting acustom size”.

❖❖❖❖ Original Setting

Note❒ This setting is available only

when you have installed the op-tional ADF capable of scanningboth sides of a sheet (ARDF).

Set the default for whether origi-nals are one-sided or two-sidedand if two-sided, the relationshipbetween those sides. When theoriginals are always the same, setthis for the default to make opera-tion easier. You can select [1 SidedOriginal], [2 sided Orig.(T toT )](Top to Top), or [2 Sided Orig.(TotoB )] (Top to Bottom).

Referencep.31 “Original Orientation andScan Area”

❖❖❖❖ Mixed Orig. Sizes PriorityThis setting determines whetherthe original size is to be automati-cally detected when originals ofdifferent sizes are inserted in theADF. You can select [On] or [Off].

Note❒ If the original size is specified

when scanning, this setting isignored.

❒ When [Off] is selected, [Auto De-tect] is selected for [Scan Size],and originals of different sizesare placed in the ADF, the max-imum size of the originals is de-tected as the scan size.


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❖❖❖❖ Orig. Orientation PrioritySelect the default for originalplacement orientation. When orig-inals are always positioned thesame way, select that orientationas the default to make operationeasier.


❖❖❖❖ Original Type SettingSelect the original type registeredin [Type 1(Text):] or [Type 2(Photo):].The original type that can be regis-tered is as follows:• Text (Print)

For standard originals contain-ing mainly text (for print)

• Text (OCR)For standard originals contain-ing mainly text (for OCR)

• Text/PhotoFor originals containing a mix-ture of text and photographs

• PhotoFor originals containing photo-graphs and other pictures

Note❒ You can register “Text (Print)”

or ”Text (OCR)” in [Type 2(Pho-to):], or “Text/Photo” or ”Pho-to” in [Type 1(Text):].

❒ Printer printing is bestscanned with Text (Print).Text (OCR) is suitable forhigher OCR accuracy.

Selecting a custom size

When selecting [Custom Size] as thescan size, follow the procedure be-low.

AAAA Select [Custom Size] on the ScanSize screen using the scroll keys,and then press the {{{{OK}}}} key.

BBBB Enter the width of the original us-ing the number keys.Enter the value in [Horiz.], and thenpress the {{{{OK}}}} or {{{{#}}}} key.

CCCC Enter the height of the originalusing the number keys.Enter the value in [Vert.], and thenpress the {{{{OK}}}} or {{{{#}}}} key.

The range of possible dimensionsfor original sizes is as follows:• Original Size

Horiz.: 128 - 432 mm(5.1” -17.0”)Vert.: 105 - 297 mm(4.2” - 11.6”)The “Programmed” message ap-pears, and then the Scan Sizescreen returns.

DDDD Press the {{{{User Tools/Counter}}}} key.


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Destination List Settings

This section explains how to set thedefaults for the destination list dis-played.The destination list settings consist ofthe following. For the list about set-tings and defaults, see p.9 “ScannerFeatures”.

❖❖❖❖ Destination List PrioritySelect a destination list to be dis-played when the machine is in theinitial state. You can select either[E-mail] or [Delivery Server].

❖❖❖❖ Update Server Dest. ListTo update the Delivery Server Des-tination List, press [Update ServerDest. List].Ordinarily, the Delivery ServerDestination List is automaticallyupdated. This function allows up-dating at any time.

Send Settings

This section explains how to set thedefaults for sending settings and howthe machine switches to the networkTWAIN scanner function.The send settings consist of the fol-lowing. For the list about settings anddefaults, see p.9 “Scanner Features”.

❖❖❖❖ TWAIN Standby TimeWhen the machine is being used tosend e-mail or functioning as a net-work delivery scanner, a scanningreques t to the m achine as aTWAIN scanner will switch themachine to the network TWAINscanner function. This setting de-termines the delay until the ma-chine switches to the networkTWAIN scanner function.

• When [Off] is selected, the ma-chine will switch to the networkTWAIN scanner function atonce.

• When [On] is selected, you canenter the delay time with thenumber keys (3 - 30 seconds).The machine will switch to thenetwork TWAIN scanner func-tion when the time set herepasses after the last key opera-tion.

❖❖❖❖ File Type PrioritySelect whether to send the file ofscanned originals using a singlepage or multiple pages.When sending using multiple pag-es, select either TIFF or PDF.

❖❖❖❖ CompressionThis setting determines whether ascan file is to be compressed.

Note❒ The actual time required for file

transfer will vary depending onthe file size and network load.

❒ Compression reduces the timerequired for transferring thescan file.

❖❖❖❖ Print&Del. Scanner JournalSelect whether to print the ScannerJournal automatically when thenumber of delivered e-mails reach-es 50.

Important❒ When the main power switch is

turned off, all records are delet-ed.


2

Note❒ When [On] is selected, all

records are deleted after print-ing. When [Off] is selected,records that exceed the limit areautomatically deleted from theoldest records.

❖❖❖❖ Max. E-mail SizeSelect whether the size of an e-mailwith a scan file attached is limitedor not.When [On] is selected, enter thesize limit (64 - 8580 KB) with thenumber keys.

Note❒ When the SMTP limits the size,

match that setting.

❖❖❖❖ Divide&Send MailThis function is effective onlywhen [On] is selected for [Max. E-mail Size].When an e-mail with an attachedfile exceeds the size specified in[Max. E-mail Size], select whether ornot to divide the file and send us-ing more than one e-mail. Select ei-ther [On (per page)], [On (per max.size)], or [Off]. When [On (per max.size)] is selected, enter the maxi-mum number of divisions (2-130)with the number keys.

Note❒ When [Multi-page:TIFF] or [Multi-

page:PDF] is selected for [FileType Priority], an attached scanfile will not be divided even if[On (per page)] is selected.

❒ When [On (per max. size)] is se-lected, some received files maynot be able to be restored, de-pending on the type of e-mailsoftware.

❒ When [Off] is selected, the e-mail is not sent if its size exceedsthe limit, and an error messageappears. The scan file is discard-ed.

❒ Set the maximum e-mail sizewithin the capacity of the SMTPserver.

❖❖❖❖ E-mail Informatn. LanguageSelect a language for E-mail Infor-mation Language for message,date, key operator's e-mail addressto be sent.Select one of the following 20 lan-guages: British English, AmericanEnglish, German, French, Italian,Spanish, Dutch, Portuguese,Polish, Czech, Swedish, Finnish,Hungarian, Norwegian, Danish,Japanese, Simplified Chinese, Tra-ditional Chinese, Russian, andHangul.

Note❒ “E-mail Information Language”

is as follows (Example: When[British English] is selected):“This E-mail was sent from.”,“Scan Date”, and “Queries to: ”.These messages cannot bechanged.

❖❖❖❖ Sender's Name DefaultSelect whether to register an ad-ministrator as a sender or to speci-fy a sender each time e-mail is sent.If the key operator code has beenset, enter the code with the numberkeys, and then press the {{{{OK}}}} key.• Select [None] to specify the send-

er each time.• Select [Key Op's E-mail Address] to

specify an administrator as thesender.

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Important❒ It is recommended that a send-

er's password be set to preventthe sender's name from beingmisused.

❒ When [On] is selected for [KeyOperator Code] in [Key OperatorTools] of [System Settings] and[On: Partial] is set for the range,enter the key operator codewhen [Sender's Name Default] in[Send Settings] of [Scanner Fea-tures] is selected. For more infor-mation about System Settings,see General Settings Guide.

Installing Software

2

Installing Software

The machine comes with three CD-ROMs containing various software.The CD-ROM labeled“Scanner Driver & Document Management Utilities” con-tains the necessary software to use the machine as a network scanner. The CD-ROM labeled “Printer Driver & Utilities” contains the necessary software to usethe machine as a printer.This section explains the software to use the machine as a network scanner.

Auto Run Program

When the CD-ROM is inserted into a client computer in Windows95/98/Me/2000/XP, or Windows NT 4.0, the installer starts automatically (Au-to Run) to install the TWAIN driver and various software.

Note❒ Auto Run might not automatically work with certain operating system set-

tings. In this case, launch “Set up.exe” located in the CD-ROM root directory.❒ If you want to install the software without using Auto Run, hold down the

{{{{Shift}}}} key while inserting the CD-ROM. Keep the {{{{Shift}}}} key held down untilthe client computer has finished accessing the CD-ROM.

❒ If [Cancel] is pressed during installation, the installation will be stopped andall the remaining software will not be installed. If [Cancel] has been pressed,reinstall the remaining software after restarting the client computer.

Limitation❒ For installation in Windows 2000/XP, or Windows NT 4.0, log in as a member

of the administrators group.

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The installing sequence using Auto Run is as follows.

For information about the software that can be installed by Auto Run, see p.21“Software Supplied on CD-ROM”.

Installation Sequence

The installer starts up.

The installation complete message is displayed.

Select the software.

Insert the CD-ROM.

Restart your PC.

TWAIN Driver

TWAIN Driver Ver.3

ScanRouterV2 Lite

ScanRouter V2 Lite

DeskTopBinderLite

DeskTopBinder Lite

Install all at once, or select and install individually.

ScanRouter V2AdministrationUtility

AKN001S

Acrobat Reader

AcrobatReader

Installing Software

2

Software for Using a Network TWAIN Scanner

To use the machine as a network TWAIN scanner, it is essential to install theTWAIN driver.If you do not have applications that work with TWAIN, it is necessary to alsoinstall DeskTopBinder Lite. For information about the installation of DeskTop-Binder Lite, see p.21 “DeskTopBinder Lite”.

PreparationBefore installation, check the operating environment for the TWAIN driver.See p.21 “Type2018 TWAIN Driver”.

Using Windows 95/98/Me/2000/XP, or Windows NT 4.0

Install the TWAIN driver using AutoRun.

AAAA Start Windows, and then insertthe supplied CD-ROM labeled“Scanner Driver & DocumentManagement Utilities” into theCD-ROM drive of the client com-puter.

The CD-ROM Launcher screen ap-pears.

ReferenceIf the installer does not start au-tomatically, see p.17 “Auto RunProgram”.

BBBB Click [TWAIN Driver].The Software Setup screen ap-pears.

CCCC The installer of the TWAIN driv-er starts. Follow the instructionson the screen.

Note❒ When the installation is com-

plete, a message to prompt youto restart the client computermay appear. In this case, restartthe client computer.

❒ After the installation is com-plete, the “Type2018 TWAINV3” folder is in the “Program”folder on the Start menu. Helpcan be displayed from here.

❒ Be sure to read“Readme.txt”be-fore use.

19


20

2

Software for Using the Network Delivery Scanner Function

To use the machine as a network delivery scanner, it is essential to install Scan-Router V2 Lite on the delivery server. To check an in-tray or retrieve files, it isnecessary to install DeskTopBinder Lite on the client computer.Use Auto Run for installation.

PreparationBefore installation, check the system requirements for the software. See p.21“Software Supplied on CD-ROM”.

AAAA Start Windows, and then insert the supplied CD-ROM labeled “ScannerDriver & Document Management Utilities” into the CD-ROM drive of theclient computer.The CD-ROM Launcher screen appears.

BBBB Click the key of the software to be installed.

• Click [ScanRouter V2 Lite], and then the ScanRouter V2 Lite Setup screen ap-pears.

• Click [DeskTopBinder Lite], and then the DeskTopBinder Lite Setup screenappears.

CCCC Click [ScanRouter V2 Lite] or [DeskTopBinder Lite]. The installer of the softwarestarts. Follow the instructions on the screen.

ReferenceFor information about the subsequent installation procedure, see SetupGuide that can be displayed from the Setup screen of the respective soft-ware.

Installing Software

21

2

DeskTopBinder Lite

Use Auto Run for installation.

PreparationBefore installation, check the system requirements for DeskTopBinder Lite.See p.22 “DeskTopBinder Lite”.

AAAA Start Windows, and then insert the supplied CD-ROM labeled “ScannerDriver & Document Management Utilities” into the CD-ROM drive of theclient computer.

The CD-ROM Launcher screen appears.

BBBB Click [DeskTopBinder Lite].The DeskTopBinder Lite Setup screen appears.

CCCC Click [DeskTopBinder Lite]. The Installer of the DeskTopBinder Lite starts.Follow the instructions on the screen.

ReferenceFor information about the subsequent installation procedure, see SetupGuide that can be displayed from the Setup screen of DeskTopBinder Lite.

Software Supplied on CD-ROM

List of files

Type2018 TWAIN Driver

This driver is required to scan an original on the machine.To use the machine as a network TWAIN scanner, this driver must be installed.

❖❖❖❖ File storage folderThe files are stored in the following folder on the CD-ROM provided with thismachine:\DRIVERS\TWAIN

CD-ROM

DriveWizard for the TWAIN driver and utilities

Drivers Twain TWAIN driver for Windows 95/98/Me/2000/XP, Windows NT 4.0

Utility RouterV2 ScanRouter V2 Lite , ScanRouter V2 Ad-ministration Utility

DeskV2 DeskTopBinder Lite

Acroread Acrobat Reader


22

2

❖❖❖❖ System requirements

Limitation❒ Under Windows NT with RISC-based processors (MIPS R series, Alpha

AXP, or PowerPC), this driver is not available.• Hardware

PC/AT compatible• CPU

Pentium or faster (Pentium 150 MHz or faster recommended)• Operating system

Microsoft Windows 95 (OSR 2 or later)Microsoft Windows 98Microsoft Windows Millennium EditionMicrosoft Windows 2000 ProfessionalMicrosoft Windows 2000 ServerMicrosoft Windows XP Home EditionMicrosoft Windows XP ProfessionalMicrosoft Windows NT Workstation 4.0 (Service Pack 5 or later)Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

• MemoryOperating system minimum operation memory + 8 MB (64 MB or morerecommended)

• Hard disk space100 MB or more

• Display resolution800 × 600 pixels, 256 colours or higher

• Network protocolTCP/IP

DeskTopBinder Lite

DeskTopBinder Lite is to be installed on the client computers for integration andmanagement of various kinds of files such as scan files, files created with appli-cations, and existing files. This software allows you to use various functions forscan files stored in the Document Server, e.g., viewing stored files. Also, withScanRouter V2 Lite, you can view the files stored in in-trays of the delivery serv-er or use other functions for stored files.

ReferenceSee DeskTopBinder Lite Help or the manuals for DeskTopBinder Lite.

❖❖❖❖ File storage folderThe files are stored in the following folder on the CD-ROM provided with thismachine:\UTILITY\DESKV2

Installing Software

2

❖❖❖❖ System requirements• Hardware

PC/AT compatible• CPU

Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended)• Operating system

Microsoft Windows 95 (OSR 2 or later)Microsoft Windows 98Microsoft Windows Millennium EditionMicrosoft Windows 2000 Professional (Service Pack 1 or later)Microsoft Windows 2000 Server (Service Pack 1 or later)Microsoft Windows XP Home EditionMicrosoft Windows XP ProfessionalMicrosoft Windows Server 2003 Standard EditionMicrosoft Windows Server 2003 Enterprise EditionMicrosoft Windows Server 2003 Web EditionMicrosoft Windows NT Workstation 4.0 (Service Pack 5 or later)Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

• Memory48 MB or more (128 MB or more recommended)

• Hard disk space50 MB or more (200 MB or more recommended)

• Display resolution800 × 600 pixels, 64K colours or higher

• Network protocolTCP/IP

❖❖❖❖ Software installed with DeskTopBinder Lite• Auto Document Link

Auto Document Link on the client computer monitors in-trays of the deliv-ery server. In addition, the files delivered to in-trays can be retrieved or no-tification of the arrival of a file can be received at the client computer withthis software.

• Function PaletteFunction Palette allows you to use functions such as the network TWAINscanner, printing, printing preview, sending files by e-mail, or sending fax-es without starting DeskTopBinder Lite. You must make settings in ad-vance in the [Extended Features...] to use Function Palette. See theDeskTopBinder manuals for more information.

• Extended Features WizardYou can make settings equivalent to the settings made with [Extended Fea-tures...] of the [Tools] menu with Extended Features Wizard. See the Desk-TopBinder manuals for more information.

23


24

2

ScanRouter V2 Lite

ScanRouter V2 Lite is to be installed on the delivery server. Scan files can be sort-ed in the delivery server, stored in specified in-trays, or saved in folders of clientcomputers on the same network.

ReferenceSee ScanRouter V2 Lite Help or the manuals for ScanRouter V2 Lite.

❖❖❖❖ File storage folderThe files are stored in the following folder on the CD-ROM provided with thismachine:\UTILITY\ROUTERV2

❖❖❖❖ System requirements

Limitation❒ When installing the software in Windows NT Server or Windows 2000

Server, a stand-alone server must be used. Do not use the primary domaincontroller or backup domain controller.

❒ If you install this software in an operating system, such as Windows NTWorkstation and Windows 2000 Professional, in which a client server isnot permitted to be used in a network, you may violate the license agree-ment of Microsoft Corporation.

• HardwarePC/AT compatible

• CPUPentium 200 MHz or faster (Pentium II 350 MHz or faster recommended)

• Operating systemMicrosoft Windows 95 (OSR 2 or later)Microsoft Windows 98Microsoft Windows Millennium EditionMicrosoft Windows 2000 Professional (Service Pack 1 or later)Microsoft Windows 2000 Server (Service Pack 1 or later)Microsoft Windows XP Home EditionMicrosoft Windows XP ProfessionalMicrosoft Windows NT Workstation 4.0 (Service Pack 5 or later)Microsoft Windows NT Server 4.0 (Service Pack 5 or later)

• Memory64 MB or more (128 MB or more recommended)

• Hard disk spaceMinimum free space required for installing: 200 MB

Note❒ In addition to the space required for installation, the hard disk should

have at least 500 MB of free space for files.• Network protocol

TCP/IP

Installing Software

2

❖❖❖❖ Software installed with ScanRouter V2 Lite• ScanRouter V2 Administration Utility

ScanRouter V2 Administration Utility manages the delivery system run byScanRouter V2 Lite.You can register destination and sender information for the scan files in thedelivery server. In addition, you can perform maintenance for free diskspace monitoring, error log recording, and other features of the deliveryserver.

Note❒ ScanRouter V2 Administration Utility can be installed not only on the

delivery server but also on client computers. To install it, click [Scan-Router V2 Administration Utility] on the ScanRouter V2 Lite Setup screen.

25


26

2

3. Setting Originals

This chapter explains the procedure for placing originals on the exposure glassand in the ADF, and setting the original scan area and orientation according tothe placement method.To correctly display the top/bottom orientation of the scanned original on a cli-ent computer, the placement of the original and the settings made on the controlpanel and scanner driver must match.

Placing Originals

There are two orientations for placing the original. See the table below.

Note❒ Normally, an original is or , but in the table below, a square original is

used to make original orientation easy to understand. If the actual shape ofthe original is different, the combination of original orientation and the orien-tation specified on the control panel or scanner driver does not change.

❖❖❖❖ Specifying original orientation and setting originals

An original to be scanned

Decide the placement method.

Exposure glass ADF

Place the original.

(There are two original orien-tations.)

Place the original so that the top edge touches the top left of the expo-sure glass.

Place the original so that the top edge touches the rear of the exposure glass.

Place the top edge of the original first.

Place the original so that the top edge touches the back of the ADF.

27

Setting Originals

28

3

Placing on the Exposure Glass

Originals which do not fit into theADF, such as sheets with glued-onparts, books, etc., can be placed di-rectly on the exposure glass for scan-ning.

Note❒ For information about the origi-

nals which can be placed on the ex-posure glass, see Copy Reference.

AAAA Lift the exposure glass cover orthe ADF.

Note❒ Lift the exposure glass cover or

ADF more than 30 degrees. Theopening/closing action triggersthe automatic original size de-tection process.

BBBB Place the original on the exposureglass with the side to be scannedfacing down. Align the originalwith the back left corner mark.There are two original orienta-tions.

❖❖❖❖ When placing the original so thatthe top edge touches the rear ofthe exposure glass

1. Positioning mark

Speci-fy the orien-tation.

When scanning using the e-mail function or the delivery scanner function

(Specified on the con-trol panel screen)

When scanning using the TWAIN scanner function

(Specified in the Scan-ner Control dialog box)

The original displayed on a computer

AAH004S

Placing Originals

3

❖❖❖❖ When placing the original so thatthe top edge touches the top left ofthe exposure glassWhen using the machine as anetwork TWAIN scanner, thisorientation is the standard set-ting for the TWAIN driver. Nor-mally, use this orientation forplacing originals.

1. Positioning mark

CCCC Lower the exposure glass cover orthe ADF.

DDDD Select the original orientation ac-cording to the orientation of theplaced original.

Referencep.27 “Specifying original orien-tation and setting originals”

Proceed to p.31 “Original Orienta-tion and Scan Area”.

Placing in the Auto Document Feeder

The ADF allows you to place multipleoriginals at one time. Originals placedin the ADF can be scanned on oneside or both sides.

Note❒ The duplex function is available

only when you have installed theoptional ADF capable of scanningboth sides of a sheet (ARDF).

❖❖❖❖ Originals that can and cannot beplaced in the ADFFor information about the origi-nals that can and cannot be placedin the ADF, see Copy Reference.Attempting to use unsuitable orig-inals in the ADF can lead to a mis-feed and damage to the originals.Place such originals directly on theexposure glass.

Important❒ For information about original

sizes that can be detected auto-matically and notes on placingoriginals in the ADF, see CopyReference.

AAAA Adjust the original guide tomatch the size of the originals.

BBBB Place the originals with the sideto be scanned facing up. (For orig-inals which are to be scanned onboth sides, the first side shouldface up.)

There are two orientations.

AAH005S

29

Setting Originals

30

3

❖❖❖❖ When placing the originals so thatthe top edges touch the back of theADF

❖❖❖❖ When placing the top edges of theoriginals firstWhen using the machine as anetwork TWAIN scanner, thisorientation is the standard set-ting for the TWAIN driver. Nor-mally, use this orientation forplacing originals.

Note❒ Originals of the same width and

different length can be placed atthe same time. Place the origi-nals as shown:

1. ADF placement orientation

2. Height

Referencep.32 “Mixed size selection”

❒ Originals are scanned in the in-serted order, starting with thetopmost page.

CCCC Select the original orientation ac-cording to the orientation of theplaced originals.


Proceed to p.31 “Original Orienta-tion and Scan Area”.

AAH006S

AAH007S

AAH022S

Original Orientation and Scan Area

3


To correctly display the top/bottomorientation of a scanned original on aclient computer, original orientationmust be set when placing the original.When using the e-mail function or thenetwork delivery scanner function,settings are made on the control panelof the machine. When using the ma-chine as a network TWAIN scanner,settings are made with the TWAINdriver.

Note❒ The difference between scanning

with the TWAIN scanner functionand the e-mail function or the net-work delivery scanner function isshown in the following table.

For E-mail and a Network Delivery Scanner

AAAA To make settings for original ori-entation, one-sided/two-sidedcombination, and mixed originalsizes, press [Options].

Note❒ The default can be changed us-

ing the initial scan settings [Orig-inal Setting], [Mixed Orig. SizesPriority], and [Orig. Orientation Pri-ority]. See p.12 “Scan Settings”.

TWAIN Scanner E-mail/Network Delivery Scanner

Au

to D

etec

t Non

-Mix

ed O

rigi

nal S

izes A whole batch

of originals is scanned using the size of the first original.

Auto detection is used to deter-mine the size of each original placed on the exposure glass.

A batch of origi-nals placed in the ADF is scanned using the size of the largest original placed.

Au

to D

etec

t Mix

ed O

rigi

nal S

izes Auto detection is used to deter-

mine the size of each original.

Size

Sp

ecif

icat

ion When an original is smaller than

the specified size, a blank space ap-pears in the resulting image.

TWAIN Scanner E-mail/Network Delivery Scanner

31

Setting Originals

32

3

❒ The duplex function is availableonly when you have installedthe optional ADF capable ofscanning both sides of a sheet(ARDF).

Orientation selection

A Select [Original Orientation] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.

B Select the icon for the same ori-entation as the actual orienta-tion of the original, [ ] or[ ], and then press the {{{{OK}}}}key.

The “Accepted” message ap-pears, and then the Send Optionscreen returns.

One-sided original/Two-sided original selection

A Select [Original Setting] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.

B When scanning one-sided orig-inals, select [1 Sided Original] us-ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then pressthe {{{{OK}}}} key. When scanningtwo-sided originals, select [2Sided Orig.(T to T )] or [2 SidedOrig.(To to B )] using {{{{UUUU}}}} or{{{{TTTT}}}} according to the bindingside of the original, and thenpress the {{{{OK}}}} key.

The “Accepted” message ap-pears, and then the Send Op-tions screen returns.

Mixed size selection

A Select [Mixed Sizes] using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}}key.

Top to top original:

Top to bot-tom original:

R SR S

R

S SR


3

B When originals of the samewidth and different length areplaced, select [On] using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}}key.


Note❒ When [Off] is selected and

[Auto Detect] is selected for[Scan Size], if originals of dif-ferent sizes are placed in theADF, the size of the largestoriginal placed is detectedand set as the scan size. Fororiginals smaller than thissize, a blank space will ap-pear in the resulting image.

C Press the {{{{Cancel}}}} key.

The E-mail screen appears.

For a Network TWAIN Scanner

AAAA Open the scanner properties dia-log box.

Referencep.66 “Scanning Originals”

BBBB Select the position from the [Docu-ment] list in the [Document] area.

CCCC Select [ / ] or [ / ] inthe [Orientation:] list.


DDDD When the originals are placed inthe ADF, select [Simplex] or [Du-plex] in the [Side:] list.

Note❒ The duplex function is available

only when you have installedthe optional ADF capable ofscanning both sides of a sheet(ARDF).

❒ If originals of different sizes areplaced in the ADF, specify theoriginal size or detection meth-od in the [Size:] box. If [Auto de-tection (Uni-size)] is selected, alloriginals are scanned using thesize of the first page. If [Auto de-tection (Multi-size)] is selected, alloriginals are scanned accordingto their own width. For bothUni-size and Multi-size, all orig-inals are scanned using theirown length.

33

Setting Originals

34

3

Scanning Originals in Several Times using the Exposure Glass

AAAA Place the originals.

Referencep.27 “Placing Originals”

Note❒ Originals are scanned in order.

Place them from the first page.

BBBB Make settings for scanning areaand original orientation.


CCCC Make settings for sending by e-mail or delivering.

Referencep.37 “Procedure for Sending byE-mail”p.54 “Delivery Procedure”

DDDD Press the {{{{Start}}}} key.

EEEE When there are additional origi-nals to scan, place them and pressthe {{{{Start}}}} key.

Repeat this step until all originalsare scanned.

FFFF After all originals are scanned,press the {{{{#}}}} key.

Sending will start.

4. Sending Scan Files by E-mail

Scan files can be sent from this machine to a specified destination using e-mail.This chapter explains the preparation for sending scan files by e-mail, variousdisplay screens, procedures for sending, and how to check the sending resultwhen this function is used.

Preparation for Sending by E-mail

To send by e-mail system, the preparation described below is required.

Note❒ Set up an e-mail server on the network in advance. For information about set-

ting up an e-mail server, see the instruction manuals of the e-mail server to beused and the software to be installed.

Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Make the network settings, settings for sending e-mail such as for the SMTP server and TCP/IP, and the destination (sender) settings in System Settings.

See Network Guide and General Settings Guide.

Make settings for sending e-mail such as the file type priority and sender's default.

See p.14 “Send Settings”.

1Connect to Network

2Make System Settings

3Make Scanner Settings

35


36

4

E-mail Screen

These screens are shown when using the machine for e-mail .

❖❖❖❖ Main display

❖❖❖❖ When a destination is selected.

1. E-mail icon ( )Indicates that the E-mail screen is dis-played.

2. Destination fieldDisplays the selected destination. Ifmultiple destinations are selected, thedestinations are displayed in the or-der they were selected by pressing{{{{UUUU}}}} or {{{{TTTT}}}}.

Note❒ Press the {{{{Check Destination}}}} key to

check the selected destination.

3. [ ]E-mail/Network DeliveryScanner

Press to switch between the e-mailfunction and the network deliveryscanner function.

4. [Manual]When specifying a destination that isnot registered, press [Manual], andthen enter the e-mail address of thedestination using the Quick Dial keys.

5. [Options]Press to make the scan settings such asresolution or scan size, the sender, thesubject of the e-mail to be sent, and thefile type of the scan file attached to thee-mail if necessary.

6. [Add Dest]When selecting multiple destinationsafter a manual entry of an e-mail ad-dress, press [Add Dest], and then enterthe e-mail address of the destination.

7. [EditDest]When changing an e-mail address thathas been entered, press [EditDest], andthen enter the new e-mail address.

2

1

3 4 5AAH018S

6 7AAH025S

5


4 On Hook Dial


Procedure for Sending by E-mail

Scan files are sent after specifyingscan settings and destinations.

AAAA Press the {{{{Scanner}}}} key.

BBBB If the user codes are set, enter auser code using the number keys,and then press the {{{{#}}}} key.

The initial scanner screen appears.

ReferenceFor information about usercodes, see General Sett ingsGuide.

CCCC If the Network Delivery Scannerscreen appears, press [ ] toswitch to the E-mail screen.


DDDD Make sure that no previous set-tings remain.

Note❒ If a previous setting remains,

press the {{{{Clear Modes}}}} key.

EEEE Place the original, and then makethe scan settings and settings fororientation if necessary.

Referencep.12 “Scan Settings”p.27 “Setting Originals”

Making the settings

A Press [Options].B Select items such as resolution

and original size using {{{{UUUU}}}} or{{{{TTTT}}}}, and then change their set-tings.

Scan settings can be made in thesame way as default scan set-tings. See p.12 “Scan Settings”.

C Press the {{{{Cancel}}}} key.


FFFF Specify the destinationTo specify a destination, you canselect it using the Quick Dial key,search for and select it from theDestination List, select it by speci-fying a registration number, or en-ter the e-mail address directly.

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH012S

37


38

4

On Hook Dial

On Hook Dial

Using a Quick Dial key to select a destination

A Press the Quick Dial key inwhich the destination is regis-tered.

ReferenceFor more information abouthow to register the destina-tion, see General SettingsGuide.

B To select more destinations, re-peat step AAAA .

Note❒ To deselect a destination,

press {{{{UUUU}}}} or {{{{TTTT}}}} to displaythe destination in the Desti-nation field, and then pressthe {{{{Clear/Stop}}}} key.

Searching to select a destination by name

A Press the {{{{Search Destination}}}}key.

B Select [Search by Name] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.

C Enter the beginning of the des-tination name, and then pressthe {{{{OK}}}} key twice.

Note❒ Enter the first character or

characters of the destinationname.

❒ It is necessary to differentiatebetween uppercase and low-ercase.

ReferenceFor information about howto enter characters, see Gener-al Settings Guide.

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH013S

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S


4

On Hook Dial On Hook Dial

D Select the destination using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.

E To select more destinations, re-peat steps AAAA to DDDD.



Selecting a destination from Destination List


B Select [Display Destination List]using {{{{UUUU}}}} or {{{{TTTT}}}}, and thenpress the {{{{OK}}}} key.

C Select the destination using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.

D To select more destinations, re-peat steps AAAA to CCCC.



Searching to select a destination by registration number


B Select [Search by Registration No.]using {{{{UUUU}}}} or {{{{TTTT}}}}, and thenpress the {{{{OK}}}} key.

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S

39


40

4

On Hook Dial

C Enter a 3-digit registrationnumber that has been assignedto a destination using thenumber keys, and then pressthe {{{{OK}}}} key.

D Press the {{{{OK}}}} key.




Searching to select a destination by e-mail address


B Select [Search by E-mail Address]using {{{{UUUU}}}} or {{{{TTTT}}}}, and thenpress the {{{{OK}}}} key.

C Enter the beginning of the e-mail address, and then pressthe {{{{OK}}}} key twice.









05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S


41

4

Manual entry of an e-mail address

A Press [Manual].

B Enter the e-mail address.

Note❒ Letters, number, and periods

can be used. The symbols()\,;:” cannot be used.


C Press the {{{{OK}}}} key.

Note❒ To change an e-mail address

that has been entered, press[EditDest]. The E-mail Ad-dress screen appears. Enterthe new e-mail address, andthen press the {{{{OK}}}} key.

❒ If the entered destination islonger than the Destinationfield, the address will beomitted and […] is displayedinstead.

D To enter more destinations,press [Add Dest], and then re-peat steps AAAA to CCCC.



Checking selected destinations

A Check the selected destina-tions in the Destination field.

Note❒ When multiple destinations

are selected, the selected des-tinations are displayed in theorder they were selected bypressing {{{{UUUU}}}} or {{{{TTTT}}}}.

❒ Press the {{{{Check Destination}}}}key to check the selected des-tination.

GGGG Select the file type if necessary.

A Press [Options].

B Select [File Type] using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}}key.

C Select the file type of the file tobe attached to the e-mail using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.


D Press the {{{{Cancel}}}} key.


42

4

On Hook Dial

HHHH Specify the e-mail sender.

To specify a sender, you can selectit using the Quick Dial key, searchfor and select it from the Destina-tion List, or select it by specifying aregistration number.A Press [Options].B Select [Sender's Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.

Note❒ Step Hcan be omitted if [Key

Op's E-mail Address] is speci-fied for [Sender's Name Default]in [Send Settings] of [ScannerFeatures].

❒ When a sender is selected,the sender name is automati-cally placed in the From fieldof the e-mail so that the send-er can be identified by the re-cipient.

❒ To prevent misuse of a send-er name, we recommend youset a sender's password forthat sender name.

❒ Be sure to select or enter asender name. Otherwise thekey operator's e-mail addressis used as the sender name.See General Settings Guide.

Using a Quick Dial key to select a sender

A Press the Quick Dial key inwhich the sender is registered.


Note❒ When a sender's password is

set, a screen for entering thesender's password appears.Enter the sender's passwordusing the number keys, andthen press the {{{{OK}}}} or {{{{#}}}}key. If the password enteredis correct, the sender name isdisplayed.

B Press the {{{{OK}}}} key.

The “Accepted” message ap-pears, and then the Return Re-ceipt screen returns.

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH013S


4

On Hook Dial

C For receiving a return receiptconfirmation, select [On] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.


Note❒ When [On] is selected, an e-

mail notifying that the e-mailhas been read by the recipi-ent is sent to the sender se-lected here. However, if themailing software used by therecipient does not supportMDN (Message DispositionNotification), the e-mail maynot be sent.

Searching to select a sender by name



C Enter the beginning of thesender name, and then pressthe {{{{OK}}}} key twice.


characters of the sendername.



D Select the sender using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}}key.

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S

43


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4

On Hook Dial



E Press the {{{{OK}}}} key.


F For receiving a return receiptconfirmation, select [On] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.




Selecting a sender from Destination List



C Select the sender using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}}key.



05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S


4

On Hook Dial



E For receiving a return receiptconfirmation, select [On] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.




Searching to select a sender using a registration number



C Enter a 3-digit registrationnumber that has been assignedto a sender using the numberkeys, and then press the {{{{OK}}}}key twice.

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S

45


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4

On Hook Dial





E For receiving a return receiptconformation, select [On] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.




F Press the {{{{Cancel}}}} key.

Searching to select a sender by e-mail address


B Select [Search by E-mail Address]using {{{{UUUU}}}} or {{{{TTTT}}}}, and thenpress the {{{{OK}}}} key.

C Enter the beginning of thesender's e-mail address, andthen press the {{{{OK}}}} key twice.





05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S


4






F For receiving a return receiptconfirmation, select [On] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.




IIII Specify a subject if necessary.

A Press [Options].B Select [Attach Subject] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}}key.

Note❒ When a subject is set, it is

added to the scan file. Thesubject appears automatical-ly in the Subject field of the e-mail.

❒ To specify a subject, you canselect it from the list, enter itdirectly, or combine selectingand entering it.

❒ A subject to select from thelist must be registered in[System Settings] in advance.See Network Guide.

❒ A subject can be entered us-ing up to 64 characters.

47


48

4

Manual entry of a subject

A Select [Manual Input] using {{{{UUUU}}}}or {{{{TTTT}}}}, and then press the {{{{OK}}}}key.

B Enter a subject, and then pressthe {{{{OK}}}} key.


Note❒ When the subject to be en-

tered exceeds 64 characters,“U” appears.

Selecting a subject from the list

A Select [Select Programmed Sub-ject] using {{{{UUUU}}}} or {{{{TTTT}}}}, and thenpress the {{{{OK}}}} key.

B Select a subject using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}}key.


JJJJ Press the {{{{Cancel}}}} key.The initial scanner screen appears.

KKKK Press the {{{{Start}}}} key.

Note❒ The original is scanned and the

“Scanning...” message ap-pears.

• To interrupt scanning, pressthe {{{{Clear/Stop}}}} key.

❒ The scan file is sent and the“Sending...” message ap-pears.

• While sending a scan file,you cannot do any other job.

• If sending fails, start the pro-cedure again from the begin-ning.

Checking the Status of E-mail

4

On Hook Dial

Checking the Status of E-mail

The status of the last 50 sendings canbe checked. For every new sendingrecord after 50, the oldest record isdeleted.


turned off, all records are deleted.

Note❒ When [Print&Del. Scanner Journal] is

set to [On], the whole scanner jour-nal is printed when the number ofrecords reaches 50.

❖❖❖❖ Items that can be checked• Date/Time

The date and time the e-mailwas sent or the date “Error”was confirmed is displayed.

• PageThe number of pages of ascan file is displayed.

• StatusOne of the following is dis-played: “Done” or “Error”.

• DestinationThe function that was used(e-mail or delivery function)is displayed with an icon.When multiple destinationswere selected, the first select-ed destination is displayed.

AAAA Press the {{{{Job Information}}}} key.

BBBB Check the displayed records.

CCCC If you want to print the scannerjournal, press [Print], and thenpress the {{{{Start}}}} key.

Note❒ The whole scanner journal is

printed.

DDDD Press the {{{{Cancel}}}} key.

The display returns to the E-mailscreen.

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09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH021S

49


50

4

5. Using the Network DeliveryScanner Function

Scan files can be sent to a specified destination using the network delivery scan-ner function. This chapter explains the preparation sequence, various displayscreens, delivery procedures, and how to check the delivery result when thisfunction is used.

Important❒ A delivery server in which the ScanRouter delivery software is installed is

necessary to use the network delivery scanner function. Information aboutdelivery destinations and senders must be registered first into the deliveryserver. Also, configure connected devices in [Set I/O Device] of the ScanRouterdelivery software. For more information, see the ScanRouter delivery soft-ware Help.

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described be-low is required.

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if re-quired.

See Network Guide.

Make settings for the network delivery scanner function, such as Destination List Settings.

See p.9 “Initial Scanner Setup”.

Install The ScanRouter delivery software required for using the network delivery scanner functions on the delivery server.

See p.21 “DeskTopBinder Lite”.

After installing the software, make the required settings for server maintenance and delivery service.

For details, see the ScanRouter delivery software manuals.

Set the destination, sender information, and connected devices in the ScanRouter delivery software.

1Connect to Network


3Make Scanner Settings

4Install Delivery Software

Set Destination Information, Sender Information, and connected devices

5

51


52

5

Network Delivery Scanner Screen

These screens are shown when using the machine as a network delivery scanner.

❖❖❖❖ Main display

❖❖❖❖ When a destination is selected

1. Network Delivery Scanner icon( )

Indicates that the Network DeliveryScanner screen is displayed.

2. Destination fieldDisplays the selected destination. Ifmultiple destinations are selected, thedestinations are displayed in the or-der they were selected by pressing{{{{UUUU}}}} or {{{{TTTT}}}}.

Note❒ Press the {{{{Check Destination}}}} key to

check the selected destination.❒ Group destinations are denoted by

this symbol ( ).

3. [ ] E-mail/Network DeliveryScanner

Press to switch between the networkdelivery scanner function and the e-mail function.

4. [Manual]When specifying a destination that isnot registered, press [Manual], andthen enter the e-mail address of thedestination using the Quick Dial keys.

5. [Options]Press to make the scan settings such asresolution or scan size, the sender,and the subject of the e-mail to be sent.

On the client computers, install the application required for viewing or retrieving files by connecting to the delivery server, such as DeskTopBinder Lite.

See p.22 “DeskTopBinder Lite”.

6Install Client Computer Software

2

3 4 5

1

AAH019S

6 7 5AAH023S

Preparation for Delivering

5

6. [Add Dest]When selecting multiple destinationsafter a manual entry of a e-mail ad-dress, press [Add Dest], and then enterthe e-mail address of the destination.

7. [EditDest]When changing the e-mail addressthat has been entered, press [EditDest],and then re-enter the e-mail address.

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5

On Hook Dial

Delivering Scan Files

Delivery Procedure

Scan files are delivered after scan set-tings and destinations are specified. Ifnecessary, you can select a sender anda subject.

AAAA Press the {{{{Scanner}}}} key.

BBBB If the user codes are set, enter auser code using the number keys,and then press the {{{{#}}}} key.The initial scanner screen appears.

ReferenceFor information about usercodes, see General Sett ingsGuide.

CCCC If the E-mail screen appears, press[ ] to switch to the NetworkDelivery Scanner screen.

The Network Delivery Scannerscreen appears.

DDDD Make sure that no previous set-tings remain.

Note❒ If a previous setting remains,

press the {{{{Clear Modes}}}} key.

EEEE Place the original in the machine,and then make the scan settingsand settings for orientation if nec-essary.

Referencep.12 “Scan Settings”p.27 “Setting Originals”

Making the settings

A Press [Options].

B Select items such as resolutionand original size using {{{{UUUU}}}} or{{{{TTTT}}}}, and then change their set-tings.

Scan settings can be made in thesame way as default scan set-tings. See p.12 “Scan Settings”.

C Press the {{{{Cancel}}}} key.The Network Delivery Scannerscreen appears.

FFFF Specify the destination.

To specify a destination, you canselect it using the Quick Dial key,search for and select it from theDestination List, select it by speci-fying a registration number, or en-ter the e-mail address directly.

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09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

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CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH012S


55

5

On Hook Dial

On Hook Dial

Note❒ When using the ScanRouter de-

livery software , the DestinationList is updated automatically.

Using a Quick Dial key to select a destination

A Press the Quick Dial key inwhich the destination is regis-tered.


B To select more destinations, re-peat step AAAA .


press {{{{UUUU}}}} or {{{{TTTT}}}} to displaythe Destination in the desti-nation field, and then pressthe {{{{Clear/Stop}}}} key.

Searching to select a destination by name



C Enter the beginning of the des-tination name, and then pressthe {{{{OK}}}} key twice.





05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH013S

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S


56

5

On Hook Dial On Hook Dial


E To select more destinations, re-peat steps AAAA toDDDD.



When selecting a destination from Destination List



C Select the destination using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.

D To select more destinations, re-peat steps AAAA to CCCC.



Searching to select a destination by registration number



05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S


57

5

On Hook Dial

C Enter a 3-digit registrationnumber that has been assignedto a destination using thenumber keys, and then pressthe {{{{OK}}}} key.





Searching to select a destination by comment


B Select [Search by Comment] us-ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then pressthe {{{{OK}}}} key.

C Enter the beginning of thecomment, and then press the{{{{OK}}}} key twice.


characters of the comment.❒ It is necessary to differentiate

between uppercase and low-ercase.



E To select more destinations, re-peat steps AAAA toDDDD.



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SymbolsSpaceShift

01 02 03 04

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CheckDestination

Job Information

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AAH020S


58

5

Manual entry of a destination

Note❒ When using ScanRouter EX

Professional, it is possible to en-ter the e-mail address of the des-tination directly. However,settings for sending e-mail mustbe made in advance.

A Press [Manual].

B Enter the e-mail address.

Note❒ It is possible to use letters,

number, and periods. Thesymbols ()\,;:” cannot beused.


C Press the {{{{OK}}}} key.

Note❒ To change an e-mail address

that has been entered, press[EditDest]. The display re-turns to the E-mail Addressscreen. Make any changes,and then press the {{{{OK}}}} key.

❒ If the entered destination islonger than the Destinationfield, the address will beomitted and […] is displayedinstead.

D To enter more destinations,press [Add Dest], and then re-peat steps AAAA to CCCC.



Checking selected destinations

A Use the Destination field tocheck which destinations areselected.

Note❒ When multiple destinations

are selected, the selected des-tinations are displayed in theorder they were selected bypressing {{{{UUUU}}}} or {{{{TTTT}}}}.

❒ Press the {{{{Check Destination}}}}key to check the details of theselected destination.

GGGG Specify the sender (scan file de-liver source) if necessary.

To specify a sender, you can searchfor and select it from the Destina-tion List, or select it by specifying aregistration number.A Press [Options].B Select [Sender's Name] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.


5 On Hook Dial

Note❒ When a sender is selected,

the sender name is automati-cally placed in the From fieldof the e-mail so that the send-er can be identified by the re-cipient.

Using a Quick Dial key to select a sender

A Press the Quick Dial key inwhich the sender is registered.


B Press the {{{{OK}}}} key.


C For receiving a return receiptconfirmation, select [On] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.




Searching to select a sender by name



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09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH013S

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On Hook Dial

C Enter the beginning of thesender name, and then pressthe {{{{OK}}}} key twice.








F For receiving a return receiptconformation, select [On] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.




When selecting a sender from Destination List

A Press {{{{Search Destination}}}}.

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SymbolsSpaceShift

01 02 03 04

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Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

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YZ - &@. _

AAH020S


5

On Hook Dial


C Select the sender using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}}key.







Searching to select a sender by registration number



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09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

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Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH020S

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5

C Enter a 3-digit registrationnumber that has been assignedto a sender using the numberkeys, and then press the {{{{OK}}}}key twice.







HHHH Specify a subject if necessary.

A Press [Options].B Select[Attach Subject] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}}key.

Note❒ When a subject has been set,

this information is added tothe scan file.

❒ When ScanRouter EX Profes-sional is used to send files us-ing e-mail, the subject isautomatically placed in theSubject field of the e-mail.

❒ To specify a subject, you canselect it from the list, enter itdirectly, or combine selectingand entering it.

❒ A subject to select from thelist must be registered in[System Settings] in advance.See Network Guide.

❒ A subject can be entered us-ing up to 64 characters.

Manual entry of a subject

A Select [Manual Input] using {{{{UUUU}}}}or {{{{TTTT}}}}, and then press the {{{{OK}}}}key.


5

B Enter a subject, and then pressthe {{{{OK}}}} key.


Note❒ When the subject to be en-

tered exceeds 64 characters,“U” appears.

When selecting a subject from the list

A Select [Select Programmed Sub-ject] using {{{{UUUU}}}} or {{{{TTTT}}}}, and thenpress the {{{{OK}}}} key.

B Select a subject using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}}key.


IIII Press the {{{{Cancel}}}} key.The initial scanner screen appears.

JJJJ Press the {{{{Start}}}} key.

Note❒ The originals is scanned and the

“Scanning...” message ap-pears.

• To interrupt scanning, pressthe {{{{Clear/Stop}}}} key.

❒ The scan file is sent and the“Sending...” message ap-pears.

• While sending a scan file,you cannot do any other job.

• If sending fails, start the allprocedure again from the be-ginning.

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On Hook Dial

Checking the Status of Delivery

The status of the last 50 deliveries canbe checked. For every new deliveryrecord after 50, the oldest record isdeleted.


turned off, all records are deleted.

Note❒ When [Print&Del. Scanner Journal] is

set to [On], the whole journal isprinted when the number ofrecords reaches 50.

❖❖❖❖ Items that can be checked• Date/Time

The date and time the deliverywas requested or the date “Er-ror” was confirmed is dis-played.

• PageThe number of pages of a scanfile is displayed.

• StatusOne of the following is dis-played: “Done” or “Error”.

• DestinationThe function that was used (e-mail, or delivery function) isdisplayed with an icon.When multiple destinationswere selected, the first selecteddestination is displayed.

AAAA Press the {{{{Job Information}}}} key.

BBBB Check the displayed records.

CCCC If you want to print the scannerjournal, press [Print], and thenpress the {{{{Start}}}} key.

Note❒ The whole scanner journal is

printed.

DDDD Press the {{{{Cancel}}}} key.

The display returns to the E-mailscreen.

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

Search Destination

CheckDestination

Job Information

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

AAH021S

6. Using the Network TWAINScanner Function

This chapter describes the operations for scanning originals with the networkTWAIN scanner using DeskTopBinder Lite. In addition, the preparation for us-ing the network TWAIN scanner and some functions of the TWAIN driver areintroduced.

Preparation for Using the Network TWAIN Scanner

To use the machine as a network TWAIN scanner, the preparation described be-low is required.

Network TWAIN Scanner Screen

When using the machine as a network TWAIN scanner, it is not necessary topress the {{{{Scanner}}}} key on the control panel. When the TWAIN driver becomesactive on a client computer, the display automatically switches to the followingscreen.

Press [Exit] to use functions other than the network TWAIN scanner function.

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if re-quired.

See Network Guide.

On the client computers, install the software required for using the network TWAIN scanner functions, such as a TWAIN driver and DeskTopBinder Lite.

See p.19 “Software for Using a Network TWAIN Scanner”.

1Connect to Network


3Install Software

65


66

6

Scanning Originals

This section explains how to scanoriginals using the network TWAINscanner function.

AAAA Start DeskTopBinder Lite, andthen select the scanner driver.

A On the [Start] menu, point to[Program], point to [DeskTop-Binder], and then click [DeskTop-Binder].

B Click [Scanner Settings] on the[Tools] menu.If the scanner is already select-ed, no scanner settings are nec-essary. Check the settings in the[File format for scanned image(s)]area, and then proceed to stepE.

C Click [Select Scanner Driver...].D Select the name of the machine

you want to use in the list, andthen click [Select...].

E Click [OK].

BBBB Place the original in the scanner.

Referencep.27 “Setting Originals”

CCCC Make the scan settings.

A On the [File] menu, point to[Add Document], and then click[Scan].The TWAIN driver starts.After a short while, the dialogbox of the TWAIN driver thatoperates the scanner appears.This dialog box is called theScanner Properties dialog box.

Note❒ The name of the scanner cur-

rently being used is shownon the title bar of the dialogbox. When mult iple ma-chines are connected, makesure that the indicated ma-chine is the machine youwant to use. If it is different,click [Select Scanner] to selectthe scanner again.

❒ If the machine you want touse is not displayed in thelist, make sure that the IP ad-dress is configured and thatthe machine is correctly con-nected to the network. If themachine is still not displayedin the list after confirmingthe above, consult with yournetwork administrator.

B Depending on the type of orig-inal or the objective for scan-ning, click the appropriatebutton in [Mode].

• [Standard] is suitable for scan-ning standard originals thatare comprised of mainly text.

• [Photo] is suitable for scan-ning originals that includephotos, shaded illustrations,etc.

• [OCR] is suitable for conver-sion processing with an OCR(Optical Character Reading)application after scanningthe original.

• [Filing] is suitable for use withfiling applications, etc.

Scanning Originals

6

Note❒ For advanced settings, click

[Detail] to display the Detailwindow. For informationabout the Detail window, seeTWAIN driver Help.

C According to the settings of[Document] and [Orientation:],change the other setting of the[Document] group.

Referencep.33 “For a Network TWAINScanner”For information about mak-ing settings for the [Docu-ment] group, see TWAINdriver Help.

When you want to configure the scanning area

When you do not configure thescanning area, the area scanned isthe size specified in the [Size:] box.A Click [Preview].

The original that was placed isscanned and the [Preview] dialogbox appears. The scanning areain the preview is displayedwithin the broken lines.

Note❒ When you change the scan

settings after previewing theoriginal, scan that originalagain.

B Configure the scanning area bydragging a border or a corner.

When reconfiguring the area,click and drag one corner ofthe area towards or away fromits opposite corner.

Note❒ Depending on the scanning

resolution, the area to bescanned may be subject to re-strictions.

C Click [Close].

Note❒ When an original placed in

the ADF is previewed, placethat original again.

DDDD Click [Scan].

When there are additional origi-nals to scan, place the original, andthen click [Continue]. When thereare no more originals, click [Com-plete].

EEEE Save the scan file in DeskTop-Binder Lite. A On the [File] menu, click [Exit].

B Enter the file name, and thenclick [OK].

The scan file is stored in Desk-TopBinder Lite, and DeskTop-Binder Viewer closes.

----Editing and printing scan filesWith DeskTopBinder Lite, it is possi-ble to edit and print scan files. Formore information about how to editand print, see DeskTopBinder LiteHelp.

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6

Functions of the TWAIN Driver

The following is an introduction tothe various functions of the TWAINdriver:

❖❖❖❖ Automatic Tilt Correction This function automatically cor-rects character strings that werescanned slanted.

❖❖❖❖ Printing to the Image This function allows you to im-print dates, page numbers, or yourfavorite characters on a scan file.You can also change the fonts ofthe imprints as well as change theascending order of images to a de-scending order.

❖❖❖❖ Scanning Mode Registration This function allows you to regis-ter other scanning configurationsthat are often used as scanningmodes besides the already pre-in-stalled ones. After registration,you can quickly scan with thesescanning configurations.

ReferenceFor more information aboutthese functions or other func-tions, see TWAIN driver Help.

7. Appendix

Relationship between Resolution and File Size

Resolution and scan area are inversely related. The higher the resolution is set,the smaller the area that can be scanned. Conversely, the larger the scan area, thelower the resolution that can be set.The relationship between the scanning resolution and the file size is shown be-low. If the file size is too large, the message “Exceeded max.data capacity. Checkthe scanning resolution.” appears on the control panel of the machine. Specifythe scan size and resolution again.

Limitation❒ Depending on the image compression level, the maximum image size will be

limited.

When Using as E-mail or Network Delivery Scanner

All combinations up to 297 × 432 mm/11.6 × 17.0 inches (A3, 11 × 17 inches) and600 dpi are possible.

When Using as a Network TWAIN Scanner

All combinations up to 297 × 432 mm/11.6 × 17.0 inches (A3, 11 × 17 inches) and600 dpi are possible.

ReferenceTo specify the scanning area or resolution when using the machine as a net-work TWAIN scanner, see TWAIN driver Help.

Note❒ When the originals cannot be scanned, select [No compression] in Select Device

Data Compression.

69

Appendix

70

7

Max. Number of Addresses Which Can Be Specified

*1 Up to 50 addresses can be entered directly. All remaining addresses have to be spec-ified using the registered ones.

*2 The maximum number of addresses which can be specified varies depending on thesoftware you use, ScanRouter V2 Lite or ScanRouter EX Professional. For more infor-mation, see the manuals for the ScanRouter Delivery software.

Note❒ Sometimes the machine cannot scan files to the maximum number depending

on the type of originals.❒ When the power switch is turned off, all records are deleted.

E-mail Delivery Server

The number of addresses which can be specified at a time when sending

100 *1 100 *2

The number of addresses which can be registered in the list 150

See the manuals for the ScanRouter Delivery soft-ware

The max. number of files which can be scanned

1

The max. number of pages which can be scanned 100

The max. number of pages which can be scanned as a single file

100

Troubleshooting

7

Troubleshooting

This section contains advice on what to do if you have problems scanning anoriginal, or if the network delivery scanner or e-mail function does not work.Various messages that may appear on the control panel or client computer arelisted, along with causes and solutions.

When Scanning Is Not Performed as Expected

When the Delivery Function Does Not Work

Problems Causes and solutions

No image results from scan-ning.

The original was placed with the front and back reversed. When the original is placed directly on the exposure glass, the side to be scanned must face down. When the original is fed via the ADF, the side to be scanned must face up. See p.27 “Setting Originals”.

The image is distorted or out of position.

• The original was moved during scanning. Do not move the original during scanning.

• The original was not pressed flat against the exposure glass. Make sure that the original is pressed flat against the expo-sure glass.

The scanned image is dirty. The exposure glass or the exposure glass cover is dirty. Clean these parts. See General Settings Guide.

The scanned image is upside down.

The original was placed upside down. Place the original in the correct orientation. See p.27 “Setting Originals”.

Problems Causes and solutions

The delivery scanner func-tion screen is not displayed.

• If the network TWAIN scanner screen appears when the ma-chine is switched to scanner mode, press [Exit] to switch to the network delivery scanner screen.

• If the display does not switch from network TWAIN scanner to network delivery scanner, the delivery scanner settings are not correct. See p.9 “Scanner Features”, and then make the appropriate settings.

71

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72

7

When an Error Message Appears on the Control Panel

Note❒ If an error message that is not included in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the messagestill appears, note the content of the message and the error number (if listedin the table), and contact your service representative. For information abouthow to turn off the main power switch, see General Settings Guide.

Message Causes and solutions

Cannot detect original size Select scan size

• Place the original correctly.

• Specify the scan size.

• When placing an original directly on the exposure glass, the lift-ing/lowering action of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees.

Cannot enter manually more than nnn destinations.

Note❒ “nnn” in the message represents a changeable

number.

When there are nnn or more destina-tions for a delivery or an e-mail, split the destinations into two or more groups.

Cannot specify more than 100 destina-tions.

When there are 100 or more destina-tions for a delivery or an e-mail, split the destinations into two or more groups.

Exceeded max. data capacity Check resolution and Start

Specify the scan size and resolution again. Note that it may not be possi-ble to scan very large originals at a high resolution. See p.69 “Relation-ship between Resolution and File Size”.

Exceeded max. data capacity Check the resolution and reset nnn original(s)

Note❒ This message appears when using the ADF.

❒ “nnn” in the message represents a changeable number.

Specify the scan size and resolution again. Note that it may not be possi-ble to scan very large originals at a high resolution. See p.69 “Relation-ship between Resolution and File Size”.

Exceeded max. E-mail size. Sending E-mail has been cancelled.

• Increase the size of [Max. E-mail Size].

• Set [Divide & Send E-mail] to [On (per page)] or [On (per max. size)].

Troubleshooting

7

Exceeded max. page capacity. Do you want to send the scanned data? Scanned data will be cleared when selecting [No].

Because the number of pages has reached the maximum number that can be sent, the data up to this point is sent. Scan the remaining pages af-ter transmission.

Exceeded max.memory capa. Scanning will be cancelled. Scanned data will be cleared.

Because of insufficient memory space, the first page could not be scanned. Try one of the following measures:

• Wait for a while, and then retry the scan operation.

• Reduce the scan area or scanning resolution.

Exceeded max. memory capacity. Do you want to send the scanned data? Scanned data will be cleared when selecting [No].

Because there is not enough free memory space in the machine for de-livery or e-mail, only some of the pages could be scanned. Specify whether or not to deliver the data.

No valid dest. lists. Check the set-tings or the server status.

Check that the delivery server is on and the authentic settings for the de-livery server are correct.

Original is being scanned by another function.

The machine is using another func-tion such as copying. Retry scanning after the operation with the other function is completed.

Sending has failed. Press Job Infor-mation key to check the status.

While a file was being sent, a net-work error occurred and the file could not be sent correctly. Try the operation once more.

If the message is still shown, the net-work may be crowded. Consult the network administrator.

Use the Job Information screen to check for the file where the problem occurred. See p.49 “Checking the Status of E-mail” or p.64 “Checking the Status of Delivery”.

If there is not enough free hard disk space in the destination server, free the necessary hard disk space.

Destination list has been updated. Se-lected destinations/sender will be cleared.

A specified destination or sender's name was cleared when the destina-tion list in the delivery server was updated. Specify the destination or sender's name again.

E-mail address entered is incorrect. Please re-enter.

Make sure the e-mail address is cor-rect, and then enter it again.


73

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74

7

When an Error Message Appears on the Client Computer

This section describes the main possible causes and actions for error messagesdisplayed on the client computer when the TWAIN driver is used.

Note❒ If an error message that is not contained in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the messageis still shown after scanning is performed again, note the content of the mes-sage and the error number (if listed in the table), and contact your service rep-resentative. For information about how to turn off the main power switch, seeGeneral Settings Guide.

Specified group contains some invalid dest. Do you want to select only valid

dest.?

The group contains members whose e-mail addresses are not registered. Please check the e-mail addresses of the group and make selections again.

Updating destination list. Reselect destination(s) or sender's name lat-er.

If a destination or a sender's name was already selected, re-select it after this message disappears.

Updating destination list has failed. Try again?

Check whether the server is connect-ed.


[Cannot add any more scanning mode.] The maximum number of modes that can be stored is 99. Delete unneeded modes.

[Cannot connect to the scanner. Check the network Ac-cess Mask settings in User Tools.]

The access mask is set. Consult the network or scanner administrator.

[Cannot detect the paper size of the original. Specify the scanning size.]

• Place the original correctly.

• Specify the scan size.

• When placing an original directly on the exposure glass, the lifting/lowering ac-tion of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees.

[Cannot find the scanner. Check if the scanner main power is on.]

• Check whether the main power switch of the machine is turned off.

• Check whether the machine is connect-ed to the network correctly.

• Deselect the personal firewall function of the client computers.

[Cannot specify any more scanning area.] The maximum number of scanning areas that can be stored is 99. Delete unneeded scanning areas.


Troubleshooting

7

[Clear Misfeed(s) in ADF.] Remove the jammed originals. When origi-nals are misfed, place them again. Check whether the originals are suitable to be scanned by the machine.

[Communication error has occurred on the network.] Check whether the client computer can use the TCP/IP protocol.

[Error has occurred in the scanner.] Check whether the scanning settings made with the application exceed the setting range of the machine.

[Error has occurred in the scanner driver.] • Check whether the network cable is connected correctly to the client compu-ter.

• Check whether the Ethernet board of the client computer is recognized cor-rectly by Windows.

• Check whether the client computer can use the TCP/IP protocol.

[Fatal error has occurred in the scanner.] An unrecoverable error has occurred in the machine. Call your service representative.

[Insufficient memory. Close all other applications, then restart scanning.]

Close all the unnecessary applications run-ning on the client computer.

[Insufficient memory. Reduce the scanning area.] • Reset the scan size.

• Lower the resolution.

• Set with no compression. See p.14 “Send Settings”.

Note❒ When a paper misfeed occurs in the ma-

chine during printing, scanning cannot be performed. In this case, after the mis-fed paper has been removed, proceed with scanning.

[Invalid Winsock version. Please use version 1.1 or high-er.]

Reinstall the operating system of the com-puter or copy Winsock from the operating system CD-ROM.

[No response from the scanner.] • Check whether the machine is connect-ed to the network correctly.

• The network is crowded. Wait for a while, and then try to reconnect.

[No User Code is registered. Consult your system ad-ministrator.]

Access is restricted with user codes. Con-sult the system administrator of the ma-chine.

[Please call your service representative.] An unrecoverable error has occurred in the machine. Call your service representative.


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7

[Scanner is in use for other function. Please wait.] A function of the machine other than the scanner function is being used such as the copier function. Wait for a while and recon-nect.

[Scanner is not available. Check the scanner connec-tion status.]

• Check whether the main power switch of the machine is turned off.

• Check whether the machine is connect-ed to the network correctly.

• Deselect the personal firewall function of the client computers.

[Scanner is not ready. Check the scanner and the op-tions.]

Check whether the ADF cover is closed.

[The name is already in use. Check the registered names.]

You tried to register a name that is already in use. Use another name.


Specifications

7

Specifications

*1 Scanning speeds vary according to machine operating conditions, computer (speci-fication, network traffic, and software, etc.), and original types.

Scan method Flatbed scanning

Scan speed *1 • E-mail/Network Delivery ScannerApprox.43 pages/minute [Scan size:A4R, Original type: Text(Print), Resolution: 200dpi, Compression: On (MH), Document feeder: ADF, ITU-T No.1 Chart]

• TWAIN ScannerApprox.25 pages/minute [Scan size:A4R, Colors/Gra-dations:Binary, Resolution: 200dpi, Select device data compression (Binary/Halftone): Data compression (MMR), Document feeder: ADF, ITU-T No.1 Chart]

Maximum power consumption Less than 1280 W

Image sensor type CCD Image Sensor

Scan types Sheet, book

Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394 (IP over 1394) [optional], and IEEE 802.11b (Wireless LAN) [optional]

Maximum scan size 297 × 432 mm/11.6 × 17.0 inches(A3, 11 × 17 inches)

Scan sizes that can be detected au-tomatically

• Exposure glassA3S, B4S, A4RS, B5R, 8” × 13”S

• ADFA3S, B4S, A4RS, B5RS, A5RS, 8.5” × 13”S

Resolution 600 dpi

Variable range of scan resolution • E-mail/Network Delivery ScannerSetting range: 100 dpi, 200 dpi, 300 dpi, 400 dpi, and 600 dpi

• TWAIN ScannerSetting range: 100 dpi - 600 dpi

File formats that can be sent by e-mail

TIFF, PDF

Compression method Binary: TIFF (MH, MR, MMR)

Protocol Network: TCP/IP

Sending e-mail:SMTP

77

78

INDEXA

Automatic Tilt Correction, 68Auto run program, 17

C

Checking the status of delivery, 64Checking the Status of E-mail, 49Compression, 14Control Panel, 6

D

Default Scan Settings, 12Delivering Scan Files, 54Delivery Procedure, 54

Checking selected destinations, 58Manual entry of a destination, 58Manual entry of a subject, 62Searching to select a destination by

comment, 57Searching to select a destination by

name, 55Searching to select a destination by

registration number, 56Searching to select a sender by name, 59Searching to select a sender by

registration number, 61Using a Quick Dial key to select a

destination, 55Using a Quick Dial key to select a

sender, 59When selecting a destination from

Destination List, 56When selecting a sender from

Destination List, 60When selecting a subject from the list, 63

DeskTopBinder Lite, 21, 22, 65Destination List Priority, 14Destination List Settings, 10, 14Divide&Send Mail, 15

E

E-mail, 35E-mail Informatn. Language, 15E-mail Screen, 36

F

File Type Priority, 14Functions of the TWAIN Driver, 68

I

Initial scanner setup, 9Installing software, 17

M

Max. E-mail Size, 15Max. Number of Addresses Which Can Be

Specified and Files Which Can Be Stored, 70Mixed Orig. Sizes Priority, 12Mode, 66

N

Network delivery scanner, 51Network Delivery Scanner Screen, 52Network TWAIN scanner, 65

O

Original orientation and scan area, 31For a Network TWAIN Scanner, 33For E-mail and a Network Delivery

Scanner, 31Original Setting, 12Original Type Setting, 13Orig. Orientation Priority, 13Outline, 3

E-mail, 3Network delivery scanner, 4Network TWAIN scanner, 5

P

Placing Originals, 27Placing on the exposure glass, 28Placing original in the Auto Document

Feeder (ADF), 29Preparation for Delivering, 51Preparation for Sending by E-mail, 35Preview, 67Print & Del. Scanner Journal, 14Printing to the image, 68Procedure for Sending by E-mail, 37

Checking selected destinations, 41Manual entry of an e-mail address, 41Manual entry of a subject, 48Searching to select a destination by

e-mail address, 40Searching to select a destination by

name, 38Searching to select a destination by

registration number, 39Searching to select a sender by

e-mail address, 46Searching to select a sender by name, 43Searching to select a sender using a

registration number, 45Selecting a destination from Destination

List, 39Selecting a sender from Destination List, 44Selecting a subject from the list, 48Using a Quick Dial key to select a

destination, 38Using a Quick Dial key to select a

sender, 42

R

Reading the Display and Using Keys, 8Relationship between resolution and file

size, 69When Using as a Network TWAIN

Scanner, 69When Using as E-mail or Network

Delivery Scanner, 69Resolution, 12

S

Save, 67Scanner Features, 9

Setting procedure, 10Scanning mode registration, 68Scanning originals, 66Scanning Originals in Several Times using

the Exposure Glass, 34ScanRouter V2 Lite, 24Scan Settings, 9, 12Scan size, 12Selecting a custom size, 13Sender's Name Default, 15Sending Scan Files by E-mail, 37Send Settings, 10, 14Setting Originals, 27SMTP server, 3Software for Using the Network Delivery

Scanner Function, 20Software supplied on CD-ROM, 21Specifications, 77

T

Troubleshooting, 71When an Error Message Appears on the

Client Computer, 74When an Error Message Appears on the

Control Panel, 72When Scanning Is Not Performed as

Expected, 71When the Delivery Function Does Not

Work, 71TWAIN Standby Time, 14Type2018 TWAIN Driver, 21

U

Update server dest. list, 14

79

80
GB GB B263-8581

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

aaaa means POWER ON.

cccc means STAND BY.

Declaration of Conformity

“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”

Trademarks

Adobe, PostScript, and Acrobat are trademarks of Adobe Systems Incorporated.

Ethernet is a registered trademark of Xerox Corporation.

Pentium is a registered trademark of Intel Corporation.

MS, Microsoft, and Windows are registered trademarks of Microsoft Corporation.

Other product names used herein are for identification purposes only and might be trade-marks of their respective companies. We disclaim any and all rights in those marks.

• The product name of Windows® 95 is Microsoft® Windows® 95.

• The product name of Windows® 98 is Microsoft® Windows® 98.

• The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).

• The product names of Windows® 2000 are as follows:Microsoft® Windows® 2000 ProfessionalMicrosoft® Windows® 2000 ServerMicrosoft® Windows® 2000 Advanced Server

• The product names of Windows® XP are as follows:Microsoft® Windows® XP Home EditionMicrosoft® Windows® XP Professional

• The product names of Windows ServerTM 2003 are as follows:Microsoft® Windows ServerTM 2003 Standard EditionMicrosoft® Windows ServerTM 2003 Enterprise EditionMicrosoft® Windows ServerTM 2003 Web Edition

• The product names of Windows NT® 4.0 are as follows:Microsoft® Windows NT® Workstation 4.0Microsoft® Windows NT® Server 4.0

Copyright © 2005

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