procurementcontractsetupstepscoug2009

8/6/2019 ProcurementContractSetupStepsCOUG2009

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CONFIDENTIAL: All capabilities and dates are for planning purposes only and may not be used in any contract

Procurement Contracts

Ryan Ramroop

Setup Steps for Release 12:

The Procurement Professionals Release


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2 CONFIDENTIAL: All capabilities and dates are for planning purposes only and may not be used in any contract

Overview of Procurement Contracts

Key Features of Procurement Contracts

A Look at the Procurement Contract Process

Procurement Contract Questionnaire

Setup Sequence of Tasks

Agenda


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Overview of Oracle PC

Companies rely on procurement contracts to define: Specific products or services that they buy. Contract terms governing their price, shipment, payment, quality,

and other mutual obligations of the involved parties.

Oracle Procurement supports the basic business processes of theprocurement contract life cycle.

Note: Oracle Contracts (Agreements and Terms Library) and OraclePurchasing are mandatory prerequisites for Oracle ProcurementContracts; Oracle Sourcing and Oracle iSupplier Portal are optional.


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Oracle Procurement Contracts -Key Features

Oracle Procurement Contracts supports all the stages of

a complete contract life cycle.

The key stages of the contract life cycle are:

Establish Contract Standards

Author Contracts

Negotiate Contracts

Approve and Sign Contracts

Execute and Monitor Contracts Administer Changes

Renegotiate and Close Out Contracts


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Procurement Contracts features, functions, and benefitsin a typical purchasing transaction

PO Approved

Sent to Supplier

Supplier

E-Signs theContract

PO/Contract isapproved and sent tothe supplier

Supplier viewsPO/Contract viaiSupplier Portal

Supplier E-Signs theContract

BuyerReviews theContract

Buyer Reviews theSuppliers response

Then alsoelectronically signsthe Contract

Buyer creates aPurchase Order

attaches a contractto the PO

Views Contract PDF

PO

PO/Contract

A Look at the Procurement Contract Process

Contract

A

greement

Contract

Creation

Buyer E-signsthe Contract

Buyer


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Procurement ContractQuestionnaire

1. How many organizations will be involved in the implementation?

2. Will any of these organizations establish and administer standard contract policies and terms atthe global level?

3. Do your local organizations require customizing to meet local business and policy? Regulations?4. Do you have the following user roles for the library defined?

1. Contract Terms Library Administrator

2. Approvers for the contract terms library for procurement contracts5. Which organizations will administer and control the Standard contract terms at the global level?6. How does your organization create and store Contracts.

7. Does your org have formal approval cycle for the standard contract terms? If so, do you needadditional approvers to approve business documents with contract terms as compared to businessdocuments w/o contract terms.

8. What are the processes that you and your suppliers will collaborate on in order to complete andsign off on the Contractual Obligations?

9. What are the Std print formats for your Contracts PDF, MS Word10. Are there standard business rules based on which Contract clauses need to be included while

authoring a Contract.

11. Is the Contract term always the same based on a purchasing document type.


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Setup Sequence of Tasks Setup Organizations Profile options

Approval workflows Lookup Codes

Enable Keyword search

Setup layout template Setup purchasing document

format Associate layout template to

document types

Setup Dffs Setup auto numbering

Value sets Functions Security Migrate clause to contract terms

library

Import clauses from external

sources

Setup contract folders

Setup variables.

Setup numbering schemes

Sections

Standard clauses

Contract templates

Contract expert

Contract repository

Setup Contract work bench


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Create Purchase Order with Contract

1. Log into Purchasing

2. Create Purchase Order

3. Add Contract Terms to Purchase Order

4. Insert Alternate Clause

5. Contract Deliverables

9. Preview and Validate Contract (PDF file of the actual contract)

Supplier User Reviews, Signs PO/Contract

Buyer Signs PO/Contract

Sequence of Processing


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Ryan Ramroop

Senior Consultant

[email protected]

procurementcontractsetupstepscoug2009

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