privacy, copyright, ip and safe use presentation final

ULTRANET RELEASE 1

Information for Schools:- Privacy - Safe and Responsible Use- Copyright and IP

19 May 2010

Secure Site - All users must login

Agreement to comply with the Ultranet Terms of Service

Easily accessibleinformation

Overview

Breaching privacy is an offence

State Legislation• Information Privacy Act 2000• Health Records Act 2001

(no health information will be stored in the Ultranet)

Commonwealth Legislation• Commonwealth Privacy Act

2000

Privacy Legislation

https://www.eduweb.vic.gov.au/privacy/

Privacy

https://www.eduweb.vic.gov.au/privacy/

What data is available in the Ultranet?

• Staff– Name and photo– School/s you work in– Email address (not visible

to students)

• Staff– Information added to

eXpress Spaces – Profile, Portfolio, Landing Page

– Materials developed and uploaded into other spaces

• Students– Name and photo– School/s attended & Home

Group– Gender, ESL, Refugee,

ATSI, additional learning needs (only for reports)

– NO medical/health information, contact details.

• Students– Information added to

eXpress Spaces – Profile, Learning Portfolio, Learning Goals.

– Information added and uploaded to spaces they belong to.

Data from CASES21 Data from users

Privacy

How the Ultranet protects privacy

• Defined roles and access rights control who can view information. Use of complex passwords for all users.

• Limits on information collected/made available.

• As a teacher, you decide who sees your personal space (eXpress Space).

• Class teachers can be Portfolio Viewers of students they teach. This allows them to view a student’s eXpress Space pages.

• No anonymous postings are allowed. All postings are logged and can be audited.

• All online communities must be moderated by a teacher. Easy for users to report inappropriate content.

• Ability to opt out of having your photo displayed.

• Time outs after 15 minutes and maximum session time of 4 hours.

• Business processes developed to control expiry, destruction and archiving of information.

Privacy

How to protect your privacy

1. Don’t share your password with anyone.

2. Shut down your browser when you finish a session (especially on shared computers).

3. Don’t disclose personal information in online spaces.

4. Understand who can see information about you in the different Ultranet spaces.

Privacy

Space Persona Who can see?

eXpress Space (Landing Page and Wall)

Teachers School Leaders

Learning Contacts

School non-teaching staff Learning Contacts

Corporate Learning Contacts

eXpress Space (Learning Portfolio)

Student Portfolio Viewers

eXpress Space (Learning Goals)

Student Portfolio Viewers

eXpress Space (Portfolio)

Teachers Portfolio Viewers

School Leader Portfolio Viewers

School non-teaching staff Portfolio Viewers

Corporate Portfolio Viewers

eXpress Space (Profile) All personas All users within the school

Community Spaces Design Spaces Collaborative Learning Spaces

Open Anyone can see and requests to join are automatically granted

Restricted Anyone can see and request membership. Membership must be approved by space owner.

Private Can only be seen by members invited to join

Accessing Student Data

• Access to student information has major benefits for teachers and students.

• However, it also creates a responsibility for teachers to use this information in line with Privacy laws.

• We need to balance the risk of misuse of student information with providing appropriate access for teachers to the information they need to effectively carry out their role.

The only purpose for which teachers should use student data from

the Ultranet is when it is necessary to enable the

teacher to fulfil their official teaching or

pastoral care duties to that student.

Privacy

Protecting the privacy of others

• Only access information on a ‘need to know’ basis. Ensure access is justified (education or pastoral care).

• Don’t make comments/observations about others or upload content that is:– Not related to your educational context (includes

comment/information which refers to a student’s medical history or behavior)

– Unsubstantiated, based on hearsay, misleading or out of context

– Offensive, defamatory, racist, sexist, homophobic, or bullying in nature.

• Don’t use materials/content that you find on the Ultranet for purposes other than education.

• Don’t disclose personal information about other people.• Don’t upload information about others without their permission

eg photos.

Privacy

Safe and Responsible Online Behaviour

The internet and digital technologies are now very much a part of life and learning.

As an increasingly interactive medium, it brings with it exciting educational opportunities, but at the same time it also brings some risks.

Safe and Responsible Use

• Schools have an important role in educating and supporting students to participate safely and responsibly in online environments.

• A teacher’s duty of care extends to any online environment that DEECD provides, including the Ultranet.

Source: Prof. Stephen Heppell

WE SPACE

• A collaborative "We" space were I am able to share my work with a controlled/known group of peers or colleagues

• SuperclubsPlus, school intranets

• Ultranet eXpress, Design, Collaborative Learning and Community Spaces

SEE SPACE

• A public space where the whole world can “See” what I publish

• World Wide Web, school websites, online published newsletters

• Global teacher, web conferencing events, published FUSE content, Ning, Teacher Tube (not the Ultranet)

• No SEE spaces in the Ultranet

ME SPACE

• A private "Me" space were I am free to reflect, record my thoughts, take responsible risks and try new things, only I can see it

• Notebook, netbook, personal devices, mobiles

• Ultranet Home Page and My Content

ME WE SEE

https://fuse.education.vic.gov.au/pages/View.aspx?pin=QMS38X&Source=%2Fpages%2FTeacher.aspx



The fact that students appear to be technologically ‘savvy’ does not mean that they have developed the skills and competences that will make them responsible, critical and creative users of technology.

OECD, 2010


Creating a Safe Environment

Filtered internet service

for schools

Ultranet technical controls including access

controls and moderated

spaces

School Policies:

• Student Engagement Policy

• Acceptable Use Agreement

School Programs:

• Cyber safety programs.

• Teachers model safe and responsible behavior.


Duty of Care

Our duty of care to students extends to any online environment that DEECD has provided. This includes ensuring there is appropriate oversight of students’ use of the Ultranet.

• Class teachers should request and gain access as Portfolio Viewers to students’ eXpress spaces.

• Be aware of your responsibilities as the moderator of a space (see next slide)

• Be aware that DEECD’s filtered internet service will not prevent student’s from linking to, or uploading, inappropriate content when not using a school computer.

Moderator Role

• All online spaces MUST have a moderator whether set up by staff or students. Only staff can be moderators. If you set up a space, you automatically become the moderator of that space.

• Moderators are responsible for reviewing content in a space regularly to check its appropriateness. To support this process, all members of the space are able to flag inappropriate content for moderation.

• This will result in an email being sent to the moderator who can then review the content and take appropriate action.

Cyber safety Programs

Cyber safety programs:• are a critical component of providing

a safe environment for students. • should raise awareness and result in

safe and responsible online behaviour.

• should not be one-off programs They need to permeate our teaching program.

• Cyber safety is a key responsibility of every teacher in every classroom, every day.


• All staff need to understand and model, safe and responsible behaviours when using the Ultranet.

• If inappropriate behaviour does occur it needs to be handled within school policy as you would any other inappropriate behaviour.

• Teachers have a responsibility to educate and model, but students also have a responsibility to use the Ultranet safely.

• This responsibility is most effectively developed when students are involved in ongoing discussions and decisions regarding cybersafety.

• A new website ‘Learning Online’ provides schools with a range of resources to support safe and responsible use of the Ultranet.

www.education.vic.gov.au/cybersafety

Safe and Responsible Use of the Ultranet


• In Australia, copyright law is contained in the Commonwealth Copyright Act 1968

• The Ultranet, because of its scope for sharing materials, highlights that we all need to be more vigilant about using material that is not our own work.

Copyright and Intellectual Property

Copyright and Intellectual Properly

• You will be prompted to consider Copyright and Intellectual Property whenever you upload content into the Ultranet.

• A process is available for you to reference the source of any material that is not your own work.

How the Ultranet will support you not to breach copyright:

Complying with copyright

1. LINK to content, rather than uploading it.

2. Use Endorsed content from the Ultranet repository.

3. Use external content that you know you have a specific licence to use, modify or share.

4. Rely on a Part VB or VA License under the Copyright Act.

If not using your own work:



Using Endorsed Content from theUltranet Repository


White Content can be copied and modified

Green Content can be copied and modified

Blue Content can be copied but, not modified

Yellow Content can be copied, but not modified

Endorsed content from the Ultranet repository while cleared for copyright and IP, still carries usage conditions:

Can be used anywhereVictorian Education use only

Complying with Copyright

1. LINK to content, rather than uploading it.

2. Use Endorsed content from the Ultranet repository.

3. Use external content that you know you have a specific licence to use, modify or share.

4. Rely on a Part VB or VA License under the Copyright Act.

If not using your own work:


Teachers can use:

• 10% or less of a third party text

• Images that are surrounded by text

• Movies or programs broadcast on television or radio

• Music in limited circumstances

Part VB or VA License


DEECD pays substantial fees to Copyright Agency Limited (CAL) every year for the educational copying and communication of works used under Part VB of VA of the Copyright Act. Any wider use of copyright materials is against the Law.

Teachers can use copyrighted content for educational purposes under Part VB and VA of the Copyright Act.

Other issues

• Teachers cannot rely on Part VB when uploading information that is not for education purposes.

• 10% rule is cumulative across the Ultranet.

• Minimise duration of content being on the Ultranet ie: remove to personal repository when not in use, link and take down multiple versions.

• All third party content must have the source acknowledged.

• If you are aware of infringing material on the Ultranet – you should seek to have it removed as soon as possible.


• LINKING to content

• Using content from the Ultranet ‘endorsed’ repository

• Using licensed content such as that available from Creative Commons or NEALS

• Relying on the Fair Dealing defence, which also applies the 10% rule

Students

Students can use other peoples work for research and study or for assessment purposes by:


Copyright resources

• Copyright Teaching Resources - interactive resources for primary and secondary teachers

Includes:• All Right to Copy?• Music for Free?• In Tune• Nothing beats the real thing

www.smartcopying.edu.au


General Resources and Support

Ultranet Information Guides for Teachers

Connections 2010 Website

privacy, copyright, ip and safe use presentation final

Lifestyle

students information

student information

access information

personal information

students staff information

medicalhealth information

archiving of information

privacy dont