professional probation services

Professional Probation Services

• Sarasota County Quarterly Report• 1st Quarter, 2017

Contents

•Summary of financial collections, case management and community service for the quarter. •Case activity report that includes all supervised cases and their corresponding statuses. •Case load report by probation officer which includes total number of cases per probation officer and the corresponding statuses.•Case load by judge report which includes total number of probationers per judge and statuses. •Chart of active cases by quarter to demonstrate case trends.•Types of cases by supervision levels•Types of Contacts with Defendants•Community Service•Restitution•Restitution Victim Report

Attached is the Professional Probation Services Quarterly Report for January 1, 2017 through March 31, 2017.

Included in this report:

Summary

Quarterly Activity Report for Sarasota County

For Period 01/01/2017 to 03/31/2017

Name & Type of Court: Sarasota CountyA. Financial Collections for the Quarter:1. Restitution & Donation $14,153.85 2. Fines $185,490.10 3. CS Buy $17,169.75 4. Fine Surcharges $0.00 5. Total (Add 1-4) $216,813.70

B. Case management for the Quarter1. Beginning Number of Cases 18602. New Cases Added 3403(a). Cases Successfully Closed 3603(b). Cases Unsuccessfully Closed 683(c). Cases Term Modified 884. Total Cases Closed (Add 3a+3b+3c) 5165. Number of Cases (Add 1+2, minus 4)(Includes Warrants) 16846. Number of Active Warrants 7357. Number of Pending Closure 0

C. Community Service for the Quarter:1. Hours Verified for the Quarter 15,4372. Hours completed CS Buy 1,7173. Total Hours Completed (Add 1+2) 17,154

D. Total Victims Crime Fund Payments 0

Case Activity Report 1st Quarter 2017

Active= Active reporting probation cases.Successful Termination= All conditions of probation were completed during probation term, without incident.VOP= Currently in violation pending court proceedings.Deceased= DeceasedTerm Unsuccessful= Cases where jurisdiction for case has been lost or terminated unsuccessful by court.Jail= Currrently In Jail while on probation.Jail Hold= Probation will begin upon release from jail.Revoked= Revoked by the court.Non Probation= Administrative Probation, collection court payments, or City PTI cases. Hold= Consecutive case to start after current probation.Termination Modified= Case terminated through court process with modification, either VOP was issued or termination was requested.Waived‐ All cost of supervision has been waived.*Includes all VOP’s including VOP’s in the current quarter

Active Successful VOP Deceased Term Jail Jail Revoked NonProbation

Hold Terminated WaivedTermination Unsuccessful Hold Modified

Sarasota DUI 39 18 14 0 0 0 0 1 7 6 1 0Sarasota PROGRAMS 0 0 0 0 0 0 0 0 0 0 0 0Sarasota, FL 1261 360 721 1 0 17 0 68 36 23 87 13

Totals 1300 378 735* 1 0 17 0 69 43 29 88 13

Cases By Probation Officer

Active= Active reporting probation cases.Successful Termination= All conditions of probation were completed during probation term, without incident.VOP= Currently in violation pending court proceedings.Warrant= Active Warrant ( Category now classified under VOP )Term Unsuccessful= Cases where jurisdiction for case has been lost or terminated unsuccessful by court.Jail= Currrently In Jail while on probation.Jail Hold= Probation will begin upon release from jail.Revoked= Revoked by the courtNon Probation= Administrative Probation, collection court payments, or City PTI cases. Hold= Consecutive case to start after current probation.Termination Modified= Case terminated through court process with modification, either VOP was issued or termination was requested.Waived‐ All cost of supervision has been waived.

POActive Successful VOP Warran

tTerm Jail Jail Revoked Non

ProbationHold Terminated Waived

Termination Unsuccessful Hold ModifiedMedina, Cesar 185 43 89 0 0 0 0 7 5 1 6 1Fabian, Jody 123 46 98 0 0 0 0 16 0 1 18 0Winn, Holly 159 53 46 0 0 1 0 9 1 2 12 3Hess, Kaitlyn 81 57 79 0 0 1 0 4 6 0 12 0Miller, Tanaya 123 39 131 0 0 1 0 10 1 7 9 5Shotwell, Cathy 65 32 100 0 0 11 0 0 19 10 3 0Standley, Erika 125 55 98 0 0 0 0 7 1 1 11 1Wagner, Virginia 137 53 108 0 0 3 0 15 8 9 17 0

Cases By Judge

Active= Active reporting probation cases.Successful Termination= All conditions of probation were completed during probation term, without incident.VOP= Currently in violation pending court proceedings.Warrant= Active Warrant. ( Category now classified under VOP )Term Unsuccessful= Cases where jurisdiction for case has been lost or terminated unsuccessful by court.Jail= Currrently In Jail while on probation.Jail Hold= Probation will begin upon release from jail.Revoked= Revoked by the court.Non Probation= Administrative Probation, collection court payments, or City PTI cases. Hold= Consecutive case to start after current probation.Termination Modified= Case terminated through court process with modification, either VOP was issued or termination was requested.Waived‐ All cost of supervision has been waived.

JudgeActive Successful VOP Warrant Term Jail Jail Revoked Non

ProbationHold Terminated Waived

Termination Unsuccessful Hold ModifiedDavid Denkin 237 90 164 0 0 1 0 21 3 2 28 2Erika Quartermaine 152 53 116 0 0 3 0 9 5 2 11 3Judy Goldman 172 55 158 0 0 3 0 12 15 15 19 2Maryann Boehm 146 59 132 0 0 8 0 16 3 2 9 2Phyllis Galen 204 61 133 0 0 1 0 9 9 8 13 3PreTrial Intervention 67 18 0 0 0 0 0 0 10 0 7 0

Cases Trends

1,220 1,2101,238

1,294

1,3751,305 1,313

1,288

1,131 1,135

1,300

1,0001,0501,1001,1501,2001,2501,3001,3501,400 Active

Active

Case Trend by Judge

0

50

100

150

200

250

Active Cases for Judge Phyllis Galen

Active Cases for JudgePhyllis Galen

*Effective 2nd Quarter 2013, all Pre‐Trial Intervention Cases were pulled out from each judge and will be reported separately

Case Trend by Judge

0

50

100

150

200

Active Cases for Judge Maryann Boehm

Active Cases for JudgeMaryann Boehm


Case Trend By Judge

050100150200250300350

Active Cases for Judge Erika Quartermaine

Active Cases for JudgeErika Quartermaine


Case Trend By Judge

050100150200250300350

Active Cases for Judge Judy Goldman

Active Cases for JudgeJudy Goldman


Case Trend By Judge

050100150200250300350

Active Cases for Judge David Denkin

Active Cases for JudgeDavid Denkin


Cases by Supervision Levels

0

1,143

0 51 67 390

200400600800

1,0001,2001,400

Cases

Types of Contacts

1,065

223 311

1,582 1,464

814

55 62 3 29 10

200400600800

1,0001,2001,4001,6001,800

Contacts

Community Service

15,437

1,717

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

Verified Community ServiceHours

Hours completed by CS Buy

Community Service

Restitution Statement

The following cases had victims that we were unable to locate for restitution payments. Instead, payments were remitted to the Victim Compensation Bureau in Tallahassee, Florida.

‐PPS has no victims this quarter that have not been located and payments subsequently remitted to the Victims Compensation Bureau.

1st Quarter 2017 Performance Measures# Description Achieved/#

1 100% of new probationers will be searched against the FDLE Sexual Predators/Offenders database

yes3 100% of new probationers will be provided an intake interview within 2 business days of sentencing or release from jail yes

4 100% of new probationers will undergo a screening for individual needs utilizing a risk assessment instrument (excluding mail ins) yes

5 95% of new probationers will receive an Orientation interview with their assigned officer within 10 business days following their intake interview

yes6 100% of probationers completing an orientation interview will leave the interview with a budget and payment plan to comply with all court ordered financial obligations yes

7 100% of probationers will be provided referrals to treatment, jobs, educational, and housing services as their needs are indicated by their risk assessment instrument (excluding mail ins) yes

8 100% of probationers identified with a substance abuse and/or mental health issue will be provided assistance in accessing treatment services. yes

# of probationers completing substance abuse treatment during the reporting period.

IT department developing macro tracking

# of probationers completing mental health treatment during the reporting period. IT department developing macro

tracking9 100% of unemployed probationers will be provided assistance to improve their employability.

yes# of probationers unemployed during the reporting period. IT department developing macro

tracking# of new probationers obtaining employment during the reporting period IT department developing macro

tracking10 100% of homeless probationers will be provided

assistance to obtain housing. yes# of probationers identified as homeless during the reporting period. IT department developing macro

tracking

# of probationers who secured housing during the reporting period IT department developing macro

tracking11 100% of probationers will have their residence,

employment, and driver's license status verification requested while on probation. Yes # of probationers whose residence was verified


% of probationers whose residence was verifiedIT department developing macro

tracking # of probationers whose employment was verified

IT department devolping macro tracking

% of probationers whose employment was verified IT department developing macro

tracking # of probationers whose driver's license status was verified IT department developing macro

tracking % of probationers whose driver's license status

12 85% of probationers on regular supervision will physically report to the probation officer at least once per month. yes

13 100% of probationers on maximum supervision will have a physical visit or attempted visit at their residence or employment location by a probation officer or law yes

# of field contact visits made. none# of field contact visits attempted but no contact was achieved none

14 100% of probationers on administrative supervision will receive an intake interview in person

yes16 100% of violations of conditions of Pre‐Trial Intervention

program (PTI) will be reported to the State Attorney's Office. yes

# of defendants on PTI during the reported period. 67# of defendants rejected during the reporting period 17

17 100% of violations of regular supervision clients will be reported to the court. yes

# of defendants on regular supervision during the 1143# of defendants under VOP status during the reporting period. 735

18 100% of violations of probation of Maximum Supervision clients will be reported to the court. yes

# of defendants on maximum supervision during the reported period. none # of defendants having a reported violation during the reported period. none

19 100% of violations of probation of Administrative supervision clients will be reported to the court. yes

# of defendants on Administrative supervision during the reported period. none# of defendants having a reported violation during the reporting period. none

20 100% of violations of probation of mail in supervision clients will be reported to the court. yes

# of defendants on mail in supervision during the reported period. 51# of defendants having a reported violation during the reported period. Not Available

21 100% of case files will be reviewed no less than 30 days prior to case termination by a staff member other than the offender's supervising probation officer.

yes# of cases successfully completed during the reporting period. 360# of cases revoked during the reporting period.

68# of cases violated due to alleged new crime. IT department developing macro

tracking# of cases violated due to a technical violation. IT department developing macro

tracking# of cases closed due to other reason.


22 Staffing ratios identified below have been maintained during the reporting period. yes

Maximum Supervision = 60:1 yesRegular Supervision = 200:1 yesAdministrative/mail in/PTI = 400:1 yes

# of probation officers employed in Sarasota during the reporting period. 6# of supervisors employed in Sarasota during the reporting period. 2# of administrative assistants/receptionists in Sarasota employed in the reporting period.

1# of other positions employed in Sarasota during the reporting period.

0

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