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PROCUREMENT SERVICES Newsletter March, 2018
W&M Supplier Diversity Fair
Coming April 12, 2018 The 5th annual W&M Supplier Diversity Fair will take place on
Thursday, April 12, 2018, from 1:00 - 4:00 p.m. in Trinkle Hall.
This event allows for small, women, and minority-owned
(SWaM) businesses to network with departments across
campus to learn more about the university and purchasing
needs. For questions about this event, contact Marra Austin at
757-221-7636 or [email protected].
For Supplier Registration click here.
For Attendee Registration click here.
Visit us at www.wm.edu/offices/procurement Questions or Comments? Call 757-221-3952 or email [email protected]
Announcing a New Contract Portal for William & Mary
Procurement Services is introducing a
new online W&M Contract Portal. This
system will allow access to
view active W&M contracts through a
public portal located at https://
wm.cobblestone.software/public/.
Users may search by contract name,
contract number, keyword, contract
administrator, and more. Email
[email protected] for any questions
or comments.
2
DocuSign for eVA & SPCC
Applications
Both the eVA and SPCC applications are now utilizing the DocuSign technology. This allows both appli-cations to be pro-cessed faster in a more streamlined electronic workflow.
These documents are now located on the Procurement Forms eDocs site at:
https://edocs.wm.edu/procurement.php
In Progress
Remote Document Storage
Athletic Recruitment Software
Preferred Local Lodging
Paving Services
Strategic Print
Wren Building Painting
Career Services/Student Con-duct RFP
Sponsorship/Multimedia Rights
Recent Contract Activity
Recently Awarded
Contracts
Campus Consulting
Special Event A/V Services
Transportation (VASCUPP) Charter Bus & More
Student Health Insurance
Vessel Chartering Services, VIMs
Coming Soon
Recycling Services
Catering Solution
Health & Wellness Services
Temporary Employment Services Contracts
On July 1, 2017, W&M awarded a contract with a number of temporary employment agencies. The
contracts are intended for short-term use. Campus departments should work closely with Human
Resources if coverage is needed for longer than 6 months. Click here for the list of contracted Firms.
If you should have any questions, please email [email protected]
TSRC Quick-Ship Furniture Program Refresh
The Supply Room Companies “TSRC” Quick-Ship furniture program has
refreshed the inventory at the same quality and value. A showroom is available
within the Procurement Services Office, and the new brochure will be added to the
Procurement Services TSRC webpage in early April.
Consulting Services Contract
A newly awarded contract has been established for various types of Consulting Services. Specific cat-
egories include: Data Collections, Subject Matter Expert, Developer/Programing/Software, Publishing/
Communications, and Translation. To view this information through the W&M Contracts Portal, visit:
http://bit.ly/2FMmjE2
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SPCC - Question of the Month
Question: The SPCC Business Meal Form is blank when I upload it to Works – Help!
Answer: Instead of selecting “ File, Save As” to save the SPCC Business Meal Form, use “ File,
Print to PDF” using the instructions below:
1. Once you have finished filling out the business meal form, click File, Print.
2. Use the drop down arrow to change the Printer to Adobe PDF, then click Print.
3. Change the file name if needed and then click Save.
4. The form will no longer be a fillable form and will not appear blank when uploaded into Works. It
will also fall within size guidelines for acceptable receipt attachments.
For more information, visit the Frequently Asked Questions section under SPCC on the Procurement
website.
Procure-to-Pay Forum
Procurement Services, Financial Operations, Office of Sponsored Programs, and Auxiliary Services conducted a Spring Semester Procure-to-Pay Forum on February 27, 2018. Samuel E. Jones, Senior VP for Finance & Administration, spoke during the forum, and topics included SPCC, eVA, travel tips, grants, licensing and more.
A few post-event survey responses from attendees:
“I learned a lot of new things. It is hard to keep up on all of the policies, so the forum was great for getting updates I missed.”
“I loved being able to ask questions anonymously. And I loved the candy treats. What fun! Hope you continue to offer the forum in the future. You made an informational meeting delightful, and that is hard to do!”
A compiled list of forum questions and a copy of the P2P slide deck will be available in Cornerstone later this month. The next Procure-to-Pay Forum will take place in the Fall Semester. More details coming soon.
Please log into Cornerstone to register for the
session(s) you are interested in attending.
April 3, 9:00 - 11:00 a.m. -
Procurement Processes
April 10, 9:00 - 11:00 a.m. - SPCC
April 19, 9:00 - 11:00 a.m. - eVA
Upcoming Training Sessions