program review committee agenda (revised) · program review committee – agenda august 6, 2015...

Children’s Services Council

PROGRAM REVIEW COMMITTEE MEETING August 6, 2015 – 4:45 p.m.

‐‐‐

AGENDA (Revised) Reference # 1. Call to Order

2. Minutes of June 25, 2015 PRC Meeting 1

Recommendation: I recommend the Council approve the Minutes of June 25, 2015 PRC Meeting as presented.

3. A. Consent Agenda

a) Additions, Deletions, Substitutions: b) Items to be Pulled from Consent Agenda c) Adoption of Consent Agenda and walk‐in Warrants list

1. Warrants List – Program Reimbursements 2

Recommendation: I recommend the Council approve the Warrants List – Program Reimbursements as presented.

2. Subcontractors 3

Recommendation: For informational purposes only; no action required. 3. Resolution #15‐027 Authorizing Agreements for Light Touch Planning 4

Recommendation: I recommend that the Council accept both RFQ proposals and approve Resolution #15‐027 authorizing the Chief Executive Officer to enter into contract negotiations with The Arc of Palm Beach County in an amount not to exceed $45,700 and the Institute for Child and Family Health, Inc. in an amount not to exceed $49,800 for light touch services planning, with an effective start date of October 1, 2015, subject to the Council’s annual budget and TRIM approval process.

4. Resolution #15‐028 Authorizing Implementation of Project DULCE (Developmental 5 Understanding and Legal Collaboration for Everyone)

Recommendation: I recommend the Council approve Resolution #15‐028 i) waiving the Council’s procurement policies, and ii) authorizing the Chief Executive Officer to execute an agreement with the Legal Aid Society of Palm Beach County, Inc. for implementation of the Project Dulce model in an amount not to exceed $150,000, effective October 1, 2015 through September 30, 2016, subject to the Council’s annual budget and TRIM process.

B. Business/Non‐Consent Agenda

1. Resolution #15‐029 Authorizing Additional Funding for Prevention Partnerships for 6

Children, Inc. for Strong Minds Tiered Reimbursement

Program Review Committee – Agenda August 6, 2015 of 2

DM#170799 150806 PRC Agenda

Recommendation: I recommend the Council approve Resolution #15‐029 authorizing the Chief Executive Officer to allocate $20,000 to Prevention Partnerships for Children, Inc. for School‐Based tiered reimbursement agreements effective January 1, 2015 through September 30, 2015.

C. Investing For Results Update ‐ N/A D. System of Care Update ‐ N/A E. Evaluations ‐ N/A F. Presentations ‐ N/A

4. Adjournment

#1

Children’s Services Council – Program Review Committee AGENDA ITEM

August 6, 2015

doc #170806 150806 PRC Agenda items

AGENDA ITEM: 2 TITLE: Minutes PRC Minutes of June 25, 2015 RECOMMENDATION: I recommend the Council approve the Minutes of the June 25, 2015 PRC meeting as presented.

DM#170947 150625 PRC Minutes


PROGRAM REVIEW COMMITTEE MEETING MINUTES June 25, 2015 ‐ 4:45 p.m.

‐‐‐

1. Call to Order Vice‐Chair Weber called the meeting to order at 4:45 p.m.

Present: Thomas Bean, Vince Goodman, Kathleen Kroll, Gregory Langowski, Tom Lynch (by phone), Dennis Miles, Tom Weber. Vice‐Chair Weber introduced Adam Hasner, Board Chair of the Early Learning Coalition of Palm Beach County. Mr. Hasner stated that, on behalf of the Board of the Early Learning Coalition, he would like to thank the Council for the partnership and all the support it provides. He stated that, in large part due to CSC’s support, the Early Learning Coalition (ELC) was able to provide services to 8,000 additional children in Palm Beach County. He stated that the local commitment in Palm Beach County separated and distinguished the Early Learning Coalition of Palm Beach County from other counties’ ELCs. He stated that as part of the transition of bringing in‐house both eligibility and verification services they had been able to add an additional 60 employees to the ELC staff, and further cost‐savings would be evident. He stated that they would not have been able to expand without the help of CSC, and ELC truly appreciated the partnership. Mr. Hasner thanked the Council for all CSC does, not only for ELC, but for the entire community and the entire county. Vice‐Chair Weber thanked Mr. Hasner for the work of the ELC in Palm Beach County.

2. Minutes of May 28, 2015 PRC Meeting

A motion by Langowski/Goodman to approve the Minutes of the May 28, 2015 Program Review Committee Meeting was approved by unanimous vote. Tom Sheehan, General Counsel, stated that Council member Tom Lynch was participating in the meeting by phone.

3. A. Consent Agenda:

a) Additions, Deletions, Substitutions

b) Items to be Pulled from Consent Agenda – No Agenda Items were pulled for discussion purposes

c) Adoption of Consent Agenda and Walk‐In Warrants List A motion by Goodman/Bean to approve the Consent Agenda and walk‐in Warrants list was approved by unanimous vote.

1. Warrants List‐Program Reimbursements – Approved by Consent

2. Agency Certification Name Change – Approved by Consent

Program Review Committee – Minutes June 25, 2015 Page 2 of 3

#170947 150625 PRC Minutes

3. Resolution #15‐019 Authorizing Computer Inventory Management and Replacement Initiative with Nonprofits First – Approved by Consent

4. Authorizing a Revision to Resolution #12‐004 Repurposing Program Under Expenditures to Early

Learning Coalition (ELC) Slots and/or to Summer Camp Scholarships – Approved by Consent 5. Resolution #15‐020 and Exhibit “A” Authorizing Increased Program Allocations – Approved by

Consent

B. Business Agenda

1. Resolution #15‐021 Authorizing Additional Funding to Prevention Partnerships for Children, Inc. for Strong Minds Tiered Reimbursement

A motion by Goodman/Bean to approve Resolution #15‐021 and Exhibit “A” authorizing the Chief Executive Officer to enter into the necessary agreements to increase Allocations as outlined in Exhibit “A” for the period June 25, 2015 through September 30, 2015 was approved by unanimous vote.

C. Investing for Results Update

1. CPPA Midyear Update – Debra Gotlib, Director of Program Performance Debra Gotlib, Director of Program Performance stated that the Program department presented on the Comprehensive Program Performance Assessment (CPPA) mid‐year through the contract and at the end of the contract year. She stated that the CPPA is the assessment tool that CSC uses to gauge program and contractual fidelity, as well as contractual outcomes. She stated that the mid‐ year check was to ensure that programs were functioning as they should, and, if not, the programs had time to make corrections so that by year‐end they were implementing a program with fidelity and achieving their outcomes. Ms. Gotlib stated that the year‐end CPPA was more comprehensive because it looked at programmatic outcomes which were (for the most part) CSC’s goals. She stated that in order to promote access to real‐time data for CPPA measurement they used the Healthy Beginnings Data

System (HBDS). She stated that the Business Analytics and Information Technology teams had, for more than a year, been developing reports in HBDS. She stated that for nearly all the programs which entered data into HBDS they currently had a report for every single contract measure to measure fidelity contained within their contract. She stated that there should not be any surprises to Providers, they should know the results of their CPPA before CSC even reported it to them, because they had the ability to look up every contract measure with the corresponding HBDS report. Ms. Gotlib stated that she had reviewed the utilization report for HBDS and it had been used more than 6,500 times in the month of June alone. She stated that Providers were using the reports, and Program Officers were also using them.

Program Review Committee – Minutes June 25, 2015 Page 3 of 3

#170947 150625 PRC Minutes

Ms. Gotlib stated that there were 32 programs that they had reviewed in CPPA and the results for mid‐year 14/15 showed that:

28 programs had landed “in the green” with a score of 90% or above

4 programs were “in the yellow” with a score of 75% to 89%

2 of the 4 programs “in the yellow” were programs that would close effective September 30, 2015.

Ms. Gotlib stated that the 2 programs that were closing were not closing due to CPPA results, but because the mental health system had been redesigned, an RFP had been issued, and a new agency was selected to provide these services. Of the other two programs “in the yellow”, one low score was due to a data issue with data not being entered, which had already been corrected. She stated that the final agency “in the yellow” was placed on a level one performance improvement plan to address fidelity issues. She stated that the agency had been aware of the issue and had notified their program officer in advance of receiving their CPPA report. She stated that the improvement plan was due to CSC mid‐July, and it is hoped that they will meet that contract measure by the end of the program year. Ms. Gotlib outlined that there had been no agencies that had landed “in the red” (a score below 75%) for the mid‐year assessment. She compared the 2014/15 mid‐year to the previous year and stated that the previous year they had reviewed 32 programs. She stated that in the previous year there had been 26 out of 32 in the green, with 6 programs in the yellow. Of the six programs in the yellow the previous year, only one of the programs was in the yellow again during the current mid‐year assessment. She stated that the program in question was one of the mental health programs which would be closing down by contract year‐end. Ms. Gotlib concluded by stating that the year‐end results for CPPA would be presented to the Council in January, 2016.

D. System of Care Update – N/A

E. Evaluations – N/A F. Presentations – N/A

4. Adjournment The meeting was adjourned at 4:54 p.m.

#2


August 6, 2015


AGENDA ITEM: 3A(1) TITLE: Consent Agenda Warrants List – Program Reimbursements RECOMMENDATION: I recommend the Council approve the Warrants List – Program Reimbursements as presented.

Allocations Children's Services Council

August 06, 2015

Warrant Payable To Description AmountTR160ABC09/15 ABC Play School Child Care Reimb Exp July-SeptStrong Minds pendingTR127AN09/15 Academy of NPB Reimb Exp SeptStrong Minds 2,296.80 TR164AF09/15 A Firm Foundation Early LearningCtr Reimb Exp Jan-SeptStrong Minds pendingTR054AAK09/15 All About Kids Learning Reimb Exp SeptStrong Minds 5,150.40 TR001AFCC09/15 Amanda Family Child Care Ctr Reimb Exp SeptStrong Minds 278.40 TR002ALA09/15 Andrea's Little Angels Family Reimb Exp SeptStrong Minds 324.80 TR069ATL09/15 Atkins Tender Loving Care 1133 Reimb Exp SeptStrong Minds 2,714.40 TR080ATL09/15 Atkins Tender Loving Care 1144 Reimb Exp SeptStrong Minds 1,914.00 610ARCPB09/15 Arc, The Reimb Exp SeptFirst Step to Success 131,201.00 649ARCPB09/15 Arc, The Reimb Exp SeptHealthy Steps for Young Children 73,165.08 TR142BT09/15 B'Nai Torah Congregation dba Ruth & Edward TaubmanReimb Exp SeptStrong Minds 835.20 TR045BN09/15 Bear Necessity Daycare Laconia Leshea-ButlerReimb Exp SeptStrong Minds 417.60 TR172BB09/15 Bright Beginnings Reimb Exp July-SeptStrong Minds pendingTR'089BH09/15 Bright Horizons Reimb Exp SeptStrong Minds 3,236.40 TR084VB09/15 Valora Burks Learning Center Reimb Exp SeptStrong Minds 1,357.20 TR016CG09/15 Carla Gonzales Reimb Exp SeptStrong Minds 139.20 TR027CM09/15 Carolyn McClendon dba Nu Kids GenerationReimb Exp SeptStrong Minds 185.60 670CCC09/15 Center for Child Counseling Reimb Exp SeptChild First 87,500.00 652CFS09/15 Center for Family Services of PBC Reimb Exp SeptPrenatal Plus Mental Health Services 26,070.58 654CFS09/15 Center for Family Services of PBC Reimb Exp SeptTriple P 13,136.92 667CFS09/15 Center for Family Services of PBC Reimb Exp SeptMental Health Counseling 20,833.33 601CCMO09/15 CCMO dba Families First of PBC Reimb Exp SeptHealthy Families 111,111.33 669CCMO09/15 CCMO dba Families First of PBC Reimb Exp SeptChild First pending643CF09/15 Children's Forum Reimb Exp SeptQuality Program Assessment 48,810.17 664CF09/15 Children's Forum Reimb Exp SeptTraining Registry 15,500.00 637CHS09/15 Children's Home Society of FL Reimb Exp SeptBridges 210,163.75 650CHS09/15 Children's Home Society of FL Reimb Exp SeptWyman's Teen Outreach Prg 16,713.08 6'08HS09/15 Children's Place at Home Safe dba Home SafeReimb Exp SeptHealthy Beginnings: Entry Agency 204,606.75 648HS09/15 Children's Place at Home Safe dba Home SafeReimb Exp SeptGrowing Smart 32,029.42 TR138CA09/15 Church of All Nations dba The Appleseed Reimb Exp SeptStrong Minds 2,180.80 TR146CC09/15 Community dba Achievement Centers Reimb Exp SeptStrong Minds 3,897.60 TR061CFC09/15 Corine Williams/Corine's Family Child CareReimb Exp SeptStrong Minds 417.60 TR153CF09/15 Corporate Family Solutions Reimb Exp Jan-SeptStrong Minds 7,725.60 TR013CRW09/15 CR Williams Family Day Care Reimb Exp SeptStrong Minds 174.00 TR134CB09/15 Cynthia Bedford Reimb Exp SeptStrong Minds 348.00 TR154DP09/15 Delores Penn Family Childcare Reimb Exp SeptStrong Minds 174.00 TR072DB09/15 DeVos-Blum Family YMCA of Boynton Reimb Exp SeptStrong Minds 1,716.80 TBD09/15 District Clinic Holdings dba CL Brumback Reimb Exp SeptDental Services Pregnant Women 3,750.00 TR039TTA09/15 Dorminey Holdings dba Tiny Tykes West Reimb Exp SeptStrong Minds 1,496.40 489ELC09/15 Early Learning Coliation of PBC Reimb Exp SeptCSC Scholarship Initiative 2,470,635.75 673ELC09/15 Early Learning Coliation of PBC Reimb Exp SeptGOLD/TA/EHS Administration pendingTR112EC09/15 East Coast Migrant Reimb Exp SeptStrong Minds 2,122.80 607ESF09/15 Easter Seals FL Reimb Exp SeptEarly Steps 149,974.75 TR049JEC09/15 ECC of GR. Boynton/Jewish Early Childhood CenterReimb Exp SeptStrong Minds 1,078.80 TR021EP09/15 Edna Pertilla Reimb Exp SeptStrong Minds 278.40 TR022EJ09/15 Elaine Johnson Reimb Exp SeptStrong Minds 278.40 TR141EC09/15 Emmanuel CDC Reimb Exp SeptStrong Minds 696.00 TR101EM09/15 Emerging Minds Montessori Academy Reimb Exp SeptStrong Minds 1,705.20 TR055ES09/15 Essie Snipes Reimb Exp SeptStrong Minds 104.40 TR151EF09/15 Everett's Family Day Care Reimb Exp June-SeptStrong Minds 832.00 TR036FM09/15 Faire Moore Reimb Exp SeptStrong Minds 232.00 TR058FLC09/15 Faith Lutheran Church Reimb Exp SeptStrong Minds 1,508.00 TR057FMT09/15 Fannie Mae Tot's Reimb Exp SeptStrong Minds 1,496.40 592FFBGT09/15 Father Flanagan's Boys Town FL Reimb Exp SeptPrimary Project 48,389.00 584HD09/15 FL Dept of Hlth/PBC Hth Dept Reimb Exp SeptNurse Family Partnership 152,762.08 618PBCHD09/15 FL Dept of Hlth/PBC Hth Dept Reimb Exp SeptHealthy Beginnings Nurses 245,867.75 642HD09/15 FL Dept of Hlth/PBC Hth Dept Reimb Exp SeptHealthy Beginnings Data Entry 41,815.00 661HD09/15 FL Dept of Hlth/PBC Hth Dept Reimb Exp SeptWHIN Nurses 41,417.33 TR056FF09/15 Florence Fuller Reimb Exp SeptStrong Minds 5,394.00


August 06, 2015

Warrant Payable To Description Amount352FRLS09/15 Florida Rural Legal Services Reimb Exp SeptAccess to Success (Glades) 6,856.17 TBD09/15 Friends of Community Services Reimb Exp SeptSummer Camp Scholarship Prg 63,620.00 TR048FSL09/15 Future Stars Learning Center Reimb Exp SeptStrong Minds 904.80 TR135GLH09/15 God Loving Hands Reimb Exp SeptStrong Minds 208.00 TR017GS09/15 Grandma Sarah & Dan's-Jacqueline Smith Reimb Exp SeptStrong Minds 278.40 TR059GE09/15 Great Expectations Child Care Reimb Exp SeptStrong Minds 2,679.60 TR042LSA09/15 Growth & Development Center Reimb Exp SeptStrong Minds 1,879.20 653HC09/15 Health Council of SouthEast FL Reimb Exp SeptFetal and Infant Mortality Review 10,891.00 555HMHB09/15 HealthyMothersHealthyBabies Reimb Exp SeptHealthy Beginnings Centering Prg 34,042.00 619HMHB09/15 HealthyMothersHealthyBabies Reimb Exp SeptEntry Agency 242,481.75 660HMHB09/15 HealthyMothersHealthyBabies Reimb Exp SeptMom Care 40,253.25 TR106HH09/15 Hispanic Human Resources dba New Pines Child DevelopmentReimb Exp SeptStrong Minds 4,941.60 TR100HA09/15 Home Away from Home Preschool Reimb Exp SeptStrong Minds 2,992.80 TR085HA09/15 Home Away from Home Wellington Reimb Exp SeptStrong Minds 4,477.60 638HP09/15 Housing Partnership Reimb Exp SeptBridges 259,329.92 645 HP09/15 Housing Partnership Reimb Exp SeptWyman's Teen Outreach Prg 28,324.75 659HP09/15 Housing Partnership Reimb Exp SeptSupport of Safe Kids Coalition of PBC 19,683.58 TR081IC09/15 Islamic Ctr of Boca/Garden of the Sahaba AcademyReimb Exp SeptStrong Minds 1,136.80 TR040ILC09/15 Ismaelillo Learning Center Reimb Exp SeptStrong Minds 10'08.2TBD09/15 Ismaelillo Learning Center II Reimb Exp SeptStrong Minds pendingTR155JM09/15 JM Wilson & Assoc dba Intn'l Kids Zone Reimb Exp SeptStrong Minds 2,726.00 TR008JM09/15 Janice Morgan Reimb Exp SeptStrong Minds 174.00 TR024JMA09/15 Jazmina Martinez Reimb Exp SeptStrong Minds 174.00 581OC09/15 Jerome Golden Center Reimb Exp SeptMental Health Services 16,666.67 TR148JC09/15 Joann Carswell Reimb Exp SeptStrong Minds 278.40 TR028KB07/15 Kelisha Buschana dba Neicykelis Tender Reimb Exp SeptStrong Minds 417.60 TR113KH09/15 Kiddie Haven Reimb Exp SeptStrong Minds 4976.40TR'085KRK09/15 Kids R Kreative Learning Reimb Exp SeptStrong Minds 3,619.20 TR076KE09/15 Kidz Exploration Center Reimb Exp SeptStrong Minds 1,832.80 TR064KK09/15 Kreative Kids Reimb Exp SeptStrong Minds 2,227.20 TR119LDR09/15 LDR Academy Reimb Exp SeptStrong Minds 2,006.80 TR156LB09/15 Lakeesha Booker dba Children First Reimb Exp Jan-SeptStrong Minds pendingTR074LM09/15 Laureana Melendez Reimb Exp SeptStrong Minds 185.60 TR018LT09/15 Lawanda Thomas Reimb Exp SeptStrong Minds 208.80 TR063LC09/15 Lee Coleman dba Making a Difference Reimb Exp SeptStrong Minds 208.80 073LAS09/15 Legal Aid Society of PBC Reimb Exp SeptJuvenile and Foster Children's Prj 206,275.58 560LAS09/15 Legal Aid Society of PBC Reimb Exp SeptRelative Caregiver Prj 8,303.50 TR077LKQ09/15 Lil' Kings & Queens II Reimb Exp SeptStrong Minds 1,322.40 TBD09/15 Lil' Kings & Queens I Reimb Exp Jan-SeptStrong Minds pending284PBCLC09/15 Literacy Coalition of PBC Reimb Exp SeptReach Out and Read Prg 15,980.25 612PBCLC09/15 Literacy Coalition of PBC Reimb Exp SeptParent Child Home Program Oversight 162,912.67 640PBCLC09/15 Literacy Coalition of PBC Reimb Exp SeptBudding Readers 31,061.83 657PBCLC09/15 Literacy Coalition of PBC Reimb Exp SeptGlades Family Education 5,166.67 658PBCLC09/15 Literacy Coalition of PBC Reimb Exp SeptEarly Literacy Book Distribution Prg 11,033.58 TR050LSL09/15 Little Stars Learning Center Reimb Exp SeptStrong Minds 1,067.20 TR031LS09/15 Loletha Sobers Family Child Care Reimb Exp SeptStrong Minds 185.60 TR053LR09/15 Lorraine Rouse Reimb Exp SeptStrong Minds 139.20 TR121LH09/15 Loving Hearts Learning Center Reimb Exp SeptStrong Minds 1,600.80 TBD09/15 Luciano Martinez Reimb Exp Jan-SeptStrong Minds pending025LSF09/15 Lutheran Services of FL Reimb Exp SeptMatch Funding 18,930.33 663LSF09/15 Lutheran Services of FL Reimb Exp SeptHead Start Prg 425,000.00 TR023LF09/15 Lynora Fulmore Reimb Exp SeptStrong Minds 208.80 TBD09/15 Mt. Olive Baptist Church Reimb Exp Jan-SeptStrong Minds pendingTR102MJ09/15 Maguelita Jeanty Reimb Exp SeptStrong Minds 243.60 TR011MS09/15 Martha Smith Reimb Exp SeptStrong Minds 556.80 TR003MNW09/15 Martina Nicholson-Wimberly Reimb Exp SeptStrong Minds 417.60 TR066MAF09/15 Mary Alice Fortin Child Care Reimb Exp SeptStrong Minds 1,566.00 TR025MD09/15 Mary Donaldson Reimb Exp SeptStrong Minds 278.40 TR015MF09/15 Mary Funderburk Family Day Care Reimb Exp SeptStrong Minds 278.40


August 06, 2015

Warrant Payable To Description AmountTR026MM09/15 Mary Morris Reimb Exp SeptStrong Minds 185.60 TR012MS09/15 Mary Smith Reimb Exp SeptStrong Minds 208.80 TR122MD09/15 McCoobery Daycare dba Tiny Turtles Reimb Exp SeptStrong Minds 2,436.00 TR037MLA09/15 Mercy's Little Achievers Family Day Reimb Exp SeptStrong Minds 139.20 TR033MT09/15 Monica Turner Reimb Exp SeptStrong Minds 278.40 TR019MW09/15 Monica Walkes-Watts Reimb Exp SeptStrong Minds 139.20 TBD09/15 My First Step-Parker Reimb Exp Jan-SeptStrong Minds pendingTR157MD09/15 Myra Dixon dba Dixon Family Home Day Care Reimb Exp June-SeptStrong Minds pendingTR086NLE09/15 New Learning Enterprise/Creative LearningReimb Exp SeptStrong Minds 4,489.20 TR060NGB09/15 Nicholas Griffiths Butts Reimb Exp SeptStrong Minds 185.60 651NL09/15 Nutritious Lifestyle Reimb Exp SeptPrenatal Plus Nutrition Services 12,500.00 TR047OEL09/15 Opportunity Early Learning Center Reimb Exp SeptStrong Minds 3,236.40 TR105OZ09/15 Orthodox Zion Child Development Reimb Exp SeptStrong Minds 1,183.20 542BCC09/15 PB Board of Cty Commissioners Reimb Exp SeptDrowning Prevention 4,166.67 368PBCEC09/15 PBC Education Commission Reimb Exp SeptInitiative 4,166.67 TBD09/15 PBC Sustance Abuse Reimb Exp SeptSustainability Funding pendingTR046PBS09/15 PB Schools dba A Baby's World Reimb Exp SeptStrong Minds 800.40 TR065PBP09/15 PB Schools - Preschool Reimb Exp SeptStrong Minds 3,967.20 557PBSC09/15 Palm Beach State College Reimb Exp SeptProfessional Development System 166,860.17 633PBSC09/15 Palm Beach State College Reimb Exp SeptSEEK Scholarships 122,583.33 TR124PBS09/15 Palm Beach State College Center for Early LearningReimb Exp SeptStrong Minds 1,983.60 582PCC09/15 Parent Child Center Reimb Exp SeptMental Health Services 8,333.33 611PCC09/15 Parent Child Center Reimb Exp SeptTriple P 81,724.67 TR009PO09/15 Patricia Oliver Reimb Exp SeptStrong Minds 185.60 TR010PGL09/15 Planet Genesis Learning-JBrown-Dowdell Reimb Exp SeptStrong Minds 556.80 379PT09/15 Prime Time PBC Reimb Exp SeptAfterschool Program Development 211,206.17 632PT09/15 Prime Time PBC Reimb Exp SeptEnhancements 175,176.17 TR117PE09/15 Prochild Early Learning Center Reimb Exp SeptStrong Minds 2,122.80 63909/15 Program Performance Department Reimb Exp SeptGold Pilot 37,500.00 TR097RC09/15 RCMA Belle Glade CDC Reimb Exp SeptStrong Minds 2,610.00 TR145RC09/15 RCMA Farmworkers Reimb Exp Jan-SeptStrong Minds 7,516.80 TR006FD09/15 Ramona Fobbs Daycare Reimb Exp SeptStrong Minds 556.80 024RCMA09/15 Redlands Christian Migrant Assoc Reimb Exp SeptMatch Funding 2,932.67 TR004RB09/15 Regina Brown Reimb Exp SeptStrong Minds 232.00 TR005RBB09/15 Regina Bernice Butler Reimb Exp SeptStrong Minds 556.80 TR062SS09/15 S&S First Step Reimb Exp SeptStrong Minds 4,767.60 TR107SH09/15 Safe Haven Com Resource Center Reimb Exp SeptStrong Minds 1,113.60 TR029SB09/15 Sandra Boatwright Reimb Exp SeptStrong Minds 243.60 TR030SM09/15 Sandra Matthews Reimb Exp SeptStrong Minds 278.40 TR073CA09/15 Schawn's Academy Reimb Exp SeptStrong Minds 3,445.20 TR149ST09/15 Scholar Tots dba ABC Children's Learning Reimb Exp Jan-SeptStrong Minds 31,006.80 TRPS00109/15 School District of PBC Reimb Exp SeptStrong Minds 30,919.00 TBD09/15 Shay Love Reimb Exp June-SeptStrong Minds pendingTR007SJ09/15 Shirley Jackson Reimb Exp SeptStrong Minds 208.80 662SC09/15 Sickle Cell of PBC dba Sickle Cell PB & TCReimb Exp SeptCommunity Voice 50,611.00 TR014SF09/15 Stephanie Fashaw Reimb Exp SeptStrong Minds 139.20 TR091TAP09/15 T.A.P. Care/Little Dude Ranch Reimb Exp SeptStrong Minds 4,454.40 TR093TB09/15 Teddy Bear Day Care Reimb Exp SeptStrong Minds 3,132.00 TR038TLC09/15 Tender Love & Care Reimb Exp SeptStrong Minds 3,410.40 TR162TG09/15 Terrica Greenfield Reimb Exp July-SeptStrong Minds pendingTR032TF09/15 Thompson Family Child Care Reimb Exp SeptStrong Minds 278.40 TR089T2W09/15 Time 2 Win Academy Reimb Exp SeptStrong Minds 1,252.80 TBD09/15 Tiny Kingdom Reimb Exp Jan-SeptStrong Minds pendingTR096TTA09/15 Tiny Tikes Skees Reimb Exp SeptStrong Minds 3,398.80 553TB09/15 Tomas Boiton Reimb Exp SeptTransportation Consultant 14,566.67 TR120TT09/15 Torah Tots Reimb Exp SeptStrong Minds 2,401.20 TR130TJ09/15 Tracey Johnson Reimb Exp SeptStrong Minds 278.40 TR132TT09/15 Tree Top Academy Reimb Exp SeptStrong Minds 6,194.40 TR131TC09/15 Trinity Christian Academy Reimb Exp SeptStrong Minds 2,436.00


August 06, 2015

Warrant Payable To Description AmountTR139UM09/15 Union Missionary Baptist Chruch Reimb Exp SeptStrong Minds 22,550.40 646UL09/15 Urban League of PBC Reimb Exp SeptWyman's Teen Outreach Prg 25,574.17 TR041PLC09/15 Vermillion Enterprises/Pinitos Learning Reimb Exp SeptStrong Minds 2,262.00 TR052VA09/15 Vines Academy, The Reimb Exp SeptStrong Minds 1,183.20 TR020VMC09/15 Vivian Morrison-Coleman Reimb Exp SeptStrong Minds 278.40 TR034VS09/15 Vivene Smith Reimb Exp SeptStrong Minds 232.00 TBD09/15 Wee Care Academy Reimb Exp Jan-SeptStrong Minds pendingTR075YB09/15 YMCA of Boca Reimb Exp SeptStrong Minds 3,190.00 TR118YM09/15 YMCA of South PBC @901 Reimb Exp SeptStrong Minds 951.20 TBD09/15 YMCA of South PBC dba Schmidt Family Reimb Exp Jan-SeptStrong Minds pendingTR094YW09/15 YWCA PBC Reimb Exp SeptStrong Minds 1,774.80 TR098YW09/15 YWCA PBC/RPB Reimb Exp SeptStrong Minds 2,006.80 TR035YS09/15 Yvonne Shannon Reimb Exp SeptStrong Minds 174.00

Allocations Walk In Children's Services Council

August 06, 2015

Warrant Payable To Description Amount

TRPS00109/15 School District of PBC Reimb Exp SeptStrong Minds 206,138.60

#3


August 6, 2015


AGENDA ITEM: 3A(2)

TITLE: Consent Agenda Subcontractors

CSC STAFF: Tanya Palmer, Chief Program Officer SUMMARY: As the Council is aware, some of the provider agencies that CSC contracts with have subcontracts with other agencies. This is done as a part of CSC’s service delivery system and also aids in broadening community reach and bringing in specialized expertise.

Exhibit A – list of the provider agencies CSC anticipates contracting with (subject to the Council’s annual budget and TRIM process) for FY 15‐16 that have subcontractors.

FISCAL IMPACT:

None

RECOMMENDATION:

For informational purposes only; no action required.

#3


August 6, 2015


EXHIBIT A

Agencies with Subcontractors

CSC Funded Agencies

Subcontractors

Children’s Home Society of Florida Lake Worth West Resident Planning Group, Inc.

Health Council of SE Florida, Inc. FL Dept. of Health/PBC

Housing Partnership, Inc. Pathways to Prosperity, Inc.

Literacy Coalition of PBC, Inc. Aspira of FL

Literacy Coalition of PBC, Inc. Guatemalan‐Maya Center, Inc.

Literacy Coalition of PBC, Inc. Father Flanagan's Boys Town Florida, Inc.

Literacy Coalition of PBC, Inc. NOAH, Inc.

Parent‐Child Center, Inc. Various providers for Triple P Program

Prime Time PBC, Inc. Green Mouse Academy

Prime Time PBC, Inc. Literacy Coalition of Palm Beach County – Afterschool Reads

Prime Time PBC, Inc. South Florida Science Center and Aquarium

Prime Time PBC, Inc. Palm Beach Zoo

Prime Time PBC, Inc. YMCA of South Palm Beach County

Prime Time PBC, Inc. Florida Introduces Physical Activity and Nutrition to Youth (FLIPANY)

Prime Time PBC, Inc. Boys and Girls Club ‐ Ailey Residency (Revelations)

Prime Time PBC, Inc. Lake Worth Playhouse

Prime Time PBC, Inc. Youth Speak Out International

Prime Time PBC, Inc. Young Singers of the Palm Beaches

Prime Time PBC, Inc. Center for Creative Education

Prime Time PBC, Inc. The Arc of Palm Beach County – Inclusion Train‐the‐Trainer

Prime Time PBC, Inc. ASPIRA of Florida

Prime Time PBC, Inc. Resource Depot

Prime Time PBC, Inc. Florida Fishing Academy

Prime Time PBC, Inc. Junior Achievement of the Palm Beaches – Biz Camp and Train‐the‐Trainer

Prime Time PBC, Inc. Literacy Coalition of Palm Beach County – Turning Bullies into Buddies

United Way of Palm Beach County – Special Needs

The Arc of Palm Beach County

United Way of Palm Beach County – Special Needs

United Cerebral Palsy of South Florida

United Way of Palm Beach County – Mentoring

Alpert Jewish Family Services


American Association of Caregiving Youth

United Way of Palm Beach County – Area Agency on Aging

#3


August 6, 2015


Mentoring


Big Brothers Big Sisters of Martin and Palm Beach Counties


Boys and Girls Club


Children's Home Society of Florida


College for Kids (Take Stock in Children)


Compass


Florida Atlantic University


Healthy Mothers, Healthy Babies


Housing Partnership Highlands Elementary


Housing Partnership Pioneer Park


Milagro


Ruth Rales


Street Beat

Urban League of PBC, Inc. Planned Parenthood of South Florida & Treasure Coast, Inc.

#4


August 6, 2015


AGENDA ITEM: 3A(3)

TITLE: Consent Agenda Resolution #15‐027 Authorizing Agreements for Light Touch Planning

STAFF: Delores Haynes, Program Officer

SUMMARY:

One of the recommendations from the Strategy Review and Allocation Analysis (SRAA) was to conduct exploration for light touch services. Light Touch Service (LTS) is a short‐term service, six months or less in duration. The service will be designed to meet the needs of young children birth – five with an identified developmental or social‐emotional vulnerability. A Request for Qualifications was released on February 2, 2015 and closed on March 16, 2015. The purpose of the RFQ was to identify up to three agencies to submit a plan to either develop a new light touch service or modify an existing light touch service. The RFQ process resulted in the submission of one proposal. As a result, the RFQ was released again on April 29, 2015 and closed on June 15, 2015 and resulted in two submissions: The Arc of Palm Beach County and the Institute for Child and Family Health, Inc. The proposals were reviewed by a team, consisting of internal staff and external partners. Additionally, each agency participated in a face‐to‐face interview with the review team. Both agencies demonstrated to the team the knowledge, skill, and capacity to either develop a light touch service or modify an existing service that will meet the needs of the target population.

FISCAL IMPACT:

There is $300,000 budgeted in the program services budget to support light touch services. The proposed contracts are to support the exploration (planning) period, not to exceed a combined amount of $95,500 for the period 10/1/15 through 5/31/16. At the conclusion of the planning period, a contract(s) will be entered into for the initial implementation of the Light Touch Service Model in an amount not to exceed $204,500 for the period June 1, 2016 through September 30, 2016. The proposed planning timeline is as follows:

• October 1, 2015 – Execute contract with providers • March 31, 2016 – Project Plans are due • April 2016 – Plan(s) are selected for installation • June 2016 – September 2016 – Initial Implementation of Light Touch Service Model.

The $204,500 is the amount remaining in the 2015/2016 program services budget after funding the planning grants, those dollars would be available to support installation of services; a new contract will be brought to the Council for approval at that time.

RECOMMENDATION:

I recommend that the Council accept both RFQ proposals and approve Resolu tion #15‐027 authorizing the Chief Executive Officer to enter into contract negotiations with The Arc of Palm Beach County in an amount not to exceed $45,700 and the Institute for Child and Family Health, Inc. in an amount not to exceed $49,800 for light touch services planning, with an effective start date of October 1, 2015, subject to the Council’s annual budget and TRIM approval process.

DM#172326 15‐027 Authorizing Agreements for Light Touch Planning

RESOLUTION #15-027

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING

AGREEMENTS FOR LIGHT TOUCH SERVICE PLANNING

WHEREAS, the Children’s Services Council of Palm Beach County (the

“Council”) through its Strategy Review and Allocation Analysis, has identified a need for

short-term services (“light touch”) with a duration of six months or less for young

children with an identified developmental or social-emotional vulnerability; and

WHEREAS, two agencies responding to an RFQ were deemed to have the

knowledge, skill, and capacity to develop such services or modify existing services for

this population; and

WHEREAS, the Council desires to enter into agreements with the agencies

outlined to support a planning period for such services; and

WHEREAS, those agencies outlined desire to undertake such a planning period.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CHILDREN’S

SERVICES COUNCIL OF PALM BEACH COUNTY, that the Chief Executive Officer is

authorized to enter into agreements with: the Arc of Palm Beach County in an amount

not to exceed $45,700, and the Institute for Child and Family Health, Inc. in an amount

not to exceed $49,800 for light touch services planning, effective October 1, 2015

through May 31, 2016, subject to the Council’s annual budget and TRIM approval

process.

The foregoing Resolution was offered by Council Member __________________

who moved its adoption. The motion was seconded by Council Member

_______________________ and upon being put to a vote, the vote was as follows:

Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman

Kathleen Kroll Gregory A. Langowski Thomas E. Lynch

Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber The Chairman thereupon declared the Resolution duly passed and adopted this 6th day of August, 2015. APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ___________________________ BY: ___________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer

#5


August 6, 2015


AGENDA ITEM: 3A(4)

TITLE: Consent Agenda Resolution #15‐028 Authorizing Implementation of Project DULCE (Developmental Understanding and Legal Collaboration for Everyone)

STAFF: Michelle Abarca, Program Performance Officer

SUMMARY: Project DULCE is a collaborative Medical‐Legal Partnership (MLP) model that seeks to identify and address infant/family risks and needs and build family protective factors for the family in a primary health care setting. Project Dulce targets infants ages 0‐6 months and their families and provides a continuum of enhanced services aimed to identify and address civil legal needs that impact the infant and the family’s health and well‐being.

The intervention provides the following services:

Family Specialist who works with the parents who bring their infants to clinic visits during the first six months of the infant’s life

Linkage to legal services and resources needed to address civil legal needs that impact the infant’s health, safety and well‐being. The MLP provides services and linkages in areas that include, but are not limited to: income support, health coverage, housing, education and employment, eligibility for public benefits, family relations, domestic violence, discrimination, disability and educational rights, and other legal factors that severely impact the family’s health and safety

Developmental Screening and support by the Family Specialist and pediatrician team.

Staff is recommending that the Council enter into an agreement with the Legal Aid Society of Palm Beach County for the implementation of this program. The Legal Aid Society has unique expertise in the field of MLP through its Health Advocacy Project and is registered in the National Center for Medical Legal Practice as the designated legal partner for CL Brombeck Primary Care Clinics, FoundCare Clinic, Caridad Clinic, Community Health Center of West Palm Beach and Genesis Health Center in Palm Beach County. In addition, it provides MLP services at other community clinics such as El Sol in Jupiter, Florida. Because of its experience and long established presence as the sole MLP provider in the primary clinics in Palm Beach County, we are seeking a waiver of procurement and authorization to enter into a contract with the Legal Aid Society of Palm Beach County for the implementation of Project DULCE.

FISCAL IMPACT: The total cost of funding this item for fiscal year 2015‐2016 is up to $150,000. Funding has been included in the Program Budget for fiscal year 2015‐2016, subject to the Council’s annual budget and TRIM approval process.

RECOMMENDATION:

I recommend the Council approve Resolution #15‐028 i) waiving the Council’s procurement policies, and ii) authorizing the Chief Executive Officer to execute an agreement with the Legal Aid Society of Palm Beach County, Inc. for implementation of the Project Dulce model in an amount not to exceed $150,000, effective October 1, 2015 through September 30, 2016, subject to the Council’s annual budget and TRIM process.

DM#172328 15‐028 Legal Aid – Project DULCE

RESOLUTION #15-028

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING AN AGREEMENT FOR PROJECT DULCE (DEVELOPMENTAL

UNDERSTANDING AND LEGAL COLLABORATION FOR EVERYONE)


“Council”) recognizes that the infancy bonding period is crucial to a child’s development,

and desires to build family protective factors for families in a primary health care setting;

and

WHEREAS, Project DULCE (Developmental Understanding and Legal

Collaboration for Everyone) is a collaborative Medical-Legal Partnership (“MLP”) model

targeting infants of ages 0-6 months and their families, providing a continuum of

enhanced services aimed to identify and address civil legal needs that may impact the

infant and family’s health and well-being; and

WHEREAS, the Legal Aid Society has unique expertise in the field of MLP, and is

the sole MLP provider in the primary clinics in Palm Beach County.


SERVICES COUNCIL OF PALM BEACH COUNTY, that the Council’s procurement

policies are waived and that the Chief Executive Officer is authorized to enter into an

agreement with the Legal Aid Society of Palm Beach County, Inc., as a sole MLP

provider in primacy clinics in Palm Beach County, for implementation of the Project

Dulce model in an amount not to exceed $150,000, effective October 1, 2015, subject to

the Council’s annual budget and TRIM approval process.






Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber

The Chairman thereupon declared the Resolution duly passed and adopted this 6th day of August, 2015.

APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ___________________________ BY: ___________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer

#6


August 6, 2015


AGENDA ITEM: 3B(1)

TITLE: Business/Non‐Consent Agenda Resolution #15‐029 Authorizing Additional Funding for Prevention Partnerships for Children, Inc. for Strong Minds Tiered Reimbursement

STAFF: Nicole Lopez, Program Officer; Martha Lynch, Fiscal Specialist

SUMMARY:

Strong Minds Network is a voluntary quality rating system that assesses early learning programs according to clearly defined, high quality standards. This system of care offers supports and incentives to help providers reach their goals. A tiered reimbursement supplement is one of the ways to offset the costs associated with high quality childcare.

It is anticipated that the tiered reimbursement supplements will exceed the allocated amount of $560,000. The amount needed was underestimated due to database and input errors; in reality an additional $20,000 will be needed through the end of the 14‐15 fiscal year. At the June 25th, 2015, PPC Meeting the Board approved Resolution #15‐004P revised to execute tiered reimbursement not to exceed $560,000 in total for the School District of Palm Beach County, even when payments exceed $50,000 in a single fiscal year. With the additional $20,000 the tiered reimbursement supplements will support approximately 53 school based programs in Palm Beach County serving an estimated 2,200 children.

Prevention Partnerships for Children, Inc. (PPC) will generate a tiered reimbursement supplement payment to the School Board for its schools participating in the Strong Minds System (in‐network only). The tiered reimbursement supplement will be used for improving the program.

Staff requests that the Chief Executive Officer be authorized to allocate an additional $20,000 for the period of January 1, 2015 through September 30, 2015, not to exceed a total of $580,000.

FISCAL IMPACT:

The total cost of funding this item for fiscal year 2014/2015 is $580,000. The funds to support this agenda item are budgeted in the strategy budget in the Tiered Reimbursement line item. The cost of funding this item for fiscal year 2014/2015 is $20,000. The funds to be transferred to PPC for this agenda item are budgeted in the strategy budget in the Tiered Reimbursement line item.

RECOMMENDATION:

I recommend the Council approve Resolution #15‐029 authorizing the Chief Executive Officer to allocate $20,000 to Prevention Partnerships for Children, Inc. for School‐Based tiered reimbursement agreements effective January 1, 2015 through September 30, 2015.

DM#172330 15‐029 Prevention Partnerships funding for Strong Minds

RESOLUTION #15-029

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING ADDITIONAL FUNDING FOR STRONG MINDS TIERED REIMBURSEMENT


“Council”) recognizes that quality in Early Childhood Education settings is paramount in

helping a child reach its full potential, in addition to successfully preparing children so

that they are ready to enter Kindergarten; and

WHEREAS, the Council has invested in the Strong Minds Network, a voluntary

quality rating system that assesses early learning programs according to clearly

defined, high quality standards, offering supports and incentives to help providers reach

their quality goals; and

WHEREAS, tiered subsidy reimbursement is currently the most common Quality

Rating Improvement Systems (QRIS) financial incentive and will be used for the sole

purpose of improving the program’s quality; and

WHEREAS, due to such high demand by school-based providers to be a part of the

Strong Minds Network the amount needed for fiscal year 2014/2015 was underestimated.



authorized to allocate an additional $20,000 to Prevention Partnerships for Children,

Inc. for school-based tiered reimbursement agreements effective January 1, 2015

through September 30, 2015.







CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 6, 2015 – 5:00 p.m.

Council Meeting Agenda (Revised)

Agenda Item: Reference #:

1. Call to Order

A. Invocation B. Pledge of Allegiance C. Presentations

1. Prenatal Plus: Nursing, Mental Health and Nutrition – Michelle Abarca, Program Officer; representatives from i) Florida Health, Palm Beach County; ii) Nutritious Lifestyles, Inc; and iii) Center for Family Services of Palm Beach County, Inc.

2. Minutes

A. Approval of Minutes of June 25, 2015 Council Meeting 1

Recommendation: I recommend the Council approve the Minutes of the June 25, 2015 Council meeting as presented.

3. Individual Appearances – Agenda Items

4. Council Committees:

Program Review Committee Report

Finance Committee Report

5. Business/Consent Agenda

A. Consent Agenda Management

1. Additions, Deletions, Substitutions

Substitution: Agenda Item 5G(3) (Reference #5) was revised by adding verbiage to the third paragraph.

2. Items to be pulled from Consent Agenda

3. Adoption of Consent Agenda including revised Agenda Item #5G(3) and walk‐in Warrants List

B. CSC Funded Programs – Current – N/A

C. CSC Funded Programs – Future – N/A

D. Planning & Development – N/A

E. Personnel

F. Financial

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY Council Meeting Agenda – August 6, 2015 Council Meeting Page: 2

#170798 150806 Council Agenda

1. Warrants List 2

Recommendation: I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented.

G. Administration

1. Resolution #15‐024 Authorizing 2015‐2016 Media Expenditures in Excess of Annual 3 Cumulative Total of $100,000

Recommendation: I recommend the Council approve Resolution #15‐024 authorizing the CEO or designee to enter into media contracts of which the annual cumulative total with any one vendor may exceed $100,000 during FY 2015‐16 and which are necessary for continuation of CSC’s educational campaigns, provided such actions are within the most recently approved Council budget; and directing stappleaff to report any actions under authority of this Resolution to the Council through the CEO Report on a quarterly basis. The effective dates of this Resolution will be October 1, 2015 through September 30, 2016.

2. Resolution #15‐025 Authorizing Fall 2015 Strong Minds Reading Campaign Book Purchase 4

Recommendation: I recommend the Council approve Resolution #15‐025 authorizing the Chief Executive Officer to enter into an agreement with Scholastic Library Publishing for book purchase for the Strong Minds reading campaign in an amount not to exceed $95,000 effective August 6, 2015.

3. Resolution #15‐026 Authorizing Photovoltaic System Installation (Revised) 5

Recommendation: I recommend the Council approve Resolution #15‐026 authorizing the Chief Executive Officer to waive CSC’s procurement policies and enter into an agreement with Sun‐Tec Solar Energy for the installation of a photovoltaic solar array system in an amount not to exceed $89,900 effective August 6, 2015.

6. Business/Non Consent Items

1. CSC Meeting Redesign: Combining Program Review Committee with the Council Meeting 6

Recommendation: I recommend the Council approve a motion i) eliminating the Program Review Committee (PRC) and directing that items formerly brought to PRC be brought to the Council meeting instead, and ii) adopting the order of business for Council meetings as set forth in Exhibit “A”. These changes will occur as of October 1, 2015 (the beginning of FY 15‐16) with the Council meeting to start at 4:30pm [with any changes to the start time or beginning date of this motion to be as the Council directs].

7. Walk‐In Items

8. Chief Executive Officer’s Report

9. Legal Reports

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY Council Meeting Agenda – August 6, 2015 Council Meeting Page: 3

#170798 150806 Council Agenda

1. Prevention Partnerships for Children, Inc. Special Board Meeting – directly following adjournment of Council Meeting

2. September Dates Set for CSC TRIM Hearings

Thursday, September 10th – Council Meeting (currently estimated) 5:30 p.m., TRIM – 6:00 p.m.

Thursday, September 24th – Program Review Committee (currently estimated) 5:00 p.m., Council Meeting (currently estimated) 5:30 p.m., Prevention Partnerships for Children, Inc. Board Meeting (time: upon conclusion of Council meeting), TRIM – 6:00 p.m.

10. Individual Appearances – Non Agenda Items

11. Council Comments

12. Adjournment

Prenatal Plus ProgramCarla J. Byrne, RN. Palm Beach County Health Department

Jennifer Boutin, RD, LDN. Nutritious Lifestyles

Melissa Schank, LMHC, Center for Family Services

Michelle Abarca, Program Officer, Children’s Services Council

Prenatal Plus• Funded since June 2013

• Care coordination program designed to prevent poor birth outcomes in high risk populations through early intervention in three key areas:

1. Behavioral

2. Nutritional

3. Psychosocial risk factors

• Multidisciplinary Team:

1. Nurse (Care Coordination)

2. Mental Health Counselor

3. Licensed Dietitian

• Program has served 279 clients to date

Prenatal Plus Eligibility

• Pregnant women who score a six (6) or more on the Florida Healthy Start Prenatal Risk Screen or are referred for services based on other factors such as smoking, alcohol use.

• English, Spanish or Creole speaking.

• Accepted into the program up to a maximum of 28 weeks gestation

Prenatal Plus Model Elements

• Each member of the team conducts an initial assessment of the pregnant woman and develop a plan of care for ongoing services.

• Team members work collaboratively to empower the woman to make lifestyle changes that positively impact their pregnancies and result in healthier infants by using a client centered approach.


• A minimum of one case conference with attendance by all team members.

• A minimum of 10 face to face home visits during the pregnancy and postpartum period.

• Utilization of the “Partners for a Healthy Baby” Curriculum.

Nutrition ComponentNutrition Assessment

• To assess client’s knowledge of nutrition, food safety

• Provides past and current medical history

• Provides an overview of the client’s dietary habits

• Provides an overview of the client’s support system

Mental Health Component

MJ’s Case

• 33 years old• 1st pregnancy• Enrolled in Prenatal‐Plus services at 12 week

gestation• Recently unemployed• Loss of health insurance• Additional stress related to health of maternal

grandmother• Physical assault by FOB • Current depression with prescribed anti‐

depressants

MJ’s Case

Services Provided:1) HMHB Navigation Services‐ in order to obtain Medicaid.2) Assistance to find OB provider and start PNC.3) Dental Services for cleaning and fillings.4) WIC5) Pregnancy and Parenting education (curriculum, DVD’s, handouts)6) Breastfeeding support and education.

MJ’s CaseMommy and Baby E.J.

M.J. was an eager, enthusiastic program participant. She diligently worked on ways to reduce her stress, and learn everything she could to improve her chances to have a healthy baby.

Very open and willing to receive services, education and sought out additional resources to achieve her goals of breastfeeding and increasing her physical activity.

Baby E.J. was born healthy via a vaginally at 41 weeks gestation, weighing 7lbs. 2 oz.

E.J. is currently 4+ months and thriving. Baby continues to exclusively breastfeed.

Mommy M.J is doing well and currently working at a summer art camp.

Family continues to receive services

#: 1

AGENDA ITEM SUMMARY August 6, 2015 Council Meeting

AGENDA ITEM: 2A TITLE: Minutes – June 25, 2015 Council Meeting RECOMMENDATION: I recommend the Council approve the Minutes of the June 25, 2015 Council Meeting as presented.

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY COUNCIL MEETING

Thursday, June 25, 2015, 5:00 p.m.

MINUTES 1. Call to Order

Chair Langowski called the meeting to order at 5:00 p.m. Chair Langowski stated that Council member Tom Lynch was participating by telephone. Present: Thomas Bean Vince Goodman Kathleen Kroll Greg Langowski Thomas E. Lynch (by phone) Dennis Miles Thomas P. Weber Excused: Robert Avossa; Debra Robinson, M.D.; Shelley Vana A. Invocation – led by Vince Goodman B. Pledge of Allegiance – led by Chair Langowski C. Presentations

1. First Steps/Early Steps – Nikki Martin‐Bynum, Program Officer

Nikki Martin‐Bynum, (CSC) Program Officer introduced Marissa Barrera, Program Coordinator, Treasure Coast Early Steps Program. Ms. Barrera stated that Early Steps was Florida’s early intervention system offering services to children ages birth to three with significant delays or with a condition that would likely lead to a developmental delay. She stated that Early Steps serves approximately 2,700 children each year in Palm Beach County. She stated that the services were based on the evaluations of the Early Steps team, in addition to the family’s goals and concerns. Ms. Barrera stated that they used a team‐based primary service provider (“PSP”) approach aimed to empower each family by providing a comprehensive team of professionals, from beginning of services throughout, to the transition out of the program. She stated that the family worked with one team throughout their entire time with Early Steps. She stated that the PSP team was comprised of the family, the service coordinator, an infant/toddler developmental specialist, and licensed pediatric physical occupational and/or speech therapists. She stated that the goal was to provide support to the family so that they could develop confidence and competence they needed to help their child learn and grow. Ms. Barrera stated that the team identified one individual to serve as the primary service provider, who, during ongoing visits in the child’s natural environment, would provide coaching and educational strategies so that the families had the skills needed to support

Children’s Services Council of Palm Beach County June 25, 2015 Council Meeting Page: 2

doc#170946 150625 Minutes.doc

their child’s development. She stated that the family received strong support from that one individual which helped them to have fewer appointments outside of the house and more time to be a family. She stated that the program changed as the needs of the child changed. Ms. Barrera stated that the home‐based approach brought services into the child’s life rather than bringing the child into services. She stated that the approach emphasized how children learn within the context of their everyday routines and activities. She stated that Early Steps employed 52 staff in Palm Beach County, of which 29 were service coordinators. She stated that many of them were bi‐lingual, helping to meet the needs of the diverse community. She stated that the service coordinator remained with the family until the child transitioned out of the program at age three. She stated that the service coordinator developed a child’s individual family support plan (IFSP) which served as a service authorization. Gretchen Rauch‐Herron, Program Director, First Step to Success Program, ARC of Palm Beach County stated that the program had begun as part of the Healthy Beginnings System July 1, 2009. She stated that at the time of start‐up the program had served children from birth through age 3. She stated that CSC had recognized a need for similar services for children aged 3 through age 5, and CSC had expanded the program in November, 2009. She stated that the program’s mission was to help children attain age‐appropriate developmental milestones to ensure they were eager and ready to learn upon entering Kindergarten. Ms. Rauch‐Herron stated that the First Step to Success Program was designed as a gap service for children, and that it provided relationship‐based services to children scoring below average on a developmental assessment, but whose scores were not sufficiently low to qualify for programs such as Early Steps or Child Find. She stated that, following acceptance into the program, developmental specialists conducted an in‐depth assessment of a child’s current developmental skills. She stated the assessment tool used to measure development was the Battelle Developmental Inventories II (“BDI”). She stated that this test was conducted by a developmental specialist assigned to an assessment team who were able to observe and assess a child objectively throughout the time the child was enrolled in the program. She stated that the developmental specialist assigned to the family created an intervention plan which identified skills within the six domains of development in which the child was deficit, using the Hawaii Early Learning Profile. Ms. Rauch‐Herron stated that the First Step to Success Program served children throughout Palm Beach County in their homes, child care centers, or other natural environments. She stated that developmental specialists served clients from Tequesta to Boca Raton, and from the coast throughout the Glades. She stated that First Step to Success began its first full year of implementation with a staff of 4, and following the third expansion of staff, the program is now funded for 22 positions. She stated that program staff were representative of the community in which they served, and they had the capacity of speaking Haitian Creole, Spanish, Portuguese, Mam, French, and Papiamento, as well as English.



Marissa Barrera stated that in 2010 the eligibility criteria for Early Steps had changed statewide, resulting in them serving only the more significantly delayed children. She stated that the children who no longer qualified for Early Steps were referred to the First Step to Success program. She stated that before the creation of the First Step to Success program, those children would most likely have gone unserved. She stated that Early Steps had collaborated with First Step to Success since its inception, and in 2013 they had been able to refer directly back and forth between the two programs. She stated that such a referral system had shortened the process for the families involved. She stated that although the two programs had different service provision and different models, they were tied together on a continuum of services ranging from the more intensive to the less intensive. Gretchen Rauch‐Herron stated that Early Steps had been a great collaborative partner to the First Step to Success program and thanked Ms. Barrera and expressed her gratitude. She stated that together they were helping children in the community receive the level of intervention which was most appropriate for them and their families. She stated that Early Steps had provided the initial training to First Step on the Battelle tool, and had allowed First Step staff to attend actual initial eligibility evaluations at their offices, in order to observe best practices in action. She stated that such a collaboration had been expanded to include other system and community partners through the quarterly BDI meetings. She stated that the meetings were attended by Early Steps, First Step to Success, Child Find, Home Safe, and CSC in order to ensure alignment of referrals by all those using the Battelle inventories and the Battelle screener to determine eligibility. She stated that although not all children reach the same milestones at the same times, there was an expected timeframe for reaching those developmental markers, and, together, they helped to ensure that more children attained those crucial skills on time.

A video was played showing families who had received services. Link to video: https://youtu.be/nyThAA5‐tvY.

Angelica Haymore, parent and recipient of Early Steps services for son Titus (who had turned age three the previous week) stated she had received a Spina bifida diagnosis at 20 weeks of pregnancy. She stated that her son was born June, 2012, and they had not been ready to watch their newborn endure two brain surgeries and two back surgeries. She stated that after a two‐month stay in hospital during which they had been seen by many specialists and had been given numerous materials, they took their son home. She stated that she had found an Early Steps brochure in the materials, and had had an evaluation and had begun services. She stated that it was a blessing to know that there was a program out there like Early Steps that could come alongside a family and co‐labor with them, teaching them how to take care of their child, helping them identify the child’s strengths and build upon them. Ms. Haymore stated that her family service coordinator had been instrumental in getting her son services, as much as had been needed, and when it was needed. She stated that the coordinator had listened to their concerns, and had recommended physical therapists, speech therapists, and occupational therapists, having the therapists come directly to her son’s daycare so that she could continue to work. She stated that she had had the peace of



mind that her son had the most professional, up‐to‐date therapists on his team. She stated that the therapists had taught her how to continue the plan of care at home. She stated that the therapists had also taught her son some independence, and how to advocate and take care of himself. Ms. Haymore stated that the Early Steps program had been life‐changing for her son and her family. She stated that it was hard to put into words what a parent felt when they did not have hope, and the Early Steps program had provided that hope, informing her that her son had other options besides a wheelchair. She stated that by having such an early start it had prevented her son from developing with a stigma of “you can’t do that”. She stated that her son was very high‐functioning and she gave all the credit to Early Steps. She stated that she had now left the Early Steps program (within the past week) and she was forever thankful for her son’s therapists for challenging her son and never letting him give up. She stated that the Council was doing a great service for Palm Beach County. Vince Goodman thanked Ms. Haymore for her success story. He asked whether the program was provided in different languages. Gretchen Rauch‐Herron stated that services could be provided in the languages outlined (Haitian Creole, Spanish, Portuguese, Mam, French, Papiamento, and English). Mr. Goodman asked whether the parents helped out. Ms. Rauch‐Herron stated that the parents worked very successfully with the service providers, and services were provided in any language that the parents chose. She stated that parents were generally focused on their own child. Nikki Martin‐Bynum thanked Ms. Haymore for coming to speak to the Council and provided a care package of some age‐appropriate materials for her son.

2. Parenting Campaign – Christy Potter, Director of Communications

Christy Potter, Director of Communications stated that they had shared at the January Council meeting that they were purposefully scaling back communications for the last quarter of FY 14/15. She stated that they had wanted to review and revise CSC’s messaging, and that CSC needed a strong, unified, comprehensive, and universal message able to wrap together all active education campaigns, including:

Happily Ever After begins with Reading

What If (child safety)

Teen pregnancy prevention

Strong Minds System of Care re‐launch (formerly known as Quality Counts)

Healthy, Safe, and Strong.

Shana Cooper, Public Information Officer stated that they were keenly aware that Palm Beach County families were looking for reliable, timely, realistic local parenting information they would be able to use to raise their families to be healthy, safe, and strong. She stated that the universal campaign concept would be able to do just that.



Ms. Cooper stated that they wanted to provide a unique, local resource providing all Palm Beach County’s families raising children prenatally to age 18 with the information they craved. She stated that it was not another program they were adding, but a multi‐level, multi‐layered public education campaign that would answer a parent’s pressing questions. She stated that even if a family was not eligible for a particular CSC‐funded program, the universal parenting campaign could help the family by referring them to another service provider or agency in the community. She stated that in order to do so they would need to reach beyond CSC’s programs and agencies, and beyond the current partnerships in order to make the connections in the community for parents. Ms. Cooper stated that they were launching the campaign for several reasons: to address the challenges that parents faced, and to increase parent engagement. She stated that the Council and the Early Childhood Cabinet had expressed concerns in these areas. She stated that they also wished to increase awareness of resources available in the community; parents often said they did not know what was available and that they did not know how to find it. She stated that in addition to reaching out community‐wide to refer other available services they also wanted to ensure that those other services/agencies were aware of CSC, what CSC had to offer, and its role. Ms. Cooper stated that they had conducted eight focus groups in the spring with specific audiences such as first‐time moms, single fathers, and Creole and Spanish‐speaking families. She stated that they had also analyzed the calls received by CSC over the past few years. She stated that they had found that parents were consistently asking for information about:

Growth and behavior, particularly if they had a developmental concern.

Quality child care, including after school and summer camp programs, and how to pay for those programs.

Helping children succeed in school (inquiries had increased since the onset of the Happily Ever After campaign)

Child safety including physical safety (drowning prevention/care seat safety) and also online safety, including bullying.

Essential services help (housing, financial assistance)

Ms. Cooper stated that it wasn’t because CSC focused on early intervention and prevention that people called, they called CSC because it had the word “children” in the name, which was an unspoken promise that CSC was there to help. She stated that they wanted to live up to that promise to provide help, whether it was a CSC‐funded service or a referral to something else in the community. She stated that it was a big task, and families needed many different things at many different times in their lives. She stated that they wanted to be sure that they could immediately direct the families to what they needed in severe situations such as homelessness or a domestic violence crisis. Ms. Cooper stated that such a universal campaign came with many challenges because of Palm Beach County’s large and diverse community. She stated that families have many different needs, and there were many competing messages. She stated that families retrieved information from national websites, apps, local listings in newspapers, materials



from doctor’s offices or schools, and from social media. She stated that the plan for the campaign was to position CSC as the unique, local resource with a clear simple message which was non‐judgmental and respectful. She stated that they wished to take the national information and connect it with local resources. Ms. Cooper stated that there were great national resources, but they did not necessarily let parents know where they could turn for help locally. She stated that they needed to create a campaign that was so helpful, parents would return to it repeatedly and refer their friends to it. She stated that it needed to be engaging, a place where parents felt welcome and comfortable. She stated that, as they had done in the Happily Ever After campaign, they needed to pull the campaign together with a universal message. She outlined the universal message: “It takes 6,574 days to raise a child to age 18. We’re here to help you embrace each one. Embrace each day.” Ms. Cooper stated that the website for the campaign was also the call to action. She stated that it would be easily incorporated into materials produced, as well as social media. Mike Roedel, Digital Communications Administrator stated that they wanted CSC to be seen as a resource to turn to whether a parent was having a good or bad day. He stated that the “Embrace Each Day” message helped CSC cater to a family’s individual and timely needs by addressing things such as milestones, questions, challenges, important deadlines (vaccinations or school registration), happy moments, and tough times. He stated that they would be able to alert families to developmental cues they should be looking for in a non‐threatening way, giving them a local resource they could turn to if they had questions. Mr. Roedel stated that they had created sample billboards to illustrate the power and versatility of the Embrace Each Day message. He cautioned that the images contained therein were not the final images but were merely representative to give a feel of how they would approach the message. He sampled the billboards: day 1 – a healthy birth; day 212 – the first time a baby eats solid foods; day 1,826 – a special moment (like riding a bike without training wheels for the first time); day 5,843 – the first time she’s driving by herself. He stated that the message easily translated from infants to teenagers. Mr. Roedel stated that they would need a variety of tools for the campaign in recognition of the diversity of the community and the various ways people liked to access information. He stated that some families may only need to know that CSC was there for them, or they may only need tips and advice around a certain milestone. He stated that traditional media such as billboards, TV and radio, or print materials would come into play in these instances. He stated that other families may need how‐to videos, or advice for a specific problem such as biting. He stated that in these instances they would need experts to help the parents through two‐way conversations on social media or through a website. He stated that other families may still need a face‐to‐face approach which would be provided through CSC’s providers and partners or through CSC’s outreach efforts. He stated that a hotline would come into play for those that needed immediate help such as housing, counseling, and financial assistance.



Mr. Roedel stated that they were also planning a (free) mobile app. He stated that it would be a new tool to reach new audiences and it could be used to push information to them on a regular basis. He stated that the mobile app would create a personalized experience based on the information input by the parent. He stated that a parent would enter their child’s birthdate and gender, and then would receive targeted messages based on their child’s developmental stage or needs. Mr. Roedel stated that they intended to expand CSC’s traditional reach by including information for children up to age 18. He stated that they recognized that CSC would not be able to do it alone, and that it needed to strengthen existing partnerships, in addition to building new ones. He stated that they would do so with CSC’s current entry agencies and providers, and add government partners such as the County’s Youth Services division, the Health Department, the School District, Career Source, the Department of Children and Families, and other state and government agencies. He stated that there would also be partnerships with other experts as needed, including experts to help guide CSC, whether it would be content‐related or referral for services outside of CSC’s scope. Mr. Roedel stated that they recognized that they were not the creator and keeper of all information, and that they wished to simply be there to bring it all together for local families to make their lives easier. He stated that if there was an expert or a tool out there already providing great information, CSC would refer families to it. Mr. Roedel outlined the next steps:

Refinement of the campaign’s strategy, including how current campaigns would be impacted.

Project Charter was completed, they were further developing the timeline, budget, and communication plan.

Research was needed on a family’s need – an RFP would be issued for a pre‐ and post‐ market survey.

Data was being gathered including demographics, Census information, and marketing data. Such data could be used by all of CSC to see gaps, needs, and geographically relevant information.

Technologies were being explored.

Plans for content were being made.

Strategies were being developed for building partnerships.

Additional RFPs would be issued in future months for content collection and technology.

Mr. Roedel outlined how success would be measured: the pre‐survey would allow them to get a feel for the current landscape and do some high‐level testing of messages. He stated that those measurements could then be used as a baseline in the post‐campaign survey, and could indicate how the campaign was being received. He stated that they would have additional milestone measurements when the campaign was up and running, provided by analytics such as the number of app downloads and website visits. He stated that those measurements would help determine the responses to CSC’s calls to action. He stated that



the campaign would be a LEAN Six Sigma project, measuring the success of the campaign based upon the percentage of parents who agreed they could find the information they needed to help them raise their children Healthy, Safe and Strong. Mr. Roedel stated that they thought that the campaign was a much‐needed resource for Palm Beach County’s families. He stated that they wanted parents to know, that as parents were raising their children, Children’s Services Council was there to help them Embrace Each Day. Thomas Bean stated that it was a great plan and he applauded efforts to reach people where they were at, and when they were at that place. He stated that there was always a question who to turn to for people newly moving to Palm Beach County or for those resident families that had never accessed services before. He stated that he liked the fact that the campaign would not be limited to just the CSC‐funded programs and included all programs and services in the community. He asked whether the LEAN Six Sigma would be green belt or black belt level. Christy Potter stated that it would be green belt. Mr. Bean asked who was overseeing the LEAN project. Ms. Potter stated that there was an outside consultant. Mr. Bean asked whether the surveys would be conducted internally. Ms. Potter stated that CSC would contract with an outside vendor. He stated that he appreciated that the team understood that it would not be a light or easy undertaking, and he looked forward to updates. Tom Weber stated that he liked the awareness and the intention of being available to more people than just those touched by CSC‐funded services. He stated that he liked the intention to make CSC a central place to go to for resources because there were so many different organizations in the county without any real coordination between them.

2. Minutes

A. May 28, 2015 Council Meeting A motion by Bean/Weber to approve the Minutes of the May 28, 2015 Council meeting as presented was approved by unanimous vote.

3. Individual Appearances – Agenda Items – N/A

4. Council Committees:

Program Review Committee Vice Chair Weber stated that the Program Review Committee approved the PRC Consent Agenda including the walk‐in allocations warrants list, and Resolution #15‐021. He stated that there had been a CPPA mid‐year update which showed positive progress. A motion by Goodman/Bean to approve the PRC agenda in its entirety, including the walk‐in allocations warrants list, was approved by unanimous vote.



Finance Committee

Thomas Bean stated that the Finance Committee had met prior to the PRC meeting that day and recommended approval of the May 31, 2015 Financial Statements. He stated that the Finance Committee had also approved an adjusted Millage rate of .6677, based on the figures received by the Property Appraiser’s office that day. He stated that the adjusted Millage rate of .6677 was being recommended allowing staff the ability to change the budget to ensure that the budget remained consistent regarding the amount of tax revenues raised. He stated that the Finance Committee had approved the proposed budget for 2015/2016. A motion by Weber/Bean to approve the Finance Committee report, Financial Statements ending May 31, 2015, and tentatively approve the 2015/2016 CSC Annual Budget was approved by unanimous vote.

5. Business/Consent Agenda A. Consent Agenda Management

1. Additions, Deletions, Substitutions ‐ None

2. Items to be Pulled for Discussion – There were no Agenda Items pulled for discussion

purposes. 3. Adoption of the Consent Agenda and Walk‐in Warrants List

A motion by Weber/Goodman to approve the Consent Agenda and Walk‐in Warrants list was approved by unanimous vote.

B. CSC Funded Programs – Current – N/A

C. CSC Funded Programs – Future – N/A D. Planning & Development – N/A E. Personnel

1. Resolution #15‐022 Authorizing Selection of The Gehring Group as Insurance Broker for CSC’s Employee Group Benefits Program – Approved by Consent

F. Financial

1. Warrants List – Approved by Consent

G. Administration



1. Resolution #15‐023 Authorizing Agreement with SRA Research Group, Inc. to Conduct a Pre‐ and Post‐ Market Survey – Approved by Consent

6. Business/Non Consent Items – N/A 7. Walk‐In Items 8. Chief Executive Officer’s Report

1. Planning Session Follow‐Up

Lisa Williams‐Taylor, Ph.D. stated that the CEO Report contained a follow‐up from the Planning Session, and that further follow‐ups would be presented as soon as information became available. She stated that a question regarding the Strong Minds network had been raised, there were many applications, many had been approved, and there were still many more to assess to determine where they fit. She stated that there were 68 child care centers pending assessment. She stated that there would be more sites in Strong Minds than with Quality Counts, and more children served. Dr. Williams‐Taylor stated that another concern that was raised at the Planning Session was funding and services to support developmental needs and special needs of young children. She stated that the CEO Report contained three pages covering the types of services and outlined the CSC‐funded dollar amount for those programs.

2. Youth Symposium Update

Dr. Williams‐Taylor stated that the Youth Symposium had taken place September, 2013. She stated that by request of Mayor Vana, the Council, School Board, and Board of County Commissioners (the County) were brought together to discuss how well children in Palm Beach County were doing, and where gaps could be identified. She stated that the goal of the group had been to share and identify actions and programs to support the healthy growth and development of children ages 0‐18. She stated that the planning group had looked at a continuum of services available prenatally through age 22. She stated that CSC had led a group focused on prenatal through age 5, the School District had led the group from ages 6 to 14, and the Criminal Justice Commission and CareerSource had led a group for ages 15 to 22. Dr. Williams‐Taylor showed a visual of “Steps to Success” and stated that research and data showed that each step was important, and that there were a few key areas to focus on as a community. She stated that they needed to focus that children were born healthy, that they had secure attachments, safe and nurturing homes, that they were ready for school, that they attended school, reading on grade level, were engaged in pro‐social adolescent behaviors, achieve graduation, and enter either post‐education or a career successfully. Dr. Williams‐Taylor stated that multiple recommendations were put forward at the September, 2013 Youth Symposium, and all had been approved. She stated that they had then been



charged with convening to determine how to implement the recommendations. She stated that there were currently eight workgroups in session. Marsha Guthrie, Community Planning & Partnerships Officer stated that since September, 2013 they had been engaged in partnerships with the United Way, PBC School District, Career Source, the County, and specifically the Palm Beach County Youth Services Department. She stated that 12 recommendations had been made which had resulted in 8 active workgroups to begin the work. Ms. Guthrie stated that one of the recommendations that stood out as paramount when looking across the age continuum was focusing on transitions. She stated that the recommendation had been to universally offer transition programs and transition activities at critical milestones from entering Kindergarten to post‐secondary education. She stated that the Student Success Skills group was looking at the critical transition milestones for children beginning in pre‐Kindergarten, and was being led by the School District. Ms. Guthrie stated that another recommendation was around the issue of “connection” and how a child was connected to family, school, and community. She stated that there needed to be dedicated staff at the school centers to ensure that at‐risk children were connected to needed services and supports, and that they did not fall through the cracks. She stated that the School District was leading the workgroup exploring student support services and student intervention services. She stated that the first step was to investigate how to enhance the current array of available services through efforts such as school‐based teams. She stated that they were also looking at national models that supported student health and wellness. She stated that they were also looking at guidance counseling programs. She stated that they wanted to create a community collaborative toolkit looking at how the School District was partnering more effectively with community agencies, recognizing that efforts were simultaneously being put forth by both the District and community agencies, and bringing the two together. Ms. Guthrie stated that there was lots of evidence showing that some youth were not connected to school, and were termed “idle youth”. She stated that those youth were not at school and not working, and were “disengaged”. She stated that the recommendation (being investigated by Career Source) was for a re‐engagement center, and would be modeled on one from Oregon. She stated that the concept was to find children who had fallen out of school, were not on track for graduation or had been lost to the system in some way, to reach them and get them connected back to some opportunities for vocational support. She stated that in this manner they would be creating different on‐ramps for those students who may not matriculate on to college. Ms. Guthrie stated that there had been work performed around executive functioning. She stated that a Symposium had been held in May, 2014 with a panel of experts discussing how children could best be supported in the area of self‐regulation from infancy to adulthood. She stated that this work had been completed, and recommendations had been handed off to the



School District. She stated that they needed to consider evidence‐based programming to support youth in this area. Ms. Guthrie stated that another workgroup had been outlined as evidence‐based programs for middle and high school youth. She stated that the workgroup had not yet begun, and Dr. Williams‐Taylor would address this workgroup when discussing the next step in the Youth Symposium work. Ms. Guthrie stated that a body of work that had been completed was to consolidate children and youth programming through the County’s Youth Services department. She stated that this had been put in place in the fall of 2014. She stated that there had previously not been an entity responsible for the coordination of youth programming in Palm Beach County, the Symposium had presented an opportunity to do rectify that. She stated that by CSC picking up the Head Start match it had freed up the County to support programming for middle and high school students, in addition to extra programming for this age group. She stated that the Youth Services Department had been created and had been effectively working with CSC as a primary partner in the Youth Symposium body of work. She stated that there had been three infrastructure recommendations from the Youth Symposium:

Consolidation of the County’s services into one department

Identification of Programs and Services

Develop a strategic community action plan.

Ms. Guthrie stated that the United Way had led a workgroup to determine services available and survey the ten primary funders. She stated that they had surveyed CSC, Child Net, United Way, the Sheriff’s Office, and others. She stated that they had collected 307 surveys with regard to the continuum across various outcomes such as births, school readiness, career readiness, educational performance, and adolescent pro‐social behaviors. She stated that they had determined that there was a wealth of programs and efforts in the community which targeted a vast amount of risk factors. She stated that there had been 111 survey respondents who outlined that they were providing healthy, safe, and nurturing environments for children. Ms. Guthrie stated that there was a Phase Two to this work, with a directive to develop a searchable database. She stated that they intended to create a real‐time database for the professional community, separate to that with which 211 operates. She stated that the database would have more specific information with information on eligibility, who the program targeted, and where it was located. She stated that they had shared a sneak peek with the Judges, and it should be available for distribution at the beginning of August. She stated that they would continue to collect information by municipalities, other community organizations, and faith‐based organizations, in addition to migrating the information into a searchable database. She stated that they would also conduct some geo‐mapping with the County’s GIS department, outlining where these services were available throughout the county. She stated that it would allow them to do a gap analysis to determine who was serving which populations, with what types of services.



Ms. Guthrie stated that a further recommendation was to develop a strategic community action plan. She stated that there had also been a third recommendation around infrastructure which had been outlined as: “Once we have all programs and services documented, how would we know what works, and how would evaluation be conducted?” Dr. Williams‐Taylor stated that CSC and United Way had led this portion of the work. She stated that the task was to consider the 307 identified programs and determine where each fell on the continuum of evidence. She stated that funders had come together and they had jointly decided how to define evidence‐based programs and referred to slide 10 in the PowerPoint presentation “Continuum of Evidence”. She stated that the continuum began with those programs not collecting any data which therefore could not be rated, to those programs with lots of research behind them showing that it was replicable and that its outcomes were sustainable in the long‐term. Dr. Williams‐Taylor stated that the workgroup had created a survey which would be launched to all 307 programs in mid‐July. She stated that the survey would collect information, upon which they would perform the verification process and place the program in its appropriate location on the continuum of evidence. She stated that part of the equation was to determine what type of technical assistance the program would need in order to further the evidence‐base of its program. She stated that they would then be able to determine what kind of infrastructure was needed in Palm Beach County to help programs research and improve effectiveness. She stated that should a program be determined to be ineffective they could then begin discussions with the funder about moving those dollars to more effective programs. Dr. Williams‐Taylor stated that there was an Evidence‐Based Summit tentatively scheduled for September 30th. She stated that they would be bringing in national experts to talk about the best programs that should be implemented in Palm Beach County. She stated that they would be focusing across a wide area including: mental health, substance abuse, Department of Juvenile Justice programs, to early childhood, and everything along the continuum. She stated that a lot of work had taken place in the last two years in bringing all the information together into a community action plan. She stated that the Youth Symposium had only been for one day, however, much work had emanated from it. She stated that they were looking into how to best brand the work so that all parties could understand it was part of the Youth Symposium work. She stated that they needed to pull it together, come up with a budget, and begin prioritizing what they wanted to fund over the next few years.

3. Communications Update

Dr. Williams‐Taylor congratulated Michael Roedel, Digital Communications Administrator on achieving his Masters degree. Dr. Williams‐Taylor stated that the CEO Report had contained an update on the Drowning Prevention campaign. Flyers were placed at Council members’ places, and Dr. Williams‐Taylor appealed to Council members to please bring any businesses to the table for funding additional swim lesson vouchers.

4. National News



Dr. Williams‐Taylor directed Council members’ attention to the CEO Report regarding CSC’s two notable mentions in national news in the past month.

9. Legal Reports

1. Financial Disclosure Statement

Tom Sheehan stated that the Financial Disclosure Statement for Council members needed to be filed by July 1, 2015. He stated that he had checked, and many Council members had already completed this filing. He stated that he would re‐check the first week of July, and would contact any Council members who had not filed.

2. September Dates Proposed for CSC Business Meetings and TRIM Hearings

Mr. Sheehan stated that they were now aware of the dates for the County’s and the School Board’s TRIM hearings, whose dates, by Statute, CSC needed to avoid. He stated that CSC thus recommended the following dates and meeting times:

Thursday, September 10th – Council Meeting (currently estimated) 5:30 p.m., TRIM – 6:00 p.m.

Thursday, September 24th – Program Review Committee (currently estimated) 5:00 p.m., Council Meeting (currently estimated) 5:30 p.m., Prevention Partnerships for Children, Inc. Board Meeting (time: upon conclusion of Council meeting), TRIM – 6:00 p.m.

Mr. Sheehan stated that the dates had been advised in the notebook packet email, and he asked Council members to please inform Lisette Usborne, Clerk of the Council, if either of the two dates would be a problem for them. He stated that they needed to lock the dates in with the Property Appraiser’s offices.

Dennis Miles stated that the Dependency Summit would be taking place in Orlando the week of September 10th which involved himself and Judge Kroll.

10. Individual Appearances – Non‐Agenda Items – N/A


Vince Goodman stated that he was very pleased with staff’s work in the area of Drowning Prevention, and was very pleased to see it on TV also. He stated that he was very proud of staff and encouraged them to keep up the good work.

12. Adjournment

The meeting was adjourned at 6:08 p.m. ________________________________ _________________________________________ Vincent Goodman, Secretary Lisa Williams‐Taylor, Ph.D., Chief Executive Officer

#: 2


AGENDA ITEM: 5F(1) TITLE: Financial – Warrants List CSC STAFF: Bill Cosgrove, Chief Financial Officer RECOMMENDATION: I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented.

Children's Services Council

Warrant List

August 6, 2015

Doc Number Vendor Name Description Total

PO-15-1662 Palm Beach Newspaper 15 Pack Employment Ad $2,193.75

PO-15-1663 American Express CPC ATD Membership LShaw $229.00

PO-15-1664 American Express CPC NIGP Memberships MLeway DTatonetti MModica $350.00

PO-15-1665 American Express CPC IY Pilot Implementation Bridges LWW 6/25-2015 $137.60

PO-15-1666 JVC Media South Florida Radio Air Time Drowning Prevention 6/29-7/26-2015 $900.00

PO-15-1667 American Express CPC Council Meeting Supplies $5.98

PO-15-1668 Laura Fleischman Travel Reimbursement New York Tableau 6/20-2015 $45.99

PO-15-1669 Wright National Flood Ins Flood Insurance Renewal Premium 08/16-2015 -08/16/2016 $3,188.00

PO-15-1670 MDH Graphic Services 500 Spanish & 500 Creole TOTS Brochures $325.00

PO-15-1671 American Express CPC Ethical Obligations Of CPAs $79.00

PO-15-1672 American Express CPC MAbarca Registration Orlando FL Dependency Summit 9/8-2015 $200.00

PO-15-1673 American Express CPC Supervisors Forum Supplies 6/29-2015 $147.00

PO-15-1674 Amazon.com Visitor Supplies Front Desk & Book For HR $593.93

PO-15-1675 Florida Association Of HSC Annual Dues 2015-2016 & Lobby Portion Of Dues $900.00

PO-15-1676 Office Depot Office Supplies Staff & Learning Center $259.25

PO-15-1677 Capital Office Products Office Supplies For Staff $42.72

PO-15-1678 American Express AECPC RFQ Team Rating Meeting $78.67

PO-15-1679 Lisa William Taylor Mileage Reimbursement $124.50

PO-15-1680 Randy Palo Mileage Reimbursement $66.70

PO-15-1681 Diehl Jennifer Travel Reimbursement Philadelphia PA GFOA Annual Conference 5/28-2015 $136.49

PO-15-1682 American Express CPC Child First Data System 6/30-2015 $118.93

PO-15-1683 American Express CPC IApolinar JColeman Registr Hotel Gas Rental Car Tampa FL One Goal Summer Conference 7/21-2015 $1,074.00

PO-15-1684 Avis Rent A Car Apolinar JColeman Rental Car Tampa FL One Goal Summer Conference 7/21-2015 $132.80

PO-15-1685 Publix IY Pilot Implementation Highland Bridges Babies Series 6/30-2015 $100.29

PO-15-1686 American Express CPC LWilliams Registration Racial Equity Institute 7/13/14-2015 $275.00

PO-15-1687 American Express CPC SParker Registration Racial Equity Institute 7/13/14-2015 $275.00

PO-15-1688 American Express CPC NMartin Registration Racial Equity Institute 7/13/14-2015 $275.00

PO-15-1689 American Future Systems Keep Up To Date on Payroll $230.00

PO-15-1690 Lobby Tools Renew Lobby Tools Subscription For Legislative Updates $3,950.00

PO-15-1691 American Express CPC Society Of Corporate Compliance & Ethics Membership & Certification Renewal RBazil 2015-2016 $395.00

PO-15-1692 Debonair Mechanical Replace Bearings East & West 2nd Floor $1,382.00

PO-15-1693 Debonair Mechanical Replace Motor At 1st Floor East $387.00

PO-15-1694 American Express CPC MAbarca Hotel Orlando FL Dependency Summit 9/9-2015 $218.00

PO-15-1695 Home Depot New Work Box Rocker Switch Plate Connectors Cove Clamp Connector $31.72

PO-15-1696 Home Depot Duplex Box Floor Box Kit Brass Floor Box Cover $47.44

PO-15-1697 American Express CPC Registration Fee PB Chamber Of Commerce's Surgeon General $45.00

PO-15-1698 Barry Telecommunications Growing Up Strong Production & Airing Of Show LWilliams For Field Productions $1,200.00

PO-15-1699 American Express CPC Interview Guide From IPMA-HR STozzi $60.00

PO-15-1700 American Express CPC Meeting Supplies $18.99

PO-15-1701 American Express CPC Club Membership Members Toastmasters International $238.00

PO-15-1702 American Express CPC Background Check For KOwers With Vericon $77.50

PO-15-1703 American Express CPC Background Check For RThroop With Vericon $93.50

PO-15-1704 American Express CPC Renewal Of Annual Subscription HOW Magazine MRoedel $29.96

PO-15-1705 American Express CPC iStock Photos $325.00

PO-15-1706 American Express CPC Consultant ICheves Hotel New Orleans Institute For Equity In Birth Outcomes 6/1-2015 $521.94

PO-15-1707 American Express CPC Wired Programmable Thermostats Server Rooms 3rd Floor $379.98

PO-15-1708 American Express CPC Nonprofit Technology Network Webinar Communications Division 7/28-2015 $60.00

PO-15-1709 American Express CPC Subscription Renewal Times online For 5 CSC Staff 1 Year $455.00

PO-15-1710 Inger Cheves Travel Reimbursement New Orleans LA 6/1-2015 $126.69

PO-15-1711 American Express CPC IY Implementation Pilot LWW Bridges Toddler Series 7/2-2015 $169.80

PO-15-1712 American Express CPC KLu Registration Hotel Airport Parking Tableau Fundamentals Charlotte NC 7/20-2015 $1,728.55

PO-15-1713 American Express BTA KLu Airfare To Charlotte NC Tableau Fundamentals 7/19-2015 $464.70

PO-15-1714 Avis Rent A Car KLu Rental Car Charlotte NC Tableau Fundamentals Training 7/19-2015 $170.66

PO-15-1715 Debonair Mechanical Remove & Clean Blower Motor Wheels & Condensate Pans All Floors $2,816.00

PO-15-1716 The Brickman Group Annual Clean Out In Preserve East & West Remove Non-Natives Monitoring Agreement $1,875.00

PO-15-1717 MSP Electric Remove Fluorescent Lighting Virginia Hamilton Rewire Demo Electric In Old Partition $1,488.22

PO-15-1718 CDW Government 2 60" Sharp LCD Displays Wall Mount Hardware Virginia Hamilton Training Room $1,926.00

PO-15-1719 American Express CPC Registration For Toastmasters Leadership Training 7/11-2015 $30.00

PO-15-1720 American Express CPC 10 Infinity Instruments 14" Time Keeper Atomic Wall Clocks $501.08

PO-15-1721 Amazon.com HDMI Cables & HDMI Splitter $98.57

PO-15-1722 Three B. Corporation Business Cards RThroop $30.20

PO-15-1723 American Express CPC MGuthrie Registration Racial Equity Institute WPB FL 7/13-2015 $275.00

PO-15-1724 American Express BTA Consultant SCornett Airfare From Grand Rapids MI 8/2-2015 $561.20

PO-15-1725 Avis Rent A Car System Consultant SCornett Rental Car In WPB 8/2/6-2015 $132.80

PO-15-1726 American Express CPC Consultant SCornett Hotel Boynton Beach 8/2/6-2015 $384.00

1


Warrant List

August 6, 2015


PO-15-1727 American Express CPC ESanchez Registration Nova Southeastern Coaching Skills For Managers 7/28-2015 $395.00

PO-15-1728 American Express CPC SCraddock Registration Nova Southeastern Coaching Skills For Managers 7/28-2015 $395.00

PO-15-1729 American Express CPC MModica Disputed Amount Credited July Bill CD Baby 6/27/15 $24.95

PO-15-1730 American Express CPC NMartin-Bynum Registration Lean Six Sigma Green Belt Online Course 105 Hours $995.00

PO-15-1731 American Express CPC AEA Membership Renewal For KLu $95.00

PO-15-1732 Mobile Services Group 500 Tote Bags For Strong Minds $1,384.76

PO-15-1733 Softmart Commercial Symantec Endpoint Protection Support Renewal 9/1/2015-8/31/2017 $3,504.00

PO-15-1734 American Express CPC Women's Chamber Of Commerce Event 7/14-2015 $80.00

PO-15-1735 American Express CPC IY Implementation Pilot 500 Highland Ave LW Toddler Series 7/7-2015 $166.83

PO-15-1736 Charice Robinson Tuition Reimbursement $1,762.50

PO-15-1737 American Express BTA JBurstein Southwest Airlines Chicago IL The Visual Communicators Graphics Summit 6/28-2015 $256.00

PO-15-1738 American Express CPC JBurstein Registr Hotel Taxi Airport Park Chicago Visual Communicators Graphics Summit 6/28-2015 $2,247.55

PO-15-1739 Melinda Cato MCato Travel Reimbursement Las Vegas NV Society For HR Management Conference 6/28-2015 $25.00

PO-15-1740 American Express CPC Admin & Enviro Rating Scales For Strong Minds $102.30

PO-15-1741 Office Depot Office Supplies $226.10

PO-15-1742 Amazon.com Privacy Screens For Learning Center Computer Monitors $313.14

PO-15-1743 Dell Marketing LP Dell Server Warranty Renewal For Physical Domain Controller 8/1/2015 TO 8/1-2018 $1,888.10

PO-15-1744 American Express CPC Admin Webinar Meeting Supplies 7/9-2015 $231.09

PO-15-1745 Palm Beach Newspaper Employment Ads $2,665.75

PO-15-1746 Leah Graber Tuition Reimbursement $1,537.00

PO-15-1747 American Express CPC BHalleck PayPal Purchase Data Report Proximity One 7/9-2015 $975.00

PO-15-1748 Sharon Tozzi Travel Reimbursement SHRM Annual Conference 6/28-2015 $20.00

PO-15-1749 CDW Government Black Box HDMI Extender Cover $178.34

PO-15-1750 MDH Graphic Services English Version Drowning Prevention Brochure & Print 2K Spanish Version $1,784.00

PO-15-1751 Clarity in Numbers Actuarial Services 10/1-2014 To 9/30-2017 $6,500.00

PO-15-1752 Leah Graber Travel Reimbursement Miami FL Tableau Server Administration 7/6-2015 $175.58

PO-15-1753 Florida Community Health Professional Promotions Fund Pahokee Back To School Extravaganza 7/25-2015 $1,000.00

PO-15-1754 Office Depot Laptop Case For Audit & Badge Holders Learning Center $202.31

PO-15-1755 Amazon.com Bridges Out Of Poverty Workbooks $776.15

PO-15-1756 Vanessa Deilks Mileage Reimbursement $112.70

PO-15-1757 Microix Microix Annual Software Maintenance & Support Renewal 9/16-2015 To 9/15/2016 $4,160.00

PO-15-1758 School District PBC` Amendment To Specialist In Evaluation & Test Development Position $544.00

PO-15-1759 Planned Parenthood Reimbursement Funds Sent To CSCPBC In Error Should Have Gone To Broward County $330.00

PO-15-1760 Three B. Corporation Business Cards $74.90

PO-15-1761 Eco-Products Cups Plates & Cutlery For Staff $1,267.69

PO-15-1762 Capital Office Products Copy Paper For Staff $516.61

PO-15-1763 American Express CPC TPalmer Airport Parking & Taxi Washington DC EC-LINC Meeting 7/20-2015 $80.00

PO-15-1764 American Express CPC Name Plate For RAvossa $24.41

PO-15-1765 Amazon.com Book For LShaw $10.72

PO-15-1766 Office Depot Rechargable AA Batteries For IT $23.84

PO-15-1767 Sandy Knapp Mileage Reimbursement $20.13

PO-15-1768 American Express CPC Institute For Internal Auditors Group Membership FY1516 $625.00

PO-15-1769 Publix IY Pilot Implementation Bridges Highland Toddler Series 7/14-2015 $109.72

PO-15-1770 American Express CPC Review Team Mtg Supplies- RFQ 15-001-2 Interviews $97.13

PO-15-1771 American Express CPC Deposit For Lake Pavillion Venue For Nurse Family Partnership Graduation 2015 $50.00

PO-15-1772 City of West Palm Beach Lake Pavillion Venue For Nurse Family Partnership Graduation 2015 $3,450.00

PO-15-1773 American Express AECPC Shielded Crossover Ptch Cable 22 Gauge Red $23.80

PO-15-1774 CDW Government MacBook Air Laptop IT $975.00

PO-15-1775 Debra Gotlib Travel Reimbursement Daytona Beach FAHSC Annual Summer Training 7/12-2015 $233.21

PO-15-1776 Shelley Parker Travel Reimbursement Orlando Conscious Discipline workshop 7/6-2015 $14.33

PO-15-1777 Mobile Services 14 Fence Signs For Bridges Linkage Schools $913.03

PO-15-1778 Three B. Corporation Business Cards $54.10

PO-15-1779 Three B. Corporation Business cards $54.10

PO-15-1780 American Express CPC Advanced Minute Taking Webinar CD & Download Business Management Daily $197.00

PO-15-1781 Interline Brands Blanket PO July To September Supplyworks $3,000.00

PO-15-1782 GoingPlaces Clean Chairs For All Training Rooms 1st Floor $882.00

PO-15-1783 GoingPlaces Clean Chairs Training Rooms Spot Clean Adjoining Halls & Corridor $480.00

PO-15-1784 Avis Rent A Car JBartosek Rental Car Sarasota Trip FGLRC Community Leaders Network Meeting 7/29-2015 $66.40

PO-15-1785 American Express CPC Registration Fee e4 Life Green Health & Wellness Expo 7/25-2015 $50.00

PO-15-1786 American Express CPC Constant Contact Webinar Great Email Subject Lines 7/27-2015 $29.00

PO-15-1787 Amazon.com Organza Bags For HR $32.30

PO-15-1788 John Bartosek Travel Reimbursement Ponte Vedra Beach FL FASD Conference $46.01

PO-15-1789 Vashti Rutledge Travel Advance Washington DC NTEN Leading Change Summit 9/13-2015 $92.02

PO-15-1790 Charles Beneby Tuition Reimbursement $663.98

PO-15-1791 Debbie Manigat Tuition Reimbursement $1,629.00

2


Warrant List

August 6, 2015


PO-15-1792 PBC Medical Society Exhibitor @ Future Of Medicine Summit $1,500.00

PO-15-1793 American Express CPC VRutledge Registr Hotel Airport Parking Taxi Washington DC TEN Leading Change Summit 9/13-2015 $1,945.22

PO-15-1794 Publix IY Pilot Implementation Bridges Highland Babies Series 7/21-2015 $28.97

PO-15-1795 American Express CPC IY Implementation Pilot Graduation Bridges At Highland 7/21-2015 $225.10

PO-15-1796 Wright National Flood Ins. Renewal Premium For 08/16-2015-08/15-2016 $3,188.00

PO-15-1797 Regions Bank Annual Administration Fee For Custody Account $2,500.00

PO-15-1798 American Express BTA VRutledge Airfare Washington DC NTEN Nonprofit Technology Network 9/12-2015 $218.18

PO-15-1799 Leadership PB County Registration MRoedel's Attendance At Leadership Focus 2016 Conference $600.00

PO-15-1800 American Express CPC Bridges Out Of Poverty Workbooks $669.94

PO-15-1801 American Express CPC Name Tags For Council Members $115.55

PO-15-1802 Avis Rent A Car JBartosek Rental Car Sarasota FL Grade Level Reading Campaign Meeting 7/28-2015 $66.40

PO-15-1803 American Express CPC JBartosek Hotel Gas Rental Car Sarasota FL Grade Level Reading Campaign Meeting 7/28-2015 $0.00

PO-15-1804 Xuejin Lu KLu Travel Reimbursement Charlotte NC Tableau Fundamentals 7/18-2015 $49.78

PO-15-1805 American Express BTA SParker Airfare To New York Frontiers of Innovation 8/14-2015 $314.19

PO-15-1806 American Express CPC SParker Hotel Airport Parking Taxi New York Frontiers of Innovation 8/24-2015 $631.70

PO-15-1807 American Express CPC Walmart $10 Gift Cards For Bridges Survey Incentive $800.00

PO-15-1808 Scholastic Books 936 Strong Minds Happily Ever After Books Child Care Center Expo 9/19-2015 $2,909.25

PO-15-1809 DebonAir Mechanical Furnish & Install Unit Sensors Wire & Programing $2,267.00

PO-15-1810 Home Depot Low Voltage Gang Box Snap In Bushings Multi Bit Driver $22.16

PO-15-1811 Wilson Rowan Locksmith Replacement Rim Cylinder Duplicate Keys FACP & Interior $381.50

PO-15-1812 All Pro Advanced Services Cleaning Office & Conference Chairs Sills Windows Ledges Offices Conference & Meeting Rooms $996.81

PO-15-1813 All Pro Advanced Services Windows & Lights Elevator Lobbies Corridors Stairwells $240.98

PO-15-1814 Home Depot Junction Box Shelving Unit Floor Plate $57.39

PO-15-1815 A1 Certified Backflow Protection Annual Backflow Inspection & Test $250.00

PO-15-1816 USI Insurance Services LLC Renewal Premium Crime Coverage 07/27/2015-05/01/2016 $1,859.00

PO-15-1817 GoingPlaces Steam Clean Corridors Conferenece Rooms Barrie A/B Stevenson $975.25

PO-15-1818 Florida State University Prenatal Plus Partners For Healthy Baby Training Material FSU $135.00

PO-15-1819 American Express CPC 100 Retractable Name Badge Holders Alligator Clips $46.69

PO-15-1820 Karen Brandi Travel Reimbursement QRIS Conference National Harbor MD 7/14-2015 $50.76

PO-15-1821 Dell Marketing LP PowerEdge Extended Service Renewal $1,888.10

PO-15-1822 Publix Gift Cards For Touchpoint Participants $450.00

PO-15-1823 Solarwinds SolarWinds Maintenance Renewal $1,089.00

PO-15-1824 Tableau Tableau Software Maintenance Renewal - 09/27/2015 - 09/26/2016 $18,300.00


PO-15-1826 Wave System Corp Purchase Additional Licenses For Hard Drive Encryption New 1010Laptops $780.00

PO-15-1827 American Express CPC Fluke Networks KIT LinkRunner AT & IntelliTone Pro Copper Ethernet Network Test Kit $1,995.00

PO-15-1828 Sun Tec Solar Energy Furnish & Install Complete 35kW Photovoltaic (PV) System $89,900.00

PO-15-1829 Acelero 3 Ipad Air 16 GB For FOI Ready 4 Routines Pilot $1,370.71

PO-15-1830 American Express CPC American Society For Quality Membership Renewal RBazil $159.00

PO-15-1831 American Express BTA Consultant ASemenov Airfare MSP To LGA Frontiers Of Innovation 8/24-2015 $984.19

PO-15-1832 CEB Metrics That Matter Learning Analytics Software & Support 7/1-6/30-2016 $18,000.00

PO-15-1833 Debbie Manigat Mileage Reimbursement $117.30

PO-16-11 American Express CPC BHalleck Training Workshop Tableau Conference Las Vegas 10/14-2015 $495.00

PO-16-13 American Express CPC RPalo Registration Miami FL Embark - Independent Sector Natl Conference 10/27-2015 $750.00

PO-16-14 American Express CPC LWilliams Registration Miami FL Embark - Independent Sector Natl Conference 10/27-2015 $750.00

PO-16-15 American Express BTA KMaxwell Southwest Air To Las Vegas NV Tableau Conference 10/18-2015 $421.00

PO-16-16 American Express CPC KMaxwell Registration Hotel Taxi Airport Parking Las Vegas NV Tableau Conference 10/18-2015 $2,866.92

PO-16-17 Kimberlee Maxwell Travel Advance Tableau Conference Las Vegas NV 10/18-2015 $320.28

3

sept 2015Payroll

Children's Services CouncilAugust 06, 2015

Prepared by Sandy Knapp

Check Amount Check Date Empl ID Description12063 9/15/15 Wells Fargo Pay Prd 09/01/15-09/15/1512064 $1,986.00 9/15/15 1200 Pay Prd 09/01/15-09/15/1512065 $2,589.18 9/15/15 1013 Pay Prd 09/01/15-09/15/1512066 $2,268.25 9/15/15 1067 Pay Prd 09/01/15-09/15/1512067 $1,630.71 9/15/15 1185 Pay Prd 09/01/15-09/15/1512068 $2,483.77 9/15/15 1179 Pay Prd 09/01/15-09/15/1512069 $4,126.41 9/15/15 1164 Pay Prd 09/01/15-09/15/1512070 $2,404.89 9/15/15 1029 Pay Prd 09/01/15-09/15/1512071 $3,001.10 9/15/15 1024 Pay Prd 09/01/15-09/15/1512072 $1,818.95 9/15/15 1183 Pay Prd 09/01/15-09/15/1512073 $2,635.15 9/15/15 1030 Pay Prd 09/01/15-09/15/1512074 $2,028.62 9/15/15 1191 Pay Prd 09/01/15-09/15/1512075 $1,899.34 9/15/15 1135 Pay Prd 09/01/15-09/15/1512076 $2,000.55 9/15/15 1105 Pay Prd 09/01/15-09/15/1512077 $1,718.28 9/15/15 1203 Pay Prd 09/01/15-09/15/1512078 $2,178.71 9/15/15 1025 Pay Prd 09/01/15-09/15/1512079 $5,341.62 9/15/15 1062 Pay Prd 09/01/15-09/15/1512080 $2,116.39 9/15/15 1157 Pay Prd 09/01/15-09/15/1512081 $2,769.06 9/15/15 1069 Pay Prd 09/01/15-09/15/1512082 $2,064.93 9/15/15 1206 Pay Prd 09/01/15-09/15/1512083 $2,410.61 9/15/15 1155 Pay Prd 09/01/15-09/15/1512084 $2,348.21 9/15/15 1168 Pay Prd 09/01/15-09/15/1512085 $2,814.05 9/15/15 1172 Pay Prd 09/01/15-09/15/1512086 $2,283.34 9/15/15 1184 Pay Prd 09/01/15-09/15/1512087 $1,118.35 9/15/15 1128 Pay Prd 09/01/15-09/15/1512088 $2,246.41 9/15/15 1015 Pay Prd 09/01/15-09/15/1512089 $985.70 9/15/15 1059 Pay Prd 09/01/15-09/15/1512090 $1,627.81 9/15/15 1202 Pay Prd 09/01/15-09/15/1512091 $2,818.55 9/15/15 1066 Pay Prd 09/01/15-09/15/1512092 $2,789.27 9/15/15 1176 Pay Prd 09/01/15-09/15/1512093 $2,119.42 9/15/15 1085 Pay Prd 09/01/15-09/15/1512094 $1,258.95 9/15/15 1106 Pay Prd 09/01/15-09/15/1512095 $2,600.50 9/15/15 1187 Pay Prd 09/01/15-09/15/1512096 $1,940.06 9/15/15 1141 Pay Prd 09/01/15-09/15/1512097 $1,905.68 9/15/15 1192 Pay Prd 09/01/15-09/15/1512098 $2,338.61 9/15/15 1061 Pay Prd 09/01/15-09/15/1512099 $1,838.83 9/15/15 1057 Pay Prd 09/01/15-09/15/1512100 $2,288.20 9/15/15 1043 Pay Prd 09/01/15-09/15/1512101 $1,319.21 9/15/15 1190 Pay Prd 09/01/15-09/15/1512102 $1,681.36 9/15/15 1195 Pay Prd 09/01/15-09/15/1512103 $1,476.63 9/15/15 1111 Pay Prd 09/01/15-09/15/1512104 $1,399.94 9/15/15 1011 Pay Prd 09/01/15-09/15/1512105 $3,215.37 9/15/15 1182 Pay Prd 09/01/15-09/15/1512106 $1,199.16 9/15/15 1064 Pay Prd 09/01/15-09/15/1512107 $4,377.21 9/15/15 1165 Pay Prd 09/01/15-09/15/1512108 $1,583.12 9/15/15 1104 Pay Prd 09/01/15-09/15/1512109 $1,173.35 9/15/15 1188 Pay Prd 09/01/15-09/15/1512110 $1,834.54 9/15/15 1178 Pay Prd 09/01/15-09/15/1512111 $1,864.59 9/15/15 1148 Pay Prd 09/01/15-09/15/1512112 $1,424.62 9/15/15 1109 Pay Prd 09/01/15-09/15/1512113 $1,967.73 9/15/15 1038 Pay Prd 09/01/15-09/15/1512114 $1,657.22 9/15/15 1189 Pay Prd 09/01/15-09/15/1512115 $2,007.90 9/15/15 1150 Pay Prd 09/01/15-09/15/15

sept 2015Payroll



Check Amount Check Date Empl ID Description12116 $1,258.39 9/15/15 1199 Pay Prd 09/01/15-09/15/1512117 $1,881.08 9/15/15 1136 Pay Prd 09/01/15-09/15/1512118 $1,658.47 9/15/15 1154 Pay Prd 09/01/15-09/15/1512119 $1,863.65 9/15/15 1003 Pay Prd 09/01/15-09/15/1512120 $2,386.00 9/15/15 1122 Pay Prd 09/01/15-09/15/1512121 $1,499.63 9/15/15 1045 Pay Prd 09/01/15-09/15/1512122 $2,083.13 9/15/15 1207 Pay Prd 09/01/15-09/15/1512123 $786.51 9/15/15 1177 Pay Prd 09/01/15-09/15/1512124 $1,287.55 9/15/15 1065 Pay Prd 09/01/15-09/15/1512125 $3,055.29 9/15/15 1204 Pay Prd 09/01/15-09/15/1512126 $2,155.51 9/15/15 1180 Pay Prd 09/01/15-09/15/1512127 $3,257.75 9/15/15 1088 Pay Prd 09/01/15-09/15/1512128 $3,714.93 9/15/15 1071 Pay Prd 09/01/15-09/15/1512129 $1,964.29 9/15/15 1149 Pay Prd 09/01/15-09/15/1512130 $3,167.21 9/15/15 1058 Pay Prd 09/01/15-09/15/1512131 $1,234.08 9/15/15 1169 Pay Prd 09/01/15-09/15/1512132 $2,368.63 9/15/15 1072 Pay Prd 09/01/15-09/15/1512133 $1,756.11 9/15/15 1079 Pay Prd 09/01/15-09/15/1512134 $982.27 9/15/15 1134 Pay Prd 09/01/15-09/15/1512135 $1,999.76 9/15/15 1137 Pay Prd 09/01/15-09/15/1512136 $1,262.96 9/15/15 1196 Pay Prd 09/01/15-09/15/1512137 $1,082.72 9/15/15 1201 Pay Prd 09/01/15-09/15/1512138 $1,832.95 9/15/15 1120 Pay Prd 09/01/15-09/15/1512139 $1,171.88 9/15/15 1123 Pay Prd 09/01/15-09/15/1512140 $2,008.05 9/15/15 1194 Pay Prd 09/01/15-09/15/1512141 $1,811.39 9/15/15 1138 Pay Prd 09/01/15-09/15/1512142 $1,802.60 9/15/15 1175 Pay Prd 09/01/15-09/15/1512143 $2,015.04 9/15/15 1007 Pay Prd 09/01/15-09/15/1512144 $1,486.09 9/15/15 1152 Pay Prd 09/01/15-09/15/1512145 $2,973.76 9/15/15 1140 Pay Prd 09/01/15-09/15/1512146 $3,680.46 9/15/15 1167 Pay Prd 09/01/15-09/15/1512147 $4,290.80 9/15/15 1070 Pay Prd 09/01/15-09/15/1512148 $2,286.51 9/15/15 1163 Pay Prd 09/01/15-09/15/1512149 $1,499.56 9/15/15 1198 Pay Prd 09/01/15-09/15/1512150 $3,763.94 9/15/15 1101 Pay Prd 09/01/15-09/15/1512151 $2,316.80 9/15/15 1205 Pay Prd 09/01/15-09/15/1512152 $2,419.53 9/15/15 1031 Pay Prd 09/01/15-09/15/1512153 $1,844.01 9/15/15 1090 Pay Prd 09/01/15-09/15/1512154 $1,555.29 9/15/15 1048 Pay Prd 09/01/15-09/15/1512155 $1,409.57 9/15/15 1129 Pay Prd 09/01/15-09/15/1512156 $1,740.48 9/15/15 1158 Pay Prd 09/01/15-09/15/1512157 $2,073.11 9/15/15 1144 Pay Prd 09/01/15-09/15/1512158 $4,811.01 9/15/15 1014 Pay Prd 09/01/15-09/15/1512159 $2,031.03 9/15/15 1173 Pay Prd 09/01/15-09/15/1512160 TBD 9/15/15 1208 Potential New Hire BA Officer12161 TBD 9/15/15 1209 Potential New Hire BA Officer12162 TBD 9/15/15 1210 Potential New Hire Prg Officer12163 TBD 9/15/15 1211 Potential New Hire Prg Officer12164 TBD 9/15/15 1212 Potential New Hire Prg Officer

sept 2015Payroll



Check Amount Check Date Empl ID Description12165 9/31/2015 Wells Fargo Pay Prd 09/16/15-09/30/1512166 $1,986.00 9/31/2015 1200 Pay Prd 09/16/15-09/30/1512167 $2,589.18 9/31/2015 1013 Pay Prd 09/16/15-09/30/1512168 $2,268.25 9/31/2015 1067 Pay Prd 09/16/15-09/30/1512169 $1,630.71 9/31/2015 1185 Pay Prd 09/16/15-09/30/1512170 $2,483.77 9/31/2015 1179 Pay Prd 09/16/15-09/30/1512171 $4,126.41 9/31/2015 1164 Pay Prd 09/16/15-09/30/1512172 $2,404.89 9/31/2015 1029 Pay Prd 09/16/15-09/30/1512173 $3,001.10 9/31/2015 1024 Pay Prd 09/16/15-09/30/1512174 $1,818.95 9/31/2015 1183 Pay Prd 09/16/15-09/30/1512175 $2,635.15 9/31/2015 1030 Pay Prd 09/16/15-09/30/1512176 $2,028.62 9/31/2015 1191 Pay Prd 09/16/15-09/30/1512177 $1,899.34 9/31/2015 1135 Pay Prd 09/16/15-09/30/1512178 $2,000.55 9/31/2015 1105 Pay Prd 09/16/15-09/30/1512179 $1,718.28 9/31/2015 1203 Pay Prd 09/16/15-09/30/1512180 $2,178.71 9/31/2015 1025 Pay Prd 09/16/15-09/30/1512181 $5,341.62 9/31/2015 1062 Pay Prd 09/16/15-09/30/1512182 $2,116.39 9/31/2015 1157 Pay Prd 09/16/15-09/30/1512183 $2,769.06 9/31/2015 1069 Pay Prd 09/16/15-09/30/1512184 $2,064.93 9/31/2015 1206 Pay Prd 09/16/15-09/30/1512185 $2,410.61 9/31/2015 1155 Pay Prd 09/16/15-09/30/1512186 $2,348.21 9/31/2015 1168 Pay Prd 09/16/15-09/30/1512187 $2,814.05 9/31/2015 1172 Pay Prd 09/16/15-09/30/1512188 $2,283.34 9/31/2015 1184 Pay Prd 09/16/15-09/30/1512189 $1,118.35 9/31/2015 1128 Pay Prd 09/16/15-09/30/1512190 $2,246.41 9/31/2015 1015 Pay Prd 09/16/15-09/30/1512191 $985.70 9/31/2015 1059 Pay Prd 09/16/15-09/30/1512192 $1,627.81 9/31/2015 1202 Pay Prd 09/16/15-09/30/1512193 $2,818.55 9/31/2015 1066 Pay Prd 09/16/15-09/30/1512194 $2,789.27 9/31/2015 1176 Pay Prd 09/16/15-09/30/1512195 $2,119.42 9/31/2015 1085 Pay Prd 09/16/15-09/30/1512196 $1,258.95 9/31/2015 1106 Pay Prd 09/16/15-09/30/1512197 $2,600.50 9/31/2015 1187 Pay Prd 09/16/15-09/30/1512198 $1,940.06 9/31/2015 1141 Pay Prd 09/16/15-09/30/1512199 $1,905.68 9/31/2015 1192 Pay Prd 09/16/15-09/30/1512200 $2,338.61 9/31/2015 1061 Pay Prd 09/16/15-09/30/1512201 $1,838.83 9/31/2015 1057 Pay Prd 09/16/15-09/30/1512202 $2,288.20 9/31/2015 1043 Pay Prd 09/16/15-09/30/1512203 $1,319.21 9/31/2015 1190 Pay Prd 09/16/15-09/30/1512204 $1,681.36 9/31/2015 1195 Pay Prd 09/16/15-09/30/1512205 $1,476.63 9/31/2015 1111 Pay Prd 09/16/15-09/30/1512206 $1,399.94 9/31/2015 1011 Pay Prd 09/16/15-09/30/1512207 $3,215.37 9/31/2015 1182 Pay Prd 09/16/15-09/30/1512208 $1,199.16 9/31/2015 1064 Pay Prd 09/16/15-09/30/1512209 $4,377.21 9/31/2015 1165 Pay Prd 09/16/15-09/30/1512210 $1,583.12 9/31/2015 1104 Pay Prd 09/16/15-09/30/1512211 $1,173.35 9/31/2015 1188 Pay Prd 09/16/15-09/30/1512212 $1,834.54 9/31/2015 1178 Pay Prd 09/16/15-09/30/1512213 $1,864.59 9/31/2015 1148 Pay Prd 09/16/15-09/30/1512214 $1,424.62 9/31/2015 1109 Pay Prd 09/16/15-09/30/1512215 $1,967.73 9/31/2015 1038 Pay Prd 09/16/15-09/30/1512216 $1,657.22 9/31/2015 1189 Pay Prd 09/16/15-09/30/1512217 $2,007.90 9/31/2015 1150 Pay Prd 09/16/15-09/30/15

sept 2015Payroll



Check Amount Check Date Empl ID Description12218 $1,258.39 9/31/2015 1199 Pay Prd 09/16/15-09/30/1512219 $1,881.08 9/31/2015 1136 Pay Prd 09/16/15-09/30/1512220 $1,658.47 9/31/2015 1154 Pay Prd 09/16/15-09/30/1512221 $1,863.65 9/31/2015 1003 Pay Prd 09/16/15-09/30/1512222 $2,386.00 9/31/2015 1122 Pay Prd 09/16/15-09/30/1512223 $1,499.63 9/31/2015 1045 Pay Prd 09/16/15-09/30/1512224 $2,083.13 9/31/2015 1207 Pay Prd 09/16/15-09/30/1512225 $786.51 9/31/2015 1177 Pay Prd 09/16/15-09/30/1512226 $1,287.55 9/31/2015 1065 Pay Prd 09/16/15-09/30/1512227 $3,055.29 9/31/2015 1204 Pay Prd 09/16/15-09/30/1512228 $2,155.51 9/31/2015 1180 Pay Prd 09/16/15-09/30/1512229 $3,257.75 9/31/2015 1088 Pay Prd 09/16/15-09/30/1512230 $3,714.93 9/31/2015 1071 Pay Prd 09/16/15-09/30/1512231 $1,964.29 9/31/2015 1149 Pay Prd 09/16/15-09/30/1512232 $3,167.21 9/31/2015 1058 Pay Prd 09/16/15-09/30/1512233 $1,234.08 9/31/2015 1169 Pay Prd 09/16/15-09/30/1512234 $2,368.63 9/31/2015 1072 Pay Prd 09/16/15-09/30/1512235 $1,756.11 9/31/2015 1079 Pay Prd 09/16/15-09/30/1512236 $982.27 9/31/2015 1134 Pay Prd 09/16/15-09/30/1512237 $1,999.76 9/31/2015 1137 Pay Prd 09/16/15-09/30/1512238 $1,262.96 9/31/2015 1196 Pay Prd 09/16/15-09/30/1512239 $1,082.72 9/31/2015 1201 Pay Prd 09/16/15-09/30/1512240 $1,832.95 9/31/2015 1120 Pay Prd 09/16/15-09/30/1512241 $1,171.88 9/31/2015 1123 Pay Prd 09/16/15-09/30/1512242 $2,008.05 9/31/2015 1194 Pay Prd 09/16/15-09/30/1512243 $1,811.39 9/31/2015 1138 Pay Prd 09/16/15-09/30/1512244 $1,802.60 9/31/2015 1175 Pay Prd 09/16/15-09/30/1512245 $2,015.04 9/31/2015 1007 Pay Prd 09/16/15-09/30/1512246 $1,486.09 9/31/2015 1152 Pay Prd 09/16/15-09/30/1512247 $2,973.76 9/31/2015 1140 Pay Prd 09/16/15-09/30/1512248 $3,680.46 9/31/2015 1167 Pay Prd 09/16/15-09/30/1512249 $4,290.80 9/31/2015 1070 Pay Prd 09/16/15-09/30/1512250 $2,286.51 9/31/2015 1163 Pay Prd 09/16/15-09/30/1512251 $1,499.56 9/31/2015 1198 Pay Prd 09/16/15-09/30/1512252 $3,763.94 9/31/2015 1101 Pay Prd 09/16/15-09/30/15


Warrant List

August 6, 2015

Walk-In

Document No Vendor Name Description Total

PO-15-1835 American Express CPC Name Tags Management Staff $95.84

PO-15-1836 Robert Kurimski Mileage Reimbursement $63.83

PO-15-1837 Tom Sheehan Mileage Reimbursement $6.90

PO-15-1838 SHI International Licenses For Council Member's Email Accounts $300.00

PO-15-1839 Deidra F Gibson Mileage Reimbursment $74.75

PO-15-1840 American Express CPC Lean Six Sigma Green Belt Training Supplies $225.07

PO-15-1841 American Express CPC 1 Year Renewal (Deluxe Hosting Windows Renewal) $107.88

PO-15-1842 American Express CPC Udemy Complete iOS 9 Developer Course $10.00

PO-15-1843 American Express CPC FASD Membership Meeting Regsitration Jbart $75.00

PO-15-1844 American Express CPC Webinar SEO & Optimizing Content Marketing Communications Team $219.00

PO-15-1845 Palm Beach Newspaper Legal Ad For ECC Public Meeting 7/31/2015 $34.40


PO-15-1847 American Express CPC Employment Ad For Business Analyst $419.00

PO-15-1848 Burstein Jon Mileage Reimbursement $93.15

PO-15-1849 American Express CPC Bottled Water For Summer Swimming Celebration Pool Party $27.12

PO-15-1850 American Express CPC Employment Ad Business Analytics Position $50.00

PO-15-1851 Delores G Haynes Mileage Reimbursement $67.85

PO-15-1852 American Express CPC Meeting Supplies Celebrate Our Success $47.63

PO-15-1853 Publix Meeting Supplies Celebrate Our Success $7.26

PO-15-1854 Amy Gyau Moyer Mileage Reimbursment $206.00

PO-15-1855 City of Boynton Beach Facility Rental TP Annual Retreat 9/18-2015 $425.00

PO-15-1856 American Express CPC Consultant ASemenov Hotel & Taxi New York Frontiers Of Innovation 8/24-2015 $536.70

PO-15-1857 Shana Cooper Mileage Reimbursement $56.93


PO-15-1859 Elsa Sanchez-Vahamonde Travel Reimbursement Miami Coaching Skills For Managers 7/28-2015 $107.78

PO-15-1860 Robert Kurimski Travel Reimbursement SAMIS 7/31-2015 $51.55

PO-15-1861 Jennifer Coleman Travel Reimbursement Tampa FL One Goal Summer Conference 7/21-2015 $138.00

PO-15-1862 Irene Apolinar Travel Reimbursement Tampa FL One Goal Summer Conference 7/21-2015 $153.50

PO-15-1863 Lisa Williams-Taylor Mileage Reimbursement $129.91

PO-15-1864 Scott Davey Travel Reimbursement National Harbor MD QRIS National Learning Conference 7/14-2015 $107.34

PO-15-1865 Nicole Lopez Travel Reimbursement National Harbor MD QRIS National Learning Conference 7/14-2015 $33.93

PO-15-1866 LaNita Sanders Mileage Reimbursement $113.68

PO-15-1867 American Express CPC DVD & Licensing Antepartum Depression Movie $512.00

PO-15-1868 American Express CPC Victor DC300 High Rise Desk Converter $263.31

PO-15-1869 Christine Potter Travel Reimbursement Sarasota Grade Level Reading 7/28-2015 $46.01

PO-15-1870 American Express CPC DGotlib Hotel Daytona Beach FL FAHSC Summer Training 7/12-2015 $366.00

PO-15-1871 Junction International Translation Services For Various Programs $1,552.04

PO-15-1872 John Bartosek Travel Reimbursement Sarasota FL Grade Level Reading 7/28-2015 $78.61

PO-15-1873 American Express CPC Background Check Vericon For CDavis $125.50

PO-15-1874 Avis Rent A Car MGuthrie Rental Car Orlando FL Dependency Summit 9/9-2015 $99.60

PO-15-1875 American Express CPC MGuthrie Registration Hotel Gas Rental Car Orlando FL Child Protection Summit 9/9-2015 $468.00

PO-15-1876 American Express CPC JGoodman Registration Hotel Baggage Taxi Airport Parking Salt Lake City UT 9/26-2015 $1,413.64

PO-15-1877 American Express CPC Question Pro Annual License $144.00

PO-15-1878 Jeffrey Goodman Travel Advance Salt Lake City UT Citymatch Annual Conference 9/26-2015 $122.68

1

#: 3


AGENDA ITEM: 5G(1) TITLE: Administration Resolution #15‐024 Authorizing 2015‐2016 Media Expenditures in Excess of Annual Cumulative Total of $100,000

CSC STAFF: Christy Potter, Director of Communications SUMMARY: The CSC Communications Division will conduct public education campaigns for the new “Embrace Each Day” parenting campaign, as well as ongoing campaigns for early literacy, child safety, teen pregnancy prevention, Strong Minds early childhood education and the Healthy, Safe and Strong brand. Parenting will be a new campaign in FY 2015‐2016 and is expected to be the main focus of media expenditures. While the majority of individual contracts with various media outlets will fall within the CEO’s signing authority, cumulative contracts may result in an annual total that exceeds the $100,000 allowance with any one vendor. Thereafter, any additional contract with the vendor must be approved by the Council. In order to capitalize on the most cost‐effective media buys and continue CSC’s media campaign without interruption, staff requests approval allowing the CEO or designee to exceed the annual cumulative threshold of $100,000 where necessary, with various media outlets, for the period October 1, 2015, through September 30, 2016, provided these services are within the approved budget for FY 2015‐16. Staff will provide an update of expenditures through the CEO Report on a quarterly basis. The Council has approved similar resolutions giving the CEO such authority since June 2013. FISCAL IMPACT: The funds to support this agenda item are budgeted in the Public Education line item. RECOMMENDATION: I recommend the Council approve Resolution #15‐024 authorizing the CEO or designee to enter into media contracts of which the annual cumulative total with any one vendor may exceed $100,000 during FY 2015‐16 and which are necessary for continuation of CSC’s educational campaigns, provided such actions are within the most recently approved Council budget; and directing staff to report any actions under authority of this Resolution to the Council through the CEO Report on a quarterly basis. The effective dates of this Resolution will be October 1, 2015 through September 30, 2016.

DM#171892 15‐024 Media Expenditures in excess of $100,000

RESOLUTION #15-024

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING 2015/2016 MEDIA EXPENDITURES IN EXCESS OF

ANNUAL CUMULATIVE AMOUNT OF $100,000

WHEREAS, the CSC Communications Division will conduct public education campaigns

for the new “Embrace Each Day” parenting campaign, as well as ongoing campaigns for early

literacy, child safety, teen pregnancy prevention, Strong Minds early childhood education, and

the Healthy, Safe and Strong brand through fiscal year 2015-16; and

WHEREAS, while the majority of individual contracts with various media outlets will fall

within the CEO’s signing authority, cumulative contracts may result in an annual total that

exceeds the $100,000 allowance with any one vendor; and

WHEREAS, to capitalize on the most cost-effective media buys and continue CSC’s

media campaign without interruption, staff requests approval allowing the CEO to exceed the

annual cumulative threshold of $100,000 where necessary with various media outlets.


SERVICES COUNCIL OF PALM BEACH COUNTY that the Chief Executive Officer is

authorized to i) enter into media contracts whose annual cumulative total with any one vendor

may exceed $100,000 during FY 2015-16 and which are necessary for continuation of CSC’s

educational campaigns, provided such actions are within the most recently approved Council

budget; and ii) direct staff to report any actions under authority of this Resolution to the Council

through the CEO Report on a quarterly basis.

The foregoing Resolution was offered by Council Member _______________________________



Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman Kathleen J. Kroll

Gregory A. Langowski Thomas E. Lynch

Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber The Chairman thereupon declared the Resolution duly passed and adopted this 6th day of August, 2015. APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: BY: ____________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer

#: 4


AGENDA ITEM: 5G(2)

TITLE: Administration Resolution #15‐025 Authorizing Fall 2015 Strong Minds Reading Campaign Book Purchase

CSC STAFF: John Bartosek, Chief Communications Officer; Christy Potter, Director of Communications

SUMMARY:

In the fall 2015, Children’s Services Council will open a new phase of the “Happily Ever After Begins With Reading” early literacy campaign with book distribution to approximately 16,000 to 20,000 children in the Strong Minds Network for child care centers. This will expand the “Happily Ever After” campaign to about 275 child care programs including centers, family child care homes and the School District. The goal is to help bring a focus on the importance of reading with and to pre‐school age children, highlight the launch of the Strong Minds Network, and make more books available to targeted children to begin to develop a lifelong interest in reading.

Strong Minds Network is a voluntary quality rating system that assesses early learning programs according to clearly defined, high quality standards. This system of care offers supports and incentives to help providers reach their goals. CSC’s goal with this system is to improve the quality of early care and education programs in Palm Beach County.

The “Happily Ever After” campaign launched in September 2013 in collaboration with the School District, Literacy Coalition, Palm Beach County Library System, Mandel Public Library, United Way and Palm Beach Post. CSC provided books in September 2013, May and September 2014, and May 2015 to all elementary students. This expansion will be CSC’s first step to provide books to younger‐age children, before they enter the public school system. To provide the time needed for packaging and delivery to individual child care sites by mid‐October, the order must be placed before August 14, 2015. It is expected that the final contract price will be at the level that requires Council approval to secure the order.

The books will be purchased from Scholastic Library Publishing, a contractor on the Florida Department of Management Services recommended vendor list (i.e. a State contractor) and, thus, exempt from CSC bid requirements.

FISCAL IMPACT:

The total cost of funding this item for fiscal year 2014/2015 is up to $95,000; the funds to supportthis agenda item are budgeted in the Communications strategy budget in the Public Education line item.

RECOMMENDATION:

I recommend the Council approve Resolution #15‐025 authorizing the Chief Executive Officer to enter into an agreement with Scholastic Library Publishing for book purchase for the Strong Minds reading campaign in an amount not to exceed $95,000 effective August 6, 2015.

DM#172306 15‐025 Strong Minds Campaign Books

RESOLUTION #15-025

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING

PURCHASE OF STRONG MINDS READING CAMPAIGN BOOKS


“Council”) launched a community “reading and literacy awareness” campaign in fall

2013 in support of grade-level reading; and

WHEREAS, in the fall of 2015 the Council will open a new phase of the “Happily

Ever After Begins With Reading” early literacy campaign; and

WHEREAS, the Council would like to provide age-appropriate books to children

in the Strong Minds Network for child care centers; and

WHEREAS, the Council will purchase books from Scholastic through a State

contract for provision of such books, allowing the best-available discount on purchases.



authorized to enter into an agreement with Scholastic for the purchase of Strong Minds

reading campaign books in an amount not to exceed $95,000, effective August 6, 2015.







#: 5


AGENDA ITEM: 5G(3) (Revised)

TITLE: Administration Resolution #15‐026 Authorizing Photovoltaic System Installation

CSC STAFF: Michael Modica, Head of Facilities

SUMMARY:

CSC has invested time and expertize to achieve the U.S. Green Building Coalition’s LEED™ Certification, the U.S. Environmental Protection Agency’s Energy Star™ certification for superior energy efficiency, and the Florida Water Star certification for water conservation efforts. Additional savings can be made by installation of a 35kW photovoltaic (PV) solar array on CSC’s rooftop. The array consists of 116 panels located on the west side of the rooftop with connection to an inverter located within the exterior switchgear electrical room. Energy produced by the PV system would offset approximately 63,000 kW per year, equating to approximately $5,963 in annual savings (based on 5 hours of sunlight per day).

A rebate program (expiring October 5, 2015) with Florida Power and Light (FPL) for such an installation was identified, and three bids were obtained with a range of $80,000 to $110,000 for the work. A waiver of procurement policy is requested (due to time constraints a formal RFP was not possible) because only one of the three vendors is able to complete the installation within the prescribed timeframe before the rebate expires.

The total cost to furnish and install this system is $92,650 including $2,500 in roof preparation costs and $250 in associated permitting fees for the roof preparation. (CSC will be paying separately: i) the roof preparation costs to the entity approved by the vendor warranting the roof; and ii) the associated permitting fees to the City of Boynton Beach.) The PV installation will be performed by Sun‐Tec Solar Energy in the amount of $89,900, which includes the permitting fees for that work.

A rebate in the amount of $49,630 is anticipated from FPL for this installation which will reduce CSC’s investment to $43,020. The rebate (expiring October 5, 2015) requires the new system to be in place by the deadline to be awarded. We believe that this is more than achievable based on the vendor proposed, and other implementations the vendor has performed in a shorter timeframe.

The total net cost to install this 35kW PV system after rebates is approximately $43,020. The total cost to furnish and install this system is $92,650 including $250 in permitting fees and $2,500 in roof preparation costs.

FISCAL IMPACT: The total cost of funding this item for fiscal year 2014/2015 is $92,650 (will be reduced to $43,020 after the rebate is processed) and the funds to support this agenda item are budgeted in the Information Management strategy budget in the Capital Expenditures line item.

RECOMMENDATION:

I recommend the Council approve Resolution #15‐026 authorizing the Chief Executive Officer to waive CSC’s procurement policies and enter into an agreement with Sun‐Tec Solar Energy for the installation of a photovoltaic solar array system in an amount not to exceed $89,900 effective August 6, 2015.

DM#172306 15‐025 Strong Minds Campaign Books

RESOLUTION #15-026

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING PHOTOVOLTAIC SYSTEM INSTALLATION


“Council”) has invested time and expertize to achieve the U.S. Green Building

Coalition’s LEED™ Certification, the U.S. Environmental Protection Agency’s Energy

Star™ certification for superior energy efficiency, and the Florida Water Star certification

for water conservation efforts; and

WHEREAS, the Council would like to further save energy by installing a

photovoltaic solar array; and

WHEREAS, the Council has identified a rebate program with Florida Power and

Light (“FPL”) for such an installation; and

WHEREAS, the Council desires to waive its procurement policy in order to

contract with Sun-Tec Solar Energy, the only quoting vendor able to perform such an

installation within the time constraints of the FPL rebate program.


SERVICES COUNCIL OF PALM BEACH COUNTY, that the Council’s procurement

policies are waived and the Chief Executive Officer is authorized to enter into an

agreement with Sun-Tec Solar Energy for the installation of a photovoltaic solar array

system in an amount not to exceed $89,900, effective August 6, 2015.







#: 6


AGENDA ITEM: 6

TITLE: Business/Non Consent Agenda CSC Meeting Redesign: Combining Program Review Committee with the Council Meeting

CSC STAFF: Thomas A. Sheehan III, General Counsel

SUMMARY:

While the Program Review Committee (PRC) has been part of CSC from its earliest days, the role of PRC has changed over time. Initially PRC dealt with problem areas with programs or agencies (or both). Gradually it shifted to dealing with program issues of any kind, and now all program issues (including new programs) are brought to PRC. PRC then makes a recommendation to the Council, where the actual adoption of any matter occurs. Increasingly, the purpose has been to highlight program accountability results, including evaluations and the Comprehensive Program Performance results and program allocations. Given its main focus, PRC is now at a point that staff recommends it be combined with the Council Meeting and not operate as a separate committee. With current Council members expressing increased interest in the program area and the substantial funding discussions at PRC, staff recommends that program matters simply be part of the agenda for the Council meeting, where they can be reviewed, discussed and voted on by the entire Council. (PRC items are in the notebook that is sent to each Council member, but staff believes more focus and attention would be put on program issues if they were part of the Council agenda, especially for Council members that are not members of PRC.) Under the Council’s Bylaws (Article II.D.) standing committees may be established by motion of the Council (and obviously may be changed by motion of the Council). Staff recommends the Council approve eliminating the Program Review Committee and to have items that are currently brought to PRC be brought directly to the Council. See Exhibit “A” for proposed revision to Council meeting agenda categories and suggested content for each category; allowing for easy incorporation of what was typically PRC related, as well as other business matters, in compliance with Article III, E. of the Council’s Bylaws, which provide that the “order of business for meetings shall be determined by the Council.” Staff suggests that these changes begin as of the October meeting (the first meeting in the new fiscal year) and is also offering, for the Council’s direction, the potential of starting the Council meeting a half hour earlier, i.e. at 4:30 pm instead of 5:00 pm. Both of those matters are subject to the Council’s discretion and may warrant discussion at the Council meeting. FISCAL IMPACT: None RECOMMENDATION:

I recommend the Council approve a motion i) eliminating the Program Review Committee (PRC) and directing that items formerly brought to PRC be brought to the Council meeting instead, and ii) adopting the order of business for Council meetings as set forth in Exhibit “A”. These changes will occur as of October 1, 2015 (the beginning of FY 15‐16) with the Council meeting to start at 4:30pm [with any changes to the start time or beginning date of this motion to be as the Council directs].

#: 6


Exhibit “A”

PROPOSED AGENDA CATEGORIES DESCRIPTION

1. Call to Order A. Invocation B. Pledge of Allegiance C. Presentations

Presentations ‐ External presenters highlighting specific program(s), system(s) or event(s)

2. Minutes

Council meetings are recorded; Minutes are transcribed in summary format

3. Public Comment – Agenda Items

Individuals may comment on agenda items; time may be limited to 2 minutes

4. Council Committee Reports A. Finance B. Personnel

Finance Committee – meetings will precede Council meetings Personnel Committee – when applicable

5. Consent Agenda A. Program B. Business

Program – Program performance issues, new contracts, amendments, 5% penalties associated with late certification and/or requests for reimbursement documents, expenditure authorizations, system updates, CPPA reports, System of Care updates, SRAA reports, agency/program name changes, evaluations, and presentations associated with specific agenda item Business – financial reporting, warrants lists, administrative/technical contracts, communications, personnel, planning

6. Non‐Consent Agenda A. Business B. For Informational Purposes Only

Items that require further discussion or consideration, or that will be effective on a date earlier than the date of the Council meeting; will be automatically pulled for discussion. Other items for informational purposes i.e. Internal presentations, marketing campaigns, legislative updates, etc.

7. Walk‐In Items

New business agenda items identified following the official release of notebook and requiring Council action; time sensitive

8. CEO Report

The CEO’s opportunity to share CSC’s involvement with community activities, planning session follow‐up, organizational change, honors, awards, etc.

9. Legal Reports General Counsel’s report on legal, legislative, statutory requirements, Council reporting, calendars, reminders, etc.

10. Public Comment – Non‐Agenda Items Individuals may comment on non‐consent agenda items; time may be limited to 2 minutes


12. Adjournment

CEO Report August 6, 2015

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY August 6, 2015 CEO Report

1

Chief Executive Officer Report

Follow Up from Planning Session

Universal Home Visiting Program Michelle Gross, Director of System Performance; Debra Gotlib, Director of Program Performance; Rhonda Throop, Program Officer; Jennifer Diehl, Controller In response to a question raised during the April 2015 Planning Session, this summary addresses universal home visiting in Palm Beach County. It includes background information based on past experience when CSC provided this type of service, cost estimates, information about trends in universal home visiting nationally and abroad, and information regarding a similar program in North Carolina that has shown promise. Background from Prior CSC Universal Home Visiting Experience From approximately 2002 to 2004, CSC supported a universal home visiting program. In 2005, due to the high cost of the services, challenges involved in implementation, examination of take‐up rates, and the time invested in tracking large numbers of families not engaging, the Council approved a recommendation by staff to focus on universal contacts and screening with families in the hospital at the time of birth, assessing risk, and then triaging families to services as appropriate. Supporting Information: In March 2005, CSC staff estimated the cost of continuing to implement home visiting to exceed $3 million for the nurses, with an annual growth of 3‐5% to support salary and benefit increases. Challenges involved in universal implementation included high nursing caseloads that frequently exceeded 125 families. This led to a decreased ability to promote engagement through positive interactions and building relationships. Nurses spent a great deal of time and effort locating and following up with families at no or low risk who then did not follow through with a home visit. CSC identified that families with some level of risk demonstrated higher engagement in services, consistent with findings from research studies. Fiscal Impact ‐ Current Cost Estimates to Support a Universal Home Visiting Program Staff completed an analysis to estimate today’s costs for supporting a universal home visiting program in Palm Beach County: Home visits are calculated to cost an estimated $661.00 per family served, with annual program costs estimated at $6.5 million dollars. Cost Assumptions:

Births in Palm Beach County are estimated at 14,433.

More than 41 full time nurses as well as 19 other program support/administrative staff would be needed.

Model assumes two home visits per family (The model was designed to provide between 1 and 3 visits based on client concerns and needs.)

Figure accounts for program capacity, nurse caseload, actual engagement rates, tracking efforts, and administrative costs.

Figure is consistent with that reported by other similar models.


2

National and International Home Visiting Models Universal home visiting programs have a long history of international implementation, notably in Denmark, Finland, Great Britain, Australia, and Canada. They have been operational for decades, embedded and accepted as part of a comprehensive maternal child health system that is very different from the landscape of maternal and child health in the United States. However, services have been so embedded and accepted that few evaluations or studies exist to document the effectiveness of services, as well as the specific mechanisms that work to promote health and reduce health inequalities. Nationally, in recent years, a number of states and local communities have begun to implement variations of universal home visiting models. To date, however, there are no evidence‐based programs. Rhode Island is currently conducting a randomized clinical trial to evaluate the First Connections Family Visiting program. In this short‐term, non‐evidence‐based model, support is provided to families to address immediate needs. Families are referred during pregnancy and up through a child’s third birthday. Services are triaged based upon need, and the first home visit seems to include services similar to those offered universally by our Entry Agencies. Nurses, social workers, and community health workers meet with families to talk about their needs, answer questions they may have, and conduct comprehensive assessments. We will continue to look at this model as evidence becomes available. Because there are no light‐touch, evidence‐based home‐visiting models, Chapin Hall and several communities developed a learning collaborative to enable communities who are implementing a locally designed universal or variant home visiting program to learn from each other. Durham Connects, First 5 LA, and First Steps of Kent County Michigan are part of this collaborative. First 5 LA is offered universally, but to date only in targeted high risk communities in LA County. First Steps of Kent County is not truly universal because it includes some eligibility criteria (first‐time parents, 25 years old or younger, giving birth in the U.S. for the first time, parents of a newborn in the NICU). The Durham Connects model, is offered universally, and it has been well‐evaluated compared to other models. Because it is one of the only models with accumulating data and interest, we have provided some additional information below. Durham Connects ‐ Durham, North Carolina (NC) Durham Connects is a promising program that provides all Durham County, NC residents a no‐cost newborn home visit. Following the home visit and assessment, cases are triaged by risk level with the standard protocol calling for 1‐3 follow up contacts with family. At minimum, all visited families receive one follow up phone call to confirm linkage to community services. The randomized clinical trial (RCT) of Durham Connects, reported in 2014 and based on a birth rate of 3,187, indicated that the intervention cost approximately $700 per birth, leading to an annual investment of $2,230,900 to implement the model. Costs in Durham are currently stated to be approximately $500‐600 per family served. Outcomes noted in the RCT included increased community connections for families, improved quality of parenting and child care, higher quality home environments, enhanced mother well‐being, higher home environment quality/safety, less total infant emergency care use, and cost benefit. Recommendation:


3

At the present time, staff recommend maintaining our current investments and continuing our work to better engage the families who are identified as at risk throughout each of our Healthy Beginnings Screening points for the following reasons:

There is a significant fiscal impact of universal nurse home visiting.

There is a lack of evidence‐based, proven universal home visiting models.

There are many challenges involved in implementation.

We currently have universal contact with families at the time of birth. We will continue to explore results from new lighter touch and more universal home visiting models that are now being developed, implemented, and evaluated. If evidence accumulates regarding strong models that have the potential to positively impact children and families in Palm Beach County, we will begin a formal exploration process. Hospital Liaisons will continue to visit all new mothers who deliver babies in Palm Beach County hospitals. The liaisons are currently very successful in universally reaching 98% of mothers. The Healthy Start Infant Risk Screen guides the screening process, but the contact also includes conversations about the families in order to assess strengths and needs. This universal contact provides families with information on the Healthy Beginnings program, brochures on creating a loving bond with their baby, tips for helping parents and baby get a good night’s sleep, post‐partum depression, coping with babies crying, water and child safety (in cars) as well as a provides a listing of other helpful community resources. Caregivers also receive information about safe sleep as well as the Nurse of the Day hotline. This interaction is very similar to the content of many types of universal home visit programs.

Foster Children’s Program Update Lisa Williams‐Taylor, Ph.D., Chief Executive Officer Since 1991, CSC has funded the Foster Children’s Program (“FCP”), a leading legal services program in our community serving children ages birth to age 12, and their siblings, who are placed in licensed custody of the State of Florida due to abandonment, abuse and neglect. As part of the Legal Aid Society’s Children’s Advocacy project, FCP represents 480 plus vulnerable children every year, giving them a voice, advocating on their behalf and helping them navigate the difficult journey of being a dependent child in our foster care and judicial systems. Although dependent children have a right to be represented by an attorney in dependency proceedings, only a fraction of them are appointed an attorney or receive assistance from legal services organizations. Unfortunately, this lack of representation often leaves the child without a voice and meaningful participation in the judicial proceeding that will ultimately determine crucial matters such as permanent placement, termination of parental rights, and other life changing issues. Through the work and expertise of attorneys, social workers and paralegals, FCP ensures that the child’s express wishes and needs are considered throughout the dependency proceeding and that the best permanency plan possible is achieved within 12 months of entering care. FCP’s efforts and unique expertise representing the children are particularly relevant in the category of children achieving permanency within 12 months of entering care. According to the Community‐


4

Based Care Lead Agency Scorecard for the State of Florida1, the statewide goal for this measure is 75%. Results on the scorecard indicate that Palm Beach County scored a 63.1%, while most of the other Counties remained within the 40 to 50 percentile. Remarkably, the children served by FCP did better than the average and permanency was achieved within 12 months at a rate of 75%2. As a result, the children served by FCP were placed on the path to safety and permanency at the desired rate for the State of Florida and at a much better rate than other counties in the State. This success is indicative of the dedication and long‐standing expertise of the Legal Aid Society of Palm Beach in the child welfare arena and a furtherance of CSC’s goal of ensuring that children are safe from abuse and neglect.

Father Involvement in Early Childhood Development: A Brief Report from the Palm Beach County Family Study Laura Fleischman, Research & Evaluation Officer This brief discusses findings relevant to the topic of parenting and particularly the role of fathers in children’s development. The study includes selected findings on fathers’ parenting activities from the i) annual surveys of 310 mothers interviewed all 5 years of the longitudinal study of families and children in PBC, and ii) additional findings drawn from 16 qualitative interviews with fathers and other male caregivers. Conclusion: Low‐income fathers are involved in the daily lives of their young children. Supportive Findings: Father parenting takes different forms as they

Participate in key parenting tasks (e.g., provide safe home, food, and access to educational and recreational opportunities).

Negotiate with mothers the tasks of parenting.

Are open to learning their children’s developmental needs and ways to improve their parenting.

See mothers as having primary responsibility for accessing services; although they are aware of and support their service use.

Recommendations emphasize communicating that fathers are involved in the lives of their children and should be involved in planning services. The link to the brief is: http://www.chapinhall.org/research/report/father‐involvement‐early‐childhood‐development‐brief‐report‐palm‐beach‐county‐family

1 Performance on outcome measures are published pursuant to Florida Statute 409.997. The Community‐Based Care Lead Agency Scorecard including data for children entering care between September and November of 2013, can be found at: http://www.childnet.us/portal/c/document_library/get_file?uuid=9147c60a‐3651‐46c4‐8fe5‐751f20f056f9&groupId=27327 2 This finding pertains to performance data for children served by FCP who entered care between September and November of 2013, and who were in shelter care for at least 7 days. No data by age group is included in this summary.


5

Communications Update John Bartosek, Chief of Communications Q3 2014‐2015 Media Expenditures report Per Council Resolution #13‐024 adopted September 12, 2013 the chart attached summarizes quarterly media expenditures by Children’s Services Council for Q3: April 1, 2015, through June 30, 2015. Target audience is based on measurements provided by the medium to any advertiser in that medium. Definitions follow for chart below: Print: Circulation multiplied by number of ads, and targeted email blasts recipients Radio: Net Reach = Estimated number of listeners in any given quarter‐hour multiplied by number of ads Theater: Average number of viewers per seating multiplied by duration of ad campaign weeks Billboards: OOH = out of home ad views based on location and traffic patterns Web: Measures “impressions/reach” as any served ad unit that appears on a page to a reader who has gone to that page, and the contents of that page have fully downloaded. Cost per audience member: computed average

Q3, FY 2014‐2015

Audience

Medium Cost Reached Per Target

Print $ 3,110

80,000 $ 0.039

TV $ 121,980

5,170,716 $ 0.024

Radio $ 24,786

1,009,000 $ 0.025 Radio (S,C) $ 15,364 (Spanish, Creole not measured)

Theaters $ ‐

‐

$ ‐

Billboards $ 41,400 11,724,058 $ 0.004

Web $ 10,000

1,207,032 $ 0.008

Total/Average $ 216,640

19,190,806 $ 0.016


6

Media Expenditures

Q3 YTD, FY 2014‐2015 (updated with Q3 data 7/16/15)

Audience

Medium Cost Reached Per Target

Print $ 40,013

753,144 $ 0.053

TV $ 403,547

12,379,951 $ 0.033

Radio $ 53,886

2,404,800 $ 0.022 Radio (S,C) $ 23,789

(Spanish, Creole not measured)

Theaters $ 31,272

340,800 $ 0.092

Billboards $ 139,049

37,816,578 $ 0.004

Web $ 33,415

6,453,435 $ 0.005

Total/Average $ 724,971

60,148,708 $ 0.035

2015 Legislative Session Update Following an abrupt end to the regular 60‐day Florida Legislative session, the lawmakers re‐convened on June 1 for a 20‐day special session. The session was called largely to address the state budget, debate expanding health care access, and consider certain tax reductions. During the first week of the special session, the Senate passed legislation to expand access to health care; the House promptly debated and defeated the Senate health care bill, ending further consideration of the health care access issue for now. The issue will return during the 2016 regular session.

The House and Senate then focused on the 2015‐2016 budget, which was finalized by both houses in mid‐June. Gov. Scott vetoed some provisions and signed the budget June 19. The total budget for 2015‐2016 is $78.2 billion

At a high level, the tax cut package of approximately $400 million dollars is smaller than what passed during the regular session. However, the tax cut legislation still reduces the communications services tax, but by a lesser amount than originally sought by the Governor, and provides a sales tax holiday for certain "back to school" purchases. Here are some highlights. The Children's Budget The budget included some noteworthy increases in programs and services for children, persons with disabilities, and the juvenile justice system. Among the highlights:

$13 million more for Early Steps to help infants and toddlers with developmental delays


7

$19.7 billion in K‐12 public education funding, which would increase per‐student funding by 3 percent

$59 million for child welfare enhancements

$73.3 million for substance abuse and mental health initiatives

$12 million to help the families of children with disabilities pay for educational services

$55 million for therapy, tutoring and educational services to children with disabilities through the Personal Learning Scholarship Account

Tax Relief Package With $427.8 million in proposed tax cuts, the budget bill provides for a wide range of tax reductions designed to directly impact both households and businesses. The bill includes a three‐day "back‐to‐school" holiday for clothing, footwear, school supplies, and computers. Governor Scott's Budget Actions Along with the signed budget on June 23, the Governor also included a Veto List containing $461.4 million in special projects and a letter detailing reasons for the vetoes. The Total Budget for 2015‐2016 is $78.2 billion which includes $1.2 billion in General Revenue reserves. Among the casualties on the Veto list were K‐12 Mentoring Programs, the Healthy Families Nurse‐Family Partnership Program in selected communities such as Miami‐Dade, and some key programs for families with children born with unique abilities. The Governor's message included:

Historic Total and State K‐12 Public School Funding: Historic funding of $19.7 billion, of which $10.9 billion is historic state funding for K‐12 public schools. Total funding results in a per‐student funding of $7,097. This includes $60 million for digital classrooms.

Early Learning: $389.3 million toward the Voluntary Pre‐K program, and $560.5 million for the School Readiness program, including an increase of $5 million to target children up to age five on the wait list. The budget also includes $10.5 million for an early learning performance pilot program to award child care providers and instructors for improving quality.

Protecting Families from Abuse and Violence: $4 million for the continued funding of the 26 child advocacy centers statewide that provide services to victims of child abuse and neglect.

Healthy Families: Increased overall funding for Healthy Families by $3.9 million to expand home visiting services for expectant and new parents whose children are at risk of abuse and neglect. Healthy Families is a nationally accredited, evidence‐based program that has been proven to reduce incidents of child abuse and neglect.

doc #171833 150806 Prevention Partnerships Special Meeting Agenda

PREVENTION PARTNERSHIPS FOR CHILDREN, INC. August 6, 2015 Special Board Meeting

AGENDA

Agenda Item: Reference #:

1. Call to Order 2. Approval of Minutes

A. June 25, 2015 Special Board Meeting of Prevention Partnerships for Children, Inc. 1 Recommendation: I recommend the Board approve the Minutes of the June 25, 2015 Special Board Meeting of Prevention Partnerships for Children, Inc.


A. Consent Agenda

1. Additions, Deletions, Substitutions 2. Items to be pulled from Consent Agenda 3. Adoption of Consent Agenda

B. PPC Funded Programs – Current

1. Amendment (Increase) to MOA with the School Board of Palm Beach County 2

Recommendation: I recommend the Board approve amending the MOA with the School Board of Palm Beach County for the full time position Specialist in Evaluation and Test Development in the amount of $544.00, effective March 2, 2015 through September 30, 2015.

C. PPC Funded Programs – Future

1. Resolution #15‐005P Authorizing Renewal of MOA with the School Board of Palm 3 Beach County to Fund the Specialist in Evaluation and Test Development Position Recommendation: I recommend the Board approve Resolution #15‐005P authorizing the Chief Executive Officer to execute renewal of the MOA with the School Board of Palm Beach County to fund the Specialist in Evaluation and Test Development position in an amount not to exceed $92,086 effective October 1, 2015 through September 30, 2016, subject to the Council’s annual budget and TRIM approval process.

D. Financial 1. Prevention Partnerships for Children, Inc. Payables for Ratification 4

Recommendation: I recommend the Board approve the Payables for Ratification as presented.

PREVENTION PARTNERSHIPS FOR CHILDREN, INC. August 6, 2015 Prevention Partnerships for Children, Inc. Special Board Meeting Agenda Page: 2

doc#171833 150806 Prevention Partnerships Special Meeting Agenda

E. Administration

1. Revised Resolution #15‐004P Authorizing Additional Funding for Strong Minds 5 Network Tiered Reimbursement

Recommendation: I recommend the Board approve Resolution #15‐004P (revised) authorizing the Chief Executive Officer to execute tiered reimbursement agreements for the Strong Minds Network, even when payments exceed $50,000 in a single fiscal year, in an amount not to exceed $580,000 (including the $20,000 being sought today), effective January 1, 2015 through September 30, 2015.

4. Walk‐In Items 5. Individual Appearances – Non Agenda Items 6. Miscellaneous

NOTICE: Remaining Board meetings of Prevention Partnerships for Children, Inc. for 2015 will be as follows: September 24, 2015 and December 3, 2015.

7. Adjournment

#1

Prevention Partnerships for Children, Inc. AGENDA

August 6, 2015

doc #171834 150806 Prevention Partnerships Agenda items

AGENDA ITEM: 2(A) TITLE: Minutes June 25, 2015 Board Meeting of Prevention Partnerships for

Children, Inc. RECOMMENDATION: I recommend the Board approve the Minutes of the June 25, 2015 Board Meeting of the Prevention Partnerships for Children, Inc. as presented.

doc #170949 150625 PPC Minutes

PREVENTION PARTNERSHIPS FOR CHILDREN, INC. SPECIAL BOARD MEETING June 25, 2015

MINUTES

1. Call to Order

Chair Langowski called the meeting to order at 6:08 p.m. Present: Thomas Bean Vince Goodman Kathleen Kroll Greg Langowski Thomas E. Lynch (by phone) Dennis Miles Thomas P. Weber Excused: Robert Avossa; Debra Robinson, M.D.; Shelley Vana

2. Approval of Minutes

A. Minutes of May 28, 2015 Prevention Partnerships for Children, Inc. Board Meeting

A motion by Goodman/Bean to approve the Minutes of the May 28, 2015 Prevention Partnerships for Children, Inc. Board Meeting was approved by unanimous vote.


A. Consent Agenda

1. Additions, Deletions, Substitutions – None

2. Items to be pulled for Discussion Purposes – There were no Agenda items pulled for discussion purposes.

3. Adoption of the Consent Agenda

A motion by Goodman/Bean to adopt the Consent Agenda was approved by unanimous vote.

B. PPC Funded Programs – Current – N/A

C. PPC Funded Programs – Future – N/A

D. Financial

1. Prevention Partnerships for Children, Inc. Payables for Ratification – Approved by

Consent

Prevention Partnerships for Children, Inc. Special Board Meeting June 25, 2015

Page: 2

doc #170949 150625 PPC Minutes

E. Administration

1. Resolution #15‐004P Authorizing Additional Funding for Strong Minds Network Tiered Reimbursement – Approved by Consent

4. Walk‐In Items – N/A 5. Individual Appearances – Non Agenda Items – N/A 6. Miscellaneous

NOTICE: Remaining Board meetings of Prevention Partnerships for Children, Inc. for 2015 will be as follows: September 24, 2015; December 3, 2015.

7. Adjournment The meeting was adjourned at 6:09 p.m.

________________________________ ________________________________________ Vincent Goodman, Secretary Lisa Williams‐Taylor, Ph.D., Chief Executive Officer

#2


August 6, 2015


AGENDA ITEM: 3B(1) TITLE: PPC Funded Programs – Current Amendment (Increase) to MOA with the School Board of Palm Beach

County CSC STAFF: Marc Baron, Director of Business Analytics and Evaluation SUMMARY: Prevention Partnerships for Children, Inc. currently has in effect a Memorandum of Agreement (MOA) with the School Board of Palm Beach County to fully fund a full-time position for a Level 2 Specialist in Evaluation and Test Development. That position, effective March 2, 2015, has been increased by the School Board in the amount of $544.00. Staff recommends that the current MOA be amended to increase the amount by $544.00. FISCAL IMPACT: The total additional cost of funding this item for the fiscal year 2014/2015 increase is $544.00; the funds to support this agenda item are budgeted in the PPC strategy budget. RECOMMENDATION: I recommend the Board approve amending the MOA with the School Board of Palm Beach County for the full-time position Specialist in Evaluation and Test Development in the amount of $544.00, effective March 2, 2015 through September 30, 2015.

#3


August 6, 2015


AGENDA ITEM: 3C(1) TITLE: PPC Funded Programs – Future

Resolution #15‐005P Authorizing Renewal of MOA with the School Board of Palm Beach County to Fund the Specialist in Evaluation and Test Development Position

CSC STAFF: Marc Baron, Director of Business Analytics and Evaluation SUMMARY: For a number of years Prevention Partnerships for Children, Inc. has had a memorandum of agreement (MOA) with the School Board of Palm Beach County, to fully fun d, as a full time position, a Level 2 Specialist in Evaluation and Test Development. The current MOA for this position expires September 30, 2015. This Specialist position is used to provide data and conduct statistical analyses and evaluations of educational programs funded by the Children’s Services Council (e.g., Summer Pre‐K Programs, Beacon Centers, Behavioral Health Programs, and After School Programs). Results of the agreement between the School Board and Prevention Partnerships for Children, Inc. have been positive. For example, the Specialist provided data and analyses to enable CSC staff to evaluate CSC programs (e.g., QC/VPK and Afterschool programs) overall and by demographic groups (e.g., race, ethnicity and census tracts). Staff recommends that the MOA be renewed for FY 2015‐16 in an amount not to exceed $92,086. FISCAL IMPACT: The total cost of funding this item for fiscal year 2015/2016 is $92,086; the funds to support this agenda item are budgeted in the PPC strategy budget. RECOMMENDATION: I recommend the Board approve Resolution #15‐005P authorizing the Chief Executive Officer to execute renewal of the MOA with the School Board of Palm Beach County to fund the Specialist in Evaluation and Test Development position in an amount not to exceed $92,086 effective October 1, 2015 through September 30, 2016, subject to the Council’s annual budget and TRIM approval process.

DM#172355 15‐005P School Board Evaluation Specialist 15‐16

RESOLUTION #15-005P

RESOLUTION OF PREVENTION PARTNERSHIPS FOR CHILDREN, INC. (“PPC”) AUTHORIZING RENEWAL OF MEMORANDUM OF AGREEMENT WITH

THE SCHOOL BOARD OF PALM BEACH COUNTY TO FUND THE SPECIALIST IN EVALUATION AND TEST DEVELOPMENT POSITION

WHEREAS, the Specialist in Evaluation and Test Development staff position

(“Specialist position”) that the Children’s Services Council (“Council”) funds through the

School Board of Palm Beach County (“School Board”) via its nonprofit entity, Prevention

Partnerships for Children, Inc. by means of a Memorandum of Agreement (“MOA””), is

used to provide data and conduct statistical analyses and evaluations of educational

programs funded by Council (e.g., Summer Pre-K Programs, Beacon Centers, Behavioral

Health Programs, and After School Programs).; and

WHEREAS, the Specialist position has also provided data and analyses to enable

CSC staff to evaluate CSC programs (e.g., QC/VPK and Afterschool programs) overall

and by demographic groups (e.g., race, ethnicity and census tracts); and

WHEREAS, such an MOA will expire September 30, 2015; and

WHEREAS, the School Board and the Board of Prevention Partnerships for

Children, Inc. wish to renew such an MOA.



authorized to execute renewal of the MOA with the School Board of Palm Beach County

to fund the Specialist in Evaluation and Test Development position in an amount not to

exceed $92,086 effective October 1, 2015 through September 30, 2016, subject to the

Council’s annual budget and TRIM approval process.

The foregoing Resolution was offered by Board Member ___________________

who moved its adoption. The motion was seconded by Board Member


Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman Kathleen Kroll Gregory A. Langowski Thomas E. Lynch

Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber The Chairman thereupon declared the Resolution duly passed and adopted this 6th day of August, 2015.

Resolution #15‐005P Page 2 of 2

APPROVED AS TO FORM AND LEGAL PREVENTION PARTNERSHIPS FOR SUFFICIENCY CHILDREN, INC. BY: ____________________________ BY: _______________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Prevention Partnerships

for Children, Inc. BY: ________________________________ Lisa Williams-Taylor, Ph.D., Chief Executive Officer

#4


August 6, 2015


AGENDA ITEM: 3D(1) TITLE: Financial

Prevention Partnerships for Children, Inc. Payables for Ratification RECOMMENDATION: I recommend the Board approve the Payables for Ratification as presented.

Children's Services CouncilPrevention Partnership

Payable Ratification 6/19/2015 - 7/21/2015

Check DateCheck

Number Vendor Name Transaction DescriptionCheck

Amount

6/25/2015 10741 School District of PBC Specialist in Evaluation and Test Development Position 7,600.00

7/2/2015 10742 School District of PBC Specialist Community Education Position Agreement 5,414.98

Report Total 13,014.98

Effective Date

EFT Number Vendor Name Transaction Description EFT Amount

7/16/2015 P1356 School District of PBC Reimbursement Gross-May-2015Tech Assistance Specialist 170,438.67

7/16/2015 P1357 School District of PBC Reimbursement Gross-Jun-2015SD-Strong Minds 53,314.00

Report Total 223,752.67

#5


August 6, 2015


AGENDA ITEM: 3E(1) TITLE: Administration

Revised Resolution #15‐004P Authorizing Additional Funding for Strong Minds Network Tiered Reimbursement

CSC STAFF: Nicole Lopez, Program Officer; Karen Brandi, Director of System Performance

SUMMARY:

Strong Minds Network is a voluntary quality rating system that assesses early learning programs according to clearly defined, high quality standards. This system of care offers supports and incentives to help providers reach their goals. A tiered reimbursement supplement is one of the ways to offset the costs associated with high quality childcare.

It is anticipated that the tiered reimbursement supplements will exceed the allocated amount of $560,000. There was an underestimate of the amount needed due to database and input errors; in reality an additional $20,000 will be needed through the end of the 14‐15 fiscal year. At the June 25th, 2015, PPC Meeting the Board approved resolution #15‐004P revised to execute tiered reimbursement not to exceed $560,000 in total for the School District of Palm Beach County, even when payments exceed $50,000 in a single fiscal year. With the additional $20,000 the tiered reimbursement supplements will support approximately 53 school based programs in Palm Beach County serving an estimated 2,200 children.

Prevention Partnerships for Children, Inc. (PPC) will generate a tiered reimbursement supplement payment to the School Board for its schools participating in the Strong Minds System (In‐Network Only). The tiered reimbursement supplement will be used for improving the program.

Staff requests that the Chief Executive Officer be authorized to allocate an additional $20,000 for the period of January 1, 2015 through September 30, 2015, not to exceed a total of $580,000.

FISCAL IMPACT:

The total cost of funding this item for fiscal year 2014/2015 is $580,000, including the $20,000 being sought today. The funds to support this agenda item are budgeted in the strategy budget in the Tiered Reimbursement line item.

RECOMMENDATION:

I recommend the Board approve Resolution #15‐004P (revised) authorizing the Chief Executive Officer to execute tiered reimbursement agreements for the Strong Minds Network, even when payments exceed $50,000 in a single fiscal year, in an amount not to exceed $580,000 (including the $20,000 being sought today), effective January 1, 2015 through September 30, 2015.

DM#170760 15‐004P Strong Minds Network additional funding (revised 8‐6‐15)

RESOLUTION #15-004P (Revised 8/6/15)

RESOLUTION OF PREVENTION PARTNERSHIPS FOR CHILDREN, INC. (“PPC”) ACCEPTING ADDDITIONAL FUNDING FOR THE TIERED REIMBURSEMENT

AGREEMENT FOR THE STRONG MINDS NETWORK, AND PAYMENTS IN EXCESS OF $50,000 FOR FISCAL YEAR 2014/2015

WHEREAS, the Prevention Partnerships for Children, Inc. (“PPC”) desires for

every family in Palm Beach County to reach its full potential, and has invested in the

Strong Minds Network to assess early learning programs for high quality early care and

education standards in this effort; and

WHEREAS, tiered subsidy reimbursement allows for programs with higher quality

ratings to receive higher child care subsidy reimbursement rates; and

WHEREAS, due to a tremendous response in applications for Strong Minds by

school-based programs it is necessary to increase the allocated amount for this program;

and

WHEREAS, through the CEO Report at the Council meeting, the Board will receive

quarterly reports on the tiered reimbursement supplement amounts.



authorized to execute tiered reimbursement agreements for the Strong Minds Network,

even when payments exceed $50,000 in a single fiscal year, in an additional amount not

to exceed $330,000 (making a total funded amount up to $580,000), effective January 1,

2015 through September 30, 2015.

The foregoing Resolution was offered by Board Member ___________________

who moved its adoption. The motion was seconded by Board Member


Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman Kathleen Kroll Gregory A. Langowski Thomas E. Lynch

Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber The Chairman thereupon declared the Resolution duly passed and adopted this 6th day of August, 2015. APPROVED AS TO FORM AND LEGAL PREVENTION PARTNERSHIPS FOR SUFFICIENCY CHILDREN, INC. BY: ____________________________ BY: _______________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Prevention Partnerships

for Children, Inc. BY: ________________________________ Lisa Williams-Taylor, Ph.D., Chief Executive Officer


Warrant List

August 6, 2015

Walk-In

Document No Vendor Name Description Total

PO-15-1835 American Express CPC Name Tags Management Staff $95.84

PO-15-1836 Robert Kurimski Mileage Reimbursement $63.83

PO-15-1837 Tom Sheehan Mileage Reimbursement $6.90

PO-15-1838 SHI International Licenses For Council Member's Email Accounts $300.00

PO-15-1839 Deidra F Gibson Mileage Reimbursment $74.75

PO-15-1840 American Express CPC Lean Six Sigma Green Belt Training Supplies $225.07

PO-15-1841 American Express CPC 1 Year Renewal (Deluxe Hosting Windows Renewal) $107.88

PO-15-1842 American Express CPC Udemy Complete iOS 9 Developer Course $10.00

PO-15-1843 American Express CPC FASD Membership Meeting Regsitration Jbart $75.00

PO-15-1844 American Express CPC Webinar SEO & Optimizing Content Marketing Communications Team $219.00

PO-15-1845 Palm Beach Newspaper Legal Ad For ECC Public Meeting 7/31/2015 $34.40


PO-15-1847 American Express CPC Employment Ad For Business Analyst $419.00

PO-15-1848 Burstein Jon Mileage Reimbursement $93.15

PO-15-1849 American Express CPC Bottled Water For Summer Swimming Celebration Pool Party $27.12

PO-15-1850 American Express CPC Employment Ad Business Analytics Position $50.00

PO-15-1851 Delores G Haynes Mileage Reimbursement $67.85

PO-15-1852 American Express CPC Meeting Supplies Celebrate Our Success $47.63

PO-15-1853 Publix Meeting Supplies Celebrate Our Success $7.26

PO-15-1854 Amy Gyau Moyer Mileage Reimbursment $206.00

PO-15-1855 City of Boynton Beach Facility Rental TP Annual Retreat 9/18-2015 $425.00

PO-15-1856 American Express CPC Consultant ASemenov Hotel & Taxi New York Frontiers Of Innovation 8/24-2015 $536.70

PO-15-1857 Shana Cooper Mileage Reimbursement $56.93


PO-15-1859 Elsa Sanchez-Vahamonde Travel Reimbursement Miami Coaching Skills For Managers 7/28-2015 $107.78

PO-15-1860 Robert Kurimski Travel Reimbursement SAMIS 7/31-2015 $51.55

PO-15-1861 Jennifer Coleman Travel Reimbursement Tampa FL One Goal Summer Conference 7/21-2015 $138.00

PO-15-1862 Irene Apolinar Travel Reimbursement Tampa FL One Goal Summer Conference 7/21-2015 $153.50

PO-15-1863 Lisa Williams-Taylor Mileage Reimbursement $129.91

PO-15-1864 Scott Davey Travel Reimbursement National Harbor MD QRIS National Learning Conference 7/14-2015 $107.34

PO-15-1865 Nicole Lopez Travel Reimbursement National Harbor MD QRIS National Learning Conference 7/14-2015 $33.93

PO-15-1866 LaNita Sanders Mileage Reimbursement $113.68

PO-15-1867 American Express CPC DVD & Licensing Antepartum Depression Movie $512.00

PO-15-1868 American Express CPC Victor DC300 High Rise Desk Converter $263.31

PO-15-1869 Christine Potter Travel Reimbursement Sarasota Grade Level Reading 7/28-2015 $46.01

PO-15-1870 American Express CPC DGotlib Hotel Daytona Beach FL FAHSC Summer Training 7/12-2015 $366.00

PO-15-1871 Junction International Translation Services For Various Programs $1,552.04

PO-15-1872 John Bartosek Travel Reimbursement Sarasota FL Grade Level Reading 7/28-2015 $78.61

PO-15-1873 American Express CPC Background Check Vericon For CDavis $125.50

PO-15-1874 Avis Rent A Car MGuthrie Rental Car Orlando FL Dependency Summit 9/9-2015 $99.60

PO-15-1875 American Express CPC MGuthrie Registration Hotel Gas Rental Car Orlando FL Child Protection Summit 9/9-2015 $468.00

PO-15-1876 American Express CPC JGoodman Registration Hotel Baggage Taxi Airport Parking Salt Lake City UT 9/26-2015 $1,413.64

PO-15-1877 American Express CPC Question Pro Annual License $144.00

PO-15-1878 Jeffrey Goodman Travel Advance Salt Lake City UT Citymatch Annual Conference 9/26-2015 $122.68

1

DM 172363


Finance Committee Meeting Thursday, August 6, 2015

4:00 – 4:30 pm

CSC – Executive Conference Room

AGENDA

Welcome and Introductions

Finance Committee Members: Tom Lynch, CSC Finance Committee Chair Thomas Bean, CSC Finance Committee Vice‐Chair Greg Langowski, Chair Children’s Services Council Tom Weber, Vice‐Chair Children’s Services Council Paul Dumar, Director of Financial Services, Solid Waste Authority John Marino, Volunteer, Finance Committee CSC Staff: Lisa Williams‐Taylor PhD, CEO Bill Cosgrove, CFO Jen Diehl, Controller Tom Sheehan, General Counsel Elsa Sanchez, Senior Executive Assistant

Agenda Items:

1 Minutes June 25, 2015 Finance Committee Meeting

2 June 30, 2015 Financial Statements

3 Investment Strategy Update – Request to Establish New Banking Relationships and Modify

Existing Relationship

4 Proposed 14‐15 PPC Budget Revision

5 Other

6 Adjournment

Next Meeting: August 27th 4:00‐5:00

1

DM 170345


Finance Committee Meeting Thursday, June 18, 2015

4:00 – 5:00 pm

CSC – Executive Conference Room

MINUTES

Welcome and Introductions

Finance Committee Members: Tom Lynch, CSC Finance Committee Chair, Present via telephone Thomas Bean, CSC Finance Committee Vice‐Chair, Present Greg Langowski, Chair Children’s Services Council, Present Tom Weber, Vice‐Chair Children’s Services Council, Present Paul Dumar, Director of Financial Services, Solid Waste Authority, Present John Marino, Volunteer, Finance Committee, Not Present CSC Staff: Lisa Williams‐Taylor Ph.D, CEO, Present Bill Cosgrove, CFO, Present Jen Diehl, Controller, Present Tom Sheehan, General Counsel, Present Elsa Sanchez, Senior Executive Assistant, Present

Tanya Palmer, Chief Program Officer, Present

Agenda Items:

1 Minutes May 28, 2015, Approved unanimously

2 May 31, 2015 Financial Statements, Approved unanimously

3 Options – Millage Rate, Recommended millage rate of .6677 where a portion of the increased

property taxes will fund an increase in Strong Minds funding while still decreasing the millage

rate from the 14‐15 millage rate of .6745; staff can adjust the millage to match the same

amount of revenue should the property tax values change again, Unanimously recommended

for tentative approval by council

4 Proposed 2015‐2016 CSC Budget, Approved unanimously

5 Other, Discussed proposed schedule of meetings for 2016

6 Adjournment

Next Meeting: August 6th 4:00‐4:15

2

AGENDA ITEM: 2 TITLE: Financial Statements – June 30, 2015 (Unaudited) STAFF: Jennifer Diehl, Controller, Children’s Services Council of Palm Beach

County

SUMMARY:

The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the nine months ended June 30, 2015. The audit of the Council for the fiscal year ended September 30, 2014 has been completed and the applicable figures represent audited numbers.

Balance Sheet:

As of June 30, 2015 the Council had $80,817,842 held in cash and investments. Of this balance, the investments in federal government bonds total $72,500,000 net of the amortized discount. The Capital Assets and the Investment in Capital Assets for $20,832,932 represent the costs associated with furniture and fixtures, equipment, and building costs. Statement of Revenue and Expenses: The budgeted expenditure rate at June 30, 2015 is 75%. The estimated expenditure rate for Children’s Programs at June 30, 2015 is 66.71%. RECOMMENDATION:

I recommend the Finance Committee propose that the Council accept the June 30, 2015 Financial Statements as submitted.

3

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

BALANCE SHEET (Unaudited)

June 30, 2015

General Fund Total All Funds

Assets

Cash & Investments 80,804,670$ 13,172$ 80,817,842$ Accounts Receivable 523,700 - 523,700 Advances to Agencies 3,981,561 - 3,981,561 Prepaid Expenses 305,528 - 305,528 Due From - General Fund - 223,596 223,596 Capital Assets 20,832,932 - 20,832,932

Total Assets 106,448,391 236,768 106,685,159

Liabilities & Fund Balance

Liabilities

Allocations to Children's Services Programs 7,865,887 229,168 8,095,055 Deferred Revenue 399,898 - 399,898 Accounts Payable 323,510 7,600 331,110 Due to - Special Revenue Fund 223,596 - 223,596

Total Liabilities 8,812,891 236,768 9,049,659

Fund Balance

Nonspendable: Prepaid Expenses 305,528 - 305,528 Assigned: Reserved in accordance with fund balance policy 36,058,774 - 36,058,774 Unassigned: 40,438,266 - 40,438,266

Total Fund Balance 76,802,568 - 76,802,568

Investment in Capital Assets 20,832,932 - 20,832,932

Total Liabilities and Fund Balance 106,448,391$ 236,768$ 106,685,159$

Special Revenue Fund

Prevention Partnership for Children, Inc.

4

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE

FOR THE NINE MONTHS ENDED JUNE 30, 2015

Approved Budget Actual Approved Budget Actual Approved Budget Actual

2014/2015 Through Through Variance % 2014/2015 Through Through Variance % 2014/2015 Through Through Variance %

Budget 6/30/2015 6/30/2015 YTD YTD Budget 6/30/2015 6/30/2015 YTD YTD Budget 6/30/2015 6/30/2015 YTD YTD

Revenues

Ad Valorem Property Taxes 94,363,181$ 88,979,631$ 88,979,631$ -$ 94.29% -$ -$ -$ -$ 0.00% 94,363,181$ 88,979,631$ 88,979,631$ -$ 94.29%

Interest Income 150,000 112,500 96,379 (16,121) 64.25% - - - - 0.00% 150,000 112,500 96,379 (16,121) 64.25%

Department of Health/Agency

for Health Care Administration 3,053,295 2,289,971 2,278,584 (11,387) 74.63% - - - - 0.00% 3,053,295 2,289,971 2,278,584 (11,387) 74.63%

Palm Beach County Head Start Match 4,100,000 3,075,000 2,866,000 (209,000) 69.90% - - - - 0.00% 4,100,000 3,075,000 2,866,000 (209,000) 69.90%

Income from Tenants 70,000 52,500 56,045 3,545 80.06% - - - - 0.00% 70,000 52,500 56,045 3,545 80.06%

Other Income 100,000 75,000 124,421 49,421 124.42% - - - - 0.00% 100,000 75,000 124,421 49,421 124.42%

Cash Carryforward 20,307,835 - - - 0.00% - - - - 0.00% 20,307,835 - - - 0.00%

Total Revenues 122,144,311 94,584,602 94,401,060 (183,542) 77.29% - - - - 0.00% 122,144,311 94,584,602 94,401,060 (183,542) 77.29%

Expenditures

Administrative Expenditures 5,236,854 3,927,641 3,490,024 437,617 66.64% - - 974 (974) 100.00% 5,236,854 3,927,641 3,490,998 436,643 66.66%

Capital Expenditures 400,000 300,000 53,835 246,165 13.46% - - - - 0.00% 400,000 300,000 53,835 246,165 13.46%

Contingency 500,000 - - - 0.00% - - - - 0.00% 500,000 - - - 0.00%

Non-Operating Expenses 2,653,643 2,368,866 2,368,866 - 89.27% - - - - 0.00% 2,653,643 2,368,866 2,368,866 - 89.27%

Reserve for Uncollectible Taxes 4,819,391 - - - 0.00% - - - - 0.00% 4,819,391 - - - 0.00%

Children's Services Programs:

Direct Services:

Funded Programs & Initiatives 96,953,606 72,715,205 64,560,566 8,154,639 66.59% 1,948,398 1,298,932 1,289,211 9,721 66.17% 98,902,004 74,014,137 65,849,777 8,164,360 66.58%

Support Services:

Programmatic Support 9,632,419 7,224,314 6,557,046 667,268 68.07% - - - - 0.00% 9,632,419 7,224,314 6,557,046 667,268 68.07%

Total Children's Programs 106,586,025 79,939,519 71,117,612 8,821,907 66.72% 1,948,398 1,298,932 1,289,211 9,721 66.17% 108,534,423 81,238,451 72,406,823 8,831,628 66.71%

Total Expenses 120,195,913 86,536,025 77,030,337 9,505,688 64.09% 1,948,398 1,298,932 1,290,185 8,747 66.22% 122,144,311 87,834,957 78,320,522 9,514,435 64.12%

Excess Revenues over Expenses 17,370,723 (1,290,185) 16,080,538

Other Financing Sources (Uses)

Transfers in (out) (1,948,398) (1,461,299) (1,290,185) (171,114) 66.22% 1,948,398 1,461,299 1,290,185 171,114 66.22% - - - - 0.00%

Net Changes in Fund Balances 16,080,538 - 16,080,538

Fund Balances

October 1, 2014 60,722,030 - 60,722,030

June 30, 2015 76,802,568$ -$ 76,802,568$

General Fund Special Revenue Fund Total

Prevention Partnership for Children, Inc.

5

DM #172365

CHILDREN’S SERVICES COUNCIL – FINANCE COMMITTEE

AGENDA ITEM

August 6, 2015

AGENDA ITEM: 3

TITLE: Investment Strategy Update – Request to Establish New Banking

Relationships and Modify Existing Relationship

CSC STAFF: Bill Cosgrove, Chief Financial Officer

SUMMARY:

In order to effectively and efficiently implement the Treasury & Investment Management Plan prepared

by Davidson Fixed Income Management (DFIM) for CSC, the following changes to the current

management of CSC’s funds are proposed by DFIM. The changes will require establishing new

relationships with Florida Community Bank and Regions Bank and modifying the relationship with Wells

Fargo. Both Florida Community Bank and Regions Bank are on the list of qualified public depositories.

The changes proposed are:

1. Florida Community Bank. Open a Public Funds money market account with Florida Community Bank. This bank has a 4‐star (out of 5) rating from Bauer and is paying 45 basis points for public funds. All of the funds flowing through the bank and the Pubic Funds Account will be considered as safe as the current public funds account at Wells Fargo. Collateral will be posted to the Bureau of Collateral Management. All maturing securities will go into this account for operating purposes. All future tax proceeds will also go into this account. A periodic determination will be made by DFIM, based on CSC’s current cash flow needs, as to whether funds in excess of the $36 million core funding should remain in the Florida Community Bank public funds money market account earning 45 bps or if they should be invested in another option in line with CSC’s investment policy. The Public Funds money market account is paying a higher rate of return than any of the sweep options available through Wells Fargo. Funds can be moved from the Florida Community Bank up to 6 times a month without charge (there might be a charge for a same day wire or ACH transfer) to the Wells Fargo Bank operating account to cover monthly disbursements. CSC does not anticipate needing more than 6 transfers per month.

2. Regions Bank Open a third party custody account at Regions Bank. All security transactions will be executed through Regions Bank. The funds used to buy and sell securities will flow between Florida Community Bank and Regions Bank. DFIM will deliver the trade instructions to Regions Bank

6

DM #172365

and, upon approval of the instructions by CSC, CSC will instruct Florida Community Bank to transfer funds to Regions Bank to cover the purchase of the securities.

The Custody Account will have its own sweep option for any maturing securities going forward. There is an annual $2,500 maintenance fee associated with the custody account at Regions Bank.

3. Wells Fargo Bank Wells Fargo Operating Account: change the operating account from the current Earnings Credit Rate account to a standard account where bank service fees are paid and there is no FDIC surcharge. To avoid additional fees at Wells Fargo Bank, approximately $4,600,000 will be left on deposit in the operating account. There are five current checking accounts (each with its own purpose) including the account referenced as the “operating account” at Wells Fargo that will remain open. Once the new custody account at Regions Bank is established, Wells Fargo will be instructed to perform a “free delivery” of existing securities into this new account. The brokerage account at Wells Fargo will become inactive and closed.

The current account at Wells Fargo is a broker/dealer account and it is considered a “safekeeping account”. The biggest difference between a safekeeping account and a custody account is that a safekeeping account is considered part of the entity (Wells Fargo) and, in the event of bankruptcy, CSC would have to wait for the bankruptcy judge to allow it to access its account. A third party custody account means that CSC has complete ownership of the account and its securities.

RECOMMENDATION:

I recommend that the Finance Committee approve the DFIM recommendations presented regarding the establishment of accounts at Florida Community Bank and Regions Bank and the modification of CSC’s existing relationship with Wells Fargo Bank and authorize the CFO to execute the necessary documents to effect such transactions.

7

AGENDA ITEM: 4 TITLE: Proposed 2014-2015 PPC Budget Revision STAFF: Jennifer Diehl, Controller SUMMARY: The proposed revision to the 2014-2015 PPC budget is submitted to the Finance Committee. The budget revision compares the originally approved budget to the proposed revision. Expenditures Program services are being increased by $330,000 for the payment of Tiered Reimbursement Supplements to the School District of Palm Beach County. Other Financing Sources The transfers in from CSC are being increased by $330,000 to offset the additional expenditures. RECOMMENDATION:

I recommend the Finance Committee propose that the Council approve the proposed 2014-2015 PPC Budget Revision as submitted.

8

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYPROPOSED BUDGET REVISION

OCTOBER 1, 2014 - SEPTEMBER 30, 2015SPECIAL REVENUE FUND

2014/2015 2014/2015

SPECIAL REVENUE FUND

SPECIAL REVENUE FUND

BUDGET BUDGET

Expenditures

CHILDREN'S PROGRAMS

Direct Services

Program Services 1,948,398$ 2,278,398$ 330,000$ 16.94%

TOTAL 1,948,398 2,278,398 330,000 16.94%

Other Financing Sources (uses):

TRANSFERS IN (OUT) 1,948,398 2,278,398 330,000 16.94%

Net change in fund balance - - - 0.00%

Fund Balance, October 1, 2014 - - - 0.00%

Fund Balance, September 30, 2015 -$ -$ -$ 0.00%

%

INCREASE

(DECREASE)

ORIGINAL PROPOSED

REVISED

INCREASE

(DECREASE)

DIFFERENCE

9

Prenatal Plus• Funded since June 2013• Care coordination program designed to prevent poor birth outcomes in high risk populations through early intervention in three key areas: 1. Behavioral2. Nutritional 3. Psychosocial risk factors

• Multidisciplinary Team: 1. Nurse (Care Coordination)2. Mental Health Counselor3. Licensed Dietitian


MJ’s Case




depressants

MJ’s Case


MJ’s Case




depressants

MJ’s Case


MJ’s Case




depressants

MJ’s Case


MJ’s Case




depressants

MJ’s Case


MJ’s Case




depressants

MJ’s Case


MJ’s Case




depressants

MJ’s Case


MJ’s Case




depressants

MJ’s Case


MJ’s Case




depressants

MJ’s Case


MJ’s Case




depressants

MJ’s Case


MJ’s Case




depressants

MJ’s Case


MJ’s Case




depressants

MJ’s Case


program review committee agenda (revised) · program review committee – agenda august 6, 2015...

Documents