procurement systems integration integrating p-rams and other procurement applications in operations...
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Procurement Systems Integration
Integrating P-RAMS and other Procurement Applications in Operations
Portal & Client Connection
Marcelo DonoloProcurement Specialist, OPCPRFiduciary Forum, March 2010
Objectives
1. Procurement applications in Ops Portal2. Procurement applications in the Regions3. Issues with system integration4. Proposed functional approach to Integration5. The P-RAMS Dashboard6. Discussion, Q&A
Procurement Applications in Ops Portal
Procurement Applications in Ops Portal
1. Bid Module Bid Creation & processing2. Procurement Notices Publishing (Ads) 3. AML Check & Form-384 Prior Review4. Contract Awards Publishing (Awards)5. Post Review Supplement to PPR Report6. Complaints Database Case Record/Monitor7. P-RAMS Risk Management8. Red Flags Tool F&C Due Diligence
Procurement Applications in Ops Portal
9. Red Flags (in development)
Procurement Applications in Ops Portal
9. Red Flags (in development)
Procurement Applications in the Regions
Procurement Applications in the Regions
1. LCR: SEPA Procurement plan/mgt2. AFR: PROCYSBid processing/performance mgt3. MNA: PPR System Post review report4. EAP: Performance tracking tools5. ECA: Performance tracking tools6. SAR: Performance tracking tools
Other Reference Systems: CRPD Database, Debarred Firms Web Site, Suspension Lists (TS, ETS), Procurement Reports
Issues with System Integration
Issues with System Integration
1. Anchor Unit (OPCPR)- IT Development under OKSP; Ops Portal/CC- Lead time 8-12 months- Demands come from senior mgt & Regions
2. Regions- Business needs may lack alignment w/ OPCPR IT WP- Regional solutions not scalable to enterprise level- Maintenance costs burdensome
3. End users- Frustrated with yet another system…(which doesn’t necessarily meet TTL’s business needs)
Proposed Functional Approach to Integration
Proposed Functional Approach to Integration
1. Integrate what can be integrated- Bank-wide applications talk to each other- Duplicate data entry minimized
Proposed Functional Approach to Integration
1. Integrate what can be integrated- Bank-wide applications talk to each other- Duplicate data entry minimized
2. Link what can be linked- Allow regional systems to talk to Ops Portal- Regional autonomy retained
Proposed Functional Approach to Integration
1. Integrate what can be integrated- Bank-wide applications talk to each other- Duplicate data entry minimized
2. Link what can be linked- Allow regional systems to talk to Ops Portal- Regional autonomy retained
3. Align future IT development with IL reform & OKSP - Dashboard concept (ORAF)- P-RAMS as a procurement dashboard- Improvement of Client Connection & Ops Portal Function
Proposed Functional Approach to Integration
1. Functional Improvements to Portals• Procurement plan• Recording performance time (business standards)• Electronic no-objection function• Automated Form-384• Integration of reference systems (CRPD, TS, ETS)• Connected to e-disbursements
Proposed Functional Approach to Integration
1. Functional Improvements to Portals• Procurement plan• Recording performance time (business standards)• Electronic no-objection function• Automated Form-384• Integration of reference systems (CRPD, TS, ETS)• Connected to e-disbursements
2. Technical Improvements (ISG)• Faster speed• Improved reliability• Documentum (IRIS replacement)
The P-RAMS Dashboard
The P-RAMS Dashboard
1. Main point of entry for procurement data- All procurement data accessible through P-RAMS- Integration and linkages across all modules in Portals
2. Main point of entry for monitoring & reporting- Procurement data extractable from P-RAMS- Substantiates IA capacity/feeds into risk assessment- Centralizes information- Aligns with OKSP
The P-RAMS Dashboard
PPP---RAMSRAMSRAMS
Risk Identification
Implementation Support
Plan
Capacity Development
Plan
Procurement Arrangements
Procurement Risk Rating
Risk Mitigation Actions
Anti-Money Laundering
Check
Form-384
Red Flags Tool
Complaints Database
Dynamic Reports
Post Review System
Procurement Publications
Tool
The P-RAMS Dashboard
PPP---RAMSRAMSRAMS
Risk Identification
Implementation Support
Plan
Capacity Development
Plan
Procurement Arrangements
Procurement Risk Rating
Risk Mitigation Actions
Anti-Money Laundering
Check
Form-384
Red Flags Tool
Complaints Database
Dynamic Reports
Post Review System
Procurement Publications
Tool
Regional Systems
PPP---RAMSRAMSRAMS
Risk Identification
Implementation Support
Plan
Capacity Development
Plan
Procurement Arrangements
Procurement Risk Rating
Risk Mitigation Actions
Anti-Money Laundering
Check
Form-384
Red Flags Tool
Complaints Database
Dynamic Reports
Post Review System
Procurement Publications
Tool
Regional Systems
The P-RAMS Dashboard
The P-RAMS Dashboard
Discussion, Q&A