project management - project proposal

SOCIAL ENTREPRENEURSHIPEXPANDING POSSIBILITIES

Laura van der Molen(0879746)Mako Shimomura (0889231)Menna Abera (0883973)Dastan Husein (0862932)Martijn Heemskerk (0881999)Gino Soares (0879438)

Principles of Project ManagementIBMMK108R1IBMS 104Group 2

TABLE OF CONTENTS

1 PROJECT NAME AND ORGANIZATION.........................................................................3

2 BACKGROUND INFORMATION....................................................................................3

3 THE PROJECT RESULT.................................................................................................3

4 THE PROJECT DESCRIPTION........................................................................................4

5 RESOURCES REQUIRED (PEOPLE, SKILLS, EQUIPMENT, COSTS)...................................6

6 FEASIBILITY AND RISKS...............................................................................................6

7 BENEFITS....................................................................................................................7

8 APPROVAL........................................................................................................................8

Principles of Project Management 2014

1 PROJECT NAME AND ORGANIZATION

Project name: Social Entrepreneurship, Expanding Possibilities

Organization:

Extra roles in the group.

Laura: Grammar check

Menna: Timekeeper

Mako: Editor

Stakeholders:

Mr. Vermeulen

Mr. Groeneveld

Social ventures

Project group

Sponsor:

This project was assigned by Mr. Vermeulen, the sponsor. During the project we will have contact/several meetings with him in order to get enough information so we will meet his expectations.

Advisor:


SponsorMr. Vermeulen

Project manager

Laura van der Molen

AdvisorMr. Groenveld

Team memberMenna Alemu

Minutes

Team memberDastan Husein

Team memberGino Soares

Team memberMartijn

Heemskerk

Team memberMako

ShimomuraEditing

During the project Mr. Groeneveld, the project advisor, will advise us on how to approach the project and the problems we will be facing during the preparation and execution of the project.

2 BACKGROUND INFORMATION

The sponsor of the project is Mr. Vermeulen. He is a teacher at the Rotterdam Business School and he wants to expand the elective “Social Entrepreneurship”. By Social Entrepreneurship is meant: the process of creating solutions to social problems by adapting and taking into account while decision making, the eventual social value. The elective is part of the Honours Programme at HR, and challenges students with topics related to Social Entrepreneurship.To accomplish the expansion, Mr. Vemeulen set up this project. The project consists of the following:

1. To find four social ventures/companies that want to collaborate with the RBS to help expanding the elective by giving the students the opportunity to experience how Social Entrepreneurship works in real life. This includes contacting and approaching these companies and getting their cooperation to provide the students, who take the elective “Social Entrepreneurship”, with tasks/assignments related to the subject.

2. To make a short movie of three minutes, which shows what exactly the company does, what’s it about, short background of the company itself and what it stands for. The movie has to be professional to show in a representative way to the students what they can expect from the company.

3. To find a social venture/company in Japan and Ethiopia and provide information about it and investigate if there are any possible options for them to collaborate with RBS. If there is information about these companies on YouTube, that will be added as well in the final report.

3 THE PROJECT RESULT

Project objectives:

1. To find 4 social ventures that want to collaborate with RBS and provide the students that take Social Entrepreneurship as an elective with tasks related to Social Entrepreneurship.

The social ventures we need to find don’t have to meet a lot of criteria. They mainly need to be involved in social movements and they have to be an active venture with ongoing projects. Most of these ventures are non-profit, but some chose to make a profit out of the work they do and still provide social benefits to the society in or nearby Rotterdam.

2. To make a movie for each social venture that shows what the company is about and what it stands for. (3 minutes)

The movie needs to provide the viewers with basic information about the social ventures we want to collaborate with, what projects and achievements they have accomplished in the past, what projects


are ongoing and what projects they have planned for the future. The video has to be around 3 minutes.

If any costs are involved in the video, we have to make an execution plan of shooting the video and give detailed descriptions on the costs and what should be included in the video. We do not execute the plan, we just provide information and give the plan to our sponsor so he can decide whether to execute the plan or not. He will base his decision mainly on the costs so we need to focus on low costs.

3. To find a social venture in Japan and Ethiopia and give information about it and investigate if there are any options to collaborate with RBS.

We are going to search for a social venture in Japan and Ethiopia and do research on these ventures. Research will be done on what kind of ventures they are, how they execute their plan, what kind of project they have and what their goals are. This information will be used as an example for our sponsor so that he will have an idea of how things work in these countries. We will also look for opportunities in the future to collaborate with these social ventures. If there is information on You Tube about the companies in English, this will be provided to the sponsor as well.One of our group members is Japanese and another is Ethiopian. They both will be responsible for doing the research about their own countries.

4 THE PROJECT DESCRIPTION

Several activities will be carried out in order to accomplish the project objectives mentioned under the ‘project results’. This section describes which activities need to be done for each objective separately.

Selection of Social Ventures Eventually a list of 4 companies has to be delivered to the sponsor. The main criteria for the selection process is the companies’ engagement in Social Entrepreneurship--creating value for the society. These companies could be commercial or non-profit organizations, based in Rotterdam or environment (reasonable distance for the students to travel for their tasks).

The companies will be selected according to their reputation in the subject area. Following that an initial interview will take place by representatives of the project group.

The purpose of the interview will be to:•Check their qualifications according to the selection criteria,•Gather more information about the social venture itself; and• Obtain their cooperation in the project

Making the Film ClipA three-minute movie will be filmed for each company. The movie will show what the company is about and what it stands for. The aim of the movie clips is to inform the students, who take the elective, about the companies’ role regarding to Social Entrepreneurship.


There are 4 possibilities in providing the videos:• We can make the movie ourselves. By filming it with a borrowed camera and try

to edit the movie using the knowledge we have. • We can shoot the movie ourselves and ask for help from people who know how

to edit a movie. By for example approaching students who do graphical design education. Or ask a reliable friend who would want to help us.

• If the company already has a movie about their own company we could use that video (with their permission of course)

. We will hire someone to make the movie and edit everything professionally. We won’t execute this option because there is no budget. We will just make an overview of what the movie will look like and the additional costs involved and leave it up to the sponsor what he will do with the information.

Possibility number four will be most likely to use, because our sponsor wants a professional movie and option four guarantees that. Option three can be combined with option four in case the movie the company already has, meets all the quality requirements.

Find two companies in Ethiopia and JapanAn additional two companies will be selected according to the same criteria as for the 4 social ventures from objective 1.The only difference is that these two companies have to be established in Japan and Ethiopia. There will be researched what the companies do, and what their goals are. Besides that the project members will investigate if there are possibilities for RBS to collaborate with these social ventures in the future. It would become part of a minor study in that case.

Since there’s no obligation to interview these companies, information on their profile and a list of options on collaboration will be delivered to the sponsor. Two of the group members, each from Japan and Ethiopia, are responsible for researching and gathering information.

Project TimeA total of eight weeks is allotted to complete the first stage of the project-- the Project Proposal and the Project Plan. Once that is completed within the time frame, an addition of eight weeks will be available for the project execution.

5 RESOURCES REQUIRED (PEOPLE, SKILLS, EQUIPMENT, COSTS)

The estimated resources that are required and/or available to make this project successful are listed as follows:

People and skills (Belbin test)


The project group is made up of six people, which should be more than enough to complete the project. Below are the members of the project group and the skills (according to the Belbin test) every member possesses.

Laura: Implementer/PlantDastan: Shaper/Team WorkerMartijn: Team Worker/Monitor EvaluatorMako: Coordinator / PlantMenna: Plant / Monitor EvaluatorGino: Team worker/ Implementer

Functions according to our project:- Project manager- Timekeeper- Representative for meeting the possible companies- Researcher- Note keeper- Cameraman

Equipment: Camera PC Pen / Paper Printer Project Management book

Costs: Printing costs Contacting costs Time

There is no budget to cover any costs. The costs we talk about are just little costs for around 20 euro at

most.

6 FEASIBILITY AND RISKS

This project consists of 3 objectives. Each objective has its own risks that have to be taken into account while working on the project.

The first objective is to find 4 social ventures that are willing to collaborate with RBS and therefore provide the students that are taking Social Entrepreneurship as an elective with tasks. The biggest risk is that there won’t be 4 companies willing to collaborate with the students from RBS. It is our job as a project group to have a good story, don’t make any mistakes while having an appointment with the possible companies and look representative. Only that way the chances are in our favor.


The second objective is to make a short movie about each social venture of 3 minutes. A lot of things can go wrong here, especially according time management (as in not finishing in time). Therefore it’s important to start in time with finding the companies so there is enough time to shoot and edit the movie. Besides that, it is important to work with people who are reliable. Since none of the group members is able to edit a movie professionally, there will have to be a ‘third person’ who can do that.

The final objective is to find a social venture in Japan and Ethiopia, and identify what they are doing and how they work and investigate possibilities for HR to collaborate with them if Social Entrepreneurship becomes a minor study. Since it’s mostly finding and researching information that already exists, the risks are very low for this objective.

There are a couple internal risks that could also cause problems during executing the project. Such as team members that don’t stick to deadlines, members who don’t take the tasks as serious as they should and members who try to do as less as possible. To prevent such problems, a Code of Conduct has been created. Every member has to take that as the guideline for working together.

The project is feasible because there is enough time to accomplish all the objectives (namely block 3 and 4(8 weeks each)). Besides the project group consists of 6 people, which should be more than enough. The only thing that will probably be outsourced is editing the movies since none of the group members is capable of doing that in a professional way. If all the risks are taken into account and a good planning will be followed, the project will succeed.

7 BENEFITS

This project will bring several benefits to all the stakeholders. The table gives a quick overview of all benefits per stakeholder. To start with the sponsor (Mr. Vermeulen), he has in mind to upgrade the elective Social Entrepreneurship into a minor subject. The project will help him make the next step in that process.

The social ventures will experience benefits as well as a result of the project. Students will get a good impression of the social venture, and tell other people (mouth-to-mouth advertisement). Besides that the social venture will be able to spread what they stand for among another group of society.

The project group will get a lot of experience by doing this project in how to first prepare and eventually how to execute a real project. That’s beneficial for their future career.

Students who will take the elective Social Entrepreneurship in the future will benefit from this project as well. There will be more possibilities to choose a company where they can experience real life Social Entrepreneurship.

The project Advisor will also benefit from this project because he will get more experience in how students from his class function in a project management environment.


Stakeholder BenefitsSponsor Next step elective --> minor subjectSocial ventures -Free advertisement

-Spreading their message in a wider range

Project group Experience in project managementAdvisor Experience executing projects by students

8 APPROVAL

The project name is Social Entrepreneurship, Expanding Possibilities. The project consists of 3 main objectives that have to be accomplished to finish the project successfully.There are certain risks that could ruin this project, but those are identified and when a risk occurs, the project group can take action to prevent things will go wrong. Cost-benefit analysis, there are no numbers we will have to work with. The costs are mostly indirect costs for now for example the time of the project members, materials and maybe for making the movie, but for now no direct costs for that. And benefit is more an investment than a profit. We invest in the final goal of our sponsor (making the elective in a minor).The project is achievable because the objectives are reasonable and the decision should be a ‘go’.

Signature Sponsor:

________________________
