programming to meet the needs of international students and scholars

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Programming to Meet the Needs of International Students & Scholars

NAFSA Region XII - October 25, 2012

• Holly Nigorizawa International Scholar & Student Advisor, UC Santa Cruz

• Amy Griggs International Student Advisor, UC Berkeley

• Noah Kuchins International Exchange Coordinator, SF State

PRESENTERS

I.  Motivation

II.  Programming Types / Justification

III.  Campus Specific Programming

AGENDA

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IV.  Best Practices

V.  Breakout Groups

VI.  Closing Thoughts

AGENDA (CONT’D)

•  Audience • Presenters

PROGRAMMING MOTIVATION

•  Wellness Wheel

•  Need(s) of offices

and specific

populations

TYPES OF PROGRAMMING

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•  Office Set-Up / Clients Served

CAMPUS-SPECIFIC PROGRAMMING Amy Griggs, UC Berkeley

1.  Population 2.  Needs 3.  Resources

•  Workshops (Employment, health/wellness, & career)

•  Tools

•  Social programs (Coffee Chats & iMix)

•  Needs survey:

•  http://internationaloffice.berkeley.edu/needs_assessment

CAMPUS-SPECIFIC PROGRAMMING Amy Griggs, UC Berkeley

photo

Amy Griggs, UC Berkeley

•  Student volunteers

•  Marketing

•  Student organization

support

•  Program or workshop

planning

CAMPUS-SPECIFIC PROGRAMMING

* Impact of needs survey results

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Holly Nigorizawa, UC Santa Cruz

Staff •  *4 FT Staff, 4 student workers

Scholars •  324 Scholars, 90+ Dependents




LOGISTICS SUPPORT Planning 1 – 1.25 Advisors

Execution 1 – 3 Advisors (+up to 10 Student Workers)

Budget $200 - $1800 Attendance 30 – 75 Scholars & Dependents per Event

150 Scholars & Dependents Served/Year


•  International Mingles (30+ Attendees)

•  Bowling Night (30+ Attendees)

•  Scholar Picnic (75+ Attendees)

•  Scholar Photo Contest (20+ Photos)


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Holly Nigorizawa, UC Santa Cruz – Scholar Mixer CAMPUS SPECIFIC PROGRAMMING

Holly Nigorizawa, UC Santa Cruz – Bowling CAMPUS SPECIFIC PROGRAMMING

Holly Nigorizawa, UC Santa Cruz – Photo Contest CAMPUS SPECIFIC PROGRAMMING

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Holly Nigorizawa, UC Santa Cruz – Scholar Picnic CAMPUS SPECIFIC PROGRAMMING



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Noah Kuchins, SF State

•  Office Model: Integrated F1 Services, Study Abroad

and Incoming Exchange

•  Use all student populations to further Programming

•  Student Orgs: IEEC, JSA, TSA, CSSA, etc.

PROGRAMMING IN SAN FRANCISCO

•  Membership: International and Study Abroad Students •  Size: 1000 ~ 2000 as semester progresses, 100 officers •  OIP Office Support: 1-4 hours per week from an advisor •  5-10 hours per week from a student assistant

•  Case: International Education Exchange Council Programming through Student Organizations

•  Exchange Students are De-Facto members

•  Recruit Study Abroad returnees, F1s, other internationally minded students

•  Train Student Leaders in management and event planning

•  IEEC Formation and Function Building International Student Networks

Goal: Get students invested in planning their own events!

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•  Academic Events •  Cultural Events •  Social Events •  Sporting Events •  Special Events •  Music •  Film/Media

DEVELOP A PROGRAMMING STRUCTURE:

•  Facebook Groups and Pages •  Youtube channels & videos •  Blogs and Web resources

(Tumblr, twitter, wordpress) •  Photo Hosting Sites (Flickr,

Pinterest,etc.) •  Group Management

(Groupspaces, Orgsync) •  Newsletters (Mailchimp,

Mynewsletterbuilder, etc.)

Utilize Online and Social Media Resource

•  Identify strong and reliable student leaders

•  Challenge your students to plan successful events

•  Keep core functions for essential events under your direct control

•  Provide social media resources

•  Have students document everything

BEST PRACTICES

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•  Budget / Invoicing / P.O. experience helpful

•  Meet vendors in person

•  Take photos at event (get photo releases)

•  Send thank you to attendees with photos after event

•  Free giveaways at event

•  Binder of event logistics (system in place for following year)

•  Be flexible – you can’t plan for everything

BEST PRACTICES

1.  What are you currently doing?

2.  What do you hope to do?

3.  Who can you collaborate with?

4.  What strategies might make it easier to manage?

BREAKOUT GROUPS

•  Innovative programming examples?

•  Time-Saving Strategies?

•  Audience Take-Away Points

REPORT BACK

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CLOSING THOUGHTS

Holly Nigorizawa, [email protected]

(ieo.ucsc.edu)

Amy Griggs, [email protected]

(internationaloffice.berkeley.edu)

Noah Kuchins [email protected]

~ THANK YOU ~

programming to meet the needs of international students and scholars

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