Project Green Light

Virtual Travel Pros, LLPSumit Aneja

Rosemary CervantezJoanne Filipas

Rejane Guimaraes John KunishiMaggie Lam

Project Green LightProject Green Light

Virtual Travel Pros, Virtual Travel Pros, LLPLLP

Sumit AnejaSumit AnejaRosemary CervantezRosemary Cervantez

Joanne FilipasJoanne FilipasRejane Guimaraes Rejane Guimaraes

John KunishiJohn KunishiMaggie LamMaggie Lam

Table of ContentsTable of Contents

Title Page

Project Scope StatementVision Statement………………………………………………………………………………………………………………. 3Business Need………………………………………………………………………………………………………………….. 3Project Description……………………………………………………………………………………………………………. 3Project Deliverables………………………………………………………………………………………………………….. 4Project Objectives…………………………………………………………………………………………………………….. 5Assumptions…………………………………………………………………………………………………………………….. 6Constraints…………………………………………………………………………………………………… ………………….6

Stakeholder Analysis…………………………………………………………………………………………………………………. 7Project Lifecycle………………………………………………………………………………………………………………………… 8Work Breakdown Structure………………………………………………………………………………………………………. 9Schedule Baseline……………………………………………………………………………………………………………………… 10Cost Baseline……………………………………………………………………………………………………………………………… 11Cost Baseline Graph………………………………………………………………………………………………………………….. 12Communication Plan……………………………………………………………………………………………… …………………. 13Responsibility Assignment Matrix……………………………………………………………………………………………. 14Risk Types…………………………………………………………………………………………………………………………………. 15Risk Response Plan…………………………………………………………………………………………………………………… 16Risk Responsibility Chart………………………………………………………………………………………………………….. 17

Vision StatementVision Statement

To revolutionize the way people travel in an efficient and eco-friendlymanner in the San Francisco Bay Area.

Business NeedBusiness Need

We have identified a need for a “Fast Track” system for Bay Area commuters and travelers. We strive to encourage people to travel in an efficient and eco-friendly manner. This

project will allow users to pre-pay their transportation fees with real-time fund replenishment and utilize Bay Area Public Transportation Agencies with a single

ticketing system.

Project DescriptionProject Description

At the end of this project, the following will be produced:

• Design Micro-chips/Cards branded as Green Light Card as our primary deliverable.• Manufacture 1,000,000 Micro-chips/Cards.• Manufacture 10,000 Scanning Devices.• Assemble 1,000,000 Micro-chips and cards to create Green Light Card.• Deliver 1,000,000 Green Light Cards & 10,000 Scanning Devices to San Francisco Bay

Area transit agencies (BART, Cal-Train, Muni and AC Transit).• Project Green Light allows travelers to utilize public transportation conveniently, eco-

friendly and without delays. The Green Light system provides easy identification and access to public transportation agencies listed above.

Project DeliverablesProject Deliverables

Is Is Not

Create design documents for a Micro-chip, Card and Scanning Device.

A product that will work with other Public Transportation Agencies outside of the San Francisco Bay Area.

Design, create and test prototypes of the Micro-chips, Cards and Scanning Devices.

Sales and Marketing phases of the Green Light Project to the public at large.

Manufacture and test 1,000,000 Micro-chips and 1,000,000 Cards.

Implementation, deployment and overall infrastructure of the project.

Assemble and test 1,000,000 completed Green Light Cards and 10,000 Scanning Devices.

Provide training for distributors, marketing executives and agency employees on all operational and marketable facets of the Green Light Project.

Deliver the completed, tested Green Light Cards and Scanning Devices to Bay Area Public Transit Agencies.

Provide installation of the Scanning Devices at Bay Area Public Transit stations.

Project ObjectivesProject Objectives

Objective Criteria For Evaluation

Present finalized Project Charter. • Sign-off by sponsor by 1/4/07.

Complete finalized Design Documents. • Design Documents approved by 3/23/07.

Create a prototype Micro-chip, Card (Green Light Card) and Scanning Device which will work together.

Prototype creation deadlines:• Micro-chip prototype completed by 3/30/07.• Card prototype completed by 3/30/07.• Scanning Device prototype completed by 3/30/07.• Stay within the projected schedule and budget for each item.

Integration testing and Quality Control of the prototype Micro-chip, Card and Scanning device.

Prototype testing completion deadlines:• Severity 1 & 2 errors resolved for Micro-chip by 4/9/07.• Severity 1 & 2 errors resolved for Card by 4/9/07.• Severity 1 & 2 errors resolved for Scanning Device by 4/9/07.• Severity 1 & 2 errors resolved for Green Light by 4/9/07.• Stay within the projected schedule and budget for each item.

Manufacture, Assemble & Quality Control Test:• Manufacture 1,000,000 Micro-chips• Manufacture 1,000,000 Cards• Assemble 1,000,000 Green Light Cards• Assemble 10,000 Scanning Devices• Test Micro-chip (individually)• Test Card (individually)• Test Scanning Device (individually)• Test Scanning Device with Software Integration• Test completed system

• 1,000,000 Micro-chips manufactured by 6/28/07• 1,000,000 Cards manufactured by 6/28/07.• Assemble Green Light Cards by 7/10/07.• Software Integration completed by 7/25/07.• Assemble 10,000 Scanning Devices by 8/7/07.• Micro-chip and Card approved by 8/31/07.• Scanning Device approved by 9/25/07.• Scanning Device with Software approved by 10/17/07.• Completed System approved by 11/8/07.• Stay within the projected schedule and budget for this phase.

Distribute completed Green Light Cards and Scanning Devices to Bay Area Public Transit Agencies. Project complete at this point.

• Meet the packing and delivery deadline of 11/16/07.

AssumptionsAssumptions

• An established budget has been approved for the manufacturing phase of the project.• Patents and permits for each deliverable have been acquired.• Software linking fares and financial institutions has already been tested and approved

for release.• Signed contracts in place with Transportation Agencies for use of the Green Light Card.• Location/Manufacturing Plant is in place with the necessary equipment to produce our

deliverables.• The labor for this project has been contracted and ready to start.• Support & Security is covered by our Technical Support department.• VTP IT department has completed the Security, Firewall, Encryption & Automatic Data

Regeneration testing phase of the project (to prevent hacking, provide backup [such as mirrored disk arrays like RAID-11 to safeguard against server failures] and provide the requisite level of encryption used for financial transactions).

• Insurance for all phases of the project, from development and manufacturing to delivery, has been purchased.

• Packing materials are already available “in-house.”• All components for the scanning device are pre-fabricated.

ConstraintsConstraints

• Schedule/timeline. Project has to be completed by December deadline. • Budget concerns and cost overrun. Manufacture of the Micro-chip, Card and Scanning

Device cannot surpass the $10 per unit budget.

Stakeholder AnalysisStakeholder Analysis

Stakeholder Names

Role Needs Expectations

Stakeholder Name Position Needs Expectations

California Department of Transportationhttp://www.dot.ca.gov/

• Sponsor • Product promoting eco friendly paperless travel• Communication Plan

• VTP will deliver product within the timeline and budget• Bi-weekly status reports

Virtual Travel Pros, LLP. • PM Team • Sufficient cash flow• Support from upper management• Qualified labor force• Communication Plan

• VTP will complete each deliverable within the specified timeline and budget• Monthly “Group” status meetings

Bay Area Commuters & Travelers

• Primary Target for this project

• Seamless, paperless travel with automated billing

• Save commuting time• Convenience• Financial info protected

Financial Institutions • Partner • Link to Green Light user’s bank account• Privacy Policy

• Industry standard software & security measures to protect financial information

Supply Manufacturers(Hardware/Materials)

• Suppliers • Clear idea of the project scope• Exact amount of materials to deliver• Detailed drawings / specifications

• Contract will be honored• Prompt payment for materials• Prompt notification should numbers change• Potential future business

Automobile Industry (Domestic & Foreign)

• “Negative impact” stakeholder

• None, no involvement in the project

• Green Light will have little to no affect on both domestic and foreign automobile sales in the Bay Area

Oil/Petroleum Companies (Chevron, Shell, BP, etc)

• “Negative impact” stakeholder

• None, no involvement in the project

• Green Light will have little to no affect on gasoline sales in the Bay Area

Project LifecycleProject Lifecycle

Work Breakdown StructureWork Breakdown Structure

1 – Design Phase1.1 – Create Design Documents 1.2 – Approval of Design Documents1.3 – Create Prototypes for Micro-chip, Card and Scanning Device

1.3.1 – Create initial set of Micro-chips (5)1.3.2 – Create initial set of Cards (5)1.3.3 – Create initial set of Scanning Devices (5)

2 – Testing Phase (Prototypes)2.1 – Testing of Micro-chip (individually)2.2 – Testing of Card (individually)2.3 – Testing of Scanning Device (individually)

2.3.1 – Testing of Scanning Software2.4 – Integration testing of Micro-chip, Card and Scanning Device concurrently

3 – Manufacturing Phase3.1 – Manufacture 1,000,000 Micro-chips3.2 – Manufacture 1,000,000 Cards3.3 – Assemble 1,000,000 Green Light Cards3.4 – Assemble 10,000 Scanning Devices

3.4.1 – Integrate Software into Scanning Device

4 – Quality Control Phase4.1 - Test 100,000 Green Light4.2 - Test 1,000 Scanning Devices4.3 - Test Scanning Software4.4 - Test compatibility of Scanning Device w/ Software and Green Light

5 – Packing/Distribution Phase5.1 – Pack/Deliver Green Light to Bay Area Transit Agencies5.2 – Pack/Deliver completed Scanning Devices to Bay Area Transit Agencies

Schedule BaselineSchedule Baseline

Cost BaselineCost Baseline

Cost Baseline GraphCost Baseline Graph

Phase 1 2 3 4 5 Design 56,135 56,135 56,135 56,135 56,135 Prototype Testing 175 175 175 175 Manufacturing 9,400,000 9,400,000 9,400,000 Quality Control 606,000 606,000 Distribution 70,000

Cost Baseline

0

2000000

4000000

6000000

8000000

10000000

12000000

1 2 3 4 5

Phase

Co

st

(US

$) Distribution

Quality Control

Manufacturing

Prototype Testing

Design

Communication PlanCommunication Plan

Responsibility Assignment MatrixResponsibility Assignment Matrix

Risk TypesRisk Types

Risk Description Trigger Impact (Cost, Time, Scope)

Design Phase • Poor or incomplete design• Delayed approval

All

Testing Phase • Poor design• Manufacturing defects

All

Price Escalation Increased cost in:• Materials• Labor• Transportation

Cost

Material Availability • Lack of supplies Cost, Time

Risk Response PlanRisk Response Plan

ID RiskDescriptio

n

Affected

Areas (s)

Probability of

Occurrence

Impact to

Project

Priority

Strategies/ActionsAvoidance, Transference, Mitigation, Acceptance

Owner Status

O or C

1 Testing Fails/Critical Severity 1 & 2 Errors

Scope, Quality, Schedule,Cost

High High 1 Acceptance QC Techs,PM

Closed

2 Design Phase exceeds due date

Schedule High Medium 2 Mitigation Engineers Open

3 Price Escalation

Cost Medium Medium 3 Transference Sponsor Open

4 Material Availability

Quality, Schedule,Cost

Low High 4 Transference PM,Suppliers

Open

5 Machine Malfunction

Schedule, Cost

Medium Low 5 Acceptance Engineers Closed

6 Quality Control

Schedule, Quality, Cost

Medium High 3 Transfer QC Techs Open

Risk Responsibility ChartRisk Responsibility Chart

Risks

Testing Fails

Design Quality Control

Price Escalation

Material Availability

Machine Malfunction

Quality

Schedule

Cost

Schedule Quality

Schedule

Cost

Cost Quality

Schedule

Cost

Scope

Schedule

Cost