project kick-off template

7/21/2019 Project Kick-Off Template

http://slidepdf.com/reader/full/project-kick-off-template 1/31

Project Kick-off for <project name>

at <customer name>



Department, Board Area or TeamDate

Project Kick-off for <project name>

at <customer name>



© 2011 SAP AG. All rights reserved. 3

Agenda

Introd!tion and "el!ome All 00#00 $ 00#00

Pro%e!t Goals &'ame(, )anagement 00#00 $ 00#00

Pro%e!t S!!ess *a!tors &'ame(, D)+o- ead, -) 00#00 $ 00#00

Presentation o/ the Pro%e!t &'ame(, stomer P) 00#00 $ 00#00

Introd!tion to Pro%e!t "or &'ame(, SAP P) 00#00 $ 00#00

'et Steps &'ame(, stomer P) 00#00 $ 00#00

...

Gest Brand



© 2011 SAP AG. All rights reserved.

Goals

The project goals are…

The main goals are

Please find on following slides proposals on content for

Kickoff-event information




!hat "oes Project #uccess $eall% &ean'

(usiness Goals

Achieving the re)uested

modifications or improvements

in the *usiness

(udget +ompliance

#chedule +omplianc

,unctional Goals

Project Goals




Processes

Technolog%Team

rgani.ation

& an a g em

en t

P r o j e c t

Ke% /ser

Pro%e!t s!!ess is the sm o/ ever67od68s dail6 9or and de!isions.

#uccess "epends on 0ver%*od% 1nvolved

"e loo /or9ard to reali:e a s!!ess/l pro%e!t 9ith 6o.


http://slidepdf.com/reader/full/project-kick-off-template 7/31© 2011 SAP AG. All rights reserved. ;

Project rgani.ation

Project Management

Project Management SAP

Steering Committee

Information:

Reporting to/Escalating to:

Business DesignBoard

Project Team Members SAPProject Team Members <Clie

Project Management <Client>

ProjectTeam

Board of Architects

Project Sponsor

Qualit As

!is" Mana


http://slidepdf.com/reader/full/project-kick-off-template 8/31© 2011 SAP AG. All rights reserved. <

$esponsi*ilities of the #teering +ommittee

The S is responsi7le /or pro%e!t !ontrol and pro%e!t !oordination as 9ell asthe e//i!ient 7ringing a7ot o/ te!hni!al and organi:ational de!isions.

In S meetings, pro%e!t management reports on the pro%e!t stats and

introd!es relevant isses that have to 7e de!ided 76 the S.

The S assres that resor!es ne!essar6 /or the pro%e!t8s s!!ess are

availa7le.

The S is the last es!alation level /or pro7lems =!on/li!t management>.The S assmes highest?level !ontrol on !osts and 7dget, and is

responsi7le /or 7dget release.

The S is responsi7le /or inspe!tion and approval o/ reslts and o/ the

overall pro%e!t.


http://slidepdf.com/reader/full/project-kick-off-template 9/31© 2011 SAP AG. All rights reserved. @

$esponsi*ilities of the Project &anager

The pro%e!t manager is responsi7le /or the overall pro%e!t and parti!larl6attends to the /ollo9ing tass#

Te!hni!al and !ommer!ial pro%e!t management

oordination o/ inter/a!es

is )anagement

rgani:ation o/ pro%e!t meetings

ontrolling o/ the overall pro%e!tontrolling o/ pro%e!t progress and reslts =in!lding pro%e!t reporting>

onta!t and reporting to the S


http://slidepdf.com/reader/full/project-kick-off-template 10/31© 2011 SAP AG. All rights reserved. 10

$esponsi*ilities of the #u* Project &anager

The s7 pro%e!t manager is responsi7le /or the respe!tive s7 pro%e!t andparti!larl6 attends to the /ollo9ing tass#

Te!hni!al !onta!t /or the !stomer

De/inition o/ the s7 pro%e!t8s s!ope taing into a!!ont the goals o/ the

overall pro%e!t

Ans9era7le !oordination o/ the s7 pro%e!t

oordination o/ reCirements on 7siness pro!essesreation o/ the detailed !on!ept in !ooperation 9ith the respe!tive

departments+teams

Assring the s7 pro%e!t8s progress to 7e on s!hedle and in 7dget

eporting to pro%e!t management

Planning and allo!ation o/ resor!es



$esponsi*ilities of Ke% /sers

e6 sers are the !onta!t /or the !onsltants#The6 provide the pro%e!t 9ith indispensa7le te!hni!al inpt.

The6 see 7e6ond their o9n needs and design a s6stem /or TE-I !ompan6

$ a s6stem that all emplo6ees !an identi/6 9ith

I/ ne!essar6, the6 re/er to other eperts /or detailed in/ormation or std6

the s7%e!t 7e/orehand.

The6 7ring along, /or instan!e, a!tivit6 des!riptions or s!reenshots o/ theeisting s6stem to the Bleprint 9orshops.

In ttorials, the6 learn ho9 to !stomi:e the ne9 s6stem.



<%ear>

Fan *e7 )ar Apr )a6 Fn Fl Ag Sep !t 'ov De!

Project #chedule

Done)ilestone Go ivePhase

egend#

Project Preparation

(lueprint +reation

(lueprint Approval

1mplementation 2

1ntegration Test 2

1mplementation 3

1ntegration Test 3

Production Preparation

Production Approval

Go-4ive

4egend5 Dration )ilestone toda6



The #olution6s Principles in the Project

SAP Standard Pro!esses

This garantees /ll SAP spport and the

s6stem8s /tre relia7ilit6.

elease relia7ilit6

individal,

release?relia7le

pro!esses

The reali:ation o/ the soltion is 7ased on the /ollo9ing prin!iples#

ptimal se o/ SAP standard modles nd pro!esses

-tension o/ SAP modles /or representing !stomer?spe!i/i! pro!esses

taes pla!e 9ithot modi/i!ations



#tandards of Project +ommunication

In/ormation

-lement

In/ormation

Sender

In/ormation

e!ipient

*reCen!6 *orm

Stats eport SP) SP) P) monthl6 Pro%e!t eport

Stats eport P) P) SP), S monthl6 Pro%e!t eport

"orshop Proto!ol SP) SAP e6 ser a/ter ea!h meeting eslt Proto!ol

S Proto!ol S P), SP), Board milestone=min. 5?< 9ees>

eslt Proto!ol

Agenda+Invitation P), SP) SP), P), S i/ ne!essar6

Phase?related modi/i!ations in /reCen!6

SP) ? S7?Pro%e!t )anagement

P) ? Pro%e!t )anagement

S ? Steering ommittee



SAP S7?Pro%e!t

)anagers "eel6 For?*ie

Steering ommittee S meetings tae pla!e ever6 si 9ees,

1. Date#

Pro%e!t )anagement

&eetings

'o meeting 9ithot agenda and proto!olH



+ommunication via utlook

-?)ail

-le!troni! e!hange o/ in/ormation

and do!ments# "ithin the SAP pro%e!t, the e!hange o/

in/ormation and do!ments generall6 taes

pla!e 9ithot paper.

-!eptions !onsist o/ approved !on!epts,data trans/ers, et! that mst 7e signed 76 the

respe!tive person in !harge.

Atta!hments generall6 have to 7e sent as

short!ts+lins.

alendar

Pro%e!t mem7ers manage their

appointments+a7sen!e via the

!alendar /eatre#

-a!h pro%e!t mem7er re!ords their personal

appointments in the ele!troni! !alendar.

The same goes /or a7sen!e, e.g. va!ation.

sing the !alendar /or planning meetings

/a!ilitates e//e!tive s!hedling and sending o/

invitations.



© 2011 SAP AG. All rights reserved. 1;

Project "ocumentation

Saving in the pro%e!t do!mentation dire!tor6

Pro%e!t do!mentation not saved in the pro%e!t do!mentation

dire!tor6 is !lassi/ied as non?eistent.Pro%e!t mem7ers8 dt6 to gather in/ormation

-ver6 pro%e!t mem7er is o7liged to a!tivel6 gather the needed

in/ormation.'aming !onventions

All pro%e!t do!mentation has to /ollo9 the naming

!onventions and mst 7e saved in the spe!i/ied dire!tor6

/olders.Templates

Providing /or the pro%e!t do!mentation ni/ormit6, the given

templates have to 7e sed.



© 2011 SAP AG. All rights reserved. 1<

Project +ontrolling

The a!hieved la7or time o/ SAP emplo6ees is registered in an a!tivit6 report9hi!h 9ill 7e delivered to the !stomer on a 9eel6 7asis /or signing.

eporting and /iling taes pla!e at pro%e!t management.



© 2011 SAP AG. All rights reserved. 1@

+hanges in Project #cope

Dring the Bsiness Bleprint phase the pro%e!t s!ope is de/ined. That meansthat all relevant pro!esses and /n!tions are listed in a do!ment. In !ase there

are modi/i!ations dring the pro%e!t, /or instan!e regarding the 7siness model,

the6 !an 7e handled 9ith so?!alled hange eCests.

hange eCests !an 7e sed in e!eptional !ases to modi/6 the pro%e!t

s!ope.

hange eCests 9ill atomati!all6 generate additional !osts and in!reasethe overall pro%e!t ris as the6, /or instan!e, ma6 !hallenge the pro%e!t

s!hedle.

hange eCests are s7%e!t to a dedi!ated athori:ation pro!edre.




Ad%sted Resource Plan,

Budget Plan, Project Plan, ...

Assessment regarding

pro%e!t 7dget, s!hedle, ...

-//ort, /ollo9?p e//orts, tentative

proposal /or implementation

Is an implementation /easi7le, !an it

7e in!lded at this point in time

Procedure 7 +hange $e)uest &anagement

eCirement is on hand

De!ision on veri/i!ation

o..

Jeri/i!ation and assessment

76 eperts

-stimation o/ impa!ts

on the pro%e!t

De!ision on implementation

1

2

3

4




"ecision-&aking Templates ,ormali.e Processes

e6 sers are a!Cainted 9ith the 7siness o/ their !ompan6.Bt in !ase there is a need /or de!ision that, /or instan!e, e!eeds their area o/

responsi7ilit6, the6 !an se de!ision?maing templates to 7alan!e advantages

and dra97a!s in order to mae a re!ommendation.




Project &anual

A pro%e!t manal 9ill 7e !ompiled and is 7inding /or the entire team. )anal!ontents#

Pro%e!t assignment

Des!ription o/ pro%e!t phases

Pro%e!t !ontents

ommni!ation str!tre and reporting

Pro%e!t !ontrollingProvision o/ material

)anagement =hange eCest Pro!ess, Kalit6 Assran!e>

Do!mentation gidelines and naming !onventions




#AP Project #tages

Set?p o/ pro%e!t planning

Pro%e!t pro!edres Training Pro%e!t i!?o// Te!hni!al in/rastr!tre planning Kalit6 assran!e

orporate !hange management Develop s6stem environment Training De/ine 7siness str!tre Bsiness pro!ess de/inition ser roles and athori:ations Kalit6 assran!e

orporate !hange management

Training Baseline !on/igration and approval S6stem management Detailed !on/igration and its approval Development o/ programs, inter/a!es, et!. *inal integration test Kalit6 assran!e

Training

S6stem management Detailed pro%e!t planning Eandover Kalit6 assran!e

Prod!tion spport ontinos PI

management Pro%e!t !lose?ot




eslts

Pro%e!t planning

Pro%e!t organi:ation

eslt do!ments

pen Isse ist

oles involved

Pro%e!t manager

e6 ser

SAP !onsltant

A!tivities

Preparation o/ Bsiness Bleprint

9orshops

i!?o// preparation and ee!tion

S6stem lands!ape set?p

Detailed planning o/ Bsiness

Bleprint !reation

Design o/ 7est?pra!ti!e s6stem

$esults$oles involved8Activities

Project Preparation




eslts

Bsiness Bleprint

*inal pro!ess s!ope

eslt do!ments

pen Isse ist

To?Do ist+'et Steps

Bleprint do!ment !reation

Bleprint presentation

Bleprint approval

oles involved

Pro%e!t manager

e6 ser

SAP !onsltant

A!tivities

A!Cainting e6 sers 9ith SAP

Best Pra!ti!e

Bsiness Bleprint 9orshops 9ith

e6 sers

Inter/a!e design

(usiness (lueprint





eslts

A!!eptan!e proto!ol

Detailed planning o/ Go?ive

preparation

Approved test s!enarios

*inal preparation approval

eslt Do!ments

pen Isse ist

Athori:ation on!ept

To?Do ist+'et Steps

S6stem handover planning

ser spport planning /or live

operations =Eotline>

oles involved

Pro%e!t manager

e6 ser

-nd ser =sele!tion>

SAP !onsltant

A!tivities

S6stem !on/igration

A!Cainting e6 sers 9ith SAP

Best Pra!ti!e

)aster data !leansing

*n!tional test pro!esses

Integration test

-nd ser training !on!ept

-nd ser do!mentation !reation

$eali.ation




© 2011 SAP AG. All rights reserved. 2;

eslts

Detailed s6stem handover plan

Going?live approval

oles involved

Pro%e!t manager

e6 ser

-nd ser

SAP !onsltant

A!tivities

Set?p o/ prod!tive s6stem

)aster and transa!tion data import

-nd ser training

stomi:ing o/ /orms and reporting

stomi:ing o/ end ser

do!mentation

,inal Preparation




© 2011 SAP AG. All rights reserved. 2<

eslt do!ments

Pro%e!t lose?ot eport

A!!eptan!e Proto!ol

To?Do ist+'et Steps

"oring throgh the pen Isse ist

Eandover to live operation

oles involved

Pro%e!t manager

e6 ser

-nd ser

SAP !onsltant

A!tivities

)onitoring o/ prod!tive s6stem

*ollo9?p end ser training

Eotline

Go-4ive und #upport




© 2011 SAP AG. All rights reserved. 2@

Principles of Availa*ilit% Planning

Adheren!e to the 7dgetPro%e!t da6s are generall6 )onda6 to *rida6

Depending on the s7 pro%e!t, possi7l6 less than /ive da6s a 9ee 7t starting on

)onda6

n Tesda6s, there is !omplsor6 attendan!e /or !onsltants on the !stomer8s site.

Generall6, tass 9ill 7e planned /or the entire 9or 9ee, regardless o/ 9hether the

!onsltant is on lo!ation ever6 da6.




pen 1ssues

Are there an6 Cestions or proposals

Than 6o /or 6or attention.



Thank 9ou:

onta!t in/ormation#

* name )I. name

Title

Address

Phone nm7er

project kick-off template

Documents