programs divisions organizations groups. answers to life’s persistent questions: what is an...
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Programs Divisions Organizations Groups
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A N S W E R S TO L I F E ’ S P E R S I S T E N T Q U E S T I O N S :
• W HAT I S AN O RG ANI Z AT I O N ANY WAY?
• W HY DO I NEE D PRO G RAMS & D I V I S I O NS ?
• HO W DO I CREAT E P RO G RAMS & D I V I S I O NS ?
Programs & Divs & OrgsOh, my!
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Organization is Fundamental
Notice its prominent position on the main menu
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Organization: What Is It?
Heavy-duty component of BVCMSIt helps you organizeMore than just a class, roster, group, event, or listIt is not the people; more like a buildingContains people: Members and VisitorsOr just Visitors with no MembersGroups people that have something in commonLike an activity or an attribute
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An Organization with Members
Bible Study class
Recreation Team
Church Committee
Mailing List
Mission Trip Group
Homebound
Certified Counselors
May have Meetings associated with it.
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An Organization without Members
Worship Service
Fall Festival
Christmas Program
Easter Pageant
Concert
Should always have Meetings associated with it.
All of these allow you to track a Headcount Attendance for reporting as well as individual Visitors for
Outreach.
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Recap: Attributes of Organizations
May or may not have MembersMay or may not have MeetingsProvides the means to track Visitors and their
involvement You add Visitors to a Meeting of an Organization
Provides both current and historical information Current Enrollment - Members Attendance - Members and Visitors Previous Members
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Meetings
Dates and times…scheduled or ad hoc
Visitors…first-time or repeat
In-Reach…absentees
Volunteers…faithfulness in keeping commitments
Attendance…reporting, trends
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Programs
Programs contain Divisions
One way you might think about Programs:They identify types of ministries and their activities
Bible Study Music Recreation Missions
They do not target categories of people based on age or stage of life
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Divisions
Divisions contain Organizations
One way you might think about Divisions:Based on age or stage of lifeConvenience…group Organizations together to:
Make it easy to run certain queries for communication Make it easier for on-line registrations Run certain reports Add general flexibility
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Let’s Make an Analogy
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Just a few…one drawer
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Too many for just one drawer…
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Trouble Finding your Very Special T-Shirt
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You Need Several Drawers
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Recap Programs, Divisions & Organizations
In this analogy…
A chest of drawers can represent a Program
It can have several/many drawers, which represent Divisions
Inside each drawer are many items, which represent Organizations