Printing Terminology

Requirements for Network Printing

• At least one computer to operate as the print server

• Sufficient RAM to process documents

• Sufficient disk space on the print server

Guidelines for a Network Printing Environment

• Users’ printing requirements

• Company’s printing requirements

• Number of print servers required

• Where to locate print devices

Printing Configurations

• Nonremote, local print device

• Nonremote, network print device

• Remote, local print device

• Remote, network print devices

Nonremote, Local Print Device

Nonremote, Network Print Device

Remote, Local Print Device

Remote, Network Print Devices

Creating and Sharing Printers

• Use the Active Directory Printer wizard to create and share printers.

• Use the Add Printer wizard to connect to remote print devices.

Installing a Local Print Device

Installing a Network Print Device

• You do not need to place network print devices near the print server.

• Network connections transfer data more quickly than do printer cable connections.

• Use the Add Printer wizard to add a printer for a network print device.

Sharing an Existing Printer

Accessing Printers

Assigning Forms to Paper Trays

Setting a Separator Page

• A separator page is a file that contains print device commands.

• Separator pages have two functions.

• Microsoft Windows 2000 includes four separator pages.

• You can build your own custom separator pages by creating a .sep file that contains legal printer commands.

• You can customize existing .sep files.

Pausing, Resuming, and Canceling Documents

• Pausing or resuming a printer or canceling all documents on a printer might be necessary if there is a printing problem.

• There are two places within the Printers window to pause, resume, or cancel all documents.

• You can perform a number of tasks when you manage printers.

Redirecting Documents to a Different Printer

• You can redirect documents to a different printer.

• You can redirect all print jobs for a printer, but you cannot redirect specific documents.

• You can redirect documents by opening the Properties dialog box for the specific printer.

• If another print device is available for the current print server, you can continue to use the same printer and configure the printer to use the other print device.

Taking Ownership of a Printer

• By default, the person who installs the printer owns it.

• A number of users can take ownership of a printer.

• Taking ownership of a printer is an advanced security feature that can be accessed from the Advanced button on the Security tab of a printer’s Properties dialog box.

• Auditing can be used to track who successfully and unsuccessfully attempts to take ownership of a printer.

Pausing, Restarting, and Canceling a Document

• If there is a printing problem with a specific document, you can pause and resume printing of the document.

• You must have the Manage Documents permission for the appropriate printer to perform these actions.

• To manage a document, open the window for the printer and select the document.

• You can perform a number of tasks when managing individual documents.

Setting Notification, Priority, and Printing Time

• You can control print jobs by setting the notification, the priority, and the printing time.

• You must have the Manage Documents permission for the appropriate printer to perform these document management tasks.

• Use the General tab of the Properties dialog box for a document to set the notification, the priority, and the printing time for the document.

• You can perform a number of tasks when controlling a print job.

Web Administration

Using a Web Browser to Manage Printers

• Allows you to administer printers from any computer running a Web browser

• Allows you to customize the interface

• Provides a summary page listing the status of all printers on a print server

• Can report real-time print device data

Using a Web Browser to Access Printers

Setting Up a Printer Pool

Setting Priorities Among Printers

• You can set priorities among groups of documents that all print to the same print device.

• To set priorities among printers, point two or more printers to the same print device (the same port), and then set a different priority for each printer.

Overview of Printing and Active Directory Services

• Information about printer queues, sites, names, and addresses is kept in the Active Directory store.

• Pertinent characteristics of the relationship between printer servers and Active Directory services include various types of information.

• By default, printing is integrated with Active Directory services to work without administrative intervention.

Overview of Publishing Windows 2000 Printers

Publishing Mechanisms

• The print server sends data asynchronously to Active Directory services.

• The printer is published to a random domain controller, so a query might not show the printer until it has been replicated to all the domain controllers.

Pruning Orphans

• When a printer is deleted from a print server, the corresponding Active Directory object is removed.

• An orphan pruner runs on each domain controller to periodically check for orphaned printer objects. If a printer does not exist, the object is deleted.

• The orphan pruner is controlled by several policy settings.

• The print server verifies that its printers are published when it restarts and the spooler starts up.

Supporting Windows NT Printers

• Printers that are on print servers running Microsoft Windows NT 3.51 or Windows NT 4.0 can be published in Active Directory services.

• Use the Active Directory Users And Computers snap-in to publish the printers.

Using a Web Browser

Downloading Printer Drivers

• The client computer automatically downloads the printer driver.

• Print drivers are platform specific.

• Client computers running Windows 2000 and Windows NT verify that they have the current printer driver each time they print.