Professional Service Contractsfor UNDP Armenia2011-2013

Service Provider: Arhis LLC (Latvia)Client: UNDP Armenia

O.Krumpane, Arhis LLC, 2013

Summary of Contracts

2011 – Contract for Consulting Services for “Design for reconstruction works of border crossing points “Bagratashen”, “Bavra” and “Gogavan” in the Republic of Armenia”

2012 - Contract for Civil Engineering services for relocation of Bavra Crossing point (Contract Ref.: PO ARM10-0000004062)

2013 -Contract for provision of consultancy services for ITB 116/12 (Contract Ref.:UNDP009/13)

2013- Detailed design and supervision services for rehabilitation of the 6.8 km section of highway M3 in the Republic of Armenia

2013 - Technical supervision on design and gas-supply, power-supply and fiber-optic networks’ installation in Bavra and Gogavan BCP-s and relocation of the HV electricity transmission towers in Bavra BCP

Historical Background

Located at the crossroads of Western Asia and Eastern Europe, Republic of Armenia occupies the north-eastern part of the Armenian Highlands.The Republic of Armenia borders with Georgia in the North, Turkey and Autonomous Republic of Nakhijevan (Republic of Azerbaijan) in the West, Iran in the South and Azerbaijan in the East.

Historical Background

Armenia has 7 international state border crossing points (BCP), four of which are operational on the Georgian border: Bavra,Gogavan, Bagratashen and Ayrum (railway)

Bavra, Gogavan, Bagratashen BCPs are international border check-points on the Armenian-Georgian border and are key trade and economic links between Armenia and Georgia. The border crossing points have been identified as part of TRACECA (Transport Corridor Europe-Caucasus-Asia).

Pursuant to its commitments under UN Security Council Resolution #1373, and in line with its commitments under the Eastern Partnership with European Union, the Government of the Republic of Armenia is in the process of upgrading its border management to international standards.

IntegratedBorder Management

The EU-funded and UNDP-implemented South Caucasus Integrated Border ManagementProgramme (SCIBM) supported the National Security Council of the Republic of Armeniato draft the Strategy of Border Security and Integrated State Border Management of theRepublic of Armenia

The SCIBM further supported the Government of Armenia to draft the 2011-2015 ActionPlan and Timetable for the Implementation of Strategy of Border Security and IntegratedState Border Management of the Republic of Armenia

In November 2010, the Secretary of the National Security Council of the Republic ofArmenia requested support of UNDP to prepare design outlines and tenderdocumentation for the construction of three new border crossing points at Bavra,Bagratashen and Gogavan.

UNDP outsourced to the Latvian engineering company Arhis LLC the development of the following documents for the reconstruction of three border crossing points fully consistent with FIDIC (International Federation of Consulting Engineers) contract conditions:• Design Built tender dossier (Yellow Book FIDIC);• Equipment and supplies tender dossier (UN procurement rules);• Technical supervision and consultancy tender dossier (White Book FIDIC)

Tendering

• Procurement method: Request for Proposals (RFP) - Two Envelopes System

• Evaluation of bids and award of contract to the bidder with the highest overall technical and financial score.

• Evaluation of Proposals on the base of submitted documents and on the base of investigations and checks through phone calls to former Clients:

compare references, past performances, professional standard, specialties, management capabilities etc

Tendering

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Submission of sealed and confidential proposal

Proposal opening organized by Bid Opening Committee

Technical evaluation done by Evaluation Committee/ Panel

Contract approval by Chief Procurement Officer after local and central contract committee reviews (ACP)

Invitation to sign the contract

Implementation: Scope of WorksProject Stakeholders

Beneficiary- Republic of Armenia, represented by the following authorized authorities:• Inter-agency commission for control and monitoring the Border Security strategy

and Integrated Border management programs (National co-ordinator);• State revenue service of the government of the Republic of Armenia (Customs

service)• Border Guards of the National Security Service of the government of the Republic

of Armenia• Passport and Visa Registration Department of the Police of the Republic of

Armenia• State Hygienic and Anti-Epidemiologic Inspection of the Ministry of Health of the

Republic of Armenia• State Food Security Service of the Ministry of Agriculture of the Republic of

Armenia

Implementation: Scope of WorksDeliverables/Timeframe

Reporting requirements

• Regular reporting on Progress• Regular reporting on Mission findings

• Inception Report• Draft Outline Design Report• Mission Reports• Tender Documentation

Implementation: Scope of WorksOverall Project goals:

to enhance inter-agency, bilateral and regional cooperation between the SC countries, EU Member States and other international stakeholders to facilitate movement of persons and goods across borders while at the same time maintaining secure borders

Specific Project goals:

Development of design-engineering documentation and bills of quantities for the reconstruction and upgrading of 3 existing border crossing points (BCPs) between Armenia and Georgia in order to establish modern border crossing facilities in compliance with international standards of security, comfort and customers service efficiency.

Implementation: Scope of WorksObjective of the contract

Provision of technical assistance for organizing international tenders for the development of design-engineering documentation and bills of quantities for the reconstruction of three existing border crossing points between Armenia and Georgia (Bagratashen, Bavra and Gogavan).

Implementation: Scope of Works

Key Performance Indicators

• Number of negative comments and requests received from Beneficiaries;

• Days spent on review and approval b Beneficiaries

Implementation: Scope of Works

Activities

Implementation: Scope of Works

Description of Outputs

Implementation: Scope of Works

Description of Outputs

UN Contract conditions

• Milestone payments against deliverables

• Result-oriented work

• Risks management policies

• Confidentiality of data

• Feedback

• Contractor’s Performance Evaluation

Further Development

In August 2012 UNDP Armenia started the project “Modernization of Bagratashen, Bavra, Gogavan Border Crossing Points of the Republic of Armenia (MBBG BCPs)” what is aimed to reconstruct and equip 3 BCPs in Armenia within 2012-2015.

In 2013 Arhis LLC was awarded the contracts for“Detailed design and supervision services for rehabilitation of the 6.8 km section of highway M3 in the Republic of Armenia”

”Technical supervision on design and gas-supply, power-supply and fiber-optic networks’ installation in Bavra and Gogavan BCP-s and relocation of the HV electricity transmission towers in Bavra BCP”

within MBBG programme

Thank you for attention !

O.Krumpane

Arhis LLC member of the board

+37126493725

+37165426349

olga@arhis.eu

www.arhis.eu