program management annual capital project report … 3... · concept - working with high schools...

On Track (<5%)

On Track Monitor (<25%)Monitor Review (>25%)

Detail By Project Project Management Financial Information Financial Information

Portfolio Description Project ManagerProject On

Track (Phases)

Project On Track

(Financially)WIP Budget Requested Reason for WIP

Adopted Expenditure

Budget

Annual Revised Expenditure

Budget

YTD Revised Expenditure

Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments

YTD VarianceIncluding

Commitments

% YTD VarianceIncluding

CommitmentsAnnual Revised Income Budget Income Actual

Total % Budget spent including commitments

Sub Total 0 0 0 0 0 0 0 0 0 0

Portfolio: P14 - Engineering Strategy and Assets

2942 - SAPN Street Lights LED Upgrade Adam Gray 0 735,740 435,740 117,868 47,937 0 47,937 69,931 59.33% 0 0 11.00%

2948 - Bus Stop Renewal 2017/18 Adam Mallia 0 400,000 400,000 100,000 223,236 156,958 380,194 -280,194 -280.19% 0 0 95.05%

2847 - 40 km/h Speed Limits - Allenby Gardens, Hindmarsh, West Hind

Bryan Ruhle 0 0 82,100 82,100 0 0 0 82,100 100.00% 0 0 0.00%

2925 - Bicycle Parking, Access and Linemarking Improvements

Bryan Ruhle 0 61,000 61,000 21,000 8,739 16,004 24,743 -3,743 -17.83% 0 0 40.56%

2927 - Maple Avenue - Footpath Maze Bryan Ruhle 0 20,000 20,000 5,000 2,147 0 2,147 2,853 57.07% 0 0 10.73%

2953 - Road Safety Improvements - Lancaster Avenue, Fulham Gardens

Bryan Ruhle 0 20,000 20,000 20,000 861 0 861 19,139 95.70% 0 0 4.30%

2957 - Pedestrian and Outdoor Dining Safety Improvements - Main Str

Bryan Ruhle 0 15,000 15,000 15,000 219 7,402 7,621 7,379 49.19% 0 0 50.81%

0 Concept - Working with high schools Concept - Develop concepts for different traffic calming treatments Concept - Commence community consultation on concept plans Design - Final design completed

Consultation and design by Seaton High School was not able to completed by end of year. We will proceed with presenting traffic control options to the community in January.

Issues with the school program has resulted in the first stage of the project, being consultation and concept design to be completed by the students, being significantly delayed and, in the end, not completed before the end of the school year.

Concept Construction - Installation of bollards complete Handover - Asset handover complete

Quotes received for bollards and location of bollards scoped. Contractor costs to be determined in January.

Project behind schedule due to availability of bollards, which are due to be delivered and installed in January.

Initiation Design

Construction - Construction commenced Construction - Construction completed Closeout - Asset handover complete

Mobile bicycle counters ordered and received, currently in use counting cyclists using the Outer Harbour Greenway at Woodville and at Kilkenny.

Permanent cycle counters delivered for February/March installation.

Concept Design

Construction - Construction commenced Construction - Construction completed Closeout - Asset handover complete

Design completed and contractor appointed. Purchase order to be raised in January.

Design and consultation costs lower than expected.

Procurement Construction - Construction commences

Construction - Construction complete Closeout - Asset handover complete

Works 65% complete. Project tracking ahead of schedule

Initiation Construction Consultation Construction Consultation Construction Handover

0 Phases & milestones completed in 2016/2017. Variation report approved by Council, item 6.150 of Council Meeting 27 November, 2017. WIP’d funds to be reallocated to other projects as per report and remaining funds to Project 2930 – Road Safety Installation of 40 km/h speed limits.

Program Management Annual Capital Project Report for the December 2017 Date / Time: 23-Jan-2018 14:12:24

Outcomes Achieved to Date Future Phases Project Manager Comments

Reason for YTD Budget variance or phases/milestones not on

track

Initiation - Report to Asset Management Committee and Council

Initiation - SAPN Contract negotiated Initiation - SAPN Contract signed Procurement - Specification and brief complete Procurement - Approach to market Procurement - Evaluate response Procurement - Supply contract signed Implementation - Qtr 1 271 total lights installed (3% of total SAPN light

Year 2 budget being prepared and a report will be provided to the February 26 AMCttee to reallocate $410k from Council Owned Lights to this project to expedite faster roll-out in Year 1.

SAPN contract has recently been resolved to the satisfaction of Executive and is being prepared for CEO signing based on the outcomes of tendering process being undertaken in partnership with City of Marion.


Track (Phases)

Project On Track


Adopted Expenditure

Budget


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


Commitments



Total % Budget spent including commitmentsOutcomes Achieved to Date Future Phases Project Manager Comments


track2960 - Road Safety - Installation of 40 km/h Speed Limits

Bryan Ruhle 0 90,000 90,000 46,000 26,386 0 26,386 19,614 42.64% 0 0 29.32%

2971 - Road Safety and Amenity Improvements - Charles Sturt Avenue

Bryan Ruhle 0 130,000 130,000 125,807 64,446 64,401 128,847 -3,040 -2.42% 0 0 99.11%

2995 - Better Access to Public Transport Bryan Ruhle 0 0 95,000 15,000 16,418 0 16,418 -1,418 -9.46% 95,000 95,000 17.28%

3000 - Wombat Crossing - Humphries Terrace Bryan Ruhle 0 0 0 0 0 54,450 54,450 -54,450 100.00% 0 0 100.00%

2820 - Stormwater Local Area Network Renewal/Upgrade 16/17

Carmine D'Amico 0 0 35,000 35,000 14,827 22,085 36,912 -1,912 -5.46% 0 0 105.46%

2969 - Electronic Traffic Control Renewal - Valetta Road adjacent K

Carmine D'Amico 0 25,000 25,000 25,000 24,314 0 24,314 686 2.74% 0 0 97.26%

2972 - Bridge Upgrade - Bridge 17 - Bartley Terrace Southern Overpa

Carmine D'Amico 0 25,000 25,000 24,700 239 0 239 24,461 99.03% 0 0 0.96%Procurement - Design brief complete Procurement - Quotes received

Procurement - Designer appointed Design - Design commences Design - Design complete

Project is approved by Council to be deferred for future years so it can be included in the design of Stage 3 of Bartley Terrace Streetscape project.

Funds for the project have now been used to fund other projects. Refer to November 2017 Council capital works variation. Funds will be reallocated during next budget review.

Construction Design Design - WIP - Survey and concept complete Design - WIP - Council sign off on preferred concept option Analysis - WIP

Design - WIP - Detailed design complete Design - WIP - Design complete Closeout - Fraser Street - WIP - Request asset creation Closeout - Fraser Street - WIP - Project close out

Construction of Marlbrough St drainage & Gluyas Avenue investigation complete. Detailed Design of Fraser Street in progress.

Additional budget for additional costs of Fraser Street detailed design approved - refer to November 2017 Council meeting variation report. Increased budget to be recognised in next Budget Review. Project to be completed and invoiced in Feb/Mar 2018.

Procurement Construction Closeout

0 Construction and Asset Handover complete. Project completed and closed out.

Concept Design - Woodville West Shared Use Path Design - Rowley Terrace Linemarking

Design - Wayfinding Signage Procurement - Woodville West Shared Use Path Procurement - Rowley Terrace Linemarking and Sharrow Installation Procurement - Bicycle Parking Installation Construction - Woodville West Shared Use Path Construction - Rowley Terrace Linemarking and Sharrow Installation

Project inception meeting undertaken with DPTI. Project scoping and preliminary design work undertaken.

Project ahead of schedule. Design for Woodville West shared use path completed. Bicycle parking rails ordered and waiting to be installed. Wayfinding signage being developed for internal consultation.

Procurement Construction - Construction commenced Construction - Construction complete Handover - Asset handover complete

$15,000 income from the Department of Planning, Transport and Infrastructure received. Detailed design and procurement completed.

Project on-track. Contractor appointed for construction to commence in January 2018. Budget approved in variation report to November 2017 Council Meeting to be recognised in next Budget Review.

Implementation - Area 2 - Council Approval Implementation - Area 2 - Minister for Transport Approval Implementation - Area 3 - Council Approval Implementation - Area 4 - Undertake Community Consultation Implementation - Area 4 - Council Approval Implementation - Area 5 - Undertake Community Consultation Implementation - Area 7 - Undertake Community Consultation Implementation - Area 7 - Council Approval Implementation - Area 1 - Undertake Community Consultation Implementation - Area 1 - Council Approval

Implementation - Area 2 - Installation of signs Implementation - Area 2 - Asset handover complete Implementation - Area 3 - Minister for Transport Approval Implementation - Area 3 - Installation of Signs Implementation - Area 3 - Asset handover complete Implementation - Area 4 - Minister for Tr

Scoping being undertaken for 40 km/h signs in areas approved by Council in September, 2017. Additional funds to be allocated to this project from Project 2847 as part of Variation report to Council November 27, 2017.

Installation in Areas 1 and 2 delayed until January due to supply of signs. Corflute signs to be installed in areas prior to installation to notify residents of upcoming speed limit changes.

Procurement Construction - Construction commences Construction - Construction complete

Closeout - Asset handover complete Construction approximately 90% complete. Construction completed. Invoicing error by contractor resulted in final payment being delayed until January.


Track (Phases)

Project On Track


Adopted Expenditure

Budget


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


Commitments





track2977 - Stormwater Quality - Tracey Avenue Catchment WSUD - Rain Gar

Carmine D'Amico 0 50,000 50,000 17,500 8,780 0 8,780 8,720 49.83% 25,000 25,000 17.56%

2991 - Bridge Renewal - Bridge 42 - Point Malcom Boardwallk

Carmine D'Amico 0 250,000 250,000 41,000 1,920 96,461 98,380 -57,380 -139.95% 0 0 39.35%

2872 - Road Safety - Driveway Link Gibson Street 16/17

Christopher Bentick 0 0 132,500 23,500 10,710 59,807 70,517 -47,017 -200.07% 0 0 53.22%

2914 - Corcoran Drive - Wombat Crossing 16/17

Christopher Bentick 0 0 88,000 63,000 62,522 18,395 80,917 -17,917 -28.44% 0 0 91.95%

2944 - Croydon Station South Streetscape Project

Christopher Bentick 0 15,000 15,000 13,000 102 0 102 12,898 99.22% 0 0 0.68%

2956 - Bowden One Way Street System and Upgrade

Christopher Bentick 0 75,000 75,000 54,000 6,578 0 6,578 47,422 87.82% 0 0 8.77%

2476 - Port Road Drainage Project Matthew Kildea 0 16,200,000 17,604,000 6,050,000 5,817,476 8,519,842 14,337,318 -8,287,318 -136.98% 7,700,000 150,000 81.44%

2915 - Jervois Street Drainage Upgrade - Rail Corridor 16/17

Matthew Kildea 0 0 34,366 34,366 240,886 0 240,886 -206,520 -600.94% 0 0 700.94%

2930 - Port Road Drainage - Lateral Upgrades Matthew Kildea 0 200,000 200,000 180,000 774 14,303 15,077 164,923 91.62% 0 0 7.54%

Design Procurement Handover - WIP - Asset Handover

Construction - WIP - Construction completed Physical works now complete, final paperwork to be completed.

Budget variation to be recognised in the next budget review as approved by Council in the August 2017 Port Road Drainage update report.

Design - Review existing concept, Jervios Street rail crossing design and Port Road drainage progress Design - Undertake preliminary design and service relocation identification Procurement

Design - Liaise with Service Authorities to cost and commence designs for relocations Design - Adjust design to suit service information and undertake Council review of detailed design Design - Final Design Complete

Works continuing. Given design came in considerably under budget (approx $180,000), a report will go to AMCttee in February 2018 to adjust the scope of the project.

Significant cost savings in design.

Procurement Construction - Construction commenced

Construction - Signage installed Construction - Construction completed Closeout - Asset handover complete Closeout - Project complete

Installation of signs completed by Council's Field Services Team on 13 December 2017. Additional signs and road amendments will be required to improve convenience and safety of waste collection and are scheduled for early 2018.

Delays in procurement and installation of signage.

Procurement Construction Construction - Old Port Road to High Street Construction - High Street to Chippenham Stre Construction - Chippenham St to West Lakes Bl - Tree removal complete Construction - Chippenham St to West Lakes Bl - Service alterations complete Construction - Chippenham St to West Lakes Bl - Drainage construction commenced Handover - Asset Handover - Old Port Road to High Street Handover - Asset Handover - High Street to Chippenham Street

Construction - Chippenham St to West Lakes Bl - Drainage construction complete Construction - Chippenham St to West Lakes Bl - Handover to landscaping Construction - West Lakes Blvd to Findon Road - Tree removal complete Construction - West Lakes Blvd to Findon Road - Service alterations complete

Main drain installed through to chainage 1190. Service alterations along the full length continue and the works are progressing well. Works are ahead of schedule, while project savings have keep financials on track.

.

Construction - WIP - Possession of Site Procurement Design

Construction - WIP - Works completed Construction - WIP - Practical completion accepted Handover - WIP - Asset Handover

Minor civil works complete, Lighting to be installed in early 2018.

Minor variance. Project on track.

0 Initiation - Project brief complete Initiation - Project brief approved by key stakeholders Procurement - Quotes received Procurement - Contractor appointed Construction - Construction commenced Construction - Construction completed Closeout - Asset handover complete Closeout - Project comple

Construction contractor appointed. Awaiting completion of Croydon Station Upgrade by DPTI before finalising scope for works in Euston Terrace verge. Meeting to be held with DPTI in January 2018.

Project scope has been impacted by DPTI Croydon Station Upgrade project (in progress), which was announced after the project scope for this streetscape project had been finalised.

Design Procurement Planning

Consultation - Notification commenced Consultation - Notification complete Closeout - Asset handover complete Closeout - Project complete Construction - Construction commenced Construction - Construction complete Construction - Practical completion awarded

Project running back on schedule. Tender for design and construct awarded to contractor. Design complete Notification to commence in Jan 2018

Project running under budget, competitive tendering has passed on savings to the project.

Concept Design - WIP Procurement - WIP

Construction - WIP - Possession of site Construction - WIP - Works completed Construction - WIP - Practical completion accepted. Closeout - WIP - Asset handover completed Closeout - WIP - Project completed

Contractor appointed in November. Construction postponed to early 2018 due to extensive road closures in the Bowden area associated with the Torrens Rail Junction project.

Construction phase postponed to 2018 due to extensive road closures in the Bowden area associated with the Torrens Rail Junction project.

Planning Consultation Design - Survey complete Capital Income

Design - Detailed design complete Design - Finalise and approve designs for construction in 2018/2019

Minor Alterations undertaken to 16/17 raingardens to ensure "trial" gardens perform adequately. Concept designs and consultation complete. Survey and detailed design in progress

Savings for consultation passed onto project due to smaller number of residents attending consultation bus tour.


Track (Phases)

Project On Track


Adopted Expenditure

Budget


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


Commitments





track2952 - Port Road Drainage - Stage 3 Design - 2017/18

Matthew Kildea 0 500,000 500,000 175,000 2,602 0 2,602 172,398 98.51% 250,000 0 0.52%

2730 - Stormwater- Box Culvert replacement 15/16

Murali K. G. 0 0 40,000 40,000 22,892 15,725 38,617 1,383 3.46% 0 0 96.54%

2816 - Road Reconstruction 2016/17 Murali K. G. 0 0 1,213,000 700,000 921,170 241,098 1,162,268 -462,268 -66.04% 0 0 95.82%

2832 - Stormwater- Box Culvert Replacement 16/17

Murali K. G. 0 0 105,595 105,595 76,302 44,730 121,032 -15,437 -14.62% 0 0 114.62%

2841 - Bartley Terrace/West Lakes Boulevard Intersection 16/17

Murali K. G. 0 0 45,000 45,000 0 0 0 45,000 100.00% 150,000 150,000 0.00%

2862 - Grange Lakes Corridor shared use path Murali K. G. 0 0 106,200 106,200 52,515 0 52,515 53,685 50.55% 53,200 53,189 49.45%

2923 - Road Reconstruction Program of Works 2017/18

Murali K. G. 1,600,000 Marlborough St. scope increase -

unlikely to be completed this financial year.

6,900,000 6,900,000 2,545,000 2,229,181 1,872,727 4,101,908 -1,556,908 -61.18% 0 0 59.45%Planning Procurement - Package 1 Procurement - Package 2 Procurement - Package 3 Procurement Construction - Glenrown Street Woodville Sth - Construction commenced Construction - Denbrow Street West Beach - Construction commenced Construction - Denbrow Street West Beach - Construction Completed Construction - Thomas Street Croydon - Construction commenced Construction - Cedar Ave Croydon - Construction commenced Construction - Leslise Street Woodville - Construction commenced Construction - Leslise Street Woodville - Construction Completed Construction - Leslise Street Woodville - Asset Handover

Procurement - Package 4 - Procurement commenced Procurement - Package 4 - Quotes received Procurement - Package 4 - Contractor appointed Construction - Glenrown Street Woodville Sth - Construction Completed Construction - Glenrown Street Woodville Sth - Asset Handover Construction - Marlborough

William, Thomas, Cedar and Day Tce, Croydon - Contractor appointed construction commenced. Marlborough Street - scope has significantly increased and project to be a WIP to achieve to get better outcome.

Project slightly behind schedule due to service relocation delays on William & Thomas Street

Construction Planning Capital Income - Complete funding application Capital Income - Receive funding Capital Income - Acquit funds

Handover - Asset Handover Construction: Civil works completed. Handover inspection with DPTI completed. Lighting works pending due to clash with HV. Blackspot funding invoice submitted; income expected in Nov. 2017.

Lighting works delayed due to clash with high voltage cable

Concept Design - Stage 4 - Jetty St to Beach St Design - Stage 5 - Beach St to Grange R Procurement Construction Closeout - WIP Capital Income - WIP Construction - Lighting - WIP

0 Final invoices received. Project completed. Project completed under budget and savings to be discussed with DPTI

Construction - Fife Street Woodville South Construction - Aroona Road Kilkenny Construction - Bartley Terrace Semaphore Park - Contractor Appointed Construction - Oval Avenue Woodville South Construction - Richard Street Hindmarsh Construction - Hartley Road Flinders Park Construction - Valetta Road Fulham Gardens Construction - Welland Avenue Welland Construction - Tenth St Bowden Construction - Drayton Street Bowden

Construction - Bartley Terrace Semaphore Park - Construction Completed Construction - Bartley Terrace Semaphore Park - Asset Handover

Bartley Tce; wearing course scheduled for Feb 2018 following completion of gas main works. Tenth Street Road works completed in October 2017.

Project tracking ahead of schedule

Procurement Construction - Garnet Street - Possession of Site Design - Ballater Ave

Construction - Garnet Street - Works Complete Construction - Garnet Street - Asset Handover

Garnet street stage 2 drainage works complete. Minor reinstatement works pending

Awaiting final wearing course installation

Capital Income - Complete Stormwater Management Authority funding application Capital Income - Stormwater Management Authority scope of design work sign off Capital Income - Obtain approval for Stormwater Management Authority funding of design work Procurement - Scope of works documentation complete Procurement - Release tender

Capital Income - Future years - Liaise with Stormwater Management Authority to confirm upcoming works Procurement - Close tender Procurement - Tender Assessment Procurement - Award Design Works Design - Review existing reports and hydraulic models, provide options report on basin inclusions Des

Despite the delays in funding discussions with Stormwater Management Authority (SMA), it is anticipated the final delivery will be completed on schedule.

Delays earlier in the year obtaining funding approval from the SMA have put the project behind schedule, however with the project now at tender, it is expected the project will catch up over coming months.

Design Construction - WIP - Construction commences

Construction - WIP - Construction complete Handover - WIP - Asset handover complete

Griffiths St, Henley Beach: Box Culverts manufacturing under progress. Construction commenced late November 2017 by Field Services construction team.

Project tracking slightly behind due to delay in box culvert manufacture and minor delays on site due to adjacent sewer line.


Track (Phases)

Project On Track


Adopted Expenditure

Budget


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


Commitments





track2949 - New Path Program 2017/18 Murali K. G. 0 200,000 200,000 100,000 185,395 0 185,395 -85,395 -85.40% 0 0 92.70%

2951 - Stormwater Box Culvert Replacement Murali K. G. 0 500,000 500,000 18,000 75,850 91,700 167,550 -149,550 -830.83% 0 0 33.51%

2954 - Path Renewal 2017/18 Murali K. G. 0 5,075,000 5,075,000 2,079,000 3,234,113 1,171,806 4,405,920 -2,326,920 -111.92% 0 0 86.82%

2999 - West Beach Road Integrated Streetscape

Murali K. G. 0 0 40,000 0 31,195 5,948 37,143 -37,143 100.00% 40,000 20,000 100.00%

2922 - Road Rehabilitation Program of Works 2017/18

Naz Dastoor 0 3,781,917 3,781,917 1,979,917 1,573,177 1,728,836 3,302,013 -1,322,096 -66.78% 0 0 87.31%

Initiation Consultation - Consultation complete Handover - Asset handover complete Design - Final design complete Design - Quantity survey complete Procurement - Specification complete Procurement - Tender released Procurement - Contractor appointed Construction - construction commenced Construction -

Project Design re-commenced. Negotiations on detail of works in progress with City of West Torrens, Adelaide Shores and other key stakeholders.

Projects design phase moving ahead of schedule. Approved income to be recognised as part of the next budget review.

Planning - Kerb & Gutter Renewal Construction - Crack Sealing - Various Street - Construction Commenced Construction - Other Roads (undefined) & cont - Construction Commenced Construction - Resurface - Package 2 - Harrow Construction - Resurface - Pkg 2 - Veronica S - Construction Commenced Construction - Resurface - Pkg 2 - Veronica S - Construction Completed Construction - Resurface - Package 2 - May St - Construction Commenced Construction - Resurface - Package 2 - May St - Construction Completed Construction - Resurface - Package 2 - May St - Asset Handover Construction - Resurface - Pkg1 - Clegowie St Construction - Resurface - Package 1 - Leslie Construction - Resurface - Package 2 - Leslie - Construction Commenced Construction - Resurface - Package 2 - Leslie - Construction Completed Construction - Resurface - Pkg 2 - The Grove - Construction Commenced Construction - Resurface - Pkg 2 - The Grove - Construction Completed Construction - Resurface - Pkg 1 - Moody St Construction Resurface Pkg 1 Mooreland

Construction - Construction - 2018/19 Program - Construction Commenced Construction - Construction - 2018/19 Program - Construction Completed Construction - Construction - 2018/19 Program - Asset Handover Construction - Resurface - Pkg 4 - Dolphin Te - Construction Commenced Construction - Resur

Project progressing well. Minor delay experienced due to additional design of some Kerb & Gutter and unavailability of asphalt contractor. 60% of civil works components complete and 20% in progress. 25% of asphalt component of project complete.

Project running slightly behind on program hence running behind YTD expenditure.

Procurement - Griffith Street Design - Griffith Street Consultation - Griffith Street

Construction - Griffiths Street - Construction commenced Construction - Griffiths Street - Construction completed for Griffiths Street Handover - Griffith Street - Asset handover complete for Griffiths Street Design - Burford Street - Design commenced Design - Burford Street - Design complete C

Griffiths Street Box culvert manufacture nearly complete. Griffiths construction by Field Services commenced end November 2017. Burford Road Box culvert - Survey completed, design in progress but temporarily suspended due to other priorities.


Procurement - Path Renewal - Package 1 Procurement - Path Renewal - Package 2 Procurement - Path Renewal - Package 3 Procurement - Path Renewal - Package 4 - Tenders Invited Procurement - Path Renewal - Package 4 - Contractor Appointed Procurement - Path Renewal - Package 6 Procurement - Path Renewal - Road Recon Procurement - Path Renewal - Road Rehab - Tenders Invited Procurement - Path Renewal - Road Rehab - Contractor Appointed Construction - Pkg 1- 033179 - Walkway Kidman - Construction Commenced Construction - Pkg 1- 033179 - Walkway Kidman - Construction Completed Construction - Pkg 1 - 034065 - Kentdale St - Construction Commenced Construction - Pkg 1 - 034065 - Kentdale St - Construction Completed Construction - Pkg 1 - 034199 - Stewart St - Construction Commenced Construction - Pkg 1 - 034199 - Stewart St - Construction Completed Construction - Pkg 1 - 034200 - Stewart St - Construction Commenced C t ti Pk 1 034200 St t St

Planning - Footpath Renewal - Planning commenced Planning - Footpath Renewal - Works Scoped Procurement - Path Renewal - OSR - Parfitt - Tenders Invited Procurement - Path Renewal - OSR - Parfitt - Contractor Appointed Construction - OSR - 042925 - Parfitt Square - Construction Commenced Constr

Due to early Contractor engagement we have been able to deliver well ahead of schedule - 100/155 paths completed


Planning Construction - Construction commences Construction - Construction complete Consultation Procurement

Handover - Asset handover complete New Paths completed at: Henderson Avenue, Henley Beach, Broden Road, West Beach, Gluyas Ave, Grange; Arthur Street, Pennington, Toogood Ave, Beverley; Samary Street, Allenby Gardens

New Path Program completed under budget


Track (Phases)

Project On Track


Adopted Expenditure

Budget


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


Commitments





track2986 - Road Renewal - Large Asphalt Renewal 2017/18

Naz Dastoor 0 165,000 165,000 82,500 60,524 6,235 66,759 15,741 19.08% 0 0 40.46%

2992 - Car Park Renewals 2017/18 Naz Dastoor 0 300,045 300,045 300,045 64,413 241,617 306,030 -5,985 -1.99% 0 0 101.99%

2833 - New Lighting Shared Use Path Greenway -St Clair 16/17

Ron Raines 0 0 163,000 153,000 112,007 1,000 113,007 39,993 26.14% 50,000 50,000 69.33%

2835 - Sam Johnson Reserve lighting upgrade stage 2 16/17

Ron Raines 0 0 31,000 31,000 14,642 0 14,642 16,358 52.77% 0 0 47.23%

2854 - Reserves- Public Lighting Upgrades 16/17

Ron Raines 0 0 96,970 96,970 97,404 0 97,404 -434 -0.45% 0 0 100.45%

2873 - West St Streetscape First St Brompton install LED light16/17

Ron Raines 0 0 6,836 6,836 6,836 0 6,836 0 0.00% 0 0 100.00%

2924 - Public Lighting Renewal Ron Raines 0 200,000 200,000 153,500 19,189 102,200 121,389 32,111 20.92% 0 0 60.69%

2996 - Public Lighting - New Projects 2017/18 Ron Raines 0 0 290,000 7,500 42,876 19,486 62,362 -54,862 -731.49% 0 0 21.50%

2846 - Change Council Owned Lights to LED 16/17

Sue Hutchings 0 0 460,000 87,250 0 13,960 13,960 73,290 84.00% 0 0 3.03%

Sub Total 1,600,000 35,933,702 40,102,269 15,921,154 15,401,799 14,587,176 29,988,975 -14,067,821 8,363,200 543,189

0 Procurement - WIP - Tender documentation complete Procurement - WIP - Open tender Procurement - WIP - Close tender Procurement - WIP - Appoint contractors Implementation - WIP - Implementation commenced Implementation - WIP - Implementation complete Handover - WIP - Asset handover complete Ha

Variation report to go to February AMCttee to reallocate funding to SAPN lights and Council owned lights to be part of a budget bid for 2018/2019 due to additional energy and cost savings possible through replacement of SAPN lights.

Commencement of project postponed pending outcome of funding for SAPN LED changeover project - confirmation that funding had been unsuccessful was received November 2017. Variation report to go to AMCttee February meeting.

Procurement - Quotes received Construction - Scullers Reserve - Site walk through complete Construction - Scullers Reserve - Possession of site Construction - Pine Lodge Reserve - Site walk through complete Construction - Pine Lodge Reserve - Possession of site Construction - Pine Lodge Reserve - Construction commenced Construction - Pine Lodge Reserve - Construction complete Construction - Pine Lodge Reserve - Asset handover

Procurement - Contractor appointed Construction - Scullers Reserve - Construction commenced Construction - Scullers Reserve - Construction complete Construction - Scullers Reserve - Asset Handover Closeout - Asset Handover Complete Construction - Entry Statements West Lakes - 25% complete Cons

Scullers Reserve lighting installation to commence in February after path works completed by Open Space. Contractor to be appointed for Entry Statement Lighting in January. Pine Lodge complete.

Scullers Reserve postponed to coincide with reserve renewal works. Entry Statement light style to be selected. Pine Lodge completed.

Initiation Design Procurement Construction - Cooke Street

Construction - Nelson Avenue Construction - Margaret and Veronica Lanes Handover - Cooke Street Handover - Nelson Avenue Handover - Margaret and Veronica Lanes

Purchase order to be raised in January for Nelson Avenue - Stages 1 & 2. Margaret & Veronica Lanes to be energised by SAPN - date not yet confirmed.

Cooke Street - Construction complete & lights energised. Margaret & Veronica Lanes - Construction complete, awaiting energisation by SAPN. Nelson Avenue - awaiting redesign by SAPN.

Design Procurement Construction Handover - WIP - Asset Handover Complete

0 Asset handover occured in December. Works complete and lights energised. Minor variance only.

Procurement Construction Handover

0 Project Complete Project complete.

Design Procurement Construction - WIP

Closeout - WIP - Asset Handover Complete SAPN power connection and asset handover anticipated to occur in late January.

SAPN still to energise Western section of lights appointment date to be confirmed

Procurement Construction Handover

0 Project has been completed. Project is financially completed.

Construction - August Construction - September Construction - October Construction - November - Program Works Construction - November - Undertake Asphalt Renewals Construction - November - Asset Handover Construction - December - Program Works Construction - December - Undertake Asphalt Renewals Construction - December - Asset Handover

Construction - January - Program Works Construction - January - Undertake asphalt Renewals Construction - January - Asset Handover Construction - February - Program Works Construction - February - Undertake Asset Renewals Construction - February - Asset Handover Construction - March - Program

Project is a reactive budget to undertake large asphalt patching on road segments to extend the life of the road asset. 1500m2 of large asphalt patches was installed in the suburbs of Seaton, Brompton, Semaphore and Woodville for the YTD

Large Area patches running slightly behind for month of December as no patch locations were requested for repair.

Construction - Port Road Median Carpark - Construction Commenced

Construction - Port Road Median Carpark - Construction Completed Handover - Asset handover complete

Port Road carparks will be constructed progressively as sections of Port Road Drainage works is completed. Botting Street Carpark Complete. West Lakes Boulevard Carpark to be constructed in Feb 2018.

Expenditure running behind schedule and tracking slightly above budget.


Track (Phases)

Project On Track


Adopted Expenditure

Budget


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


Commitments





track

Portfolio: P15 - Open Space Recreation and Property

2890 - Coast Park – Grange to Semaphore Park

Deny Chirappurathu 3,966,500 Court decision 0 3,966,500 1,984,200 15,350 19,143 34,493 1,949,707 98.26% 1,984,300 1,984,366 0.87%

2899 - Woodville Oval glengarry tennis Club – infrastructure improv

Deny Chirappurathu 0 0 56,200 28,000 37,654 8,873 46,526 -18,526 -66.17% 0 0 82.79%

2938 - Rowing Course Reserves - Stage 4 : Scullers Reserve

Deny Chirappurathu 0 260,000 258,000 0 4,467 112,511 116,978 -116,978 100.00% 0 0 100.00%

2939 - Coast Park Fencing - South Street to Gilmore Road Henley Bea

Deny Chirappurathu 0 75,000 75,000 75,000 0 0 0 75,000 100.00% 0 0 0.00%

2940 - Coast Park Construction- Third Avenue to Terminus Street - S

Deny Chirappurathu 2,500,000 Court decision 2,500,000 2,500,000 0 23,800 0 23,800 -23,800 100.00% 1,250,000 1,250,000 100.00%

2891 - Woodville Road Streetscape Concept and Final Design

Jamie Hosking 0 0 116,880 0 1,230 42,501 43,731 -43,731 100.00% 0 0 100.00%

2926 - Valetta Reserve Irrigation Upgrade Jamie Hosking 0 50,000 50,000 0 4,233 0 4,233 -4,233 100.00% 0 0 100.00%

2931 - Parkway Reserve Playground and Irrigation Upgrade

Jamie Hosking 0 183,000 183,000 80,000 0 4,650 4,650 75,350 94.19% 0 0 2.54%

2932 - Irrigation Renewal - Krista Reserves Jamie Hosking 0 40,120 40,120 0 1,601 0 1,601 -1,601 100.00% 0 0 100.00%

2935 - Aquatic Reserve West Lakes Shore Reserve Furniture

Jamie Hosking 0 68,000 68,000 0 10,199 28,361 38,560 -38,560 100.00% 0 0 100.00%

2941 - Henley Memorial Oval Master Plan Jamie Hosking 0 25,000 25,000 0 0 0 0 0 0.00% 0 0 0.00%

2950 - Port Road Streetscape Improvement Jamie Hosking 0 1,675,500 1,667,500 418,875 205,474 405,240 610,714 -191,839 -45.80% 0 0 36.62%

2994 - Croydon Avenue and Garnet Street - Reserve and Streetscape P

Jamie Hosking 0 15,000 15,000 6,500 0 0 0 6,500 100.00% 0 0 0.00%

2998 - Purchase of Panomax Camera Jamie Hosking 0 0 14,000 0 14,157 0 14,157 -14,157 100.00% 0 0 100.00%

Initiation Design - Design commenced Procurement

Design - Draft completed Design - Draft audited Design - Final design complete

Detailed design to be completed by Open Space as current project is mostly reserve related.

Design currently underway with in-house resources

Procurement Implementation

Handover - Asset handover complete Camera purchased and installed Camera purchased and installed

0 Design - Site analysis and investigations complete Design - Preparation of master plan complete Design - Discussion with key stakeholders complete Design - Committee report complete

Construction - Old Port Road to High Street - Construction commenced Design - Design commenced Design - Design complete

Construction - Old Port Road to High Street - Construction complete Construction - Old Port Road to High Street - Asset handover complete Construction - High St to Chippenham St - Construction commenced Construction - High St to Chippenham St - Construction complete Construction - High St to Chi

Works delayed due to SA Water modifications

Procurement - Quotes received Procurement - Contractor appointed Design

Construction - Notification letter sent to adjoining residents Construction - Commencement of site works Construction - Completion of site works Closeout - Asset Handover complete

The preferred tender price has exceeded budget. A variation will be reported to the February 2018 Asset Management meeting.

Design works completed

Concept Procurement - Receive quotes Procurement - Raise PO

Construction - Notification mail-out Construction - Commence site works Construction - Construction complete Handover - Asset handover complete Procurement - Goods received

Furniture purchased and delivered ahead of schedule

Design Construction - Notification letter distributed to adjoining residents Construction - Site works commenced Construction - Site works complete Closeout - Asset handover complete

The preferred tender price has exceeded budget. A variation will be reported to the February 2018 Asset Management meeting.

Design works completed

Concept Consultation

Construction - Construction commenced Construction - Construction complete Closeout - Asset handover complete Procurement - Receive quotes Procurement - Raise PO Procurement - Goods received

Commencement of construction delayed due to availability of contractors

Design Procurement

Construction - WIP - Commence work Construction - WIP - Work Completed Handover - WIP - Commence work Handover - WIP - Work completed

Construction will commence in February 2018 The ordering of the storage shed has been undertaken ahead of schedule.

Procurement Capital Income

Construction - WIP - Possession of Site Construction - WIP - Works Completed Construction - WIP - Practical Completion Accepted Closeout - WIP - Asset Handover Complete Closeout - WIP - Project Complete

Report presented to Council 11 December regarding Public Consultation Policy

Works delayed due to legal proceedings/court decision

Concept Consultation - Feedback & Notification Procurement

Construction - Commence construction Construction - Practical completion Closeout - Asset handover complete Closeout - Project close out

Capital Income Construction - Construction commenced Construction - Construction completed Closeout - Practical completion Closeout - Asset handover complete Closeout - Close out

Design works completed ahead of schedule

Initiation - WIP - Project brief complete Initiation - WIP - Procure consultancy services Concept - WIP - Draft concept completed Concept - WIP - Draft concept reviewed internally Concept - WIP - Draft concept finalised by consultants Concept - WIP - Draft concept endorsed by Council Concept - WIP - Business, community and agency consu

Additional traffic modelling undertaken. Tender for design services to close late January.

Demolition and preliminary works commenced ahead of schedule

Procurement - Specification/Brief Complete & released for quotes Procurement - Quotes received Procurement - Contractor appointed Consultation

Construction - Construction commenced Construction - Construction complete Handover - Asset handover complete

Tenders for the fencing installation have exceed budget. A variation will be reported to the February 2018 Asset Management Committee.


Track (Phases)

Project On Track


Adopted Expenditure

Budget


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


Commitments





track2945 - Open Space Water and Irrigation Strategy Implementation

Janet Willoughby 0 58,000 58,000 54,031 521 11,818 12,339 41,692 77.16% 0 0 21.27%

2875 - Point Malcolm Reserve Upgrade 16/17 Jarrad Healy 0 0 197,890 197,890 281,075 5,493 286,568 -88,678 -44.81% 0 0 144.81%

2879 - MJ McInerney Reserve Upgrade 2016/17

Jarrad Healy 0 723,500 721,500 9,000 19,532 0 19,532 -10,532 -117.02% 0 0 2.71%

2908 - Woodville West Reserve Kindergarten 16/17

Jarrad Healy 0 0 193,000 0 206,581 1,000 207,581 -207,581 100.00% 0 0 100.00%

2943 - Playground Integration Jarrad Healy 0 90,000 90,000 0 0 0 0 0 0.00% 0 0 0.00%

2929 - New Park Infrastructure Requests Jim Morias 0 20,000 20,000 11,200 4,348 0 4,348 6,852 61.18% 0 0 21.74%

2963 - AMP - Playground Renewals Jim Morias 0 335,000 335,000 190,000 3,474 203,511 206,985 -16,985 -8.94% 0 0 61.79%

2967 - AMP - Sports Accessories Jim Morias 0 78,220 78,220 50,000 0 0 0 50,000 100.00% 0 0 0.00%

2968 - AMP - Reserve & Street Furniture Jim Morias 0 245,534 245,534 135,000 56,711 0 56,711 78,289 57.99% 0 0 23.10%

2970 - AMP - Fences, Walls & Bollards Jim Morias 0 235,283 235,283 100,800 13,582 4,075 17,657 83,143 82.48% 0 0 7.50%

2898 - West Lakes Sports Club - Kitchen Renewal 16/17

Karl Allen 0 0 40,000 40,000 40,042 0 40,042 -42 -0.11% 0 0 100.11%Planning Procurement Construction Handover

0 Project complete and handover complete Completed

Procurement Design


Component of installation works to be scheduled with Field Services,

Orders commenced, awaiting further pricing

Design Procurement - Quotes received

Construction - Construction commenced Construction - Construction complete Handover - Asset handover complete Procurement - Order placed

Component of works scheduled with Field Services. Works include renewal of fencing associated with the tennis court upgrade at Smith reserve, budget to be re-aged to reflect new program.

The total budget has been reduced by 90K due to a review of ownership of a portion of fencing (SA Water owned) along a section of the River Torrens Linear Park. Variation approved by Council in November (CL Minutes 27/11/17, Item 6.150).

Procurement - Quotes received Procurement - Goods ordered Design - Design commenced Design - Design complete

Construction - Dampier Reserve - Construction commenced Construction - Dampier Reserve - Construction complete Closeout - Asset handover complete Construction - Bunker Reserve - Construction commenced Construction - Bunker Reserve - Construction completed Construction - Mooloola Reserve - Const

Equipment ordered awaiting delivery and installation

Design Procurement - Quotes received

Handover - Asset handover complete Procurement - Order placed Implementation - Implementation commenced Implementation - Implementation completed

Tennis net replacements were budgeted, but not the posts. Project scope has been revised to include posts.

Variation approved by Council in November (CL Minutes 27/11/17. Item 6.150) resulting in a change in scope which has lead to a delay in delivering the works.

Concept Design Procurement - Quotes received

Procurement - Contractor appointed Construction - 25% construction complete Construction - 50% construction complete Construction - 75% construction complete Construction - 100% construction complete Closeout - Asset handover complete

Designs Completed. Orders to be finalised, with construction dates.

Construction - July - Construction complete Construction - July - Asset handover complete

Construction - August - Construction complete Construction - August - Asset handover complete Construction - September - Construction complete Construction - September - Asset handover complete Construction - April - Construction complete Construction - April - Asset handover complete Construc

Request prioritised, works commenced and ongoing

Requests received are less than budgeted to date

Concept Design Closeout

Procurement - Specification and Brief Completed Procurement - Quotes received Procurement - Contractors Appointed Construction - 25% works complete Construction - 50% works complete Closeout - Asset handover complete

Consultation and Concept plan undertaken in 2016/17. Final specification works being undertaken.

Design works commenced ahead of schedule.

Concept Design Construction - WIP

Closeout - WIP - Asset Handover Complete Closeout - WIP - Project Complete

Path works completed. Irrigation works completed. Playground and landscape works completed. Community garden group formed, works to begin soon.

Works completed ahead of schedule.

0 Concept - Design Complete Consultation - Consultation commenced Consultation - Consultation complete Construction - Construction commenced Construction - Soil moisture sensors installed and operational Construction - Landscaping works complete Handover - Asset handover complete Procurement -

Installation of sensors proposed for January. Quotes for installation received and PO generated.

Delays in appointing contractor. This has now been completed for the sensor component. Project will be delivered this financial year.

Design Procurement Construction - WIP Initiation Concept Capital Income

Closeout - WIP - Asset Handover Completed Closeout - WIP - Project Complete

Project is complete. Defect with basketball court is to rectified by contractor.

Variation approved 27 Nov 2017 item 6.150.


Track (Phases)

Project On Track


Adopted Expenditure

Budget


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


Commitments





track2983 - Council Operated Buildings - Office Furniture Replacement 20

Karl Allen 0 45,000 45,000 22,500 21,778 4,278 26,056 -3,556 -15.80% 0 0 57.90%

2955 - Installation of Coastal Signage Kelly Mader 0 30,000 30,000 30,000 0 26,931 26,931 3,069 10.23% 0 0 89.77%

2892 - Flinders Park Football Club - Sportsground Lighting 16/17

Lisa Will 0 0 35,000 20,000 20,000 15,000 35,000 -15,000 -75.00% 0 0 100.00%

2947 - Asset Contingency Building Works 2017/18

Neil Tate 0 130,000 130,000 64,998 69,616 54,447 124,063 -59,065 -90.87% 0 0 95.43%

2571 - St Clair Recreation Centre Upgrade 2013/14

Richard Hughes 0 18,114,000 18,255,930 2,711,562 2,320,033 18,298,122 20,618,155 -17,906,593 -660.38% 12,838,000 8,599,433 112.94%

2703 - Frank Mitchell Reserve Clubroom Upgrade Stage 3 2014/15

Richard Hughes 0 0 983,800 0 23,357 0 23,357 -23,357 100.00% 0 0 100.00%

2748 - Waste + Recycling Centre Upgrade 2015-16

Richard Hughes 0 1,700,000 2,742,018 1,267,440 977,522 1,577,304 2,554,827 -1,287,387 -101.57% 150,000 90,000 93.17%

2876 - Toogood Ave Brick kilns - Stabilisation & Interpretive 16/17

Richard Hughes 0 0 227,235 60,000 32,726 72,645 105,372 -45,372 -75.62% 0 0 46.37%

2920 - Brompton Community Centre - Internal Toilet Renewal

Richard Hughes 0 200,000 200,000 15,000 11,364 154,451 165,815 -150,815 -1005.43% 0 0 82.91%

Procurement Construction - WIP - Commence Work Design

Construction - WIP - Work Completed An Architect has inspected the site with State Heritage and the planning application has been received. Building Rules Consent has now been received. Construction work has commenced on-site and is due for completion in February 2018

The project is on schedule however a slight variance is indicated from the forecast. A project variation has been negotiated to undertake additional work including landscaping. project savings are not forecast.

Design Procurement


All construction documentation is complete and full development approval has been granted, A contractor has been appointed and will commence onsite in January 2018

Project on schedule however a slight variance is reflected from the budget forecast

Planning WIP - Construction - Commence on site WIP - Construction - Monitor building works WIP - Construction - Complete building works

Full DA approval has been granted and all the construction documentation is complete. The recent building contractor awarded the design and construct contract has submitted the construction cost above budget. Other quotes will now be sourced.

This project has been delayed due to several reasons, most noticeably the initial builder going into voluntary administration.

Planning Procurement Design Procurement - Construction Construction - Commence design for design and construct contract Construction - Receive all the relevant building approvals Construction - Commence demolition onsite Construction - Commence construction works Capital Income - Complete funding application

Construction - Building works complete Handover - Asset handover complete Capital Income - Receive funding Capital Income - Acquit funds Procurement - Excavator - Procurement specifications complete Procurement - Excavator - Quotes received Procurement - Excavator - Order placed Implementatio

Planning consent and building rules consent has been awarded for the waste transfer station upgrade. A contractor has commenced onsite and completion is likely in February 2018

Project on schedule however a slight variation is indicated from the forecast budget

Implementation - Undertake ad hoc breakdown building and breakdown work

Implementation - Ensure all work is completed Handover - Asset handover complete

Fitzroy Community Club - Replacement of the commercial grade stove/ oven Lakes Sports & Community - Replacement of one Evaporative Air conditioner

Actuals ahead of forecast expenditure,

Planning Design Procurement Construction - Contractor to take possession of site Construction - Demolition complete Capital Income - Complete funding applications Capital Income - Receive funding Planning

Construction - Site Survey and set out for the new construction work Construction - Commence Construction Construction - Construction 60% complete Capital Income - Acquit funds

A contractor has commenced on-site and demolition is completed. Bulk earthworks are underway and site survey to commence the new construction work, This project is due for completion in October 2018 therefore the commitments are higher than budget

Project is on track however there is slight variance from forecast expenditure due to timing of invoice delivery.

Procurement Construction - Construction commence Construction - Construction complete Handover - Asset handover complete

Iquana Creative has been engaged to undertake the production of the signage. As a result of negotiations with supplier, 9 additional signs have been ordered as part of the project. All signs have been ordered to be delivered February 2018.

Negotiations with suppliers around final design and fabrication resulted in a lesser price and increased number of signs being achieved, however resulted in project delays.

Planning Procurement Capital Income - WIP - Up front contribution complete

Capital Income - WIP - Final contribution payment complete

The Club was successful with obtaining the balance of funds from the State Government to deliver this project.

The final payment for this project will take place on completion

Implementation - Identify furniture replacements Implementation - Complete furniture replacements Handover - Asset handover commenced Handover - Asset handover complete

Ordered replacement chairs at the Arch Patterson Community Centre and numerous work station renewals at the Civic Centre

Minor variance only.


Track (Phases)

Project On Track


Adopted Expenditure

Budget


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


Commitments





track2921 - Moredun Reserve - Automated Public toilet

Richard Hughes 194,000 Proposed to defer works

until Coast Park alignment has

been endorsed by Council.

195,000 195,000 20,000 854 3,313 4,166 15,834 79.17% 0 0 2.14%

2928 - Disabled Accees Shower and Toilet Facility - Henley Square 2

Richard Hughes 0 20,000 20,000 15,000 557 5,130 5,687 9,313 62.08% 0 0 28.44%

2946 - Backup Electrical Generator - Disaster Relief Centres 2017/2

Richard Hughes 0 50,000 50,000 50,000 3,481 61,988 65,468 -15,468 -30.94% 0 0 130.94%

2979 - West Lakes Hub Richard Hughes 3,499,000 The contract will not be awarded until late in the

financial year

3,500,000 3,500,000 0 488 0 488 -488 100.00% 1,500,000 0 100.00%

2985 - Semaphore Surf Life Savings Club Upgrade Contribution

Richard Hughes 0 462,700 462,700 0 0 0 0 0 0.00% 0 0 0.00%

2990 - Year 2 Toogood Avenue Brick kilns - Stabilisation and Interp

Richard Hughes 0 250,000 250,000 250,000 5,372 240,600 245,972 4,028 1.61% 0 0 98.39%

2993 - Council Building - Civic Centre Air Conditioning Renewal 201

Richard Hughes 0 245,480 245,480 245,480 210,026 10,143 220,169 25,311 10.31% 0 0 89.69%

3001 - Contribution for Henley Football Clubroom upgrade

Sam Higgins 0 0 0 0 150,000 0 150,000 -150,000 100.00% 0 0 100.00%

2913 - Jubilee Reserve Changeroom Steve McLeod 0 0 425,809 15,000 17,210 11,149 28,358 -13,358 -89.05% 425,809 428,891 6.66%

2933 - Carnegie Reserve - Reserve Clubroom Wet Area Upgrade 2017/20

Steve McLeod 0 90,000 90,000 7,000 9,417 80,000 89,417 -82,417 -1177.39% 0 0 99.35%

2934 - Council Building Renewals - Capital 2017/2018

Steve McLeod 0 227,279 227,279 30,000 51,062 144,024 195,086 -165,086 -550.29% 0 0 85.84%

Sub Total 10,159,500 31,936,616 39,364,878 8,204,476 4,868,893 21,606,700 26,475,593 -18,271,117 18,148,109 12,352,690

Procurement - Commence procurement Design

Procurement - Evaluate quotes Procurement - Appoint contractors Construction - Commence building work for all sites Construction - Building works completed Handover - Commence handover process Handover - Ensure all handover costs and new assets are captured Handover - Asset handover complete

Pedlar Reserve Clubrooms-tender for works awarded in December with program of works to be completed in January 2018. Woodville Oval Grandstands renewal-tender for works awarded in December, work to commence in January 2018.

Financial variances due to architects pre-planning and internal staff wages.

Capital Income - WIP Design - WIP

Procurement - WIP - Contractor appointed Procurement - WIP - Procurement complete Construction - WIP - Construction commenced Construction - WIP - Construction complete Handover - WIP - Asset handover complete

Tender evaluation on hold until extra funding becomes available.

All tender prices exceeded the original budget figure.

Design - Commence work Design - Complete work Procurement - Specifications complete Procurement - Quotes received

Procurement - Contractor appointed Construction - Construction commenced Construction - Construction completed Handover - Asset handover complete

Club committee consultation completed, Tender has been awarded with work to commence in January 2018

Delay in design while consultation with the Club occurred with new internal asbestos detected.

Construction Commissioning - Commence work Commissioning - Work completed

Handover - Asset handover complete Work completed Work complete and awaiting the final invoice.

0 Construction - Payment of invoice - Payment of contribution towards construction Handover - Asset Handover - Handover of assets

Contribution made to Club per Council resolution (CL Minutes 10/7/17, Item 3.30). Variation report to be tabled to next AM Committee to allocate funds towards the project.

0 Initiation - Commence contribution process Initiation - Complete contribution process Handover - Work is complete and compliant Handover - Asset handover complete

The Club has appointed a contractor to undertake the works due to commence in February 2018

0 Construction - Stage 2 Construction commences Construction - Construction complete Handover - Ensure costs are captured and insurance is updated Handover - Asset handover complete

A contractor has commenced on-site and due for completion in February 2018

The project is on schedule however a variance is indicated from the forecast. Due for completion in February 2018

Procurement Construction - Commence installation work Construction - Installation complete Handover - Commence asset handover Handover - Asset handover complete

A contractor has been appointed and work will be completed by February 2018.

A budget variation was endorsed by council in December 2017 and the budget has been adjusted to $65,000. The budget variation delayed the project however completion is due in February 2018.

Procurement - Commence open Request for Proposal tender process Procurement - Request for Proposal closes

Construction - Construction commences Procurement - Request for Proposal evaluation complete Procurement - Award contract Design - Design completed Design - Development Application lodged Design - Development Application process completed

Tender proposals have been received to determine a site a proposal for the new West Lakes Hub . Work onsite is not expected until the later part of the financial year

Minor staff costs have been incurred

Design - Commence design and concept planning work

Design - Complete design work Procurement - Commence procurement process work Procurement - Evaluate quotes Procurement - Appoint contractor Construction - Commence building work onsite Construction - Construction complete Handover - Asset handover complete

Initial planning discussions have commenced Installation of public toilet has been deferred until final Coast Park alignment has been endorsed by Council.

Concept - Undertake the concept development and cost estimation

Concept - Complete the concept development A concept plan has been completed including a quantity surveyors report on the proposed design ready for the budget bid

Initial budget forecast did not consider stakeholder consultation therefore the project has been slightly delayed.


Track (Phases)

Project On Track


Adopted Expenditure

Budget


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


Commitments





track

Portfolio: P17 - GM Asset Mgt Services

2997 - Solar Communites Grants Anna Rogers 0 0 55,000 55,000 17,500 0 17,500 37,500 68.18% 55,000 54,930 31.82%

Portfolio: P21 - Field Services

2974 - Beach Access Way Upgrade Program 2017/2018

Amber Leggett 0 140,000 140,000 15,000 22,926 60,276 83,203 -68,203 -454.68% 0 0 59.43%

2973 - AMP Irrigation system upgrade James Baum 0 560,520 560,520 260,520 153,635 64,581 218,215 42,305 16.24% 0 0 38.93%

2750 - Rebuild of West Beach Rock Wall Mark Chittleborough 0 2,700,000 2,971,221 20,000 8,265 408,331 416,596 -396,596 -1982.98% 1,400,000 0 14.02%

2903 - Pathways to Prosperity Nicholas Drinkwater 0 1,000,000 1,000,000 513,800 648,660 192,920 841,580 -327,780 -63.80% 200,000 0 84.16%

Initiation - Funding received for Fulham Cricket Club and Fulham United Football Club Initiation - Funding received for West Lakes Sports Club Initiation - Funding received for Lakes Sporting and Community Club Initiation - Funding received for Flinders Park Football Club Initiation - Funding received for Woodville Glengarry Tennis Club Delivery - Payment to West Lakes Sports Club

Delivery - Payment to Fulham Cricket Club and Fulham United Football Club Delivery - Payment to Lakes Sports and Community Club Delivery - Payment to Flinders Park Football Club Delivery - Payment to Woodville Glengarry Tennis Club Handover - Asset handover

Working with clubs to ensure all required documentation is supplied in order to release funds.

Design Construction Procurement - Tender specifications complete Procurement - Open tender Procurement - Close of tender Capital Income - Complete funding application Consultation - Consultation commenced

Procurement - Tender evaluations complete Procurement - Appoint contractor(s) Construction - Contractor possession of site Construction - Construction commences Construction - Construction complete Capital Income - Receive funding Capital Income - Acquit funds Consultation - Consultation comp

Tender for the reconstruction of the West Beach rock wall is being assessed. Expected award and contractor commencement February 2018. DPTI S49 public notification to be completed. Further funding requirement to be put to Council in January 2018.

Project running slightly behind originally budgeted timing.

Construction - August Pathways to Prosperity Implementation - Recruit team/s and fit out veh Construction - September Pathways to Prosperi Construction - October Pathways to Prosperity Construction - November Pathways to Prosperit Construction - December Pathways to Prosperit Construction - January Pathways to Prosperity Construction - February Pathways to Prosperit Construction - March Pathways to Prosperity Construction - April Pathways to Prosperity Construction - May Pathways to Prosperity Construction - June Pathways to Prosperity Construction - P31 - 042785 - Musgrave Avenue Construction - P32 - 037817 - Grange Road WES - Construction commenced Construction - P32 - 037817 - Grange Road WES - Construction Completed Construction - P32 - 037817 - Grange Road WES - Asset Handover Construction - P33 - 036703 - McDonnell Avenu Construction - P34 - 036340 - Gawler Avenue W Construction - P35 - 036415 - Grange Road WES Construction - P25 - 036821 - Orsmond Street Construction - P26 - 040046 - Grey Avenue WES Construction - P27 - 040312 - Glanton Street - Construction commenced Construction - P27 - 040312 - Glanton Street - C t ti C l t d

0 In December, Pathways to Prosperity concrete teams completed 475m2 concrete works in the suburb of West Hindmarsh as part of the Pathways renewal programme. The Pathways crews have completed the renewal of 6100m2 of concrete works year to date.

Concrete and excavation crews continue to exceed forecast productivities, with this project running ahead of budgeted timing as a result

Design Implementation - Dame Pattie Reserve Implementation - Hero Way Reserve Implementation - Eildon Reserve Implementation - Frome Reserve - Commence irrigation upgrade Implementation - Frome Reserve - Complete irrigation upgrade Implementation - Frome Reserve - Issue practical completion certificate Implementation - Samoa Reserve Implementation - Lakeview Reserve - Complete irrigation upgrade

Handover - Asset handover complete Implementation - Sunningdale Reserve - Commence irrigation upgrade Implementation - Sunningdale Reserve - Complete irrigation upgrade Implementation - Sunningdale Reserve - Issue practical completion certificate Implementation - Bentley Reserve - Commence irrig

Dame Pattie, Hero Way, Eildon, Frome Reserves have been completed. Lakeview Reserve awaiting Practical Completion. Irrigation plans complete for Silver, Bentley, Gordon and Wastell Reserves.

Sunningdale Reserve was deferred due to a proposed detention basin being constructed on site. Six cadmium sites brought forward with five of those now complete. The final cadmium site is awaiting Practical Completion.

Design - Engage contractor to undertake design of beach access ways at Henley Beach South and Henley Beach. Design - Concept Designs completed Consultation Planning

Design - Detailed design and Specifications completed Construction - Commence construction Construction - Construction on access ways between Tennyson and West Lakes Shore complete Handover - Asset handover complete

Henley Beach Staircase construction works commenced and expected to be completed by the end of January. Contractor has been engaged to undertake design works for the Henley Beach South Ramp at Joe's Kiosk

Completed works have been invoiced ahead of schedule.


Track (Phases)

Project On Track


Adopted Expenditure

Budget


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


Commitments





track2987 - Large Concrete Footpath and Kerb and Gutter Renewal - 2017/1

Nicholas Drinkwater 0 900,000 900,000 450,012 467,163 64,767 531,929 -81,917 -18.20% 0 0 59.10%

2988 - Kerb Ramp Renewal - DDA Compliance - 2017/18

Nicholas Drinkwater 0 481,000 481,000 240,504 266,976 36,291 303,267 -62,763 -26.10% 0 0 63.05%

2989 - Footpath Renewal - Block Paved Path Large Area Renewal - 201

Nicholas Drinkwater 0 418,000 418,000 209,002 93,898 0 93,898 115,104 55.07% 0 0 22.46%

2853 - Stormwater Pump Station Renewal Works 16/17

Shannon Watkins 0 0 10,000 10,000 10,000 0 10,000 0 0.00% 0 0 100.00%

Sub Total 0 6,199,520 6,480,741 1,718,838 1,671,523 827,165 2,498,688 -779,850 1,600,000 0

Total 11,759,500 74,069,838 86,002,888 25,899,468 21,959,716 37,021,041 58,980,757 -33,081,289 28,166,309 12,950,809

Construction - July Renewal Construction - August Renewal Construction - September Renewal Construction - October Renewal Construction - November Renewal - Program Works Construction - November Renewal - Undertake Paved Section Renewal Works Construction - November Renewal - Asset handover complete Construction - December Renewal - Program Works Construction - December Renewal - Undertake Paved Section Renewal Works Construction - December Renewal - Asset handover complete

Construction - January Renewal - Program works Construction - January Renewal - Undertake Paved Section Renewal Works Construction - January Renewal - Asset handover complete Construction - February Renewal - Program Works Construction - February Renewal - Undertake Paved Section Renewal Works

In December, the Field Services Paving Crew completed 294m2 of Footpath section renewals in Brompton, Allenby Gardens, West Hindmarsh, Fulham Gardens and Henley Beach, making a total of 2062m2 for the year to date

Variance is due to work mainly consisting of pull and relay, with less new pavers required for renewal sections than originally budgeted

Design Procurement Construction - WIP Handover - WIP

0 Works were completed by existing panel pump contractor on Chief Street and HMAS Australia Road pump stations. Project is now complete.

Construction - July Construction - September Consultation - August Construction - October Construction - November - Program Works Construction - November - Undertake Footpath and K&G Renewal Works estimated 340m2 per team per month Construction - November - Asset handover complete Construction - December - Program Works Construction - December - Undertake Footpath and K&G Renewal Works estimated 340m2 per team per month Construction - December - Asset handover complete

Construction - January - Program Works Construction - January - Undertake Footpath and K&G Renewal Works estimated 340m2 per team per month Construction - January - Asset handover complete Construction - February - Program Works Construction - February - Undertake Footpath and K&G Renewal Works

In December, Field Services Concrete Crews completed 494m2 of Footpath and Kerb & Gutter renewals in Zones 8 Grange, 25 Hendon & 22 Seaton. Year to date concrete crews have undertaken renewal of 4646m2 of backlog concrete works.

Project running slightly ahead of the original budgeted timing

Construction - July Replacement Construction - August Replacement Construction - September Replacement Construction - October Replacement Construction - November Replacement - Program Works Construction - November Replacement - Undertake DDA Kerb Ramp Renewals Construction - November Replacement - Asset handover complete Construction - December Replacement - Program Works Construction - December Replacement - Undertake DDA Kerb Ramp Renewals Construction - December Replacement - Asset handover complete

Construction - January Replacement - Program Works Construction - January Replacement - Undertake DDA Kerb Ramp Renewals Construction - January Replacement - Asset handover complete Construction - February Replacement - Program Works Construction - February Replacement - Undertake DDA Kerb Ramp

In December, concrete teams renewed 26 kerb ramps to DDA specification in Flinders Park, Beverly and Allenby Gardens. Year to date 88 kerb ramps have been upgraded to DDA specifications.

Variance due to timing of invoices

On Track (<5%)

On Track Monitor (<25%)

Monitor Review (>25%)

Detail By Project Project Management Financial Information


Track (phases)

Project On Track

(Financially)


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments


CommitmentsAnnual Revised Income Budget

YTD Income Budget

YTD Income Actual

Sub Total 0 0 0 0 0 0 0 0 0

Division: D4 - Asset Management Services

Portfolio: P14 - Engineering Strategy and Assets

17088 - City of Charles Sturt Public Transport Strategy

Bryan Ruhle 70,000 16,000 22,079 19,971 42,050 -26,050 17,500 17,500 0

17107 - Major Bridge Maintenance Carmine D'Amico 65,000 64,000 63,990 0 63,990 10 0 0 0

17076 - Hindmarsh and Bowden Car Parking Management Plans

Christopher Bentick 35,000 25,500 26,502 17,700 44,202 -18,702 0 0 0

17078 - Lake Edge Encroachments West Lakes - Survey and Notification

Christopher Bentick 15,000 2,500 2,651 3,000 5,651 -3,151 0 0 0

Sub Total 185,000 108,000 115,222 40,671 155,893 -47,893 17,500 17,500 0

Portfolio: P15 - Open Space Recreation and Property

17057 - Whole Street Planting 2018 Chris Taras 135,000 1,500 1,125 0 1,125 375 0 0 0

Initiation Procurement

Budget revised down to $15k to cover issuing encroachment permit letters and preparation of a Masterplan for the West Lakes Lake Edge path network. Preparation of encroachment permit application letters and path renewal/upgrade Masterplan in progress.

Minor financial variance.

Procurement - West Lakes Footbridges Construction - West Lakes Footbridges Procurement - Maintenance Package Construction - Maintenance Package - Construction commence

Concrete repair component of project complete. Maintenance of timber bridges in progress. A variation report to the AMCttee in February is required to defer maintenance at Seaview Road Underpass due to poor condition of bridge components.

West Lakes Concrete repairs completed ahead of schedule. Minor timber maintenance will be funded from the existing recurrent budget line.

Initiation Concept - Consultation commenced Procurement

0 Council report for consultation endorsement at September 2017 AM Committee meeting. Consultation undertaken in October 2017 and report presented with consultation outcomes in December 2017 Council meeting.

Minor internal expenditure. Project on track

Budget variation approved at November 27 2017 Council Meeting to fund additional parking surveys to evaluate issues reported through community engagement. This increased budget will be recognised in the next Budget Review.

Project progressing on schedule. Minor variance only.

Program Management - Annual Operating Project Report for

Outcomes Achieved to Date Project Manager CommentsReason for YTD Budget variance

or milestones not on track

Concept Capital Income

Community consultation commenced and ongoing. Community consultation tracking ahead of schedule.


Track (phases)

Project On Track

(Financially)


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments



YTD Income Budget

YTD Income ActualOutcomes Achieved to Date Project Manager Comments

Reason for YTD Budget variance or milestones not on track

17103 - Planet Ark and Trees for the Future 2017/18

Chris Taras 35,000 29,500 29,520 0 29,520 -20 0 0 0

17061 - Creation of a Useable Open Space in Seaton Park

Jamie Hosking 10,000 0 0 0 0 0 0 0 0

17067 - Masterplan for Croydon Bowling Club Jamie Hosking 10,000 0 2,090 0 2,090 -2,090 0 0 0

17077 - Roundabout Upgrades Janet Willoughby 50,000 0 3,187 30,025 33,212 -33,212 0 0 0

17081 - Spring Garden Competition Janet Willoughby 6,500 6,500 4,394 0 4,394 2,106 0 0 0

17079 - Tennyson Dunes Rain Garden Kelly Mader 50,000 0 554 4,800 5,354 -5,354 25,000 10,000 10,400

17080 - Breakout Creek Stage 3 - Preliminary Design

Kelly Mader 25,000 0 0 0 0 0 0 0 0

17104 - Sporting Club Professional Development

Lisa Will 10,000 4,000 3,376 0 3,376 624 0 0 0

17105 - School Holiday Sports Program Lisa Will 10,000 2,000 1,518 0 1,518 482 0 0 0

17106 - Adelaide City FREE Bikes Lisa Will 20,000 20,000 20,000 0 20,000 0 0 0 0

Implementation - October school holiday sports program complete Planning - Commence promotion for October program

October School Holiday Sports Program is complete Gifts for Clubs are given after the April program, promotion and marketing will also take place again in the April program.

Implementation Procurement

Procurement - Specification/Brief Complete Procurement - Contractor Appointed Analysis - Analysis of documentation complete Analysis - Project team to determine project costs and next steps

The project will not be proceeding due to change in scope directed by the AMLRNRMB (project lead). A variation report was put to Council 27 November 2017 to redirect this budget (in part to Project 17076 Hindmarsh and Bowden Car Parking Management Plans)

Implementation - Workshop one complete Planning

There are still four workshops to take place.

Planning Marketing & Communications Implementation Closeout

Project complete, waiting on invoicing. Financial variance is due to internal transfers that have not yet been completed for presentation evening. This will be completed in January. Key speaker invoice to be processed in January as well.

Procurement A workshop with Kaurna representatives, the Tennyson Dunes Group, the EPA and Council Staff was held on 24 November 2017. A second workshop will be held in January 2018 to finalise the concept design.

Ongoing communications with Kaurna representatives are continuing. Second workshop scheduled for January 2018, after which the specification will be completed.

Concept - Review and update of the existing master plan

Design works occurring ahead of schedule

Design Consultation Procurement - Materials delivered

This project was delayed due to APA programming a gas main replacement through the roundabout. These works are now completed. Variation Report to Asset Management Committee in Feb 2018 to reduce scope from two roundabouts to one.

Financial variance due to the installation of a water meter prior to construction.

Implementation - Procurement of materials - Tree stock, irrigation materials, mulch and sundry items Implementation - Planting commence Implementation - Planting complete Implementation - Procurement of materials - Tree stock, irrigation materials, mulch and sundry items Implementation - Planting commence Implementation - Planting complete Implementation - Procurement of materials - Tree stock, irrigation materials, mulch and sundry items Implementation - Planting commence Implementation - Planting complete

Planet Ark planting undertaken in conjunction with primary schools and Community group Hindmarsh Greening on Josiah Mitton Reserve, Brompton - Bunker Reserve, Seaton and West Lakes Shore Oval. Trees for the Future site - Colin Sellars Reserve completed

Design


Track (phases)

Project On Track

(Financially)


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments



YTD Income Budget



17066 - Tree Canopy Improvement Strategy Mark Hannan 10,000 0 0 0 0 0 0 0 0

17084 - Living Green Community Education Programs

Mark Hannan 18,000 2,680 1,150 0 1,150 1,530 3,000 0 0

17060 - Verge Mowing Service Level Increase Sam Higgins 100,000 50,000 52,030 0 52,030 -2,030 0 0 0

17099 - Council Building Works - Operating 2017/2018

Steve McLeod 354,613 170,000 179,865 97,902 277,768 -107,768 0 0 0

Sub Total 844,113 286,180 298,809 132,727 431,536 -145,356 28,000 10,000 10,400

Portfolio: P17 - GM Asset Mgt Services

17062 - Adapt West - Regional Coordination and Local Implementation

Anna Rogers 20,000 0 0 0 0 0 0 0 0

17073 - Community Green Building Grants - Year 2

Anna Rogers 38,000 0 0 4,400 4,400 -4,400 0 0 0

17065 - Graduate Asset Accountant 0.4 FTE Christopher Shallow 26,062 13,030 12,278 0 12,278 752 0 0 0

Sub Total 84,062 13,030 12,278 4,400 16,678 -3,648 0 0 0

Portfolio: P21 - Field Services

17102 - Sand Drift Fencing Renewal - 2017/18 Amber Leggett 25,000 3,000 2,740 3,804 6,544 -3,544 0 0 0

0 An energy consultant has been engaged to provide the free energy assessments to interested clubs. Promotions for Round 3 have commenced.

Implementation - Recruitment of Graduate Asset

Aaron Sheng has filled the position of Asset Accountant commencing in August and is progressing well.

Employed in August - delay in recruitment.

Consultation - Meet with Coastal Protection Board to agree on locations for Sand Drift Fencing Consultation - Confirm agreement of locations in writing with the Coastal Protection Board

Construction of Sand Drift Fencing in agreed locations commenced in November and is due for completion in January 2018.

Works underway minor expenditure variance.

Implementation - spring

Design Procurement - Commence procurement Procurement - Evaluate quotes Procurement - Appoint contractors

Woodville Grandstands renewal-tenders evaluated and contract awarded for works to commence in January 2018.

Work committed ahead of schedule.

Procurement - Project brief complete Procurement - Quotes obtained Procurement - Contractor appointed

Start up meeting, workshop format and timings now completed following re-scope of brief.

Delays were experienced due to scope changes required to original quote exceeding budget.

Implementation - Identify new beehive sites Implementation - Install Bower Cottages beehive Implementation - Planning of community bike ride events

Planning for next community rides commenced with partnering opportunities being scoped in conjunction with Economic Development Coordinator & Place Leader. Honey harvest from Council hosted hives received from Adelaide Bee Sanctuary and distributed.

Delay to install at Bowden Brompton Community Centre due to imminent building works at that site.

0 NRM funding has been secured to help fund the Regional Coordinator position. A draft position description has been developed for the Regional Coordinator AdaptWest Climate Change Adaptation project position, and agreed by all 3 councils and NRM Board.

Negotiations are continuing to finalise the hosting arrangements. Significant work has occurred to prepare for the recruitment process early in 2018.


Track (phases)

Project On Track

(Financially)


Budget


Budget

YTD Expenditure

ActualYTD

Commitments

YTD Expenditure

Incl Commitments



YTD Income Budget



17056 - Tree Screen Renewal Toni Hinton 125,000 57,402 65,282 16,777 82,059 -24,657 0 0 0

Sub Total 150,000 60,402 68,022 20,581 88,603 -28,201 0 0 0

Total 1,263,175 467,612 494,331 198,379 692,710 -225,098 45,500 27,500 10,400

0 Tree Screen Renewal brought forward from January 2018 to November 2017 due to delays with other landscape projects originally scheduled for November.

Timing variance only. No variance to overall budget. To date; 53 trees and 2331 shrubs have been planted in 685 lineal metres of tree screen, equivalent to 3260 square metres of tree screen renewed.

program management annual capital project report … 3... · concept - working with high schools...

Documents