Project Development Process

ODOT’ PDP

• A project management and transportation decision-making tool.

• Developing the detail to the level necessary to make the right decision.

• PDP focus is:– Streamlining– Merger of Environmental/Design– Risk Management– Flexibility

ODOT’s Process

ODOT’s Process

• ODOT has 5 project paths (1=easy, 4/5= ODOT’s most complicated projects)

• Each path advances through five phases• Studies/engineering are “right-sized”

within each phase to better support decision-making

PDP Project Paths

ODOT’s Process

• Vast majority of ODOT projects are Path 1 and Path 2 projects– Most completed in-house

• Majority of Consultant program is Path 3 and some Path 2 projects

• ODOT has less then 20 projects that are Path 4 or 5

Planning (PL)

Planning your project…

• Planning/programming High level planning and

development Data gathering and analysis

• Statewide Transportation Plan (STIP)

Project Initiation Package

• Why “active” Scoping?• Define Study area and Logical Termini• Define PDP Path

– Discipline Specific focus areas of the PIP• Design• Traffic/safety/etc.• Geotechnical• Environmental• ROW/Utilities (start planning for…)

• Review/Approval

Purpose and Need

• Focus on an understanding of the issues that will need addressed by this project– Crash Analysis– Traffic Data– Can have secondary goals (economic

development opportunities, bike/ped accommodations, etc.)

• P&N must have supporting data!

Concept, Scope, Budget

• Ensure supporting data and analysis are in place to support a P&N

• Identify critical information needed to make a decision on the Preferred Alternative.

• Identify critical path elements• Establish schedule/budget• Getting started…scoping…

Preliminary Engineering (PE)

PE and EE

• Separate, but together!!!• Federal Authorizations…

Developing the Preferred Alt

• Goal of the PE Phase– To identify the project’s Preferred

Alternative– To ensure we have a strong understanding

of the impacts associated with this project– Considerations: design, utilities, ROW and

construct-ability. – Defined Budget/Schedule

Feasibility Studies

–First level decision document• Goal is to make a decision on the

preferred alternative or to narrow down the alternatives (or elements) that are focused in an Alternative Evaluation Report.

• Documentation of ODOT’s decision.

Feasibility Studies–Path 1 projects don’t require a FS–Format- Path 2 for projects

• Feasibility Study can take the form of:–Discipline specific study–Mtg minutes w/supporting studies–Feasibility Study- stand alone report

–Preferred Alternative• Must be based on P&N• MOTAA, TSL, Safety Studies

combined w/specific project info (environmental/PE)

Feasibility Studies• Feasibility Studies

– For Projects that are: Higher Path projects, Complex in nature, multiple alignments, public controversy, etc.…

– Preferred Alternative or reduced alternatives• MOTAA, TSL, Safety Studies are performed• Specific project info will be used to drive the decision• Feasibility Study will be a stand alone report

– Discipline specific studies– Preliminary Engineering (no Stage I)– May recommend AER

Alternative Evaluation Report

• Second Level decision document– Builds upon the Feasibility Study

• Will never have an AER without an FS in place• Will always have an AER with a Path 4/5 project

– Purpose is to make the decision of Preferred Alt. – Detail in an AER

• Higher level engineering• High level of Environmental• ROW/Utilities/Geo-tech/, etc.• Coordination

Alternative Evaluation Report

• AERs– Can focus on individual alignments as a whole

• Example: Widening project (left, right, center) as a whole project.

or

– Can focus on individual elements of a Preferred Alternative identified in the FS• Example: Intersection elements of a

widening project.

– Identify Preferred, Impacts, etc.– NEPA confirmed in EE Phase

Project Management

• PM Tips for the PE phase:– Be flexible (level of design, level of PI, level of

coordination w/other areas….) are all dependent upon the complexity and decision-making needed.

– Move tasks from other areas if you need the info to address your project…

• Cost Estimates/Project Schedule• Transition to Environmental Eng

Environmental Engineering (EE)

Environmental Engineering

• Goal of EE Phase:–Progress Stage 1 and Stage 2 Design–Complete outstanding environmental

studies–Complete NEPA and Permit approval–Begin ROW acquisition

Environmental Engineering

• Environmental Studies and Approval– Can be based on PE, Stage 1 or Stage 2– Environmental commitments

• Stage 2 Design Process• Waterway Permits• Can begin ROW/Utilities

– Title/deed, etc., – acquire w/state monies, etc.

Environmental Engineering

• Design considerations:Ensure design is buildable

Address Temp/Perm fills How will this project be built?

Ensure room for staging, de-watering, etc.

Ensure environmental commitments are addressed in the design and bid documents

Utilities are addressed…

Environmental Engineering

• ROW considerations– Can begin all pre-acquisition activities

• Deed research,• Appraisals,• Necessary coordination, etc.

– Consider Hardships or Protected Buys

Project Management

• PM Tips for the EE phase:– Monitor costs/schedule closely– Map out critical path elements

• Start waterway permits early….• Utility relocation

– Cost Estimates/Project Schedule• Transition to Final Engineering

Final Engineering/ROW (FE)

Final Engineering/ROW

• Goal of FE Phase:–Progress ROW and Utility

relocation/process–Complete Design and bid documents–Begin mitigation implementation

Final Engineering/ROW

• Considerations:–Environmental Commitments

• Ensure they are built into the design and bid documents

– Ensure design is buildable:• Staging• Stormwater details (dewatering, etc.)• Retaining wall example…

Construction (CO)

Construction

• Commitment Compliance• Mitigation implementation• Verify Design efforts

– Site visit/talk w/inspectors– Ensure Maintenance is aware of issues.

Project Development Process