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PROJECT in a box Professional Tour Welcome to the PROJECT in a box Professional Edition product tour. PROJECT in a box products are used by over 7,000 users in 30+ countries and this product tour has been specially designed to give you an introduction to the PROJECT in a box system and the many benefits that adopting it has brought to our users.

1. Demystifying PRINCE2 and making it accessible to every corner of your organisation 2. Providing flexible PRINCE2 to meet any project scope from tiny to titanic 3. Improving understanding by using authentic PRINCE2 material 4. Supporting any methodology you might need to use, even add your own alongside PRINCE2 5. Familiar implementation tools, no need to learn a whole new functionality set 6. Improved management buy in with powerful project and portfolio reporting 7. Value for money, with typical full read write implementation for around £100 per user.

But don’t just take our word for it this is just a sample of the positive independent reviews of PROJECT in a box products. “Becoming a P2 practitioner is just one half of the story - your ability to apply your skills quickly, such as putting together your project support office, is critical to keeping momentum going and ensuring that you are effective within your team. PROJECT in a box does just that - from the moment you install the software, the structure and terminology are familiar. It's like the next logical step from the moment your training is complete.” – Mark Thornton, Sales Director, Helveta Ltd

"I have found PRINCE2 great as a methodology to keep my projects delivering to plan. However getting and keeping colleagues and team members who aren't PRINCE2 trained engaged with projects has sometimes been difficult. PROJECT in a box has been a great help in this and has also helped me to keep my PRINCE2 knowledge and practices authentic." - Steve Clymer, Ramesys Limited

"The Data Tool is perfect. I managed to export [my project] from Community Edition into Professional Edition without referring to the manual at all. I think this is the speciality of Prosis [PROJECT in a box]!" - Sankar Nagappan, Samsung

So read on to find out more about how you could be improving your project delivery.

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Demystifying PRINCE2 and making it accessible to every corner of your organisation Navigating your project It has never been easier to find your way around your project, see what you should be doing next or leap off to deal with that urgent task that has sprung up! Using the authentic process diagrams licensed from the PRINCE2 manual simply use point and click to move through to the sub-process you need. PROJECT in a box will then show you which management products and other documentation you should be addressing as part of this process. In one place you can see if the files are being worked on or available for check out. Simply double click the file to view it at any time. All this is controlled by the user permissions model and you can follow our simple no access, read, read/write, modify (PM) system across your project or set up a custom group for your customer or another user type to give them a mix or rights to different parts of the project. Set guidance status flags or report progress against your project, also view and search old versions or run an audit trail report to find out which user has been viewing or changing what! Files can be checked out locally for changes or to work on later or directly to Outlook email to send to colleagues and partners who don’t have a system licence.

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Providing flexible PRINCE2 to meet any project scope from tiny to titanic Flexible Delivery of PRINCE2 PROJECT in a box supports flexibility at two important levels:

1. Store and launch an unlimited number of standard project templates, PRINCE2, derivatives or even write your own.

2. Once a project type has been launched if you have sufficient permissions you can modify the template to match practical needs.

Project templates Work a library of these up in advance containing own process diagrams (2 levels), process and sub-process names, stage structures, documents, specialist documents and any type of blank template file you want. When launched a project from the template will work side bys side with any other project in the system, even use portfolio reports across different project types – now that is flexible! Tailoring on the fly If you have high enough permissions on a project you can change which documents and files appear in each process for each individual project once it is launched. This enables you to match a generic project template even more precisely to the needs of a particular project.

True scalability across your project portfolio. Don’t settle for second best make sure your methodology matches

your project.

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Improving understanding by using authentic PRINCE2 material The PRINCE2 challenge PRINCE2 and in particular the PRINCE2 manual are notoriously opaque and as such it can be very difficult to get users who haven’t had formal PRINCE2 training up to speed to work on projects delivered to the methodology. To make this process as easy as possible to follow we have licensed authentic content from the PRINCE2 manual to reuse in our product which means it is very familiar to users. This approach is so successful that five ATOs (Authorised PRINCE2 trainers) provide our products to their delegates to support their training and implementation on return to the office. Included in Professional Edition are the Authentic PRINCE2 process diagrams and the OGCs recommended template pack. We have further augmented some of these templates where no appropriate document was available. P2 Guidance Module We also provide P2GM as a plug in module. This provides over 25,000 words of authentic material arranged into 70 topics covering every PRINCE2 process, sub-process, technique and component. Available from a Microsoft Help file this can be key word searched and is operates context sensitively with a single key press when Professional Edition is in use.

Keep your processes authentic.

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Familiar implementation tools, no need to learn a whole new functionality set The Implementation challenge You want your new PM system to support consistent processes across your business and you want to reap the benefits of learning from previous project experiences so a system is right for you, but that means a large complex implementation and lots of user training, right? WRONG! PROJECT in a box provides all the advantages you expect but rather than coding all the tools into the system interface we provide them all in a professional manner using third party tools like Word, Excel, MS Project etc, this gives you some spectacular benefits: • Users can check out documents and

take them home to work on, send them to colleagues who don’t have a system licence etc so you don’t need to have a licence for every employee in the company!

• You can manage any document type you like in the system so if your planners prefer Primavera let them use this don’t force them to learn a new product.

• Logs are provided in excel so every member of the project will be able to use them without training.

• Implementation is easy, take your current project documents save them into the correct place in your new project and you are off and running.

You don’t have to pay us to do your

implementation!

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Improved management buy in with powerful project and portfolio reporting Reporting Irrespective of the maturity of the customer organisation one of the first requirements is almost always providing high quality and clear management reporting. PROJECT in a box Professional (PE licence) provides a powerful reporting engine consisting of three wizard driven report types: • Portfolio – report across a user defined

group of projects, in aggregated and individual format

• Project – report in detail on a current project

• Document/Audit trail – all settings, changes and interactions with a specific item in the system

Variously the wizards allow you to include and switch on and off the following content: • Project performance - background,

commentary and status, including dates, budgets, spends etc. (status is shown in RAG format)

• Stage performance (as above) • User activity – actions of each user on

the project in selected time period • Latest summary from Risk, Issue and

Quality logs • User specified analysis specific to the

project, PM provides information in a spreadsheet and the report engine will get the latest version and include it in the report.

Keep management informed

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Value for money, with typical full read write implementation for around £100 per user Go back to the IT Governance web site now to purchase one of our great value Professional Edition packs from just a £50 and including two great value offers: Professional Edition Bundle - Your first Professional Edition licence, P2ABC licence and a single licence for the P2 Guidance Module all for just £100. Professional Edition starter Pack – Your first Professional Edition licence and ten licences for team Edition to support a project team of ten users with read/write access to the project information for just £500 or an average of £50 per user. You can also contact us with your bespoke requirements for non standard combinations of licence volume and types and with discounts for bulk this may even be cheaper still.