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PROJECT MANAGEMENT BEST PRACTICES

S.A.A.D.C.I Athukorala

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ContentWhat is a ProjectThe Triple ConstraintWhat is Project ManagementWhy need Project Management?Suggested Skills for a Project ManagerProject Management Best Practices

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What is a Project A project is a temporary endeavor undertaken to

accomplish a unique purpose.Attributes of projects

Unique purposeTemporaryRequire resources, often from various areasshould have a primary sponsor and/or customerInvolve uncertainty

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The Triple Constraint

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What is Project Management Project management is “the application of knowledge , skills ,

tools , and techniques to project activities in order to meet or exceed stakeholder needs and expectations from a project”

PMI*, Project Management Body of Knowledge(PMBOK)

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Why Need This Project ManagementBosses, customers, and other stakeholders do

not like surprises.Good project management (PM) provides

assurance and reduces risk.Project members learn and grow by working in a

cross-functional team environment.PM provides the tools and environment to plan,

monitor, track, and manage schedules, resources, costs, and quality

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Suggested Skills for a Project ManagerCommunication Skills : ListeningOrganizational skills : Planning , goal-settingTeam Building skills : empathy , motivation , team

spiritLeadership skills : sets example , energetic , positiveTechnological skills : experience , project knowledge

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Project Management Best PracticesDefine the Project Definition Document

The project definition is the primary deliverable from the planning process and describes all aspects of the project at a high level.

Once approved by the customer and relevant stakeholders, it becomes the basis for the work to be performed.

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The project definition should include the following: Project overview Objectives Scope Assumptions and risks Approach Organization Signature page

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Project PlanningPlanning requires that the project manager decides which people, resources

and budget are required to complete the project.Define what activities are required to produce the deliverables using

techniques.estimate the time and effort required for each activity, dependencies between

activities.Estimate how long activities will take.Write this into the project plan and get the key stakeholders to review and

agree to the plan.

Communicate with all project stakeholdersFrom the first day project manager kick the

project off PM need to be communicating. Not to just a select few, but to all the project

stakeholders. This includes key people like team members,

managers, project sponsors, clients, and valued users.

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Tracking and Reporting Project ProgressWhen the project is underway it must monitor and compare the

actual progress with the plannedprogress.

It needs to record variations between the actual and planned cost, schedule and scope.

It needs to report variations to your manager and key stakeholders and take corrective actions if variations get too large.

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Risk ManagementRisks are events which can adversely affect the successful

outcome of the project.Plans must be made to avoid the risk.If the risk cannot be avoided, to mitigate the risk to lessen its

impact if it occurs.This is known as risk management.Not managing risks effectively is a common reason why projects

fail.

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Change ManagementStakeholders often change their mind about what must be

delivered. By managing changes, the project manager can make

decisions about whether or not to incorporate the changes immediately or in the future, or to reject them.

Not managing changes effectively is often a reason why projects fail.

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Hold The Wrap- Up MeetingOnce the project has been completed, it’s time to

reflect and see how we can optimize the next projects for success.

Holding a wrap-up meeting is a perfect opportunity to get all of the project members together for discussion.

Go over lessons learned and ways to improve for next time.

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Referenceshttps://cdn.projectsmart.co.uk/pdf/project-manage

ment-success.pdfhttp://www.techrepublic.com/blog/10-things/10-bes

t-practices-for-successful-project-management/https://www.wrike.com/blog/project-management-b

est-practices-infographic/

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THANK YOU