BROWNBAG SESSION

PRODUCTIVTY @ OZ

CHUNKING DOWN FOCUS ON THE TREES, NOT THE FOREST

HABIT #1

▪ SMALLER PIECES WILL HELP TAKE NEXT ACTIONS MORE QUICKLY ▪ HELPING TO COMBAT THE FEELING OF TOO MUCH TO DO ▪ BREAK INTO MILESTONES AND THEN “MICRO-MILESTONES” ▪ SMALL TASKS ARE DOABLE—PHYSICALLY, MENTALLY, AND EMOTIONALLY

TIME-PLANNING — PUT A STOP TO PUTTING IT OFF

HABIT #2

▪ USE A TIME-PLAN. SKIP PROCRASTINATION! ▪ IDENTIFY POWER TIMES FOR ACTIVITIES ▪ USE POWER TIMES FOR DIFFICULT STUFF ▪ USE DOWN TIME FOR ROUTINE STUFF ▪ SCHEDULE SPECIFIC DAYS FOR STUFF

MAKE WEEKLY REVIEWS

HABIT #3

An agreement with yourself that you will do a Weekly Review

▪ MAKE YOUR WEEKLY STATUS REPORT ▪ WEEKLY SORT THROUGH THE INBOX ▪ PUT ITEMS ON DUE DATE ▪ RE-PRIORITISE, PROCESS

INBOX

HACK DUMP EVERYTHING OUT OF YOUR BRAIN

INBOX

VALUE CAPTURING

IS VALUE CREATION !WITH SHARED STANDARDISED TOOLS

MY TASKS CIRCLE INBOX KOWLEDGE BASE NEWS ITEM

VALUE CAPTURING

INBOX

etc.

DUE DATE

TODAY

LATER

UPCOMING

ADD FOLLOWERSADD FOLLOWERSADD FOLLOWERS

FOLLOW INTERESTING PROJECTS

“NEXT ACTION” IS THE MOST IMPORTANT QUESTION

IN WITH SCHEDULING

DOWN WITH

TO-DOS

UPCOMING / LATER ▪ BE CLEAR ABOUT WHAT'S REALLY A UPCOMING/LATER ITEM ▪ KEEP THINGS IN OTHER LISTS THAT ARE REALLY ASPIRATIONAL ▪ MASTER THIS FUNCTIONALITY OF ASANA

“TURN OFF ALL ALERTS”

EXCEPT FOR ASANA & SLACK

EMAILFACEBOOKTWITTERHACK

RESPECT TO THE HEADSET RULE

THE MINDFUL TALENT

HACK

INBOX

WHAT IS IT? IS IT ACTIONABLE?

INBOX

WHAT IS IT? IS IT ACTIONABLE? (Yes)

TASK FOR ME. TAKES LESS THAN TWO MINUTES!

LESS THAN 2 MINUTES? JUST DO IT.

INBOX

WHAT IS IT? IS IT ACTIONABLE? (Yes)

DEFINE THE NEXT ACTION. DELEGATE

When delegating, we assign the actionable action to someone within Asana. This makes it easy to create Waiting For List, using Asana custom view. Or this can be added to a private Waiting for project, for better GTD management.

DELEGATE, DELEGATE, DELEGATE.

PROJECTS

WAITING FOR LIST

DELEGATE

TO PROJECT

+

INBOX

NOT ACTIONABLE

ELIMINATE

NON-ACTIONABLE ITEMS

FILEINCUBATE

Many non-actionable items is something that may come to use at a later stage and even become actionable in the future. Then it’s good if it can be searchable from a standardised system. This is where it can be useful to store items in a range of shared or private lists in Asana. Another GTD trick is to just add it to Later and give it a day in the future, so it will pop up at a time you expect to be able to look into it.

“NON-DOABLE ACTIONS” ARE NOT ACTIONS.

SHOULD BE .

INBOX

WHAT’S MY NEXT ACTION?

WHEN NEXT ACTION IS MINE

AT DATEMY TASKS

Each actionable is evaluated for the most appropriate project or filing on My Task. This can be marked for Today, Upcoming or Later. A good habit is to work with Due Dates on all actionable tasks. This makes it better to distribute work over time and therefore prioritise.

TO PROJECT+ +

TOOLS THAT BREAK OUR PRODUCTIVITY FLOW

Even if these applications are great, they break the shared productivity flow when working as a team. The tools we select to use are only as good as we make them. At OZ, we are standardising on using Asana to gain the power of sharing.

etc.

FROM PERSONAL GTD TO GTD NETWORK EFFECT!