PROCURE TO PAY

Purchase Order (PO)

1. Create requisition

2. Approve Requisition

3. Auto communicated

4. Convert to PO using Auto create

5. Approve by its manager

6. Communicate PO to supplier ( fax, email, shipping)

7. Receive Goods

8. Create receipt for the good

Account Payable (AP)

9. Create AP invoice

10. Payment creation

11. Transfer to GL

12. Import Journals (Payables)

13. Review Journal

The Receipt is generated after the above said process. Its now time to create an invoice for the received goods

CREATE AP INVOICE:

Navigation: Payables>Invoice>Entry>Invoice

Click on the Type column of the invoice and enter the PO number, then the supplier, Supplier site, Supplier site automatically appears then click tab and the date appears.

Enter the receipt number and the amount as required.

Click on the match button (Here we match the PO) then click the find button after a new form is opened.

Click on the match check button, and then the fields are highlighted with yellow.

Then click on the Distribute button

A new form named match to purchase order is opened. Click on the match check button.

Fill the yellow buttons.

SAVE the form.

Close the match forms.

In the main invoice form, click the Actions button. A form opens click on validate and validate related invoice and click OK.

The invoice status changes form Never Validated to Validated.

Now again click the Action button.

A form opens; now check the Account Creating button and click OK button. After again click the Action button, a form opens Check the Pay in full button and Click OK.

The payments form opens. Enter the yellow fields and SAVE the form

POST TO GENERAL LEDGER

NAVIGATION: Payables manager>invoice

Click on the invoice> in the tool bar click view> request

Then click on Submit a new requestClick on Single RequestThen a Submit request form opens.

In the NAME field enter Payables Transfer to General Ledger,

Then a parameters form opens. Enter the required field like date, in the Transfer to GL interface to be In Detail.

Click on OK button after that

Click on Submit buttonClick on find button

View the phase and status to be completed and normal.

When you click the view button the output is seen in the new browser window.

IMPORTING TO GENERAL LEDGER

Navigation: GL super User>Journal>Import>Run

The import journal form opens,

In the source, enter payables because we are importing the payables modules record to journals and click Import.

When we import to journals, the request id appears on the screen.

In the tool bar

Click View>requestsA request form appears. Click find.

Click refresh till the phase and status converted to completed and normal.

MAIN TABLES IN PROCURE TO PAY

PO REQUISITION

MAIN INTERFACE

HEADERPo_requisition_headers_allPo_requisitions_interface_all

LINESPo_requisition_lines_allSame as header

DISTRIBUTIONPo_req_distributions_allPo_req_dist_interface_all

PURCHASE ORDER

MAIN INTERFACE

HEADERPo_headers_allPo_headers_interface

LINESPo_lines_allPo_lines_interface

SHIPMENTPo_line_locations_all

DISTRIBUTIONPo_distributions_allPo_distributions_interface

RECIEPT

Receipt no is present in column receipt_num of header table

MAIN INTERFACE

HEADERRCV_shipment_headersRCV_headers_interface

LINESRCV_shipment_linesRCV_lines_interface

For JournalsRCV_transactionsRCV_transactions_interface

INVOICE TABLES

MAIN INTERFACE

HEADER and LINESAP_invoices_allAP_invoices_interface

DISTRIBUTIONSAP_invoice_distributions_allAP_invoice_lines_interface

PAYMENTS

AP_checks_all

AP_invoice_payments_all

1. After Payment the information is stored in tables

AP_AE_headers

AP_AE_lines

2. Run the concurrent request PAYABALES TRANSFER TO GL

Then the information is transferred to

GL_interface

3. After the import journal concurrent program information is transferred to

GL_JE_Batches

GL_JE_headers

GL_JE_lines

GL_import_references

SUPPLIER

MAIN INTERFACE

SUPPLIERPO_vendorsAP_suppliers_int

SUPLIER SITEPO_vendor_sites_allAP_supplier_sites_int

SUP-CONTACTSPO_vendor_contactsAP_supplier_contacts_int