procedures 6.02 apply procedures to develop multimedia presentations used in business
TRANSCRIPT
ProceduresProcedures
6.02 Apply procedures to develop 6.02 Apply procedures to develop multimedia presentations used in multimedia presentations used in business.business.
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 22
Procedures for Creating a Procedures for Creating a Multimedia PresentationMultimedia Presentation
1.1. Identify the Purpose of the PresentationIdentify the Purpose of the Presentation
2.2. Identify the target audienceIdentify the target audience
3.3. Design and plan a multimedia presentationDesign and plan a multimedia presentation
4.4. Deliver the presentationDeliver the presentation
Steps 1 and 2 were explained in Objective Steps 1 and 2 were explained in Objective 6.01. We will now focus on Steps 3-4.6.01. We will now focus on Steps 3-4.
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 33
Storyboard the ContentStoryboard the Content A storyboard is a collection of frames A storyboard is a collection of frames
on a paper document on which the on a paper document on which the content of each slide is planned. content of each slide is planned.
It is used to organize the content in It is used to organize the content in the proper sequence and ensure a the proper sequence and ensure a consistent flow of information.consistent flow of information.
The number of frames used on the The number of frames used on the storyboard should equal the number storyboard should equal the number of slides required for the of slides required for the presentation.presentation.
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 44
Plan the DesignPlan the Design
1.1. If using a template, select one that If using a template, select one that is appropriate for the purpose and is appropriate for the purpose and target audience. target audience.
2.2. If creating a custom design, plan If creating a custom design, plan with complimentary colors that are with complimentary colors that are appropriate for the purpose and appropriate for the purpose and target audience.target audience.
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 55
Format the Master SlideFormat the Master Slide Format the footer:Format the footer:
Font size and styleFont size and style
Text Text
Slide numberingSlide numbering
Date and time Date and time
Formatting applied to the master Formatting applied to the master slide will be applied globally.slide will be applied globally.
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 66
Enter the ContentEnter the Content Remember the text rules. Remember the text rules.
Less is more – no more than 7 lines of text per Less is more – no more than 7 lines of text per slide and no more than 7 words per lineslide and no more than 7 words per line
Use language that is appropriate for the Use language that is appropriate for the audienceaudience
Correct all spelling and grammar errorsCorrect all spelling and grammar errors
Adjust line spacing to insert a Adjust line spacing to insert a consistent and adequate amount of consistent and adequate amount of white space between each line of text. white space between each line of text.
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 77
Add and Format GraphicsAdd and Format Graphics
Add graphic images that are appropriate to the Add graphic images that are appropriate to the slide content. slide content.
Remember that graphic images are used to Remember that graphic images are used to enhance communication and should be relevant enhance communication and should be relevant to the content of the slide. to the content of the slide.
Be careful not to add a file that is too large and Be careful not to add a file that is too large and slows down the presentation.slows down the presentation.
Adjust the size of the image so that it fits Adjust the size of the image so that it fits attractively on the slide and is consistent with the attractively on the slide and is consistent with the theme.theme.
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 88
Add and Format Video and Add and Format Video and AudioAudio
If appropriate and relevant, add video If appropriate and relevant, add video or audio files to the presentation.or audio files to the presentation.
Package the files with the presentation Package the files with the presentation Packaging refers to saving the files in the Packaging refers to saving the files in the
same folder as the presentation. The link same folder as the presentation. The link used to access the file must be able to used to access the file must be able to find it consistently.find it consistently.
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 99
Distinguish Between Linked Distinguish Between Linked and Embedded Filesand Embedded Files
A linked object means that the container A linked object means that the container merely saves the actual filename, as merely saves the actual filename, as opposed to the whole file.opposed to the whole file.
An embedded object is actually stored in An embedded object is actually stored in the container rather than pointing to a the container rather than pointing to a linked document or file somewhere else. linked document or file somewhere else.
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 1010
Determine how the video or audio will play:Determine how the video or audio will play: Looped (continuous play)Looped (continuous play)
On mouse clickOn mouse click
Automatically Automatically
Determined the source:Determined the source: FileFile
CDCD
Determine where the sound file is located:Determine where the sound file is located: LinkedLinked
Embedded Embedded
Determine the sound’s volumeDetermine the sound’s volume
Is the sound icon hidden?Is the sound icon hidden?
Formatting the Video and Formatting the Video and AudioAudio
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 1111
Tie it all together with Tie it all together with Animations and TransitionsAnimations and Transitions
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 1212
Add AnimationAdd Animation Animation is used to control how the Animation is used to control how the
presentation is viewed and to add visual presentation is viewed and to add visual interest.interest. Make text and pictures fly in, bounce, and Make text and pictures fly in, bounce, and
zoom out usingzoom out using animation animation. . Animate text by word, letter, or line and add dimming Animate text by word, letter, or line and add dimming
and sound effects. and sound effects.
Use entrance and exit effects to fade pictures in and out Use entrance and exit effects to fade pictures in and out with items in a bulleted list. with items in a bulleted list.
Use dimming to keep the reader focused on the contentUse dimming to keep the reader focused on the content
Use emphasis to stress key pointsUse emphasis to stress key points
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 1313
Animation SchemesAnimation Schemes A preset animation scheme A preset animation scheme
ties together several types of ties together several types of animation effects that animation effects that complement each other. complement each other.
A A schemescheme is a polished is a polished sequence of effects that can sequence of effects that can be applied to several slides be applied to several slides or the whole show. or the whole show.
6.02 Apply procedures to develop multimedia presentations used in business.6.02 Apply procedures to develop multimedia presentations used in business. Slide Slide 1414
Add TransitionsAdd Transitions
Transitions determine how the Transitions determine how the presentation will progress from one slide presentation will progress from one slide to the next. to the next.
Random transitions can be set globally to Random transitions can be set globally to the entire presentation or individually.the entire presentation or individually.
The speed of the each transition should The speed of the each transition should be consistent and enhance the message.be consistent and enhance the message.