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Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Admin and School District Support Services Reporting level: 00-201-100-00-00-00-00-00000000Program Performance Measures

1. Serves on the State Board of Public School Education, the State Board for Career and Technical Education, the Teacher&rsquos Fund for Retirement, the State Boardof University and School Lands, Board of Higher Education Nominating Committee, the High School Activities Board, and serves as a board member to various otherassociations and organizations.2. Evaluates agency programs, services, policies and procedures, proposes legislation, communicates educational concerns to the legislature, the media, and to thegeneral public.3. Provides liaison and support services to federal and state agencies, national and state education organizations, and other North Dakota organizations.4. Attends and participates in state legislative interim committee meetings and hearings on legislative bills related to elementary and secondary education, State Libraryissues, and governance of the ND School for the Deaf and ND Vision Services/School for the Blind.5. Represents state education in annual youth programs including the ND Governor&rsquos School in Mathematics, Business Entrepreneurship, Science and Technology,Hugh O&rsquoBrian Youth Leadership Seminar, state summer Business Challenge program, Boys and Girls State Citizenship programs, and Marketplace for Kids regionalprograms.6. Participates in three national Chief State School Officers meetings.7. Provides executive leadership to the department, including the development of a statewide educational vision for education in North Dakota and implementation of astrategic plan for school improvement.8. Administers the World War II Veterans diploma program.9. Implements and administers the provisions of ND Century Code related to public school finance.

Program Statistical Data

Superintendent

1. Budget supports 2.0 existing FTEs and three State Board and Fact-Finding members.2. Expenses included are for the superintendent of public instruction, the ND State Board of Education, and the ND Fact Finding Commission.3. Travel costs include non-state employee reimbursements to State Board and Fact-Finding members.

School Finance and Organization

1. Administers the state aid to schools program with a 2011-13 appropriation of approximately $1.36 million.2. Provides technical assistance to legislators, school personnel, and the general public on matters pertaining to foundation aid, impact aid, nonresident tuition, open

enrollment, school bus transportation, and school organization issues.3. Provides legislative interim committees and the office of the Governor updated demographic information, enrollment projections, and budget forecasts.4. Provides staff support to the State Board for Public Education.

Explanation of Program Costs

Superintendent

The estimated cost for professional development includes $49,550 for the biennium for the superintendent to be a member of the national Council of Chief State SchoolOfficers organization.

School Finance and Organization

Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Admin and School District Support Services Reporting level: 00-201-100-00-00-00-00-00000000

1. This unit supports 3.0 FTEs.2. Data processing costs support the Foundation Aid Payment System. The expense includes regular maintenance and programming costs related to legislative changesand improvements to the reporting mechanism.

Program Goals and Objectives

Superintendent/School Finance and Organization

GOAL: Advance state and federal education initiatives to build a unified and improved system of education. Success is demonstrated through the promotion ofalternate methods to deliver educational services and receipt of federal grant initiatives to meet identified student needs. DPI continues to collaborate with the P-20 andother educational partners to establish common goals that align and coordinate statewide educational efforts.

GOAL: Manage personnel to gain maximum efficiency. Performance is achieved by defining employee expectations, providing opportunity for growth, and motivatingstaff to create a productive work environment. During the biennium, DPI conducted a “Climate Survey” of staff and engaged two committees to respond to employee issuesand concerns.

GOAL: Ensure the development of a strategic plan that directs agency activities towards student academic needs, prepares them for the future, and isaccountable to the public. Performance is achieved by implementing strategic initiatives that focus on student outcomes and ensures that students have the necessaryresources to achieve proficiency in areas relating to their chosen career path. DPI completely revamped its strategic plan in 2011 and continues to refine its programs andservices.

GOAL: Communicate educational policy to promote a clear understanding of issues facing North Dakota stakeholders. Performance is achieved through thepromotion and publication of DPI’s strategic plan to gain consensus with educators, policy makers and stakeholders. During the biennium, DPI, in conjunction with our P-20Agency partners, developed and disseminated the “College and Workforce Readiness” brochure to assist parents and teachers in preparing students' transition from highschool to college or work.

GOAL: To provide information and technical assistance to all education stakeholders to aid in improving the K-12 education system and to provide highquality service delivery. Performance activities include technical support to legislative committees, school districts, and the Regional Educational Associations. Successis evidenced through independent reviews by the legislative council, the state auditor’s office, legislative committees and successful distribution of appropriations to schooldistricts, in compliance with state law and regulation.

GOAL: Manage, maintain and continue to improve data collection systems necessary to distribute the K-12 appropriation, report meaningful data tostakeholder groups and comply with state and federal reporting requirements. Performance activities include training, technical assistance, quality edits, compilation,analysis and publishing of student membership, transportation and financial information reported by school districts. Success is evident in the reporting and publishing ofthe School Finance Facts and federal ED facts data collection on the department’s website.

Return to Report GuideREQUEST DETAIL BY PROGRAM Date: 12/07/2012201 Dept of Public Instruction Bill#: HB1013 Time: 14:13:07Biennium: 2013-2015Program: Admin and School District Support Services Reporting Level: 00-201-100-00-00-00-00-00000000

DescriptionExpenditures

2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange

Requested Budget2013-2015Biennium

OptionalRequest

2013-2015Salaries and Wages

Salaries - Permanent 522,120 519,756 73,112 592,868 0Salaries - Other 0 0 0 0 281,360Temporary Salaries 0 44,400 (8,400) 36,000 0Fringe Benefits 160,251 222,627 (6,866) 215,761 0Salary Increase 0 0 0 0 0Benefit Increase 0 0 0 0 0

Total 682,371 786,783 57,846 844,629 281,360

Salaries and WagesGeneral Fund 682,371 736,783 107,846 844,629 281,360Federal Funds 0 50,000 (50,000) 0 0Special Funds 0 0 0 0 0

Total 682,371 786,783 57,846 844,629 281,360

Operating ExpensesTravel 41,263 34,500 0 34,500 0Supplies - IT Software 1,486 3,500 0 3,500 0Supply/Material-Professional 2,693 652,846 0 652,846 (48,417)Miscellaneous Supplies 107 3,800 0 3,800 0Office Supplies 341 3,085 0 3,085 0Postage 1,639 17,445 0 17,445 0Printing 7,159 52,261 0 52,261 0IT Equip Under $5,000 3,010 7,500 0 7,500 0Office Equip & Furn Supplies 1,383 6,500 0 6,500 0Rentals/Leases - Bldg/Land 111 1,067 0 1,067 0Repairs 412 1,000 0 1,000 0IT - Data Processing 3,686 30,011 0 30,011 0IT - Communications 7,280 18,000 0 18,000 0IT Contractual Srvcs and Rprs 0 200,000 0 0 0Professional Development 55,086 75,500 0 75,500 0Operating Fees and Services 11,966 65,043 0 65,043 0Fees - Professional Services 62,794 691,400 (115,000) 576,400 0

Total 200,416 1,863,458 (115,000) 1,548,458 (48,417)

Operating ExpensesGeneral Fund 200,416 1,548,458 0 1,548,458 (48,417)Federal Funds 0 0 0 0 0Special Funds 0 315,000 (315,000) 0 0



2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest

2013-2015Total 200,416 1,863,458 (115,000) 1,548,458 (48,417)

Grants-State School AidGrants, Benefits & Claims 802,021,184 927,459,478 (927,459,478) 0 0

Total 802,021,184 927,459,478 (927,459,478) 0 0

Grants-State School AidGeneral Fund 629,754,488 825,821,478 (825,821,478) 0 0Federal Funds 85,644,337 0 0 0 0Special Funds 86,622,359 101,638,000 (101,638,000) 0 0

Total 802,021,184 927,459,478 (927,459,478) 0 0

Integrated Formula PaymentGrants, Benefits & Claims 0 0 1,787,400,000 1,787,400,000 0

Total 0 0 1,787,400,000 1,787,400,000 0

Integrated Formula PaymentGeneral Fund 0 0 932,900,162 932,900,162 0Federal Funds 0 0 0 0 0Special Funds 0 0 854,499,838 854,499,838 0

Total 0 0 1,787,400,000 1,787,400,000 0

Grants-TransportationGrants, Benefits & Claims 47,500,000 48,500,000 5,000,000 53,500,000 0

Total 47,500,000 48,500,000 5,000,000 53,500,000 0

Grants-TransportationGeneral Fund 47,500,000 48,500,000 5,000,000 53,500,000 0Federal Funds 0 0 0 0 0Special Funds 0 0 0 0 0

Total 47,500,000 48,500,000 5,000,000 53,500,000 0

Grants-Supplemental One-TimeGrants, Benefits & Claims 85,644,337 0 0 0 0

Total 85,644,337 0 0 0 0

Grants-Supplemental One-TimeGeneral Fund 85,644,337 0 0 0 0



2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest

2013-2015Federal Funds 0 0 0 0 0Special Funds 0 0 0 0 0

Total 85,644,337 0 0 0 0

Grants-Supplemental OperationsGrants, Benefits & Claims 16,795,584 0 0 0 0

Total 16,795,584 0 0 0 0

Grants-Supplemental OperationsGeneral Fund 16,795,584 0 0 0 0Federal Funds 0 0 0 0 0Special Funds 0 0 0 0 0

Total 16,795,584 0 0 0 0

Grants-Other GrantsFees - Professional Services 0 0 0 0 0Grants, Benefits & Claims 959,000 7,300,000 (5,000,000) 2,300,000 0

Total 959,000 7,300,000 (5,000,000) 2,300,000 0

Grants-Other GrantsGeneral Fund 959,000 2,300,000 0 2,300,000 0Federal Funds 0 0 0 0 0Special Funds 0 5,000,000 (5,000,000) 0 0

Total 959,000 7,300,000 (5,000,000) 2,300,000 0

Grants-Mill Levy ReductionsGrants, Benefits & Claims 299,444,264 341,790,000 (341,790,000) 0 0

Total 299,444,264 341,790,000 (341,790,000) 0 0

Grants-Mill Levy ReductionsGeneral Fund 295,211,264 341,790,000 (341,790,000) 0 0Federal Funds 0 0 0 0 0Special Funds 4,233,000 0 0 0 0

Total 299,444,264 341,790,000 (341,790,000) 0 0

Rapid Enrollment GrantsGrants, Benefits & Claims 0 0 17,000,000 17,000,000 0

Total 0 0 17,000,000 17,000,000 0



2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest

2013-2015

Rapid Enrollment GrantsGeneral Fund 0 0 17,000,000 17,000,000 0Federal Funds 0 0 0 0 0Special Funds 0 0 0 0 0

Total 0 0 17,000,000 17,000,000 0

National Board Certification FundTransfers Out 500,000 0 0 0 0

Total 500,000 0 0 0 0

National Board Certification FundGeneral Fund 500,000 0 0 0 0Federal Funds 0 0 0 0 0Special Funds 0 0 0 0 0

Total 500,000 0 0 0 0

Education Jobs FundGrants, Benefits & Claims 0 0 0 0 0

Total 0 0 0 0 0

Education Jobs FundGeneral Fund 0 0 0 0 0Federal Funds 0 0 0 0 0Special Funds 0 0 0 0 0

Total 0 0 0 0 0

Transportation EfficiencyTravel 433 15,000 0 15,000 0IT - Data Processing 0 10,000 0 10,000 0Professional Development 0 5,000 0 5,000 0Non-Operating Expenses 0 0 0 0 (30,000)

Total 433 30,000 0 30,000 (30,000)

Transportation EfficiencyGeneral Fund 433 30,000 0 30,000 (30,000)Federal Funds 0 0 0 0 0Special Funds 0 0 0 0 0



2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest

2013-2015Total 433 30,000 0 30,000 (30,000)

National Board CertificationGrants, Benefits & Claims 57,750 185,000 (185,000) 0 120,000

Total 57,750 185,000 (185,000) 0 120,000

National Board CertificationGeneral Fund 57,750 0 0 0 120,000Federal Funds 0 0 0 0 0Special Funds 0 185,000 (185,000) 0 0

Total 57,750 185,000 (185,000) 0 120,000

Total Expenditures 1,253,805,339 1,327,914,719 534,708,368 1,862,623,087 322,943

Funding Sources

General FundTotal 1,077,305,643 1,220,726,719 (212,603,470) 1,008,123,249 322,943

Federal FundsI154 Deisel Fuel Grant 0 0 0 0 0I157 Governors Service Fund 85,644,337 0 0 0 0I178 Education Jobs Fund 0 50,000 (50,000) 0 0

Total 85,644,337 50,000 (50,000) 0 0

Special Funds377 National Board Certification Fund 0 500,000 (500,000) 0 0391 Public Instruction Fund 201F 86,622,359 106,638,000 33,688,000 140,326,000 0495 Property Tax Relief Sustainability 4,233,000 0 714,173,838 714,173,838 0

Total 90,855,359 107,138,000 747,361,838 854,499,838 0

Total Funding Sources 1,253,805,339 1,327,914,719 534,708,368 1,862,623,087 322,943

FTE Employees 4.00 4.00 0.64 4.64 0.00

Return to Report GuideCHANGE PACKAGE DETAIL Date: 12/07/2012201 Dept of Public Instruction Bill#: HB1013 Time: 14:13:07Biennium: 2013-2015Program: Admin and School District Support Services Reporting Level: 00-201-100-00-00-00-00-00000000

Description Priority FTE General Fund Federal Funds Special Funds Total FundsBase Budget Changes

One Time Budget Changes

A-E 21 Remove Prior Biennium One Time Funds 0.00 (9,000,000) 0 (5,500,000) (14,500,000)

Total One Time Budget Changes 0.00 (9,000,000) 0 (5,500,000) (14,500,000)

Ongoing Budget Changes

A-A 1 State School Aid - Integrated Formula 0.00 (225,711,316) 0 752,861,838 527,150,522

A-A 2 Rapid Enrollment Grants 0.00 17,000,000 0 0 17,000,000

A-A 3 Transportation and Special Ed 0.00 5,000,000 0 0 5,000,000

Base Payroll Change 0.64 107,846 (50,000) 0 57,846

Total Ongoing Budget Changes 0.64 (203,603,470) (50,000) 752,861,838 549,208,368

Total Base Budget Changes 0.64 (212,603,470) (50,000) 747,361,838 534,708,368

Optional Budget Changes

Ongoing Optional Changes

A-C 300 AC300 General Fund Salary Dollars 1 0.00 281,360 0 0 281,360

A-C 22 ESPB National Board Certification 22 0.00 120,000 0 0 120,000

Total Ongoing Optional Changes 0.00 401,360 0 0 401,360

Total Optional Budget Changes 0.00 401,360 0 0 401,360

Optional Savings Changes

A-G 1 3% Optional Savings Package 1 0.00 (78,417) 0 0 (78,417)

Total Optional Savings Changes 0.00 (78,417) 0 0 (78,417)

Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Educational Success and Improvement Reporting level: 00-201-200-00-00-00-00-00000000Program Performance Measures

1. Develop and align all standards and student assessments, early childhood through high school graduation.2. Link children at risk of failure to meet the state’s challenging content and achievement standards with support services designed to address specific needs.3. Advocate for the resources necessary to implement a system that focuses on student achievement and well being.4. Enhance before and after school programs to provide students with opportunities to improve their academic performance, integrate service projects with classroom

learning, and offer educational development opportunities to eligible students and their families.5. Ensure success for students with disabilities.Program Statistical Data

Special Education

1. In the 2011-2012 school year, 13,123 students with disabilities ages 3-21 received special education services; 13,089 were in public schools and 34 were servedin state-operated programs. This compares to 13,169 students with disabilities served during the 2010-2011 school year; 13,155 were served in public schoolsand 14 were served in state-operated programs.

2. Programs for the Gifted and Talented provide special education to students who benefit from enhanced instructional content. These programs are administeredand partially funded through the state Special Education Program. During the 2010-2011 school year, nine special education units received state funds for Giftedand Talented programs.The Governor's School had 65 participants in English, information technology, science, mathematics, and either performing or visual artsprograms in 2010, and 64 participated during the summer of 2011.

3. Funding was provided to 31 special education units from Part B of the Individual with Disabilities Education Act. Approximately $49.5 million was allocated duringthe 2011-2013 biennium.

Standards and Achievement

Title II Part A: Teacher Principal Quality and Retention

The Title II Part A Program provides supplemental federal funding to ensure that all schools recruit, secure, retain, and provide quality professional development to highlyqualified and effective teachers and principals. The Title II Part A allocations for the 2011-13 biennium totaled $23,010,755. Of that amount, $200,406 was set aside foradministration, $21,669,833 was distributed to school districts in the form of formula grants, $570,258 was set aside for statewide activities, and $570,258 was set aside forcompetitive staff development proposals for institutions of higher education that have teacher preparation programs.

Local uses. In 2011-13, 180 school districts participated in the Title II Part A program. School districts used their local allocations for the following purposes: hiring andretaining highly qualified teachers to reduce class-size; professional development training in standards, aligned curriculum, and assessment strategies; technologyintegration; and various activities to improve teacher and principal quality, mentoring, and increased opportunities for minorities.

Statewide uses. Statewide Title II Part A set aside funds were used to support North Dakota's Curriculum Initiative Program, administered through the North Dakota StateUniversity. This program assists school districts in the advanced work of aligning curriculum to North Dakota's content standards, mapping curriculum for development andsupervisory purposes, designing an integrated local assessment strategy, and advancing on-going, rigorous professional development. Funds were used to integrate thehighly qualified and effective teacher provisions of Title II Part A within a uniform state accountability system, including achievement-based monitoring of school districtsand district-referenced and statewide data analysis to aid districts in tracking and reporting their own academic outcome indicators.

Title II Part B: Mathematics and Science Partnerships (MSP) Program

Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Educational Success and Improvement Reporting level: 00-201-200-00-00-00-00-00000000

The Math Science Partnerships Program is a formula grant program to the states to provide content-based professional development for K-12 teachers in mathematicsand science. The state administers competitive grants with higher education and K-12 partnerships where institutions of higher education provide rigorous, content-basedinstruction in mathematics and science for selective K-12 teachers. This instruction provides direct support to teachers in better understanding and teaching thefoundations to the state's challenging content standards. The MSP allocations for the 2011-13 biennium totaled $1,769,135. Of that amount, $1,680,678 was dedicated forcompetitive grants and $88,457 was set aside for administration.

Title II Part D: Technology

The Title II Part D Program provides supplemental funding to the state and local districts to ensure the appropriate inclusion of technology and training in the use oftechnology into the curriculum of schools statewide. Title IID funding supports the acquisition of instructional technology, including computers and other instructionaldevices, and the inclusion of high quality professional development in the use of technology in instruction. The Title II Part D allocations for the 2011-13 biennium totaled$4,999,093. Of that amount, $149,971 was set aside for administration, $2,374,570 was distributed to school districts in the form of formula grants, $99,983 was set asidefor statewide activities, and $2,374,570 was set aside for competitive district technology initiatives.

Title VI, Part A Subpart 1: State Grants for State Assessments and Accountability

The Federal Title VI, Part A Subpart 1 Program provides funding to states to design, develop, implement, administer, report, and evaluate the state's assessmentprograms in English language arts, mathematics, and science at selected grade levels. These funds supplement the state-funded assessment program and are used toimprove the state's unified assessment and accountability system. Title VI funding provides resources to advance the state's data analysis efforts, the generation andreporting of annual adequate yearly progress and profile reports for every school, district, and the state, and the advancement of performance-based research forstatewide school improvement activities. The state's Title VI allocation during the 2011-13 biennium totaled $6,853,314.

State Assessment ProgramThe North Dakota State Assessment Program develops and implements 72 annual assessments in the core academic areas of English language arts (i.e., reading andwriting) and mathematics in grades 3-8 and 11 and in science in grades 4, 8, and 11. The state's annual assessment program includes 24 assessments based on grade-level achievement standards, 24 alternate assessments based on modified achievement standards, and 24 alternate assessments based on alternate achievementstandards. Both federal and state laws and funding provide legal foundation and financial support for the state's assessment system. The U.S. Department of Educationconducts technical assurance and program compliance monitoring against the North Dakota State Assessment Program to ensure alignment with current design,administration, inclusion, technical quality, and reporting requirements through a rigorous peer review process. During the 2011-13 biennium, the state allocated $2.2million for the administration of state assessments. The federal contribution during the biennium totaled $6,853,314

National Assessment of Educational ProgressThe National Assessment of Educational Progress (NAEP) is a federally mandated assessment program of the National Center for Education Statistics within the U.S.Department of Education. Federal law requires states and public school districts that receive Title I funds to participate in the biennial grades 4 and 8 NAEP reading andmathematics assessments and any special assessment activities determined by the National Governing Board. The federal government assumes the full cost ofadministering these assessments. Results from the NAEP are made public on the NAEP website and in publications. In 2012, the state received $104,812 from the U.S.Department of Education to administer the program statewide, including the funding of a state coordinator's position.

Robert C. Byrd ScholarsThe Robert C. Byrd Scholarship has provided direct scholarships to outstanding high school seniors who demonstrate promise for continued academic achievement.Annual scholarships of $1,500 per year are awarded to support a maximum of four years of study at an eligible institution of higher education. During the 2011-12 school

Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Educational Success and Improvement Reporting level: 00-201-200-00-00-00-00-00000000year, there were 43 awards given in the amount of $12,650 based on left-over funds. The Robert C. Byrd Scholarship program has not been funded to support futurescholarships, effective with the 2011-12 school year; allocation amounts are determined annually by Congress.

Title I

1. The Title I/Compensatory Education Program serves approximately 160 school districts, over 950 teachers and teacher aides, and over 25,709 students duringregular school year and in summer programs.

2. The Title I unit maintained over 1,493 Title I teacher credentials.3. Provides training and professional development for over 2, 800 teachers, administrators, and other agency personnel.4. Provides on-site monitoring and technical assistance to approximately 100 school districts during the biennium.5. There are eight 21st Century Community Learning Centers (21st CCLC) located in more than 100 schools where more than 7,000 students attend after school

programming on a regular basis, with another 4,000 students attending intermittently.6. There are two summer Migrant Education Programs that serve approximately 280 migrant students.7. There are two EVEN START programs serving more than 60 families.8. The Title I private school programs served eligible, at-risk students in approximately 22 private schools throughout 15 school districts across North Dakota9. Fifty-six schools were required to offer Supplemental Educational Services (SES).

10. There were 18,821 students eligible to receive SES; 711 students participated in SES.11. There were 25 approved SES providers in North Dakota; 12 of these approved providers were selected by parents to tutor their children.12. The 20% required set-aside from the Title I allocation for SES totaled $4,007,085.60. Of this amount, $1,039,492.33 was reported as spent on SES.13. The ELL Program serves approximately 65 school districts, over 100 teachers and approximately 3400 students.14. The ELL Program staff offers more than 30 presentations or training events at the local and state levels.15. The statewide ELL Program Advisory Committee meets in person and online seven times throughout the school year to discuss program initiatives and develop

guidance for the state ELL Program.16. The ELL Program monitoring team monitored two Title III grantees onsite in 2011-2012 school year.17. The Early Reading First Program served 778 preschool children in approximately 27 Head Start classrooms.


Special Education

1. Salaries and wages support 12.75 existing FTEs.2. There continues to be a high number of students who receive special education and related services. These numbers may be going up based on the influx of

people coming to North Dakota because of the oil and gas development.

The request in temporary salaries is for $98,400 to support the federal requirement for IDEA investigation and $72,000 for IDEA monitoring and the approval process ofstate student contracts.


1. Salaries and wages support 10.25 unit staff, including the assistant superintendent who oversees the division and is a member of the state superintendent’sManagement Council.

2. A common requirement of the federal education improvement programs administered by the unit is the extensive participation of school district teachers,administrators, parents, business representatives, and others in grant activities. The programs provide for monetary reimbursement of the participants’ travel


costs (non-state employee travel) and allows for the payment of a stipend (professional services). The vast majority of the professional services line includesstipends to non-state employees for their participation in grant activities.

3. Federal funding is allocated to the state for the administration of the Elementary and Secondary Education Act (ESEA) program grants, including Title IIA (HighlyQualified Teacher and Principal support), Title IIB (Math and Science Partnerships), Title IID (Technology Literacy), and Title VI (Assessments andAccountability). Several federal grant programs (Titles IIA, IID) provide direct grants to local school districts for the provision of supplemental services to studentsand teachers. Title IIB and IIA-Higher Education programs award grants directly to higher education institutions for the provision of statewide professionaldevelopment services. Federal funds are allocated for the administration and direct student scholarships within the Robert C. Byrd Scholarship Program. Theadministration of the programs includes the allocation and distribution of grant funding, the approval and oversight of grant awards, the fiscal and programmonitoring of grant activities, the compilation and public reporting of program findings, and the provision of technical assistance.

4. Federal funding is allocated to the state for the administration of the National Assessment of Educational Progress (NAEP), including funding to support 1.0 FTEfor NAEP program management.

Title I

1. Salaries and wages support 14.5 existing FTEs and one temporary position approved for a three-year period (July 1, 2012-June 30, 2013). $70,000 per year tosupport the temporary 3-year position approved to help with the additional workload brought on by the American Recovery and Reinvestment Act. $18,000 is alsoincluded for temporary help to assist in the summer months with the Migrant Education Program.

2. The following federal programs under the No Child Left Behind Act are included in the Title I unit. (Title I, Migrant Education, Early Reading First, HomelessEducation, Neglected and Delinquent, 21st CCLC Programs, ELL/LEP programs, and School Improvement Grants. Funds are received to support the uniqueneeds of each federal program.

3. Funds were awarded to states to recognize academic achievement.4. Federal monies are available to pay for salary, office rental, equipment, travel, and supplies.5. Additional school improvement funds were awarded to states to support schools identified for improvement.6. The USDOE provides funding for the 21st CCLC program in the amount of $5, 714,000/year. Ninety-five percent of the federal funds received fund the 21st CCLC

centers through a competitive grant process to school and/or community-based organizations. The remaining 5 percent must be used to fund administrative costs,including the costs of a peer review process for grant applications; supervision for awarding funds to eligible entities; monitoring and evaluation of programs andactivities; providing capacity building, training, and technical assistance to grant recipients; developing and implementing a comprehensive evaluation of theeffectiveness of programs and activities assisted by the grants; and providing training and technical assistance to entities that are eligible to apply for or that arerecipients of the awards under the grant.

7. Federal funding is also available to the department for the Even Start program in the amount of $305,688/year. The state must provide 94 percent of the federalfunding to local education agencies (LEAs) and not-for-profit community-based organizations to break the intergenerational cycle of poverty and low literacy bycombining early childhood education, adult literacy (adult basic and secondary-level education and/or instruction for English Language Learners), parentingeducation, and interactive parent and child literacy activities into a unified family literacy program. Six percent is dedicated for administration, technical assistance,and other required accountability.

8. The American Recovery and Reinvestment Act (ARRA) of 2009 appropriated additional Title I funds to states to help LEAs serve Title I students.9. The Title I private school programs generated annual allocations of approximately $388,000 to provide Title I services to eligible, at-risk students.

10. Title III Part A: English Language Acquisition-Ten sub grantees benefited from $643,905 which served approximately 3300 students in 2010-2011 and 3400students in 2011-2012. The ten sub grants included 50 school districts and funds were used for professional development to increase the English languageproficiency and academic proficiency for ELL students. State administrative funds of $300,000 provide support for: technical assistance, high quality professionaldevelopment for North Dakota educators and SEA staff and financial support for ELL-related state conferences. Approximately 90% of ELL students in the stateparticipated in the Title III program.

11. Refugee School Impact Grant (Success through Entry-level and Extracurricular Programs: STEEP)-The refugee grant is a collaborative project betweenNDDPI and Lutheran Social Services of North Dakota. The total grant award is $292,000 for a period of September 1, 2010-August 14, 2012. Three school


districts received sub grants based on significant refugee student enrollments. Each district received between $18,000 and $98,000 over two years. The threedistricts receiving sub grants account for 98% of the refugee students eligible for the funding in the state. State administrative funds supported two other schooldistricts that have a new, small refugee population to fund school staff that attend the statewide refugee services advisory committee meetings. A total of $29,840was used for state activities including technical assistance, data collection/reporting and participation in statewide refugee services advisory committee meetings.A portion of the state funds were also used to support the education strand of the annual North Dakota refugee conference: Building Bridges, offering professionaldevelopment to educators in North Dakota.

12. English Language Proficiency Assessment Program-The majority of the funding for this program supports NDDPI’s membership to the 28 state World ClassInstruction and Assessment consortium, offering standards, assessments, research, and professional development. The cost has remained at $23.00 per studentper assessment, despite additional products and services that have been added since North Dakota has joined the consortium in 2007. This fund is also used topurchase WIDA related screener and identification assessments, additional professional development days for North Dakota educators, resource guides forEnglish language development standards and some English language proficiency assessment state staffing costs.

13. English Language Learner Instructional Program-The total number of ELLs in the state has been steady at approximately 3400 students for both years of thebiennium. Linguistic diversity has increased over this time period and Spanish has risen to be the most common language impacting the state’s ELL students.Previously, Native American languages have been the most common. Additionally, there has been an increase in the number of very small, rural districts whohave begun to enroll ELL students. The majority of the funds are spent on state staff to provide technical assistance and training. Funds are also used to supportthe costs associated with the statewide ELL Program Advisory Committee.


Special Education

Goal: Increase incentives and local training opportunities to recruit and retain highly qualified special educators and related service personnel. Performance isachieved through collaboration with institutions of higher education and other essential partners for the purpose of improving and expanding pre-service and trainingopportunities specific to ND needs through grants, scholarships, and university mentoring programs. During the biennium, the unit was successful in expanding methods ofpersonnel development, including the sharing of web-based materials on recruitment and retention, increasing the use of the interactive video network, and utilizing avariety of online service options. Since 2006, 554 Traineeship grants were awarded to ND teachers wishing to pursue graduate level retraining in the field of specialeducation.

Goal: Increase public awareness of the ND Special Education State Performance Plan and Annual Performance Report. Performance is achieved through thedistribution and public reporting of the Special Education State Performance Plan, Annual Performance Report, and District Performance Report Card. Success isdemonstrated by the involvement of stakeholders in the planning and implementation of improvement strategies identified to improve student achievement levels. Inaddition to documents, information about the Annual Performance Report is provided to advisory committees, school improvement training sessions, presentations atconferences (including conferences for parents of children with disabilities) and newsletters.

Goal: Support initiatives to provide ND schools and families with the necessary resources to improve student outcomes. Performance is achieved through intra-department collaboration to consolidate school improvement and personnel development programs to ensure that functional and academic goals are met for students whohave unique learning needs. The unit collaborates with relevant partners to ensure success for students with disabilities. The State Performance Plan is focused onimproving student outcomes. The following initiatives have been accomplished: revision of the joint early childhood transition guidelines, Understanding Early ChildhoodTransition: A Guide for Families and Professionals with the ND Department of Human Services; the establishment of a State Monitoring Team for Indicator 13, annualtransition IEP reviews; and the development of resources and eligibility criteria for students with Speech/Language Impairment.

Goal: Collect and use data to ensure that the rigorous targets of the ND Special Education State Performance Plan are achieved. Performance is achieved byassuring that accurate data is collected from key databases and focused on school and program improvement efforts. The unit has been working with the MIS Unit to


incorporate special education data in the developing State Longitudinal Data System. Trainings and Guidance Documents have been developed to assist districts withunderstanding and using their data. The unit has, through a technical assistance grant award from the National Post-School Outcomes Center (NPSO) provided trainingand technical assistance to a local school district to pilot the NPSO Data Use Toolkit.


GOAL: Advance statewide collaborations in the the development of unified models of school improvement and accountability. Success is demonstrated throughthe cooperative development of alternative models of school service delivery and accountability reporting that meets the requirements of state and federal law and allow forindividual local school district flexibility. The department facilitated the development and drafting of a statewide education improvement plan to meet the numerousprovisions of the American Recovery and Reinvestment Act (ARRA); facilitated the development and drafting of a possible statewide flexibility waiver application regardingspecified provisions of the Elementary and Secondary Education Act (ESEA); and developed and conducted a statewide survey of effective teacher and principalevaluation practices in anticipation of establishing uniform statewide teacher and principal evaluation guidelines for the voluntary adoption by local school districts.

GOAL: Define and align challenging academic student expectations for all students. Student performance is measured by the establishment of rigorous K-12academic standards based on reputable research and statewide validation. The department has defined state academic content standards in all core subject matters. Thedepartment has adopted state-driven, voluntary national academic content standards in English language arts and mathematics, advanced by the National GovernorsAssociation and the Council of Chief State School Officers, titled the Common Core State Standards.

GOAL: Administer education programs that align to and support the state’s challenging academic standards and that build the competencies of the state’seducators. Student success is best assured when education programs are developed based on current research, aligned to the state’s challenging academic standards,and by educators who are provided high quality professional development. The department administered formula grant programs to provide content-based professionaldevelopment for K-12 teachers in mathematics and science; funded local school districts to support the hiring and retaining of highly qualified teachers and providedsupplemental funding to the state and local districts to ensure the appropriate inclusion of technology and training into the curriculum of schools statewide. Thedepartment, through a grant with the North Dakota State University, funds the operations of the North Dakota Curriculum Initiative, a statewide standards-basedprofessional development collaborative.

GOAL: Develop and implement valid and reliable student academic assessments. Performance is measured by the development and administration of a stateassessment system that assesses student performance against the state’s challenging content and achievement standards. The department administers the state’scomprehensive system of student academic assessments. grade 4, 8, and 11. The department administers five grade-span State English Language and fully participatesin the National Assessment of Educational Progress (NAEP), a federally mandated assessment program of the National Center for Education Statistics within the U.S.Department of Education. In addition, the department participates in five multi-state assessment consortia regarding the design, development, implementation, standards-setting, quality-assurance monitoring, and performance reporting of future valid and reliable assessments based on the Common Core State Standards.

GOAL: Define and report statewide, student and institutional academic achievement performance. Performance is measured by developing and administering validand reliable reporting of student and institutional academic performance in terms of the state’s achievement standards for all students, schools, districts, and the state. Thedepartment compiles student demographic and standardized achievement data, conducts quality assurance data analysis, generates established metric-driven reportsaccording to protocols, and reports all findings for all schools, districts, and the state. These reports present composite results and disaggregated data for variousdemographic subgroups for each respective institutional-level report.

Title I


GOAL: School personnel, parents, and the public receive information and support in a timely manner. Performance is achieved by providing guidance, data andsupport upon request. During the biennium, progress was demonstrated by the documentation of correspondence sent to address requests for information as well as eachdistrict being assigned a Title I staff member to answer questions and provide guidance.

GOAL: All children reach proficiency on challenging state standards and assessments in reading and math in part by attracting and retaining quality staff.Performance is achieved by giving students access to challenging academic content in reading and math and providing teachers with high quality professionaldevelopment in reading and math content areas. During the biennium, progress was demonstrated by the number of teachers trained in scientifically based instructionalstrategies for teaching challenging academic content in reading and math.

GOAL: Develop partnerships with family and community-based organizations to better address academic and non-academic barriers to student performance.Performance is achieved by partnering with the North Dakota Parental Involvement Research Center (NDPIRC) and utilizing the state’s Regional Educational Associations(REAs) for service delivery of community learning programs. During the biennium, progress was demonstrated by the joint Title I/NDPIRC projects and resources createdfor North Dakota educators to raise student performance though our continued 21st CCLC partnership with the eight REAs.

GOAL: Title I regulations and available resources are effectively communicated to school personnel. Performance is achieved by utilizing multiple methods tocommunicate programs and services to districts and schools. A Title I convention is hosted each year for over 1,300 educational personnel. In addition, the Title I officehosts many trainings via conference calls and WebEx presentations. Numerous guidance documents are generated and are posted on an extensive website for educators.During the biennium, progress was demonstrated by the state’s implementation of strategies designed to improve student achievement in reading and math. Throughvarious applications and reports, there is evidence of increased programming for at-risk students, increased availability for extended-time programs, increased training andsupport for teachers through instructional coaching and mentoring, and increased strategies for reaching out to parents.

GOAL: A system of support is in place to assist all districts and schools, especially those identified as needing improvement. Performance is achieved throughthe establishment of a Statewide System of a Support (SSOS) Consultation Team and School Support Team (SST), as well as by providing schools identified as needingimprovement with additional funds to help them implement strategies and initiatives designed to raise academic achievement and make adequate yearly progress. Duringthe biennium, progress was demonstrated by the continued contracts with our SSOS and SST members, the federal approval of our State School Improvement Grant(SIG) for North Dakota schools identified as needing improvement, and the creation of school improvement projects for North Dakota educators.

Return to Report GuideREQUEST DETAIL BY PROGRAM Date: 12/07/2012201 Dept of Public Instruction Bill#: HB1013 Time: 14:13:07Biennium: 2013-2015Program: Educational Success and Improvement Reporting Level: 00-201-200-00-00-00-00-00000000


2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest


Salaries - Permanent 4,146,511 4,091,105 323,503 4,414,608 0Temporary Salaries 139,177 386,120 (197,360) 188,760 0Overtime 2,726 0 0 0 0Fringe Benefits 1,588,136 1,622,803 121,337 1,744,140 0Reduction In Salary Budget 0 0 0 0 (44,400)Salary Increase 0 0 0 0 0Benefit Increase 0 0 0 0 0

Total 5,876,550 6,100,028 247,480 6,347,508 (44,400)

Salaries and WagesGeneral Fund 1,117,369 708,188 199,902 908,090 (44,400)Federal Funds 4,759,181 5,391,840 47,578 5,439,418 0Special Funds 0 0 0 0 0

Total 5,876,550 6,100,028 247,480 6,347,508 (44,400)

Operating ExpensesTravel 691,897 475,671 20,000 495,671 0Supplies - IT Software 3,345 20,200 0 20,200 0Supply/Material-Professional 60,364 97,312 0 97,312 0Miscellaneous Supplies 5,560 11,300 0 11,300 0Office Supplies 15,257 19,250 0 19,250 0Postage 37,248 19,600 0 19,600 0Printing 113,038 45,179 0 45,179 0IT Equip Under $5,000 31,947 20,656 0 20,656 0Office Equip & Furn Supplies 27,471 21,750 0 21,750 0Insurance 1,683 1,140 0 1,140 0Rentals/Leases-Equip & Other 3,837 3,958 0 3,958 0Rentals/Leases - Bldg/Land 135,419 81,000 0 81,000 0Repairs 52 0 0 0 0IT - Data Processing 78,368 120,000 51,165 171,165 0IT - Communications 58,836 50,000 0 50,000 0Professional Development 125,838 127,999 0 127,999 0Operating Fees and Services 2,027,569 2,056,831 20,000 2,076,831 0Fees - Professional Services 11,029,787 10,873,450 0 10,873,450 503,097

Total 14,447,516 14,045,296 91,165 14,136,461 503,097

Operating ExpensesGeneral Fund 1,962,076 2,270,529 0 2,270,529 503,097



2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest

2013-2015Federal Funds 12,484,986 11,774,767 91,165 11,865,932 0Special Funds 454 0 0 0 0

Total 14,447,516 14,045,296 91,165 14,136,461 503,097

Grants-Special EducationGrants, Benefits & Claims 13,671,469 16,000,000 500,000 16,500,000 0

Total 13,671,469 16,000,000 500,000 16,500,000 0

Grants-Special EducationGeneral Fund 13,671,469 16,000,000 500,000 16,500,000 0Federal Funds 0 0 0 0 0Special Funds 0 0 0 0 0

Total 13,671,469 16,000,000 500,000 16,500,000 0

Grants-Other GrantsGrants, Benefits & Claims 210,364,555 224,729,626 (37,680,766) 187,048,860 9,393,000

Total 210,364,555 224,729,626 (37,680,766) 187,048,860 9,393,000

Grants-Other GrantsGeneral Fund 2,459,990 4,150,000 (300,000) 3,850,000 9,393,000Federal Funds 207,904,565 220,579,626 (37,380,766) 183,198,860 0Special Funds 0 0 0 0 0

Total 210,364,555 224,729,626 (37,680,766) 187,048,860 9,393,000

Total Expenditures 244,360,090 260,874,950 (36,842,121) 224,032,829 9,851,697

Funding Sources

General FundTotal 19,210,904 23,128,717 399,902 23,528,619 9,851,697

Federal FundsI002 Indirect Cost Pool 0 0 91,165 91,165 0I004 Enhancing Education Thru Technology 1,682,762 557,901 (557,901) 0 0I016 Title I Migrant Education 788,153 1,123,171 (195,530) 927,641 0I017 Title I Grants To Lea'S 31,937 10,000 0 10,000 0I018 Title I Neg/Delnq 146,817 160,020 (5,598) 154,422 0I019 Title I State Administration 67,348,811 82,288,724 (5,669,260) 76,619,464 0



2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest

2013-2015I021 ESEA Title V 4,498 0 0 0 0I022 Homeless Children 223,540 526,850 (154,068) 372,782 0I024 IDEA B 50,589,144 86,623,647 (24,111,013) 62,512,634 0I025 Reading First 1,188,321 0 0 0 0I026 Indiv w/Disabil Educ Act/Preschool 1,541,567 1,874,469 (76,235) 1,798,234 0I027 Deaf-Blind Children & Youth 137,070 130,000 0 130,000 0I028 Spec Ed Personnel Development 934,858 1,039,397 493,529 1,532,926 0I029 Title II/No Child Left/Math & Scien 1,553,823 1,810,975 (25,772) 1,785,203 0I038 Robert Byrd Honors Scholarship 142,500 205,000 (49,000) 156,000 0I042 Refugee Children School Impact 237,925 266,346 32,954 299,300 0I043 Eng Lang Acq/State Formula Grnt Pro 873,655 984,317 209,268 1,193,585 0I046 Improving Teacher Quality 25,966,715 27,058,291 (6,365,107) 20,693,184 0I047 Title VI/State Assessmnts/Related A 7,154,616 7,703,040 (66,019) 7,637,021 0I051 Title VI-Rural & Low-Income Schools 71,200 50,000 0 50,000 0I052 Even Start Family Literacy 617,760 608,026 (594,026) 14,000 0I056 NAEP State Coordinator 170,136 165,171 12,933 178,104 0I066 21st Century/After School Learning 9,556,407 11,303,073 (118,484) 11,184,589 0I070 Longitudinal Data Grant 2,020,278 1,007,950 14,661 1,022,611 0I162 IDEA B ARRA Funds 24,349,165 2,787,439 0 2,787,439 0I163 Preschool ARRA Funds 739,833 156,649 0 156,649 0I164 Title I ARRA 21,279,857 4,969,607 0 4,969,607 0I165 School Improvement 2,979,796 3,274,910 (64,315) 3,210,595 0I166 Enhance Ed Thru Tech 2,378,701 957,023 (62,701) 894,322 0I167 Homeless Funds 175,929 0 0 0 0I169 Stimulus Admin 117,116 0 0 0 0I173 ARRA EARKT Child Ed 2,670 0 0 0 0I174 Child Nutrition ARRA 0 0 0 0 0I177 Striving Readers 81,631 95,000 8,922 103,922 0I179 Stimulus Language Learner 40,000 0 0 0 0I370 Eisenhower/Univ System 21,541 9,237 9,574 18,811 0

Total 225,148,732 237,746,233 (37,242,023) 200,504,210 0

Special Funds391 Public Instruction Fund 201F 454 0 0 0 0

Total 454 0 0 0 0

Total Funding Sources 244,360,090 260,874,950 (36,842,121) 224,032,829 9,851,697

FTE Employees 44.50 44.50 (3.83) 40.67 0.00



2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest

2013-2015

Return to Report GuideCHANGE PACKAGE DETAIL Date: 12/07/2012201 Dept of Public Instruction Bill#: HB1013 Time: 14:13:07Biennium: 2013-2015Program: Educational Success and Improvement Reporting Level: 00-201-200-00-00-00-00-00000000



A-E 21 Remove Prior Biennium One Time Funds 0.00 (300,000) 0 0 (300,000)

Total One Time Budget Changes 0.00 (300,000) 0 0 (300,000)


A-A 20 Federal Grant and Special Fund Adjustments 0.00 0 (37,289,601) 0 (37,289,601)

A-A 3 Transportation and Special Ed 0.00 500,000 0 0 500,000

Base Payroll Change (3.83) 199,902 47,578 0 247,480

Total Ongoing Budget Changes (3.83) 699,902 (37,242,023) 0 (36,542,121)

Total Base Budget Changes (3.83) 399,902 (37,242,023) 0 (36,842,121)



A-C 23 Common Core State Standards 4 0.00 500,000 0 0 500,000

A-C 24 Statewide Teacher & Principal Evaluation System 5 0.00 400,000 0 0 400,000

A-C 7 Title I School Improvement Grants 8 0.00 7,500,000 0 0 7,500,000

A-C 25 Statewide Accreditation System 10 0.00 606,250 0 0 606,250

A-C 9 ND Museum of Arts 11 0.00 35,000 0 0 35,000

A-C 10 Red River Valley Writing Project 12 0.00 15,000 0 0 15,000

A-C 11 We the People Program 13 0.00 (2,000) 0 0 (2,000)

A-C 12 Young Entrepreneur Education Program 14 0.00 80,000 0 0 80,000

A-C 13 North Central Council of School Televisions 15 0.00 50,000 0 0 50,000

A-C 14 North Dakota Governor's School 16 0.00 150,000 0 0 150,000

A-C 15 Northern Plains Writing Project 17 0.00 35,000 0 0 35,000

A-C 16 ND Teacher Center Network 18 0.00 45,000 0 0 45,000

A-C 17 Education Standards & Practices Board 19 0.00 200,000 0 0 200,000

A-C 18 ND Lead Center 20 0.00 20,000 0 0 20,000

Return to Report GuideCHANGE PACKAGE DETAIL Date: 12/07/2012201 Dept of Public Instruction Bill#: HB1013 Time: 14:13:07Biennium: 2013-2015Program: Educational Success and Improvement Reporting Level: 00-201-200-00-00-00-00-00000000

Description Priority FTE General Fund Federal Funds Special Funds Total FundsA-C 19 Gearing Up for Kindergarten 21 0.00 365,000 0 0 365,000

Total Ongoing Optional Changes 0.00 9,999,250 0 0 9,999,250

Total Optional Budget Changes 0.00 9,999,250 0 0 9,999,250




Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Administrative Services Reporting level: 00-201-300-00-00-00-00-00000000Program Performance Measures

1. Manages human and financial resources necessary to support agency functions.2. Provides administrative support for internal operations.3. Administers the department's Risk Management and Workforce Safety and Insurance functions.


Administrative Services

1. One full time division manager administers the Administrative Services Division and is a member of the state superintendent's management council.

Human Resources

1. One full time assistant director administers the department's Human Resources functions; acts as the superintendent's liaison for employment-related issues tothe North Dakota School for the Deaf/Resource Center for Deaf and Hard of Hearing, Vision Services/School for the Blind, and the State Library; and supervisesinternal operations.

2. A .75 receptionist answers and directs incoming calls to 100 employees, processes incoming mail, and logs incoming checks and invoices.3. One full time human resource technician provides administrative support to the Administrative Services Division, as well as to the legislative team during the

legislative session, and serves as backup for payroll preparation and the receptionist.4. One full time position performs all payroll-related functions, administers employee benefits, provides employee orientation of fringe benefits, and assists in the

preparation of fiscal financial reports.5. $36,000 in temporary salaries is used to fund training and facilitation expenses needed to continue strategic planning activities.

Fiscal Management

1. One full time assistant director supervises all operational activities, including fiscal and grants management.2. 4.5 FTEs process and account for over 25,000 payments and 1,800 P-card transactions per biennium; monitor and provide monthly status reports on the budget

of $1,697,452,279 with more than 55 separate federal and state programs; process payments for over 200 contracts for services, and 1,300 professional serviceagreements; annually review, calculate, and validate school district ADM (annual daily membership) pupil reports and transportation reports for over 183 schooldistricts and 31 special education units; and review and process more than 2,000 special education student contracts.

3. Two full time grant managers prepare GAAP/CAFR statements for three separate funds and prepare financial reports for more than 55 federal and stateprograms.

4. One full time procurement officer researches, writes, and distributes solicitations for a variety of services, evaluates responses, awards contracts, and responds toany protests.

5. A .75 business communications specialist prepares and submits the biennial report and educational directory, manages the A-133 internal audit account,implements the wellness program, and provides editorial services for internal and web-based documents.



Human Resources

1. Federal revenue generated through the indirect cost system supports personnel in this office.2. This budget supports 3.75 existing FTEs.

Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Administrative Services Reporting level: 00-201-300-00-00-00-00-00000000

3. Safety training, including First Aid, CPR, and the Automated External Defibrillator is also provided through indirect cost for staff and the Risk Management floorcoordinators.

Fiscal Management

1. This budget supports 9.25 existing FTEs.2. Federal revenue generated through the indirect cost system supports personnel in the Fiscal Management office.3. The professional services line item in the fiscal unit includes the cost of audit work performed by the state auditor's office estimated to be $60,000 for the

biennium.4. All general office supplies and printing, including letterhead paper, pens, pencils, copier toner, and accounting forms are included in this budget.



Goal: Increase customer satisfaction by providing excellent administrative and support services. Performance is demonstrated through work with riskmanagement programs, the development and implementation of a COOP plan to ensure continuation of operations and administrative efforts to provide staff with thesupport services necessary to perform work. During the biennium, unit personnel performed a fraud risk assessment for all divisions of the Department of PublicInstruction – the ND State Library, ND Vision Services and ND School for the Deaf, as recommended by state auditors.

Goal: Create a nurturing environment that encourages workplace creativity and innovation. Performance is demonstrated by creating a safe work environment, thepromotion of healthy lifestyles and a determination to offer growth opportunities to employees. Success is evident in the promotion of healthy lifestyles through e-mail andnewsletters; the training and support of floor coordinators to respond to emergency health issues, and the promotion of an ergonomically safe work environment. Inaddition, the Human Resources Unit provided staff members with training and development opportunities to meet organizational need.

Goal: Provide Local Education Agencies with the financial resources needed to meet identified needs. Performance is evident by the administrative, professionaland technical support provided by the grant managers. The grant managers focus on government wide grant requirements and best practices to help recipients effectivelyuse scarce grant dollars. This program provides a coordinated approach to increasing grant funding opportunities and enhancing service delivery to school and localagencies.

Goal: Communicate information with maximum effectiveness to both internal and external recipients. Performance is demonstrated through continued updates toagency manuals, the promotion of strategic initiatives, and the development of brochures describing unit programs and services and identification of critical agency contactpersonnel. During the biennium, the unit collaborated with other department units to develop a webcast to assist school districts apply for federal grant dollars, andcontinued to provide important conference attendees and stakeholders with pertinent agency information relating to agency-wide programs and activities.

Goal: Provide professional development opportunities for agency staff. Performance is achieved by providing employees with an annual allowance to be used forprofessional development activities such as tuition assistance and professional membership dues. The agency also supports employee growth by communicating relevantinformation regarding various trainings and classes available through the North Dakota Human Resource Management Service. Other activities that enhance professionaldevelopment and growth such as workshops, conferences, and seminars are also encouraged. During the first year of the biennium, 32 employees were reimbursed atotal of $14,200 for training and tuition.

Goal: Align resources with agency strategic initiatives. Performance is demonstrated by advocating for agency priorities that link funding levels to agency programsand activities. Success is evident in the collaboration with management in the preparation of budget plans and the assignment of positions and resources that support

Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Administrative Services Reporting level: 00-201-300-00-00-00-00-00000000

strategic initiatives. The department was successful in obtaining the necessary funds for agency programs and activities and the Human Resource Unit worked withsupervisors to articulate employee expectations and to link them to agency goals.

Return to Report GuideREQUEST DETAIL BY PROGRAM Date: 12/07/2012201 Dept of Public Instruction Bill#: HB1013 Time: 14:13:07Biennium: 2013-2015Program: Administrative Services Reporting Level: 00-201-300-00-00-00-00-00000000


2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest


Salaries - Permanent 2,430,191 2,569,352 (1,301,212) 1,268,140 0Temporary Salaries 41,865 48,000 (48,000) 0 0Fringe Benefits 983,313 1,062,724 (505,312) 557,412 0Salary Increase 0 0 0 0 0Benefit Increase 0 0 0 0 0

Total 3,455,369 3,680,076 (1,854,524) 1,825,552 0

Salaries and WagesGeneral Fund 1,736,352 800,411 (128,288) 672,123 0Federal Funds 1,719,017 2,879,665 (1,726,236) 1,153,429 0Special Funds 0 0 0 0 0

Total 3,455,369 3,680,076 (1,854,524) 1,825,552 0

Operating ExpensesTravel 30,955 44,500 0 44,500 0Supplies - IT Software 22,314 30,000 0 30,000 0Supply/Material-Professional 9,086 7,500 0 7,500 0Bldg, Ground, Maintenance 184 0 0 0 0Miscellaneous Supplies 4,254 4,400 0 4,400 0Office Supplies 35,754 19,100 0 19,100 0Postage 15,617 21,400 0 21,400 0Printing 38,919 29,200 0 29,200 0IT Equip Under $5,000 37,501 111,500 0 111,500 0Other Equip Under $5,000 1,195 0 0 0 0Office Equip & Furn Supplies 86,242 65,750 0 65,750 0Insurance 8,883 32,589 0 32,589 0Rentals/Leases-Equip & Other 29,492 33,331 0 33,331 0Rentals/Leases - Bldg/Land 57,401 31,500 0 31,500 0Repairs 10,116 6,000 0 6,000 0IT - Data Processing 370,749 1,133,438 0 1,133,438 (5,224)IT - Communications 32,882 74,336 0 74,336 0IT Contractual Srvcs and Rprs 400 25,000 0 25,000 0Professional Development 46,377 40,260 0 40,260 0Operating Fees and Services 87,878 165,000 0 165,000 0Fees - Professional Services 839,025 500,000 0 500,000 0

Total 1,765,224 2,374,804 0 2,374,804 (5,224)

Operating Expenses



2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest

2013-2015General Fund 1,361,200 748,350 0 748,350 (5,224)Federal Funds 401,715 1,625,396 0 1,625,396 0Special Funds 2,309 1,058 0 1,058 0

Total 1,765,224 2,374,804 0 2,374,804 (5,224)

Education Jobs FundSalaries - Permanent 4,661 17,700 (17,700) 0 0Fringe Benefits 1,613 7,300 (7,300) 0 0Salary Increase 0 0 0 0 0Benefit Increase 0 0 0 0 0

Total 6,274 25,000 (25,000) 0 0

Education Jobs FundGeneral Fund 0 0 0 0 0Federal Funds 6,274 25,000 (25,000) 0 0Special Funds 0 0 0 0 0

Total 6,274 25,000 (25,000) 0 0

Total Expenditures 5,226,867 6,079,880 (1,879,524) 4,200,356 (5,224)

Funding Sources

General FundTotal 3,097,552 1,548,761 (128,288) 1,420,473 (5,224)

Federal Funds002 Federal Fund Budget 0 0 0 0 0I002 Indirect Cost Pool 1,241,642 2,610,494 (1,767,449) 843,045 0I004 Enhancing Education Thru Technology 30,773 29,312 (29,312) 0 0I005 SAE School Food And Nutrition 117,665 104,822 64,775 169,597 0I008 Summer Food Service Program 431 0 0 0 0I012 Direct Certification Grant 14,072 23,487 (22,276) 1,211 0I014 Food Distribution on Indian Res 0 0 6,035 6,035 0I016 Title I Migrant Education 392 0 0 0 0I019 Title I State Administration 49,694 93,561 (32,749) 60,812 0I022 Homeless Children 0 0 0 0 0I024 IDEA B 140,767 143,057 (9,373) 133,684 0I028 Spec Ed Personnel Development 2,234 4,326 (674) 3,652 0



2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest

2013-2015I037 NDSLEDS 350,893 1,163,212 (43,042) 1,120,170 0I042 Refugee Children School Impact 708 200 (100) 100 0I043 Eng Lang Acq/State Formula Grnt Pro 3,412 5,895 38 5,933 0I046 Improving Teacher Quality 66,708 90,389 3,152 93,541 0I048 Adult Education 0 0 84,222 84,222 0I050 Drug-Free Schools 23,479 8,746 (8,246) 500 0I051 Title VI-Rural & Low-Income Schools 355 3,000 (2,500) 500 0I052 Even Start Family Literacy 585 472 (372) 100 0I055 NCES 0 175,000 0 175,000 0I057 Learn & Serve America State Educ Ag 41 0 0 0 0I066 21st Century/After School Learning 1,166 1,288 1,862 3,150 0I158 ARRA Stimulus Diesel Fuel 826 0 0 0 0I166 Enhance Ed Thru Tech 22,406 22,800 29,773 52,573 0I169 Stimulus Admin 51,161 0 0 0 0I174 Child Nutrition ARRA 385 0 0 0 0I178 Education Jobs Fund 7,211 50,000 (25,000) 25,000 0

Total 2,127,006 4,530,061 (1,751,236) 2,778,825 0

Special Funds391 Public Instruction Fund 201F 2,309 1,058 0 1,058 0

Total 2,309 1,058 0 1,058 0

Total Funding Sources 5,226,867 6,079,880 (1,879,524) 4,200,356 (5,224)

FTE Employees 28.00 28.00 (14.30) 13.70 0.00

Return to Report GuideCHANGE PACKAGE DETAIL Date: 12/07/2012201 Dept of Public Instruction Bill#: HB1013 Time: 14:13:07Biennium: 2013-2015Program: Administrative Services Reporting Level: 00-201-300-00-00-00-00-00000000



Base Payroll Change (14.30) (128,288) (1,751,236) 0 (1,879,524)

Total Ongoing Budget Changes (14.30) (128,288) (1,751,236) 0 (1,879,524)

Total Base Budget Changes (14.30) (128,288) (1,751,236) 0 (1,879,524)




Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Education and Community Support Reporting level: 00-201-400-00-00-00-00-00000000Program Performance Measures

School Organization and Special Projects, previously reported under the Education and Community Support Division, has been reorganized. The 4.5 FTEs assigned to thisunit, as well as duties and operational expenses for educational support for Native American students and funding for the division's Assistant Superintendent, are includedin the Teacher and School Effectiveness Unit. The Teacher and School Effectiveness Unit replaces the School Approval and Accreditation Unit.

1. Provide Adult Education and Literacy programs for individuals over age 16 who lack basic skills to graduate.2. Provide nutritious foods and commodities to children and low-income households and nutrition education to caregivers and food service personnel.3. Provide prevention information and resources that increase safety, health and well-being of all students and faculty.4. Provide liaison services to Regional Education Service Agencies.5. Provide effective instructional practices and access to current research through the NDMILE model for school improvement planning.6. Implement a comprehensive K-12 school counselor program with an emphasis on career planning.7. Design professional development systems, curriculum, and instructional supports to assist all North Dakota teachers improve classroom instruction.8. Foster relationships designed to enhance opportunities for Native American students.9. Ensure a valid and reliable system for data collection, verification, analysis, and reporting.


One full time Assistant Superintendent administers the Education and Community Support Division and is a member of the State Superintendent's Management Council.

Child Nutrition and Food Distribution

1. This unit supports 11.75 FTEs funded primarily with federal funds.2. Entered into 400 annual agreements with local agencies.3. Processed $39 million in federal meal reimbursement to schools and other local agencies reaching an average of 78,000 children daily.4. Processed $21 million in federal meal reimbursement to child care agencies reaching 18,000 children daily.5. Awarded over $3 million in Fresh Fruit and Vegetable grants to 347 schools.6. Distributed USDA commodity foods with a value of nearly $14 million serving 150,000 people.7. Processed approximately $1.75 million in state payments to school food service programs.8. Conducted 175 monitoring reviews.9. Conducted 40 technical assistance reviews.

10. Published 20 newsletters, most online.11. Wrote and administered state plans of operation for federal programs administered.12. Wrote and administered 3 major grants for special projects.

Safe and Healthy Schools/Adult Education

Adult Education1. Two FTEs support the four (4) programs of the Adult Education unit - Adult Education, GED services, Displaced Homemaker Program and ELCivics. Federal and

state funds support 17 Adult Learning Centers and 22 GED test sites.

Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Education and Community Support Reporting level: 00-201-400-00-00-00-00-00000000

2. The unit administered 1955 GED credentials and served approximately 5500 students during the past year.3. Fifteen satellite sites were created; 17 new summer programs were offered; ESL services were expanded to all sites; and services expanded to 4 federal/state

corrections and 5 city/county jails.

Title IV - Safe and Drug Free Schools and Communities

1. Fifteen percent of one FTE is supported annually by state funds to ensure the NDCC and federal requirements of Title IV are completed; federal funding waseliminated from President Obama’s budget effective with the 2010-2012 school year.

2. The annual Suspension, Expulsion and Truancy report data is collected from all LEAs, compiled and analyzed; the data is submitted via the CSPR report.Additionally, the Gun Free and Persistently Dangerous data is also collected and submitted.

3. Technical assistance, resources and professional development are provided to individual schools, districts and REAs on risk behaviors and prevention programs.4. The department FTE serves as liaison with other agencies and nonprofits in the state dealing with school health, safety, and environmental issues.

CDC Grant – Coordinated School Health

1. 5.5 FTE’s administer an agreement from the Centers for Disease Control and Prevention for coordinated school health.2. Provide technical assistance, resources and professional development to school staff on universal precautions and AIDS prevention education, with emphasis on

the Native American tribes to implement a tribal mentor partnership program for youth.3. Provide technical assistance, resources and professional development to students, staff and community on implementation of Coordinated School Health.4. Provide the LEAs and public with information retrieved from the Youth Risk Behavior Survey and Profiles regarding risk behaviors of ND youth.5. Collaborate with state and local partners also working on school health issues.

Management Information Systems1. The salaries and wages support 13.0 FTEs with a request for reclassification of both the Administrative Assistant II and the Research Technician to a Research

Analyst I; this is to better align duties and provide better service with the implementation of a longitudinal data system. It also includes reclassification of the Multi-Media Developer I to a Multi-Media Developer II due to increased usage of multi-media within the agency.

2. The salary line includes a request for $10,604 in temporary dollars to employ individuals with technical expertise, as needed, throughout the biennium to assistwith increased workload.

3. We currently maintain 42 desktop computers and 57 laptop computers with docking stations being used as user workstations. We have increased ourreplacement schedule from 25% each year to approximately 28% each year—based on the three and one-half year replacement cycle for laptops, and four yearreplacement cycle for desktop computers.

4. We currently maintain 10 laptops and 15 projectors for checkout.5. We also maintain 12 printers within the agency and network support for four agency copiers.6. We provide information technology support for 3 remote locations (Minot, Fargo, and Mayville).7. We support the Interactive Video Network (IVN) on the 10th floor of the Capital building and Special Education (State Library) locations. In addition, we maintain

the agencies network webinar application (Cisco WebEx).8. Significant enhancements continue to be made to web-based data collections including automating portions of the Title I data.9. Continued support for the state initiative to design and build a Statewide Longitudinal Data System (SLDS).

10. Continued support for State Automated Reporting System (STARS) including ties to the statewide implementation of PowerSchool (a district level studentinformation system) to automate a portion of the manual data extraction by schools to satisfy state and federal reporting.

11. Continued support of the newly developed teacher licensure application (joint venture with ESPB) and the Student Contracts/Foundation Aid application.12. Data was collected from 192 public school districts in addition to private schools, state institutions, special education units and cooperative vocational centers.13. Over 1,000 data requests and mailings were completed for outside sources.14. The unit provides field training on the STARS system to approximately 200 users.

Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Education and Community Support Reporting level: 00-201-400-00-00-00-00-00000000Teacher and School Effectiveness

1. The annual compliance report reflects statutory compliance of school approval, focusing on six components (five for nonpublic schools): teacher licensure, highlyqualified status, curriculum, engagement in a review process, fire safety and criminal background checks. The law relative to school approval was enacted July 1,2011. In 2011-12, of the 435 schools in the state, 431 schools were approved for operation. The four non-approved schools included three nonpublic schools andone non-operating school.

2. The dual credit application and approval process monitors high school students enrolled in classes for both high school and college credit. In 2011-12, 6,032 dualcredit classes were completed by high school students. In 2010-11, 5,821 dual credit classes were completed by high school students.

3. An annual New Administrator’s workshop is jointly hosted by the unit and the ND Council of Education Leaders. In 2011, 68 new administrators attended and 98attended in 2012.

4. This budget includes funding for management of the state-approved School Improvement processes. Approximately 291 schools have implemented a schoolimprovement process.

5. The unit manages the North Dakota Scholarship Program. The scholarship has a value of $6,000 and must be used within six years of high school graduation andmay only be used for undergraduate work. In 2011, the number of ND graduating seniors earning the scholarship was 1,201. The number of scholarshiprecipients for 2010 was 1,589.

6. Carrington Elementary School and Thompson Public School were recognized as No Child Left Behind - Blue Ribbon Schools in 2012.7. Schools may operate summer school programs in three areas: grades 9-12 regular high school, grades 5-8 regular elementary, grades 1-8 remedial elementary.

The total number of elementary summer school programs, remedial and regular, in 2011 was 98. In 2010, the total number of elementary summer schoolprograms was 96. The high school summer school programs numbered 174 in 2011 and 170 in 2012.

8. The State ACT/WorkKeys Assessment Program provides for the administration of either the ACT + Writing or the WorkKeys Assessments to all juniors in all highschools statewide. In the 2011-12 school year, 7,189 juniors took the ACT + Writing and 207 juniors elected to take the WorkKeys assessments.In the 2010-11school year, the ACT was administered to 6,930 juniors and the WorkKeys was administered to 250 juniors.

9. Over 300 total administrative credentials were issued in 2010-12. A total of 158 library media credentials were issued during the same two year period. Thenumber of counselor credentials issued was 92.


Child Nutrition and Food Distribution

1. Staff travel costs are associated with on-site monitoring and providing training to meal providers. Additionally, an estimated $20,000 is expended on non-stateemployee travel reimbursements to participants of the department's workshops and training sessions.

2. The professional services line item of $1,750,000 includes the cost of warehousing and transporting commodity foods to schools and local agencies.3. The professional services line item also includes contractor efforts in the areas of training, curriculum development, training delivery, development and

maintenance of the unit's web-based application, claims, and USDA food management system, audit, and special services.4. Federal grants of over $75,000,000 are provided to local agencies to support nutrition services to children in schools, child care, and summer programs and to

support the distribution of agricultural commodities to eligible recipients. Approximately 95% of federal funds received by this unit are passed through to localagencies.

5. $40,008 in temporary salaries to assist school nutrition programs implement regulatory changes to school means programs.


Adult Education


This budget supports funding for one unit director and one administrative assistant. The state receives funding from USDOE in the amount of $1,007,550/year for Adultand Family Literacy Programs. These programs support funding and implementation of Adult Learning Centers throughout the state. Based upon the regulations and anapproved state plan, the state must provide 95 percent of the funding in grants to communities to carry out the purpose of this grant.

Safe and Healthy Schools (Title IV and CDC Grant Coordinated School Health

1. The USDOE eliminated the state grant portion of the Title IV – Safe & Drug Free Schools program. State appropriations of approximately $11,000/year wereallocated in 2007 to ensure compliance with NDCC citations as it relates to safety and health.

2. The US Center for Disease Control and Prevention awarded the department, in partnership with the ND Department of Health, a $600,000 grant (2008-2013) toimplement coordinated school health, implement the Youth Risk Behavior Survey and provide HIV/AIDS prevention training to local districts.

Management Information Systems

1. Equipment includes office equipment for DPI, plus all shared technology equipment.2. Operating expenses include Information Technology Department data processing charges for information system development, maintenance, and communication

costs.3. Also included are costs to subcontract for service not provided by Information Technology Department, such as application development, web development, and

system maintenance.4. Travel and professional development costs include travel to US Department of Education data conferences as well as for professional development to maintain

technical skills5. Also included are general operating expenses such as software, supplies, telephone, and printing.6. $10,604 in temporary funds is requested to hire programmers and other technical personnel on an as-needed basis.

Teacher and School Effectiveness

1. Salaries and wages support 10.0 FTEs.2. The travel budget includes non-state employee reimbursements to educators for monitoring summer school programs. In addition, travel expenses are incurred

from unit personnel site visits to schools for assistance with improvement processes and counselor training.3. The grants budget covers funding for the continuing education grants for those seeking a degree in education leadership or counseling.4. Equipment costs cover computer replacements.5. Data processing costs include costs associated with maintaining and improving the unit’s website in a continuing attempt to make more information readily

available to schools and to the general public. It also includes costs for developing and implementation of a modern system for online reporting by schools.6. Printing and postage costs cover primarily the production and mailing of school certificates and letters for approval; costs associated with preparation and mailing

of credentials; a joint project with the ND University System to notify high school seniors about career and college planning; reading awards; and materials for theNew Administrator’s Conference.

7. Professional development monies fund classes, seminars, and workshops related to staff members’ work.8. Included in the department budget is $810,000 for the biennium to cover the unit's responsibility for annual administration of the ACT + Writing and the WorkKeys

assessments to all juniors.9. This budget includes $66,000 of general funds to support the activities of the ND Indian Education Advisory Council.


Child Nutrition and Food Distribution Programs (CNFD)

Return to Report GuidePROGRAM NARRATIVE Date: 12/07/2012201 Dept of Public Instruction Time: 14:13:07Program: Education and Community Support Reporting level: 00-201-400-00-00-00-00-00000000Goal: Customers can easily locate contact information and staff members are to respond to customer requests in a timely and courteous manner. Performanceis demonstrated by maintaining and updating information on the DPI and CNFD websites. During the biennium, the unit sent out e-newsletters and informational e-mailsregularly to its customers.

Goal: To fully staff the unit with qualified and capable personnel. Performance is achieved through staff training and defining employee expectations. During thebiennium, staff members are provided opportunities for ongoing professional development and enjoy a work environment that fosters good working relations among co-workers.

Goal: Promote and support a healthy school environment. Performance is achieved by offering Fresh Fruit and Vegetable program grants annually to all elementaryand middle schools, assisting schools develop and implement effective Local Wellness Policies and expanding nutrition environment through concepts and efforts to otherCNFD programs, i.e. child care, summer food, and low income households. During the biennium, the unit assisted schools in implementing the new USDA Meal Patternrequirements. North Dakota schools received a Healthier US School Challenge (HUSSC) award for creating a healthier school environment through promotion of nutritionand physical activity.

Goal: To offer multiple channels of communication to ensure customers are reached with updated information on a regular basis. Performance is achieved byproviding useful information on our websites and distributing newsletters to schools, child care and USDA Food customers at least bi-monthly. During the biennium, theunit offered trainings and presentations, communicated program policies, procedures and requirements tailored to meet as many external customers as possible. Internalprogram personnel offered and provided timely and accurate individual technical assistance upon request.

Goal: To provide quality professional development opportunities to external customers via a variety of methods. Performance is achieved by utilizing on-linecourses/training, providing regional trainings on major topics, and offering training through the ND School Nutrition Association. During the biennium, unit personneltargeted training for new program administrators and foodservice personnel, provided training manuals, and additional professional development, as requested.

Goal: To utilize and analyze external and internal data when determining unit priorities and activities. Performance is measured by identifying external and internaldata sources to extract information from various sources. During the biennium, unit personnel analyzed data to determine program priorities and activities.


Goal: School staff, parents and community partners are provided information, resources and referrals in a timely fashion. Success is demonstrated through thepromotion of services which schools can implement to meet identified student needs. Performance is achieved by providing guidance, resources and support uponrequest. Progress was demonstrated during the biennium by the documentation of information sent to schools, parents and community partners and technical assistanceprovided via staff.

Goal: Manage and maintain personnel to gain maximum efficiency in meeting the needs of students and at risk behaviors. Performance is achieved by definingand supporting employee expectations, providing opportunity for growth, and motivating staff to create a productive work environment. Evidence of success is theretention and promotion of staff and completion of unit strategic plan and timely completion of activities.

Goal: Ensure the development of a unit strategic plan that directs activities towards student safety and health needs which contribute to academic growth andsuccess to prepare them for future education and/or employment. Performance is achieved by implementing strategic initiatives that focus on student outcomes toachieve academic proficiency through a culture and climate of minimal risk behaviors, ongoing and comprehensive health education about risk behaviors, and staff/parentawareness. Partnerships with the K12 system, parents and community providers about at risk prevention programs and curriculums will contribute to student success.Performance is achieved by quality delivery of health education, physical education, and supported by a positive classroom and school culture and climate. Evidence of

success during the biennium has been the successful delivery of quality instruction as measured by outcome data.


Goal: Communicate policy, resources and training opportunities with the LEA’s on a regular basis regarding best practice resources on risk behaviors,prevention programs and research based instruction. Performance was achieved during the biennium through the development and dissemination of multipledocuments and multiple methods to assist LEA’s, parents and community partners (professional development, technical assistance). During the biennium, progress wasdemonstrated by the implementation of strategies designed to improve student attendance, safety and health risks.

Goal: To provide information, resources and technical assistance to related partners regarding the risk data and strategies to improve academic gain andminimize risk behaviors. Performance is achieved through various REA based trainings in multiple topics related to risk behaviors and instruction, coordinating healthand academics through the inclusion of health and safety topics in the SEIP and Education Improvement Plans developed by local districts. During the biennium, progresswas demonstrated by the evaluation of professional development, implementation of new strategies and interventions at the classroom and school level to address riskbehaviors and the data results from the Youth Risk Behavior Survey.

Goal: Manage, maintain and continue to improve data collection systems necessary to report meaningful data to schools, parents and community partners,and to comply with state and federal reporting requirements. Performance activities include training, technical assistance, quality edits, compilation, analysis andpublishing of student information reported. Success is evident in the reporting of federal and state performance based reports.

Goal: Manage and maintain personnel to gain maximum efficiency. Performance is achieved by defining and supporting employee expectations, providing opportunityfor growth, and motivating staff to create a productive work environment. Evidence of success is the retainment and promotion of staff and completion of unit strategic planand timely completion of activities.

Goal: Ensure the development of a unit strategic plan that directs activities towards student academic needs which prepare them for future education and/oremployment through access to quality instruction and career readiness skills. Performance is achieved by implementing strategic initiatives that focus on studentoutcomes to achieve academic proficiency. Partnerships with the K12 system and specifically alternative high schools ensure mutual support go both school climate andacademics to ensure student success. Performance is achieved by quality delivery of academics and workplace readiness skills including student assessment. Evidence ofsuccess during the biennium has been the successful delivery of quality instruction as measured by outcome data.

Goal: Communicate policy, resources and training opportunities with the LEA’s and Adult Learning Centers on a regular basis regarding best practiceresources on dropout prevention and adult instruction. Performance was achieved during the biennium through the development and dissemination of multipledocuments to assist Adult Learning Centers and statewide partners.

Goal: To provide information and technical assistance to related partners regarding the 2014 GED series. Topics will focus on specific academic contentinstruction, computer literacy and workplace readiness. Success is evidenced by the successful transition to computer based testing, instructional delivery according to thecommon core standards as measured by successful GED attainment.

Goal: Manage, maintain and continue to improve data collection systems necessary to distribute the appropriations, report meaningful data to stakeholdergroups and comply with state and federal reporting requirements. Performance activities include training, technical assistance, quality edits, compilation, analysis andpublishing of student information reported. Success is evident in the new student reporting system and meeting federal performance indicators.

Management Information Systems

Goal: Provide customer service and support to internal and external customers. Performance is measured by maintaining agency information technology equipmentand continued support for the state’s data collection systems. During the biennium, progress was demonstrated by responding to over 1,000 data request and mailings,


automation of Title 1 data collections, and set-up and management of the Technology Readiness Tool for districts giving schools an online tool to capture and report onindicators of their technology readiness for the new Race to the Top Assessments.

Goal: Provide agency with the tools needed for effective communications. Performance is measured by maintenance of the agency website, multi-media support fordepartment units and support for the agency’s Interactive Video Network and internet webinar service. During the biennium, performance was demonstrated byprocessing over 1,700 changes and additions to the agency website.

Goal: Provide high quality professional development and technical assistance. Performance is measured by working with DPI units or other agencies to provideprofessional development or technical assistance to DPI customers. During the biennium, performance was demonstrated by partnering with EduTech to use a single helpdesk for data collection issues, assisted with development of Technical Assistance webpage listing technical assistance services available to the districts from the SEA,and assisted the state Geographic Information Systems (GIS) team with the inclusion of school GIS data into the state GIS hub.

Goal: Provide decision makers with tools needed to make data driven decisions. Performance is measured by providing decision makers with timely accurate data.During the biennium, performance was demonstrated by continued support for the development of the state initiative to design and build a Statewide Longitudinal DataSystem and the award of an additional 2012 federal grant for $3.9 million to support linkages between K12, post-secondary, and workforce development.

Teacher and School Effectiveness

Goal: Liaise with staff from the eight Rural Education Agencies (REAs) in the state, providing assistance and support in the planning and implementation ofvarious programs. One assistant director in the Teacher and School Effectiveness is assigned the responsibility of working with each REA, keeping REA staff apprisedof state programs and policies, and providing assistance to REA staff in the implementation of REA-developed programs. The Teacher and School Effectiveness Unitdirector and assistant directors may also serve on REA committees. Success is demonstrated by the increased level of communication and cooperation among the REAs,a more cohesive focus for educational innovation in the state, and cooperative data-sharing between the unit and each REA.

Goal: Emphasize experience and coursework in the educational domain when hiring new staff. Job descriptions define expectations in meeting current educationalpriorities while anticipating future educational reforms. Success is demonstrated by hiring personnel with knowledge and experience in education. The unit director andfour assistant directors have a Master’s Degree in Educational Leadership or a Master’s Degree in Counseling. In addition, each member of the leadership team in the unithas worked as a teacher, counselor, principal, or superintendent in a school system. Success is demonstrated by the number of unit staff with education and experience inthe school domain.

Goal: Verify and approve applications for administrative, counseling, and library media specialist credentials. Ensure all applicants meet the criteria established inlaw and in administrative rules. Success is measured by the number of applications processed and approved.

Goal: Manage the summer school programs for all elementary and secondary schools in the state and randomly monitor programs to solicit suggestions forincreased state support of the programs. Applications are submitted to the unit for approval. Monitors are hired and schools are assigned to the monitors. An averageof 200 summer school programs are approved each year. Success is demonstrated by the number of summer school programs approved for operation and the positivereports by monitors.

Goal: Annually approve schools for operation through collection of the annual compliance report submitted to the unit on or before October 1 of each schoolyear. Public schools and districts affirm compliance with six criteria and nonpublic schools affirm compliance with five criteria. Foundation aid payments are withheld if aschool is not approved. A list of approved and non-approved schools is posted on the department website. In the fall of the 2011-12 school year, 431 schools in North


Dakota were approved for operation. Four schools, including three nonpublic schools and one non-operating school, were not approved for operation. The unit randomlymonitors 80 schools each year for compliance. Success is measured by the number of schools approved for operation each year.

Goal: Support SEIP (State Education Improvement Process) and NDMILE (North Dakota Moving to Improve Learning for Everyone), two of the three state-approved review processes for school improvement. Currently, over 220 schools in the state use the SEIP review process for school improvement and 71 schools useNDMILE. Training sessions are held for both processes with support supplied by unit personnel. Success is demonstrated by the submission of annual reports requiredby each review process.

Goal: Facilitate an accreditation study to make a recommendation to the Superintendent of Public Instruction as to the options for school accreditation in thestate of North Dakota. The unit works with two committees of stakeholders to define the purpose and model for accreditation of schools. As a result of the work of thecommittees during the past year, a recommendation has been made to endorse statewide accreditation of all public schools using the AdvanceEd accreditation model withfunding by the State. Success will be demonstrated by the presentation of a recommendation to the State Superintendent, approval of the recommendation, developmentof a transition plan, and legislation enacted by the 2013 Legislative Assembly.

Goal: Manage the North Dakota Scholarship program for the North Dakota Academic and the North Dakota Career and Technical Education Scholarships.Communicate program requirements and procedures to school personnel, students, and parents. Manage the online application, verify scholarship eligibility, notify theNorth Dakota University System personnel of awardees, monitor student eligibility throughout their college attendance, and maintain data for program. Success ismeasured by the number of students applying for, and receiving, the scholarship. In 2009-10, the first year of the program, 1589 North Dakota seniors were awarded thescholarship. For the 2010-11 school, year, 1201 students received the scholarship. For the 2011-12 school year, over 1300 students have applied and are currently beingverified for scholarship eligibility.

Goal: Manage the dual credit program in cooperation with the North Dakota University System and the Bank of North Dakota for tuition reimbursement.Approve dual credit applications, ensuring requests comply with statues. Maintain data base and create reports for program assessment. Success is measured by thenumber of applications submitted and approved for dual credit coursework. In the past two school years, approximately 12,000 dual credit classes were taken by highschool students. An automated dual credit application, approval and monitoring program is being created, effective with the 2013-14 school year.

Goal: Manage the national Blue Ribbon Schools and Green Ribbon Schools award programs which recognize academic performance and innovative curricula.Two schools in North Dakota were nominated and awarded the Blue Ribbon Schools award for 2012. Success is measured by the number of schools nominated andrecognized for each award.

Goal: Develop and maintain a professional development/technical assistance menu for the Department. The menu is on the department website and lists areas ofprofessional development and technical assistance provided by members of the Department. School and district personnel may request presentations, workshops, orindividual assistance in any of the areas. The website is monitored by the Teacher and School Effectiveness unit, coordinating activities of all units in the department.Success is measured by the frequency of requests for assistance from department personnel. The professional development/technical assistance menu will beoperational July 1, 2012.

Goal: Host a New Administrator’s Conference in cooperation with the ND LEAD Center in August of each year. The three day conference includes a “Day of Data”during which information is presented relative to all data and reporting functions encountered by schools and districts. The remaining two days include presentations byspeakers from the department and the ND LEAD Center, on the various responsibilities of units with the department, requirements of administrators, and assorted relevanteducational topics. Success is measured by the number of administrators attending the conference and the positive feedback provided by the attendees.


Goal: Review and revise various reporting tools to ensure accurate reporting by school and district personnel, eliminate data collection that is unnecessary,and align reports to actual school operations. The Teacher and Effectiveness Unit personnel collaborate with Department staff from various units and other education-related organizations to develop, review, and revise reporting tools and programs used for data collection. Success is demonstrated by the reduction in reporting errors,the department’s ability to share information with a broader sector of educational entities and government agencies, and feedback from school and district personnel whoreport a more user-friendly data environment.

Goal: Participate in the development of an eTranscript in cooperation with the IT Department, the Department of Career and Technical Education, and theNorth Dakota University System. The eTranscript will be populated from data in PowerSchool and will be used to monitor completion of graduation requirements,analyzed to determine college acceptance and placement, and verification of ND Scholarship Program requirements. Success is demonstrated by the completion of theeTranscript project with usage by students, high schools, colleges and DPI.

Return to Report GuideREQUEST DETAIL BY PROGRAM Date: 12/07/2012201 Dept of Public Instruction Bill#: HB1013 Time: 14:13:07Biennium: 2013-2015Program: Education and Community Support Reporting Level: 00-201-400-00-00-00-00-00000000


2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest


Salaries - Permanent 1,885,597 2,679,037 1,372,721 4,051,758 0Temporary Salaries 5,635 6,000 44,688 50,688 188,121Fringe Benefits 741,050 1,132,376 472,010 1,604,386 0Salary Increase 0 0 0 0 0Benefit Increase 0 0 0 0 0

Total 2,632,282 3,817,413 1,889,419 5,706,832 188,121

Salaries and WagesGeneral Fund 766,726 2,219,230 (21,171) 2,198,059 188,121Federal Funds 1,861,572 1,596,287 1,909,097 3,505,384 0Special Funds 3,984 1,896 1,493 3,389 0

Total 2,632,282 3,817,413 1,889,419 5,706,832 188,121

Operating ExpensesTravel 168,965 386,700 0 386,700 18,000Supplies - IT Software 3,259 15,000 0 15,000 0Supply/Material-Professional 26,874 35,000 0 35,000 5,000Miscellaneous Supplies 1,977 42,000 0 42,000 0Office Supplies 29,498 65,000 0 65,000 5,000Postage 21,236 47,000 0 47,000 0Printing 59,459 101,500 0 101,500 5,000IT Equip Under $5,000 16,098 72,277 0 72,277 0Other Equip Under $5,000 5,792 7,723 0 7,723 0Office Equip & Furn Supplies 10,871 14,500 0 14,500 0Rentals/Leases-Equip & Other 1,407 0 0 0 0Rentals/Leases - Bldg/Land 81,912 124,400 0 124,400 7,500Repairs 8 0 0 0 0IT - Data Processing 818,427 507,180 25,000 532,180 920,550IT - Communications 24,602 75,000 0 75,000 0IT Contractual Srvcs and Rprs 0 3,880,250 (384,000) 3,496,250 0Professional Development 42,722 223,750 0 223,750 0Operating Fees and Services 456,069 1,276,210 0 1,276,210 5,000Fees - Professional Services 2,388,382 4,526,139 100,000 4,626,139 127,902

Total 4,157,558 11,399,629 (259,000) 11,140,629 1,093,952

Operating ExpensesGeneral Fund 115,323 1,266,813 (384,000) 882,813 1,093,952Federal Funds 2,873,573 8,989,161 125,000 9,114,161 0



2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest

2013-2015Special Funds 1,168,662 1,143,655 0 1,143,655 0

Total 4,157,558 11,399,629 (259,000) 11,140,629 1,093,952

Grants-Other GrantsGrants, Benefits & Claims 72,737,810 78,079,767 4,743,528 82,823,295 50,000

Total 72,737,810 78,079,767 4,743,528 82,823,295 50,000

Grants-Other GrantsGeneral Fund 3,230,000 4,590,411 (500,000) 4,090,411 50,000Federal Funds 69,311,479 73,239,356 5,268,528 78,507,884 0Special Funds 196,331 250,000 (25,000) 225,000 0

Total 72,737,810 78,079,767 4,743,528 82,823,295 50,000

Education Jobs FundSalaries - Permanent 932 0 0 0 0Fringe Benefits 455 0 0 0 0Grants, Benefits & Claims 12,541,919 9,285,921 (9,285,921) 0 0

Total 12,543,306 9,285,921 (9,285,921) 0 0

Education Jobs FundGeneral Fund 0 0 0 0 0Federal Funds 12,543,306 9,285,921 (9,285,921) 0 0Special Funds 0 0 0 0 0

Total 12,543,306 9,285,921 (9,285,921) 0 0

Total Expenditures 92,070,956 102,582,730 (2,911,974) 99,670,756 1,332,073

Funding Sources

General FundTotal 4,112,049 8,076,454 (905,171) 7,171,283 1,332,073

Federal FundsI002 Indirect Cost Pool 0 750,000 1,121,897 1,871,897 0I005 SAE School Food And Nutrition 1,380,933 1,611,142 31,403 1,642,545 0I006 School Food Prog Gnt 38,598,526 40,314,547 5,037,537 45,352,084 0I007 Child Care Food Program 20,890,861 22,452,089 964,036 23,416,125 0I008 Summer Food Service Program 1,080,178 1,020,830 181,751 1,202,581 0



2009-2011Biennium

PresentBudget

2011-2013

BudgetRequestChange


OptionalRequest

2013-2015I009 Fresh Fruits and Vegatables Program 1,849,739 2,846,813 1,497,911 4,344,724 0I010 Temp Emerg Food Asst Program 219,260 354,040 (1,000) 353,040 0I011 Child Nutr/Distrib-Cnp Team Nutr 260,809 196,592 (86,579) 110,013 0I012 Direct Certification Grant 371,631 181,294 138,188 319,482 0I014 Food Distribution on Indian Res 1,951,521 2,212,576 280,004 2,492,580 0I015 Supplemental Commodity Asst Program 361,240 552,062 (191,709) 360,353 0I016 Title I Migrant Education 50 0 0 0 0I030 Consolidated School Health Programs 1,214,192 3,653,338 (1,911,912) 1,741,426 0I031 State Program Improvement 0 0 0 0 0I037 NDSLEDS 0 0 58,279 58,279 0I048 Adult Education 2,010,450 2,088,436 247,023 2,335,459 0I050 Drug-Free Schools 1,287,338 33,208 (1,000) 32,208 0I052 Even Start Family Literacy 0 0 0 0 0I054 Incentive Award Grans 0 337,343 0 337,343 0I057 Learn & Serve America State Educ Ag 19,035 83,476 (83,476) 0 0I066 21st Century/After School Learning 39 0 0 0 0I070 Longitudinal Data Grant 0 4,980,250 0 4,980,250 0I154 Deisel Fuel Grant 196,880 0 0 0 0I155 School Lunch Equipment 205,183 0 0 0 0I156 Emergency Feeding Assistance 126,261 0 0 0 0I158 ARRA Stimulus Diesel Fuel 1,695,516 21 0 21 0I174 Child Nutrition ARRA 58,477 932 0 932 0I176 Restricted SAE Funds 268,280 155,815 20,272 176,087 0I178 Education Jobs Fund 12,543,531 9,285,921 (9,285,921) 0 0

Total 86,589,930 93,110,725 (1,983,296) 91,127,429 0

Special Funds235 Displaced Homemakers Fund 201F 211,065 251,896 (23,507) 228,389 0377 National Board Certification Fund 0 0 0 0 0391 Public Instruction Fund 201F 1,157,912 1,143,655 0 1,143,655 0

Total 1,368,977 1,395,551 (23,507) 1,372,044 0

Total Funding Sources 92,070,956 102,582,730 (2,911,974) 99,670,756 1,332,073

FTE Employees 23.25 23.25 17.48 40.73 0.00

Return to Report GuideCHANGE PACKAGE DETAIL Date: 12/07/2012201 Dept of Public Instruction Bill#: HB1013 Time: 14:13:07Biennium: 2013-2015Program: Education and Community Support Reporting Level: 00-201-400-00-00-00-00-00000000



A-E 21 Remove Prior Biennium One Time Funds 0.00 (884,000) (9,285,921) 0 (10,169,921)

Total One Time Budget Changes 0.00 (884,000) (9,285,921) 0 (10,169,921)


A-A 20 Federal Grant and Special Fund Adjustments 0.00 0 5,393,528 (25,000) 5,368,528

Base Payroll Change 17.48 (21,171) 1,909,097 1,493 1,889,419

Total Ongoing Budget Changes 17.48 (21,171) 7,302,625 (23,507) 7,257,947

Total Base Budget Changes 17.48 (905,171) (1,983,296) (23,507) (2,911,974)



A-C 3 General Fund Operating Increases 2 0.00 61,550 0 0 61,550

A-C 4 General Fund IT Increases/Projects 3 0.00 893,000 0 0 893,000

A-C 5 ACT Testing 6 0.00 188,900 0 0 188,900

A-C 6 Safe & Drug Free Salary Funds 7 0.00 209,621 0 0 209,621

A-C 8 Continuing Education Grants 9 0.00 50,000 0 0 50,000

Total Ongoing Optional Changes 0.00 1,403,071 0 0 1,403,071

Total Optional Budget Changes 0.00 1,403,071 0 0 1,403,071


