PROCEEDINGS

OF

GRAND RAPIDS COMMUNITY COLLEGE

BOARD OF TRUSTEES

OFFICIAL

REGULAR MEETINGBOARD CHAMBERS

MONDAY, AUGUST 15, 2016

I. ORDER OF BUSINESS

A. Meeting called to order at 4:15 p.m., Bert Bleke in the chair.

Present: Bailey, Bristol, James, Ryskamp, Verburg, Stewart, Bleke – 7

Absent: None

B. Introduction of Guests None at this time.

C. Review and Approval of Agenda Motion by Bailey, seconded by James to approve the agenda as presented. Motion carries.

7-0

D. Open Comments None at this time.

E. Special Order of Business None at this time.

II. MONITORING REPORTSF. Report (s)

Student Success Indicator Report – Off-Campus, Middle And Early College Programs: Presented by Dan Clark.

Finance Update – Presented by Lisa Freiburger

III.UPDATES

G. Student Alliance Report Jose Garcia shared Student Alliance’s work for the 2016-17 academic year and invited the

Trustees to attend their first meeting on September 1st.H. Foundation Update

Kathy Mullins introduced the Foundations new board chairperson Larry Murphy.I. Board Chair Update

Bert Bleke gave a brief update of presidential search process saying the search firm Gold Hill Associates has received thirty applications. Applications will be taken until September 15th.

J. President’s Report Leah Nixon, Director of Communication Department shared with the Trustee the

different social media platforms that are being used within the institutions marketing strategy.

K. Faculty Association Update Frank Connor the new President of the Faculty Association introduced himself to the

Board.

IV. COMMUNITY CONNECTIONS

L. Communications to the Board None at this time.

V. CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions

Minutes from June 20th & 28th, 2016 Regular & Special Board Meeting Grants Listed below are the grants GRCC received from June 1, 2016 to July 31,

2016.

o The Department of Health and Human Services, Substance Abuse and Mental Health Services Administration (SAMSHA) awarded a grant of $226,034 for the Campus Suicide Prevention Program. The initiative will build capacity for facilitating mental health education and suicide prevention. Activities will center on creating a strong community network, implementing a Crisis Response Plan, and providing training and education to promote awareness of the need for better understanding of mental health issues and to encourage positive help-seeking behaviors.

o The Mike and Sue Jandernoa Foundation awarded a grant of $15,000 to support the High School Fast Track College Immersion Program. The program will serve 150 newly graduated high school students. The Fast Track component accelerates skill building in math, English, and reading during intensive 3-week learning labs. Students who complete that component will have the opportunity to become immersed in college life and earn college credits during the summer before they enter college by attending GRCC for seven weeks to take one of two first-year experience courses that are designed to help them develop the knowledge and skills needed for success in college.

o The Area Agency on Aging provided continued grant support through the Older Americans Act funding in the amount of $11,433. Programming includes the Arthritis Foundation Aquatics Program and Grandparent Support Group for seniors living in the West Michigan community.

PERSONNEL REPORT

(Includes in-process transactions through 8-5-16)Appointments

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Lisa Swinehart Financial Aid APSSSupport

Professional 7-5-16 New to College

Stephanie Smith Secchia Institute for Culinary Education

Meet & Confer Storeroom Manager

7-5-16 New to College

Nathan Haney Job Training Faculty Assistant Professor, Welding

7-6-16 New to College

Brian Moore IT Customer Support

Meet & Confer IT Customer Support Tech I

7-8-16 Former Contingency

Sheila Jones Instructional Support

Meet & ConferDean of

Instructional Support

7-11-16 New to College

Valerie Butterfield Student Records Meet & Confer Registrar 7-18-16 New to College

Karen Coen Campus Police APSS Support Professional 7-25-16 New to

College

Sarah VanDeWege Preschool Meet & ConferAssistant to Preschool

Instructors, temp through 12-31-16

7-25-16 Former Contingency

Brian Skudre Athletics Faculty Head Softball Coach

8-8-16 New to College

Renee Potts Nursing Faculty Assistant Professor 8-25-16 New to College

Brian Hadley Mathematics Faculty Assistant Professor 8-25-16 Former Adjunct

Werner Absenger Secchia Institute for FacultyAssistant

Professor/Program 8-25-16 New to

Culinary Education Director College

Jeffrey Winkle Language & Thought

Faculty Assistant Professor,

Humanities

8-25-16 New to College

Jared Staub Performing Arts Faculty Assistant Professor, Music

8-25-16 New to College

Svetsolav Pavlov Computer Information

Systems

Faculty Assistant Professor 8-25-16 New to College

Tim Periard Biological Sciences Faculty Assistant Professor 8-25-16 New to College

Samantha Wolfe Psychology Faculty Assistant Professor 8-25-16 New to College

Separations

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Anna Rose Instructional Support

Meet & Confer Transfer & Articulation Coordinator

7-2-16 Separation

Heather Bustraan Preschool Meet & Confer Assistant to Preschool Instructors

7-2-16 Separation

Billy Perez Job Training Meet & Confer MCAM Training Specialist

7-16-16 Separation

Luther Davis Facilities CEBA Custodian I 8-4-16 Separation

Keith Ferguson Job Training Faculty Construction 8-12-16 Separation

CONGRATULATIONS ON YOUR NEW POSITIONErica Brown From: Program Manager, MCAM Grant

To: Director of the Cashier’s Office

Amy BennettFrom: Support Professional, Ford FieldhouseTo: Support Professional to Vice President/

Dean Workforce Development Brandon McBrideFrom: Student Success Coach, ContingencyTo: Student Success Coach, Meet & Confer

Denise JonesFrom: Student Success Coach, ContingencyTo: Student Success Coach, Meet & Confer

Kelly KozloskiFrom: Program Coordinator, Student Success Center, ContingencyTo: Program Coordinator, Student Success

Center, Meet & Confer

Marisol BlancoFrom: Student Success Lead Coach, ContingencyTo: Student Success Lead Coach, Meet & Confer From: Student Success Lead CoachTo: Associate Director, College Success Center

Rolando BocanegraFrom: Student Success Coach, ContingencyTo: Student Success Coach, Meet & Confer

Jeffrey VanderVeenFrom: IT Customer Support TechnicianTo: IT Asset Tracking and Procurement Specialist

Tess AllistonFrom: Support Professional, Library and Learning CommonsTo: Support Professional, Student Employment Services

Brian MooreFrom: IT Customer Support Tech I – ContingencyTo: IT Customer Support Tech I – Meet & Confer

Matthew NovakoskiFrom: Support Professional, Student RecordsTo: Transfer and Articulation Coordinator

Domingo Hernandez-GomezFrom: Associate Director, College Success CenterTo: Director, Woodrick Center for Inclusion and Equity

Evan MacklinFrom: Assistant Director of Student Life & ConductTo: Coordinator of New Student Orientation

Steve ListFrom: Head Custodian II, Applied Technology CenterTo: Head Custodian II, Tassell M-TEC

Sarah VanDeWegeFrom: Preschool Coop, Contingency To: Assistant to Preschool Instructors – temp, fall semester

Charles PurvisFrom: Custodian II, Main BuildingTo: Custodian II, Calkins Science Center

Glenn FoxFrom: Custodian I, Main BuildingTo: Custodian I, Cook Academic Hall

Sam DouglasFrom: Custodian II, Main BuildingTo: Custodian II, Applied Technology Center

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M. Financial Transactions(June 1 – July 31, 2016)

1. 1. Purchases $10,000-$100,000 a. General Fund

1) Payment issued to provide Achieving the Dream participation, July 1, 2016 – June 30, 2017.Requestor: Donna Kragt – Institutional Research &

PlanningExpenditure: $10,000.00

Disposition: Recurring Purchase Supplier: Achieving the Dream

Silver Spring, MD Bid: No, single source.

2) Blanket purchase order change notice issued to provide labor relations legal services. Order increased $20,000.00; from $10,000.00 to $30,000.00.Requestor: Kathy Keating – General CounselExpenditure: $10,000.00/$30,000.00

Disposition: Recurring Purchase Supplier: Thrun Law Firm, PC

East Lansing, MI Bid: No, exempt purchase.

3) Blanket purchase order issued to provide payment of rentals fees for the Saint Cecilia Music Society (Royce Auditorium) facility, July 1, 2016 – June 30, 2017.

Requestor: Kevin Dobreff - MusicExpenditure: $12,000.00

Disposition: Recurring Purchase Supplier: St. Cecilia Music Society

Grand Rapids, MIBid: No, single source.

4) Blanket purchase order change notice issued to provide janitorial supplies. Order increased $14,000.00; from $142,500.00 to $156,500.00.Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $14,000.00/$156,500.00

Disposition: Recurring Purchase Supplier: P.B. Gast

Detroit, MI Bid: Yes, RFP #1213-11049, previously reported.

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5) Purchase order issued to provide painting of the Tassell MTEC auto-bays.

Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $19,344.40

Disposition: New Purchase Supplier: Jack Murray Painting

Grand Rapids, MI Bid: Yes, unsealed, time sensitive.

6) Purchase order issued to provide detail cleaning of the Tassell MTEC auto-bays and classrooms.Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $19,968.00

Disposition: New Purchase Supplier: Disaster Response 911

Walker, MI Bid: Yes, unsealed, time sensitive.

7) Purchase order issued to provide funds for preschool facility rental, 7/1/16 – 1/30/17.Requestor: Becky Brinks – Childhood DevelopmentExpenditure: $19,530.00

Disposition: Recurring Purchase Supplier: First United Methodist Church

Grand Rapids, MI Bid: No, single source.

8) Blanket purchase order issued to provide student recruitment advertising.Requestor: Leah Nixon - CommunicationsExpenditure: $20,000.00

Disposition: Recurring Purchase Supplier: Outfront Media, LLC

Newark, NJ Bid: No, single source.

9) Purchase order issued to provide Career Coach annual renewal.Requestor: Donna Kragt – Institutional Research &

PlanningExpenditure: $20,000.00

Disposition: Recurring Purchase Supplier: EMSI

Moscow, ID Bid: No, single source.

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10) Purchase order issued to provide funds for the Microsoft Campus Agreement renewal.

Requestor: Kurt Meinders – Information TechnologyExpenditure: $49,238.77

Disposition: Recurring Purchase Supplier: CDW G

Vernon Hills, IL Bid: No, MCCA consortium agreement.

11) Purchase order issued to provide funds for the Blackboard Analytics Financial Management annual license renewal.Requestor: Nate Hamilton – Information TechnologyExpenditure: $87,170.49

Disposition: Recurring Purchase Supplier: Blackboard, Inc.

Washington, DC Bid: No, single source.

b. Other Special Funds

1) Purchase order issued to provide payment for choir room rental at Fountain Street church. Space is required temporarily to accommodate the Music Building renovation.Requestor: Lisa Freiburger – Finance &

AdministrationExpenditure: $10,000.00 (42-2359)Disposition: Recurring PurchaseSupplier: Fountain Street Church

Grand Rapids, MI Source of Funds: Plant Fund Bid: No, single source..

2) Payment issued to provide geometric dimensioning and tolerance training for GHSP Solutions in Motion.Requestor: Mary Hofstra – Workforce DevelopmentExpenditure: $11,147.28(15-2271)

Disposition: New Purchase Supplier: M & M Consulting

Springfield, MA Source of Funds: Designated Fund

Bid: No, single source.

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3) Purchase order issued to provide repairs to the Ford Fieldhouse main entrance steps.Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $13,881.00 (42-2330)Disposition: Construction PurchaseSupplier: Midwest Building Maintenance, LLC

Grand Rapids, MI Source of Funds: Plant Fund Bid: Yes, unsealed.

4) Purchase order issued to provide furnishings for Student Life - student center room #2.

Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $19,778.22 (91-2359)

Disposition: New Purchase Supplier: Custer Workplace Interiors

Grand Rapids, MISource of Funds: Restricted FundBid: No, E&I consortium agreement.

5) Purchase order issued to provide low voltage cable installation in the Phyllis Fratzke Early Childhood Learning. Laboratory.Requestor: Donovan Wallace – Information TechnologyExpenditure: $23,395.00 (42-2810)

Disposition: New Purchase Supplier: Town and Country Telecom

Zeeland, MI Source of Funds: Plant Fund

Bid: Yes, RFQ #1213-1358.

6) Purchase order issued to provide Lenovo ThinkPads for the new Maker Lab.Requestor: Kurt Meinders – Information TechnologyExpenditure: $23,846.25 (42-2821)Disposition: New PurchaseSupplier: GovConnection

Dakota Dunes, SD Source of Funds: Plant Fund Bid: Yes, RFP #1415-5226B.

7) Purchase order issued to provide a 2017 Ford Interceptor police vehicle for Campus Police.

Requestor: Rebecca Whitman – Campus PoliceExpenditure: $26,210.00 (42-2821)

Disposition: Replacement Purchase

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Suppliers: Gorno FordWoodhaven, MI

Source of Funds: Plant FundBid: No, MiDEAL #071B1300005 consortium purchase.

8) Blanket purchase order change notice issued to provide a Palo Alto next generation firewall update to protect GRCC network from internet attacks.

Requestor: Donovan Wallace – Information Technology

Expenditure: $36,963.84 (42-2822) Disposition: New Purchase Suppliers: Amerinet

Ann Arbor, MISource of Funds: Plant FundBid: Yes, RFQ #1213-5229C.

9) Purchase order issued to provide payment for a Boston Tour and bus charter for Upward Bound, July 25-29, 2016Requestor: Rhondo Cooper – Upward BoundExpenditure: $47,016.00 (51-2512)

Disposition: Travel Purchase Supplier: Big Country Tours, LLC

St. Ignace, MI Source of Funds: Upward Bound Grant

Bid: No, travel is exempt.

10) Blanket purchase order issued to provide funds for the construction of a Maker’s Laboratory in the Wisner-Botrall Applied Technology Center.Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $48,000.00 (42-2821)Disposition: Construction PurchaseSupplier: Beckering Construction

Grand Rapids, MI Source of Funds: Plant Fund Bid: Yes, RFP #1415-6211, previously reported.

11) P urchase order issued to provide a Haas Horizontal Lathe for the Wisner-Botrall Applied Technology Center Machine Tool Lab.Requestor: Amy Koning – Workforce DevelopmentExpenditure: $49,980.00 (42-2821)Disposition: Replacement PurchaseSupplier: Gerotech, Inc.

Flat Rock, MI Source of Funds: CCSTEP Grant/Plant Fund Bid: No, single source.12)

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13) Purchase order issued to provide payment for annual ImageNow maintenance and support.

Requestor: David Anderson – Information Technology

Expenditure: $50,912.00 (14-2359) Disposition: Recurring Purchase Suppliers: Lexmark Software

Dallas, TXSource of Funds: Auxiliary FundBid: No, single source.

14) Purchase order issued to provide funds for the replacement of the walk in freezer and cooler in the Student Center kitchen.Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $88,329.00 (42-2330)Disposition: Construction PurchaseSupplier: BCI Construction

Grand Rapids, MI Source of Funds: Plant Fund Bid: Yes, RFPs #1415-6211 & 1516-5214, previously

reported.

15) Purchase order issued to provide funds for the replacement of the aged computer systems in the Main Building 407/409 Laboratory.Requestor: Kurt Meinders – Information TechnologyExpenditure: $95.718.00 (42-2822)Disposition: Replacement PurchaseSupplier: Apple, Inc.

Austin, TX Source of Funds: Plant Fund Bid: No, sole source.

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ACTION ITEMS

N. Purchases over $100,000 a. General Fund

1) Request permission to issue blanket purchase order change notice to provide custodial services in the Main Building. Order increased $118,788.00; from $172,050 to $290,838.00.Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $118,788.00/$290,838.00

Disposition: Recurring Purchase Supplier: Grand Rapids Building Services**

Grand Rapids, MI Bid: Yes, RFP #1314-6188, previously reported.

b. Other Special Funds

No purchases for June & July 2016.

ACCOUNTS: KEY:11 – General Fund * MBE14 – Auxiliary Fund ** WBE15 – Designated Fund *** M/WBE42 – Bonds, Plant Fund ****MLBE51 – Grants # Non Responsive Bid91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc.

Motion by Trustee James, supported by Trustee Bailey to approve action items as presented. Motion carries 7-0.

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VII. OPEN COMMENT

No at this time.

VIII. FINAL BOARD COMMENTS Trustee Bristol – welcomed Dr. Conner. She went on to say she wanted to share the

recognition Dr. Ender received at the MCCA Summer conference in July, she also thanked Leah N. for her presentation.

Trustee James – also congratulated Dr. Conner. She said she wanted to publically thank Mike Hansen and his support from MCCA for the wonderful conference they hosted at the new venue on Mackinac Island. Trustee James thanked Kathy Mullins and Larry Murphy for their work in the Foundation.

Trustee Bailey – thanked Frank Conner for “stepping up”. She went on to say how she appreciates the reports that are given from across campus.

Trustee Verburg – commented on the positive middle and early college enrollment numbers and graduation rates Dan Clark presented. He also thanked Leah N. for her detailed report around social media.

Trustee Stewart - also commented on the 97% persistent rate from Dan Clark’s regional site presentation and thanked Leah N. for her presentation.

Chairperson Bleke – thanked Dan Clark for his presentation and told Frank Conner he looks forward to working with him.

Trustee Koetje had to leave before Board comments.

IX. ADJOURNMENT

The Board adjourned at 5:37 p.m.

No further business was discussed._________________________________________

Secretary