Project Management Project Management Methodology Methodology

OverviewOverview

Mohammed Al-Taee, PMPhttp://MohammedAltaee.com

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Presentation OutlinePresentation Outline

What is a project?What is a project? What is project management?What is project management? What is PM methodology? And why What is PM methodology? And why

we need it?we need it? Project management processesProject management processes Sample projectSample project Lessons learnedLessons learned Prince2Prince2

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ProjectProject

AA Project Project is a is a temporarytemporary endeavor undertaken endeavor undertaken to create a unique product, service or result.to create a unique product, service or result. ALL ALL Projects have three ingredients:Projects have three ingredients: Specific Outcomes: Specific Outcomes: Ex: Product such as car.Ex: Product such as car. Definite Start and End Dates (Schedule): Definite Start and End Dates (Schedule):

Dates when project work begins and when it Dates when project work begins and when it ends.ends.

Resources: Resources: Required amount of people, Required amount of people, funds, equipments, facilities and information.funds, equipments, facilities and information.

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Project ManagementProject Management Project Management is the application of Project Management is the application of

knowledge, skills, tools and techniques to project knowledge, skills, tools and techniques to project activities in order to meet or exceed activities in order to meet or exceed stakeholdersstakeholders’’ needs and expectations from a needs and expectations from a project. project.

Project management is the discipline of Project management is the discipline of organizing and managing resources in such a organizing and managing resources in such a way that the project is completed within defined way that the project is completed within defined scope, quality, time and cost constraints.scope, quality, time and cost constraints.

Scope

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Project Management Project Management (cont(cont’’d)d)

Project management is quite often the province Project management is quite often the province and responsibility of an individual Project and responsibility of an individual Project Manager. Manager.

Project management is the ability to define, Project management is the ability to define, schedule and assign project activities; record schedule and assign project activities; record project issues; monitor progress and report project issues; monitor progress and report changes in activity accomplishment and issue changes in activity accomplishment and issue resolution; and maintain and control changes to resolution; and maintain and control changes to designs, plans and issue lists. designs, plans and issue lists.

Project management techniques CAN be Project management techniques CAN be applied toapplied to

ongoing operations.ongoing operations.

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What is Project What is Project Management Management MethodologyMethodology?? A A MethodologyMethodology tells you what you have to do, tells you what you have to do,

to manage your projects from start to finish. It to manage your projects from start to finish. It describes every step in the project life cycle in describes every step in the project life cycle in depth, so you know exactly which tasks to depth, so you know exactly which tasks to complete, when and how. Whether you're an complete, when and how. Whether you're an expert or a novice, it helps you complete tasks expert or a novice, it helps you complete tasks faster than before. faster than before.

AA MethodologyMethodology is a body of practices, is a body of practices, procedures, methods and phases used by those procedures, methods and phases used by those who work in a discipline. A methodology for a who work in a discipline. A methodology for a project is about managing the project activities.project is about managing the project activities.

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Why do you need oneWhy do you need one??

As a Project Manager, you need a Project As a Project Manager, you need a Project Management Methodology to steer your Management Methodology to steer your projects in the right direction and keep them projects in the right direction and keep them on track. You also need it to help you manage on track. You also need it to help you manage your projects in a structured, repeatable your projects in a structured, repeatable fashion. That way, you can apply the same fashion. That way, you can apply the same approach to every project you undertake. approach to every project you undertake. It It provides high-level PM framework.provides high-level PM framework.

PMIPMI Prince2Prince2 MPMMMPMM TenStepTenStep

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Project Management Project Management ProcessesProcesses

Initiation Initiation PlanningPlanning ExecutingExecuting Monitoring & Monitoring &

ControllingControlling ClosingClosing

Based on PMBOKBased on PMBOK}

““The PMBOKThe PMBOK®® Guide is not a methodology, Guide is not a methodology, a how-to or a specific set of procedures.a how-to or a specific set of procedures.”” It It provides a basic foundation of the provides a basic foundation of the knowledge areas required for a project knowledge areas required for a project manager to be successful, but is not a manager to be successful, but is not a methodology that you can utilize to manage methodology that you can utilize to manage a project directly.a project directly.

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Sample Project Sample Project –– Texas Texas FoodFood

Texas food is a name for project I worked in Texas food is a name for project I worked in with Emirates Computers Co. in Dubai with Emirates Computers Co. in Dubai –– UAE.UAE.

My role was a project manager and My role was a project manager and technically system and network engineer.technically system and network engineer.

The project goal was to install and configure The project goal was to install and configure Cisco devices, dell servers with all required Cisco devices, dell servers with all required software, migrating windows 2000 servers, software, migrating windows 2000 servers, database servers with VPN capability and database servers with VPN capability and many other requirements. many other requirements.

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Sample ProjectSample Project

Initiation ProcessInitiation Process What is it and why are we doing it?What is it and why are we doing it? What will the project create/implement?What will the project create/implement? How will the success of the project be How will the success of the project be

measured?measured? Keep in mind that the measure of success here Keep in mind that the measure of success here

is is notnot how many people use Illinois in a Box, how many people use Illinois in a Box, but rather does the project meet the objectives but rather does the project meet the objectives and did it come in on time and on budget.and did it come in on time and on budget.

What are the risks and issues?What are the risks and issues?

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Sample ProjectSample Project

Planning ProcessPlanning Process What are the tasks that need to be completed?What are the tasks that need to be completed? How long will they take?How long will they take? How will change requests be handled?How will change requests be handled? How will communications be managed? Risks? How will communications be managed? Risks?

Issues?Issues? What is the budget?What is the budget? Any quality plan?Any quality plan?

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Sample Work Breakdown Sample Work Breakdown StructureStructure

Rack hardware equipments

Prepare cables, software, manuals

Migrating 2k servers at Etisalat

Configure Ciscodevices at Texas

Contact Etisalat to active leased line &

get IP address

Install & configure Servers & devices

Backup old database

Test VPNconnectivity

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Sample ProjectSample Project

ExecutingExecuting Begin the work to setup the network.Begin the work to setup the network. Ensure common understanding of the Ensure common understanding of the

workwork Follow communications management Follow communications management

plan for communicating project status.plan for communicating project status. Manage changes.Manage changes. Monitors and reports project progress.Monitors and reports project progress. Obtain needed training for team Obtain needed training for team

members.members.

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Sample ProjectSample Project

Monitoring & ControllingMonitoring & Controlling Measure project performance according to PM Measure project performance according to PM

plan.plan. Determine variances and take corrective Determine variances and take corrective

actions.actions. Approve changes, defect repair, preventive Approve changes, defect repair, preventive

and corrective actions.and corrective actions. Report on project performance to all Report on project performance to all

stakeholders.stakeholders. Manage time and cost reserve.Manage time and cost reserve. Obtain formal acceptance of deliverables.Obtain formal acceptance of deliverables.

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Sample ProjectSample Project

ClosingClosing Complete all activities.Complete all activities. Document Lessons Learned (LL).Document Lessons Learned (LL). Turn finished product over to area that Turn finished product over to area that

will have ultimate responsibility for it.will have ultimate responsibility for it. Measure customer satisfaction.Measure customer satisfaction. Release resources.Release resources. Celebrate with the team!Celebrate with the team!

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Part of LLPart of LL

Status report is valuable tool to keep Status report is valuable tool to keep everyone on track.everyone on track.

Keep customer update with key Keep customer update with key activities by all ways of communication.activities by all ways of communication.

Study briefly the elements of the signed Study briefly the elements of the signed project so no simple part make big project so no simple part make big delay & confusion.delay & confusion.

Commitment and advance preparation Commitment and advance preparation to project team assigned activities is so to project team assigned activities is so important. important.

(COMMUNCATIONS)(COMMUNCATIONS)

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Prince2Prince2 PRINCE2 is the UK de-facto standard for PRINCE2 is the UK de-facto standard for

project management developed by the project management developed by the government and used in both the public and government and used in both the public and private sectors.private sectors.

PRINCE2, PRINCE2, PrProjects ojects ININ CControlled ontrolled EEnvironments.nvironments.

Project stages and gates a feature.Project stages and gates a feature. Improved responsibility, authority and Improved responsibility, authority and

accountability reducing confusion. accountability reducing confusion. Divide the project into manageable stages Divide the project into manageable stages

for more accurate planning.for more accurate planning.

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Prince2 (contPrince2 (cont’’d)d) ItIt’’s a project management methodology: "The planning, monitoring s a project management methodology: "The planning, monitoring and control of all aspects of the project and the motivation of all thoseand control of all aspects of the project and the motivation of all thoseinvolved in it to achieve the project objectives on time and to theinvolved in it to achieve the project objectives on time and to the specified cost, quality and performancespecified cost, quality and performance””..

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Project Management Project Management Methodology FlowMethodology Flow

DevelopmentImplementation

Validation 57%

Startup

StartupGate

InitialInvestigation

5%

Initial InvestigationGate

Definition&

Confirmation 30%

Define & ConfirmGate

D / I / VGate

Close

5%

Post ImplementReview

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Thank you

Any question ?