printing office manual 1st edition
TRANSCRIPT
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7/30/2019 Printing Office Manual 1st Edition
1/22
Mary the Queen
College
(Pampanga), Inc.
(MQCPI)
Printing Office Manual (POM)FIRSTEDITION
Effective: August 1, 2012
Supersedes: n.a.
I. POLICY STATEMENT Page 1 of 8 pages
IMPORTANT:
This manual is an internal document of MQCPI and as such deemed strictly
confidential and private. Unauthorized replication or distribution of this manual regardless
of purpose is prohibited and non-compliance shall be dealt with due process.
CHECKED BY: APPROVED BY:
RSD MBL SDN TDC
This manual establishes the guidelines with respect to production and reproduction of documents
and the acquisition of print related services. It outlines the roles, responsibilities and accountabilities for
all printing services.
The manual applies to all document printing, design and other print-related services including
photocopying, laser printing (color and black and white) design or any other related services.
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Mary the Queen
College
(Pampanga), Inc.
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
II. POLICY GUIDELINES Page 2 of 8 pages
CHECKED BY: APPROVED BY:
RSD MBL SDN TDC
A. Organizational Chart
B. Printing Office Assistant Job Description1. Job Summary:
1.1Primary duties include preparation, operation, and maintenance of printing services.2. Duties and Responsibilities:
2.1Formulates and implements printing policies, guidelines and procedures.2.2Schedules and prints test manuscripts.2.3Orders and purchases of printing supplies.2.4Prepares reports on inventory and issues necessary memorandum for preventive and
corrective measures.
2.5Performs regular maintenance every month and minor troubleshooting of printingequipment.
2.6Manages, operates, maintains, supervises and secures the process and activities within theoffice.
2.7Ensures security and safety of equipment and documents.2.8Processes request for printing from non-teaching personnel, faculty, heads and executives
of the college.
President
Administrative
Group Head
Printing Office Assistant
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Mary the Queen
College
(Pampanga), Inc.
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
II. POLICY GUIDELINES Page 3 of 8 pages
CHECKED BY: APPROVED BY:
RSD MBL SDN TDC
C. General Policy1. The Printing Office Assistant (POA) is responsible for the management, operation,
maintenance, supervision and security in the process and activities within the office.2. Only the printing office assistant is allowed inside the office. Students and teachers who have
no permission from the POA/Administrative Group Head or without official business are
prohibited from entering and staying in the office. Violations are subject to appropriate
disciplinary sanctions.
3. Office equipment/machines such as copiers, printer, computer, etc. are for official use only,and only the printing office assistant or duly authorized personnel is allowed to operate and
use the equipment.
4. Maintenance of printing office equipment should be regularly observed.5. Security and safety of equipment and documents should be strictly observed.6. All personnel should accomplish the necessary Printing Request form for any printing
request. Refer to Annexes.
D. Services1. General Printing of Documents
1.1Guidelines for general printing requests1.1.1 The printing office offers printing services to all personnel of the college.
However, only official and approved documents are allowed to be printed.
1.1.2 All requesting personnel are required to accomplish the General Printing RequestForm. Refer to Annex A General Printing Request Form.
1.1.3 Documents produced in large numbers (more than 20 pages) are subject forapproval from their respective department/group head. Documents with 19 pagesor less are to be logged in a record book.
1.1.4 Documents must be in their final form. Editing of documents inside the office isstrictly prohibited.
1.1.5 Requesting personnel must submit the document via electronic mail, flash driveor any other external memory devices.
1.1.6 Only the requesting personnel is allowed to claim the requested documents. Incase of absence, the representative must secure an authorization letter from the
requesting personnel.
1.1.7 In case of reprinting due to erratum or correction of previously printeddocuments, the reprinted documents will still be charged to the requesting
department.
1.1.8 Unclaimed printed documents will still be charged to the requesting department.
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Mary the Queen
College
(Pampanga), Inc.
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
II. POLICY GUIDELINES Page 4 of 8 pages
CHECKED BY: APPROVED BY:
RSD MBL SDN TDC
1.1.9 Printing of colored documents such as images, clip art, etc. is subject forapproval from the department head.
2. Major Examination Printing2.1Guidelines for major examination printing requests
2.1.1 To minimize the possibility of leakage, the printing office is the only authorizedoffice in printing copies and reprinting of examination materials.
2.1.2 The printing assistant will route a Memorandum (Refer to Annex E), SampleTest Paper (with approved format) (Annex F) and distribute the Examination
Printing Form (Annex B) to instructors, department heads and coordinators in
preparation for the major examinations. Preparation includes requesting of
printing materials, checking of printing machines and drafting of test questionsfor the instructors.
2.1.3 Instructors must submit the draft of the examination manuscript (hard copy withthe correct format) and fully accomplished Examination Printing Form (Annex
B) to their department heads/coordinators 15 working days before the first day of
the scheduled examination period. In case of non-submission of examination
manuscript, the instructor must fill-out a Non-submission of manuscript form
(Refer Annex C) that can be obtained from the Vice-President for Academic
Affairs (VPAA). Submission of Non-submission of manuscript form is 5
working days before the examination date.
2.1.4 Department heads/Coordinators must check the content and format of theexamination manuscript. Erratum must be corrected by the instructor and
rechecked by the department heads/coordinators.2.1.5 Collection of examination manuscripts from the department heads/coordinators is
5 working days after the scheduled submission of examination manuscripts.
2.1.6 In case of Re-scheduling of Examination, the instructor must fill-out theReschedule of Examination Form (Refer to Annex C).
2.1.6.1 If the new schedule is earlier than the original schedule, the instructor mustsubmit his manuscript 15 working days before the new schedule to the
department head/coordinator. Afterwards, the department head/coordinatormust submit the approved examination manuscript with the Reschedule of
Examination Form to the Printing Office five (5) days before the scheduled
examinations.
2.1.6.2 If the new schedule is later than the original schedule of examinations, theinstructor should still submit the manuscript with the Reschedule of
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Mary the Queen
College
(Pampanga), Inc.
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
II. POLICY GUIDELINES Page 5 of 8 pages
CHECKED BY: APPROVED BY:
RSD MBL SDN TDC
Examination Form to their department heads/coordinators, fifteen (15)
working days before the first day of the scheduled examination period.
2.1.6.3 No rescheduling of examinations after the scheduled submission ofmanuscripts to the department heads/coordinators will be allowed unless
approved by the Vice President for Academic Affairs. However, printing of
said examination manuscripts will be least prioritized.
2.1.7 Failure to submit on the scheduled deadline will be subject to appropriatesanctions. Late submitted manuscripts will be printed unless authorize by theVice President for Academic Affairs. However, printing of the said examination
manuscripts will be least prioritized. In case of the absence of the Vice president
for Academic Affairs, the department heads/coordinators will take charge.
2.1.8 Involvement of students, faculty members, outsiders in the preparation ofexamination manuscripts is strictly PROHIBITED, only authorized personnel is
allowed inside the printing office.
2.1.9 Instructors, institute heads/coordinators and the printing office assistant areaccountable for the confidentiality and security of the examination manuscripts.
2.1.10 During the preparation of examination manuscript, the instructors will be theonly authorized person to define the scope of examination, formulate the
questions, type or re-type the manuscript, edit the manuscript. In case of
departmentalized examination, only the instructors involved in the subject area
are allowed to access any documents or manuscripts concerning major
examinations.
2.1.11 Only the respective instructor and/or their institute heads/coordinators and theprinting office assistant will be allowed to have access to the examinationmanuscript. Unauthorized personnel and students are not allowed to access any
documents or manuscripts concerning major examinations.
2.1.12 Institute heads/coordinators must monitor and check the preparation ofexamination manuscript. The institute head/coordinator is the only authorized
person to secure the examination manuscript envelope.
2.1.13 The printing office assistant is the only authorized person to gather or receive theexamination manuscript envelopes from the institute heads/coordinators whichwill be collected or submitted five (5) days after the scheduled submission of
examination manuscripts.
2.1.14 During the printing of the examination manuscript, only the printing officeassistant is allowed to enter the printing office. Only authorized personnel are
allowed inside the printing office. Instructors and Institute heads/coordinators areallowed to enter the office only during submission and claiming of printed
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Mary the Queen
College
(Pampanga), Inc.
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
II. POLICY GUIDELINES Page 6 of 8 pages
CHECKED BY: APPROVED BY:
RSD MBL SDN TDC
examination manuscripts or for other concerns regarding the examination
manuscripts.
2.1.15 When the examination manuscripts are already submitted, the printing officeassistant will stamp the examination manuscripts as received. Printed
examination manuscripts with no stamp from the PO means the examination
manuscripts was not printed inside the PO.
2.2Leakages2.2.1 In case of leakage, the Printing Office in coordination with the Office of Student
Affairs (OSA) will conduct an investigation.
2.2.2 Once the leakage is confirmed, the following sanction will be taken intoconsideration:a. Student(s) involved in the leakage will be required to report to the Office of
Student Affairs.
b. Teacher(s) involved in the incident will be required to report to the VicePresident for Academic Affairs.
c. Non-teaching employee(s) involved in the incident will be required to reportto their respective group heads.
2.3Sanctions2.3.1 Instructors violating the guidelines set forth in this manual will be subjected to
disciplinary actions.
a. Sanctions for teachers who failed to submit examination manuscripts ontime:
1st Warning/Memorandum
2nd
The teacher will be asked to shoulder the expenses for the printing of
the documents.
3rd - The teacher will be asked to shoulder the expenses for the printing of the
document and will be asked to report to the Vice President for Academic
Affairs.
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7/30/2019 Printing Office Manual 1st Edition
7/22
Mary the Queen
College
(Pampanga), Inc.
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
II. POLICY GUIDELINES Page 7 of 8 pages
CHECKED BY: APPROVED BY:
RSD MBL SDN TDC
REPEALING CLAUSE
All policies, guidelines and procedures inconsistent herewith are hereby revoked, modified oramended, as the case may be.
EFFECTIVE DATE
This policy shall take effect on August 1, 2012.
LEGEND
1. MQCPI Mary the Queen College (Pampanga), Inc.2. OSA Office of Student Affairs3. POA Printing Office Assistant4. PPO Printing Office5. VPAA Vice President for Academic Affairs
Mary the Queen
College
(Pampanga), Inc.
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective:
Supersedes: n.a.
III. REPEALING CLAUSE
IV. EFFECTIVE DATE
V. LEGENDPage 7 of 8 pages
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7/30/2019 Printing Office Manual 1st Edition
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Mary the Queen
College
(Pampanga), Inc.
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
II. POLICY GUIDELINES Page 8 of 8 pages
CHECKED BY: APPROVED BY:
RSD MBL SDN TDC
DISTRIBUTION
A.MQCPI1. Execom
1.1. Office of the President1.1.1. Human Resources Department1.1.2. QMS Head (File Copy)
2. Mancom2.1. Vice President for Academic Affairs
2.1.1. Program CoordinatorsA.2.1.1.1. AccountancyA.2.1.1.2. Business AdministrationA.2.1.1.3. EducationA.2.1.1.4. Hotel and Restaurant
Management
A.2.1.1.5. InformationTechnology/Information
Systems
A.2.1.1.6. EnglishA.2.1.1.7. MathematicsA.2.1.1.8. Social SciencesA.2.1.1.9. Physical Education &
Sports
A.2.1.1.10.ScienceA.2.1.1.11.Research
2.1.2. College Registrar2.2. Administrative Group Head
2.2.1. General Services DepartmentHead
A.2.2.1.1. Property ManagementHead
A.2.2.1.2. Purchasing DepartmentHead
2.2.2. Marketing Department Head2.2.3. Health Services Department2.2.4. Chief Librarian2.2.5. Printing Press Office2.2.6. Safety and Security Head
2.3. Integral Formation Group2.3.1. Guidance and Admissions
Office
2.3.2. Theology Head2.3.3. Office of Student Affairs Head
A.2.3.3.1. Prefect of Discipline2.3.4. Community Development and
Outreach Program Head
2.3.5. NSTP Coordinator2.4. Finance Group Head2.5. MQC-Career Institute Executive
Director
B.TQMD Head File
Mary the Queen
College
(Pampanga), Inc
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective:August 1, 2012Supersedes: n.a.
VI. DISTRIBUTION Page 8 of 8 pages
CHECKED BY: APPROVED BY:
Reynaldo S. David Michael B. Lapid Susan David-Nunga Teresa David-Carlos
Special Assistant to the
PresidentPresident Chairman of the Board Vice-President
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Mary the Queen
College
(Pampanga), Inc
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
PROCEDURES Page 1 of 6 pages
APPROVED BY:
MBL
/rdv
A. General Document Printing
NO
YES
START
Requesting Personnel: Secure and accomplish the General Request Form from the Printing Office. Refer to
Annex A - General Printing Request Form
Submit duly approved General Request Form to Printing Office Assistant with soft copyof the document saved in a flash drive or sent via electronic mail.
Printing Office Assistant:
Receives and checks if General Printing Request Form is properly accomplished andapproved by approving authorities.
Printing Office Assistant:
Files General Printing Request Form and prints the requested document.
General Printing
Request Form
General PrintingRequest Form
Is the General
Printing Request
Form properly
accomplished and
approved?
END
Requesting Personnel:
Receives the printed document.
Printing Office Assistant:
Releases the printed document.
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Mary the Queen
College
(Pampanga), Inc
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
PROCEDURES Page 2 of 6 pages
APPROVED BY:
MBL
/rdv
B. Reproduction of documents
START
Requesting Personnel:
Secure and accomplish the General Request Form from the Printing Office. Refer toAnnex A - General Printing Request Form
Submit duly approved General Request Form to Printing Office Assistant and hard copyof the document to be reproduced. If the document is in the soft copy, requesting
personnel should accomplish a separate General Printing Request Form and have itapproved by designated approving authority.
Printing Office Assistant:
Receives and checks if General Printing Request Form is properly accomplished andapproved by approving authorities.
Printing Office Assistant:
Files General Printing Request Form and prints the requested document.
General Printing
Request Form
Is the General
Printing RequestForm properly
accomplished and
approved?
END
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Mary the Queen
College
(Pampanga), Inc
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
PROCEDURES Page 3 of 6 pages
APPROVED BY:
MBL
/rdv
C. Reproduction of Test Manuscripts
NO
YES
START
Requesting Personnel:
Submits the draft of the examination manuscript (hard copy with the correctformat) and fully accomplished the Examination Printing Form (Annex B) to their
department heads/coordinators two weeks before the major examination.
Examination
Printing
Request Form
Department/Coordinator:
Reviews the draft of the manuscript.
Draft of
Examination
Manuscript
Is the manuscript
complete in form
and relevant to
the subject
matter?
Department/Coordinator:
Forwards the approved examination manuscript and fully accomplished theExamination Printing Form (Annex B) to the Printing Office.
ExaminationPrinting
Request Form
Draft of
Examination
Manuscript
ExaminationPrinting
Request Form
Draft ofExamination
Manuscript
Printing Office Assistant:
Affixes his signature on the test manuscript once he receives every testmanuscript.
Once all approved test manuscripts are in, prepares a schedule of printing basedon the day and time of examination and prints the test manuscripts based on the
schedule.
Schedule of
printing
A
Printed Test
Manuscripts
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Mary the Queen
College
(Pampanga), Inc
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
PROCEDURES Page 4 of 6 pages
APPROVED BY:
MBL
/rdv
A
Instructors:
Personally claims the test manuscripts and blue books (signs the Blue Book LogSheet Form Refer to Annex G) on or before the scheduled date of examinations.
Printed Test
Manuscripts
END
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Mary the Queen
College
(Pampanga), Inc
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
PROCEDURES Page 5 of 6 pages
APPROVED BY:
MBL
/rdv
D. Non-submission of examination manuscript
Instructors
Fills-out a Non-submission of manuscript form (Refer to Annex C) that can beobtained from the Vice-President for Academic Affairs (VPAA).
Forwards the fully accomplished and approved Non-submission of manuscriptform (Refer to Annex C) to the Printing Office Assistant.
Printing Office Assistant
Receives the fully accomplished and approved Non-submission of Manuscriptform (Refer to Annex C) and files it.
Non-submission
of manuscript
form
Non-submissionof manuscript
form
END
START
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Mary the Queen
College
(Pampanga), Inc
(MQCPI)
Printing Office Manual (POM)FIRST EDITION
Effective: August 1, 2012
Supersedes: n.a.
PROCEDURES Page 6 of 6 pages
APPROVED BY:
MBL
/rdv
E. Rescheduling of Examination
APPROVED BY:
Michael B. Lapid
President
Instructors
Fills-out a Reschedule of Examination Form (Refer to Annex D) that can beobtained from the Vice-President for Academic Affairs (VPAA) before the
scheduled submission of examinations. Forwards the fully accomplished and approved Reschedule of Examination Form
(Refer to Annex D) to the Printing Office Assistant.
Printing Office Assistant
Receives the fully accomplished and approved Reschedule of ExaminationForm (Refer to Annex C) and files it.
Reschedule ofexamination
form
Reschedule of
examinationform
START
END
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Marythe Queen College (Pampanga), Inc.GENERAL PRINTI NG REQUEST FORM
Printing Office Form 1 (PO Form-1)No: ____________
Name/Initial: ____________________ Date: ______________ Dept. /Code: __________Request: [ ] Printing of Document [ ] Reproduction [ ] Others: ___________________
Par t i cu la rs No. o f Pages No. o f Cop ies Remark s
Tota l
Prepared by: Approved by: Received by/Date:
_______________________ _____________________ ________________Signature over printed name Department/Institute Head
MQCPI-ADMIN-PO Fo rm ( WHITE) P r in ted 08 / 2012
Marythe Queen College (Pampanga), Inc.GENERAL PRINTI NG REQUEST FORM
Printing Office Form 1 (PO Form-1)No: ____________
Name/Initial: ____________________ Date: ______________ Dept. /Code: __________Request: [ ] Printing of Document [ ] Reproduction [ ] Others: ___________________
Par t i cu la rs No. o f Pages No. o f Cop ies Remark s
Tota l
Prepared by: Approved by: Received by/Date:
_______________________ _____________________ ________________Signature over printed name Department/Institute Head
MQCPI-ADMIN-PO Fo rm ( WHITE) P r in ted 08 / 2012 Marythe Queen College (Pampanga), Inc.
GENERAL PRINTI NG REQUEST FORM
Printing Office Form 1 (PO Form-1)No: ____________
Name/Initial: ____________________ Date: ______________ Dept. /Code: __________Request: [ ] Printing of Document [ ] Reproduction [ ] Others: ___________________
Par t i cu la rs No. o f Pages No. o f Cop ies Remark s
Tota l
Prepared by: Approved by: Received by/Date:
_______________________ _____________________ ________________
Signature over printed name Department/Institute HeadMQCPI-ADMIN-PO Fo rm ( WHITE) P r in ted 08 / 2012
Marythe Queen College (Pampanga), Inc.GENERAL PRINTI NG REQUEST FORM
Printing Office Form 1 (PO Form-1)No: ____________
Name/Initial: ____________________ Date: ______________ Dept. /Code: __________Request: [ ] Printing of Document [ ] Reproduction [ ] Others: ___________________
Par t i cu la rs No. o f Pages No. o f Cop ies Remark s
Tota l
Prepared by: Approved by: Received by/Date:
_______________________ _____________________ ________________Signature over printed name Department/Institute Head
MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
ANNEX A
General Printing
Request Form
Approved by: MICHAEL B. LAPID
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Marythe Queen College (Pampanga), Inc.EXAMINATION PRI NTING REQUEST FORM
Printing Office Form 2 (PO Form-2)No: ________________
Name/Initial: __________________________ Date:________________
Examination for: Prelim Midterm Finals Others: _______________
Subjec t No. o fPages
No. o fCopies
No. o fB lue Book
Cour s e / Y ea r &Sec t i on o f Studen t s
E x amina t i onD at e / Ti m e
Room
Tota l
Prepared by: Approved by: Received by/Date:
_______________________ ______________________ _________________________Signature over printed name Institute Head / Coordinator
MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
Marythe Queen College (Pampanga), Inc.EXAMINATION PRINTING REQUEST FORM
Printing Office Form 2 (PO Form-2)No: ________________
Name/Initial: __________________________ Date: ________________Examination for: Prelim Midterm Finals Others: _______________
Subjec t No. o fPages
No. o fCopies
No. o fB lue Book
Cour s e / Y ea r &Sec t i on o f Studen t s
E x amina t i onD at e / Ti m e
Room
Tota l
Prepared by: Approved by: Received by/Date:
_______________________ ______________________ _________________________
Signature over printed name Institute Head / CoordinatorMQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
Marythe Queen College (Pampanga), Inc.EXAMINATION PRINTING REQUEST FORM
Printing Office Form 2 (PO Form-2)No: ________________
Name/Initial: __________________________ Date: ________________Examination for: Prelim Midterm Finals Others: _______________
Subjec t No. o f
Pages
No. o f
Copies
No. o f
B lue Book
Cour s e / Y ea r &
Sec t i on o f Studen t s
E x amina t i on
D at e / Ti m eRoom
Tota l
Prepared by: Approved by: Received by/Date:
_______________________ ______________________ _________________________Signature over printed name Institute Head / Coordinator
MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
Marythe Queen College (Pampanga), Inc.EXAMINATION PRINTING REQUEST FORM
Printing Office Form 2 (PO Form-2)
No: ________________
Name/Initial: __________________________ Date: ________________
Examination for: Prelim Midterm Finals Others: _______________
Subjec t No. o f
Pages
No. o f
Copies
No. o f
B lue Book
Cour s e / Y ea r &
Sec t i on o f S tuden ts
E x amina t i on
D at e / Ti m eRoom
Tota l
Prepared by: Approved by: Received by/Date:
_______________________ ______________________ _________________________Signature over printed name Institute Head / Coordinator
MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
ANNEX B
Exam Printing
Request Form
Approved by: MICHAEL B. LAPID
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Mary the Queen College (Pampanga), Inc.NONSUBMI SSION OF EXAMINATION MANUSCRIPT FORM
Printing Office Form 3 (PO Form -3)No: ________________
Name/Initial: _______________________________________ Date: ________________Examination for: Prelim Midterm Finals Others: _____________________________
Subjec tCou r s e / Y ea r & Sect i on o f S tuden ts
E x amina t i onD at e / Ti m e
I would like to inform your good office that the undersigned will not be able to submit a copy of my examinationmanuscript in the subjects listed above due to _____________________________________________________________________________________________________________________________________________________________
In view thereof I promise to take charge for the reproduction of the examination and will not collect payment from thestudents. I will also take full responsibility in ensuring its security.
Prepared by: Noted by: Approved by: Received by/Date:
__________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA
MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
Mary the Queen College (Pampanga), Inc.NONSUBMI SSION OF EXAMINATION MANUSCRIPT FORM
Printing Office Form 3 (PO Form -3)No: ________________
Name/Initial: _______________________________________ Date: ________________Examination for: Prelim Midterm Finals Others: _____________________________
Subjec tCou r s e / Y ea r & Sect i on o f S tuden ts
E x amina t i on
D at e / Ti m e
I would like to inform your good office that the undersigned will not be able to submit a copy of my examinationmanuscript in the subjects listed above due to _____________________________________________________________________________________________________________________________________________________________
In view thereof I promise to take charge for the reproduction of the examination and will not collect payment from thestudents. I will also take full responsibility in ensuring its security.
Prepared by: Noted by: Approved by: Received by/Date:
__________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA
MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
Mary the Queen College (Pampanga), Inc.NONSUBMI SSION OF EXAMINATION MANUSCRIPT FORM
Printing Office Form 3 (PO Form -3)No: ________________
Name/Initial: _______________________________________ Date: ________________Examination for: Prelim Midterm Finals Others: _____________________________
Subjec tCou r s e / Y ea r & Sect i on o f S tuden ts
E x amina t i onD at e / Ti m e
I would like to inform your good office that the undersigned will not be able to submit a copy of my examinationmanuscript in the subjects listed above due to _____________________________________________________________________________________________________________________________________________________________
In view thereof I promise to take charge for the reproduction of the examination and will not collect payment from thestudents. I will also take full responsibility in ensuring its security.
Prepared by: Noted by: Approved by: Received by/Date:
__________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA
MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
ANNEX C Non-
Submission of
Exam Manuscript
Form
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Mary the Queen College (Pampanga), Inc.RESCHEDULE OF EXAM FORM
Printing Office Form 4 (PO Form 4)No: ________________
Name/Initial: _______________________________________ Date: ____________________________Examination for: Prelim Midterm Finals Others: ________________________________________
I would like to request your good office to please allow the undersigned to reschedule the examinations of the subjects listed above due to______________________________________________________________________________________________________________
Prepared by: Noted by: Approved by: Received by/Date:
__________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA
MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
Mary the Queen College (Pampanga), Inc.RESCHEDULE OF EXAM FORM
Printing Office Form 4 (PO Form 4)No: ________________
Name/Initial: _______________________________________ Date: ____________________________Examination for: Prelim Midterm Finals Others: ________________________________________
I would like to request your good office to please allow the undersigned to reschedule the examinations of the subjects listed above due to______________________________________________________________________________________________________________
Prepared by: Noted by: Approved by: Received by/Date:
__________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA
MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
Mary the Queen College (Pampanga), Inc.RESCHEDULE OF EXAM FORM
Printing Office Form 4 (PO Form 4)No: ________________
Name/Initial: _______________________________________ Date: ____________________________
Examination for: Prelim Midterm Finals Others: ________________________________________
I would like to request your good office to please allow the undersigned to reschedule the examinations of the subjects listed above due to______________________________________________________________________________________________________________
Prepared by: Noted by: Approved by: Received by/Date:
__________ _____________________ ____________ ________________Signature Institute Head/Coordinator VPAA
MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
Mary the Queen College (Pampanga), Inc.RESCHEDULE OF EXAM FORM
Printing Office Form 4 (PO Form 4)No: ________________
Name/Initial: _______________________________________ Date: ____________________________Examination for: Prelim Midterm Finals Others: ________________________________________
I would like to request your good office to please allow the undersigned to reschedule the examinations of the subjects listed above due to______________________________________________________________________________________________________________
Prepared by: Noted by: Approved by: Received by/Date:
__________ _____________________ ____________ ________________
Signature Institute Head/Coordinator VPAA MQCPI -ADMIN-PO Fo rm ( WHI TE) P r i n ted 08 / 2012
Subjec tCou r s e / Y ea r & S ect i on o f Studen t s
Schedu led Examinat ion
D at e / Ti m e
New E x amina t i onD at e / Ti m e
Subjec tCou r s e / Y ea r & S ect i on o f Studen t s
Schedu led Examinat ion
D at e / Ti m e
New E x amina t i onD at e / Ti m e
Subjec tCou r s e / Y ea r & S ect i on o f Studen t s
Schedu led Examinat ion
D at e / Ti m e
New E x amina t i onD at e / Ti m e
Subjec tCou r s e / Y ea r & S ect i on o f Studen t s
Schedu led Examinat ion
D at e / Ti m e
New E x amina t i on
D at e / Ti m e
ANNEX D
Reschedule of
Exam Form
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__ Board of Trustees ___ Mathematics Department ___ Chief Librarian
__ Internal Audit Department ___ Social Sciences ___ Printing Office
__ Office of the President ___ Physical Education and Sports ___ Safety and Security
___ HRD ___ Science Department ___Management Informati
___ QMS (File Copy) ___ Academic Services ___ Integral Formation Group
___ VPAA ___ College Registrar ___ Guidance and Admissio
___ Institute Heads ___OIC Night and Saturday Classes ___ Institute of Theology
___ Accountancy ___ Research Center ___ OSA
___ Business. Administration ___ Administrative Group Head ___ Community Developm
___ Hospitality Management ___ GSD Head ___ NSTP
___ Computer Studies ___ Property Management Head ___ Finance Group Head
___ Professional Teacher Education ___ Purchasing Head ___ Budget and Collections
___Professional Subjects ___ Repairs and Maintenance ___ Accounting Departme
___ Arts and Sciences ___ Marketing Head ___ MQCCI Executive Director
___ English Department ___ Health Services Department
Distribution:
REF. NO. : MQCPI-PO-GM-09-2012-001
FOR : ALL FACULTY MEMBERS
FROM : PRINTING OFFICE
DATE : SEPTEMBER 5, 2012
RE : SUBMISSION OF FINAL EXAMINATION MANUSCRIPTS
This is to inform all faculty members that the deadline for the submission of test manuscripts for the
final examinations is on:
Class Schedule Examination Date Submission of Manuscript
Monday Class Only October 10, 2012 October 3, 2012
Tuesday Class Only October 11, 2012 October 4, 2012
Wednesday Class Only October 12, 2012 October 5, 2012
Tuesday and Thursday Class Only October 13, 2012 October 6, 2012
Monday, Wednesday and Friday Class Only October 14, 2012 October 7, 2012
Saturday Class Only October 15, 2012 October 8, 2012
Please submit the manuscript with attached POF-3 (Printing Office Form 3) to your respective
coordinators checking and approval. Failure to comply without written permission for the Vice President
for Academic Affairs will be marked late and will be least prioritized. Please see the Printing Office
Assistant for more information (located in the 2nd
Floor of Main Building, near Room 218B).
Your cooperation will be highly appreciated.
Thank you and God Bless!
KENNETH A. MENDOZA
PRINTING OFFICE ASSISTANT
Approved by:
Mr. Michael B. Lapid
President
ANNEX E SAMPLE MEMORANDUM
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Mary the Queen College (Pampanga), Inc.PRELIMINARY EXAMINATION IN ENGLISH 3
Business Correspondence1
stSemester, AY 2011-2012
Name : __________________________________________ Examination Date : ___________________Year, Section and Class Schedule : ____________________ Juan Dela Cruz
I. Sympathizing would fix quaker objectives.
1. Sympathizing would fix quaker objectives.a. Sympathizing would fix quaker
objectives.
b. Sympathizing would fix quaker
objectives.
c. Sympathizing would fix quaker
objectives.
d. Sympathizing would fix quaker
objectives
2. Sympathizing would fix quaker objectives.
a. Sympathizing would fix quaker
objectives.
b. Sympathizing would fix quaker
objectives.
c. Sympathizing would fix quaker
objectives.
d. Sympathizing would fix quaker
objectives
3. Sympathizing would fix quaker objectives.
a. Sympathizing would fix quaker
objectives.
b. Sympathizing would fix quaker
objectives.
c. Sympathizing would fix quaker
objectives.
d. Sympathizing would fix quaker
objectives
4. Sympathizing would fix quaker objectives.
a. Sympathizing would fix quaker
objectives.
b. Sympathizing would fix quakerobjectives.
c. Sympathizing would fix quaker
objectives.
d. Sympathizing would fix quakerobjectives
5. Sympathizing would fix quaker objectives
a. Sympathizing would fix quaker
objectives.
b. Sympathizing would fix quaker
objectives.
c. Sympathizing would fix quaker
objectives.
d. Sympathizing would fix quaker
objectives
II. Sympathizing would fix quaker objectives.
1. Sympathizing would fix quaker objectives
2. Sympathizing would fix quaker objectives
3. Sympathizing would fix quaker objectives
4. Sympathizing would fix quaker objectives
5. Sympathizing would fix quaker objectives
6. Sympathizing would fix quaker objectives
7. Sympathizing would fix quaker objectives
Prepared by: Approved by: Received by/Date:
JUAN DELA CRUZ ARLAN V. PAYAD KENNETH O. MENDOZA
Instructor English Coordinator Printing Office Assistant
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Mary the Queen College (Pampanga), Inc.
PRELIMINARY EXAMINATION IN ENGLISH 3Business Correspondence
1st Semester, AY 2011-2012
Name : __________________________________________ Examination Date : ___________________Year, Section and Class Schedule : ____________________ Juan Dela Cruz
I. Sympathizing would fix quaker objectives.1.
Sympathizing would fix quaker objectives.a. Sympathizing would fix quaker
objectives.
b. Sympathizing would fix quakerobjectives.
c. Sympathizing would fix quaker
objectives.
d. Sympathizing would fix quakerobjectives
2. Sympathizing would fix quaker objectives.
a. Sympathizing would fix quaker
objectives.
b. Sympathizing would fix quaker
objectives.
c. Sympathizing would fix quaker
objectives.
d. Sympathizing would fix quaker
objectives
3. Sympathizing would fix quaker objectives.
a. Sympathizing would fix quaker
objectives.
b. Sympathizing would fix quaker
objectives.
c. Sympathizing would fix quaker
objectives.
d. Sympathizing would fix quaker
objectives
4. Sympathizing would fix quaker objectives.
a. Sympathizing would fix quaker
objectives.
b. Sympathizing would fix quaker
objectives.
c. Sympathizing would fix quaker
objectives.
d. Sympathizing would fix quaker
objectives
5. Sympathizing would fix quaker objectives
a. Sympathizing would fix quaker
objectives.
b. Sympathizing would fix quaker
objectives.
c. Sympathizing would fix quaker
objectives.
d. Sympathizing would fix quaker
objectives
II. Sympathizing would fix quaker objectives.
1. Sympathizing would fix quaker objectives
2. Sympathizing would fix quaker objectives
3. Sympathizing would fix quaker objectives
4. Sympathizing would fix quaker objectives
5. Sympathizing would fix quaker objectives
6. Sympathizing would fix quaker objectives
7. Sympathizing would fix quaker objectives
Prepared by: Approved by: Received by/Date:
JUAN DELA CRUZ ARLAN V. PAYAD KENNETH O. MENDOZA
Instructor English Coordinator Printing Office Assistant
ANNEX F
EXAMINATION
MANUSCRIPT
APPROVED BY:
MICHAEL B. LAPID
Comment [Q1]: Bookman Old Style
12 Point
Center Alignment
Bold Face
Comment [Q2]: Arial
11 point
Center Alignment
All Caps
Comment [Q3]: Arial
10 point
Center Alignment
Bold Face
Comment [Q4]: Arial
9 point
Center Alignment
Comment [Q5]: Arial
11 point
Center Alignment
Comment [m6] : Arial
10 point
Center Alignment
Bold Face
Comment [m7] : Arial
10 point
Center Alignment
Comment [m8] : Arial
10 point
Center Alignment
Comment [m9] : Arial
10 point
Center Alignment
All Caps
Comment [m10] : Arial
10 point
Center Alignment
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Mary the Queen College (Pampanga), Inc.PRINTING OFFICE
BLUE BOOK LOG SHEET FORM
A.Y. : _________ Semester: ______ Examination Period: ___________
Name/Initial of Instructor Course Name of
Examinations
Date
Received
No. of Blue Books
Received
Signature
APPROVED BY: