project management report

7/21/2019 Project Management Report

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PROJECT MANAGEMENT[ARC 3612, ARC3614]

Project 2: Documentation of a Medium-Sized Project Semester: March 2015

Report by Kian Soon Jean [0314978]B.Sc. (Honours) (Architecture)

School of Architecture, Building & Design (SABD)aylor’s University

Additional Content : utorial Log SheetCompact Disc

Submission Date : 2nd December 2015Date Received : ________ _______Difference : ______ _______ __Semester : 6utor : Mr Ar. Chin uck Heng

Component Marks : 1. ___/10

2. ___/103. ___/10

Less Late Submission : _____Final otal Marks : _____




Project 2: Documentation of a Medium-Sized Project

CONTENT

1.0 PROJEC DESIGN ANALYSIS1.1 SIE INRODUCION1.2 SWO ANALYSIS1.3 SIE INRODUCION

2.0 PROGRAMME VIABILIY 2.1 PROPOSED PROGRAMME 2.2 PROJEC OBJECIVES 2.3 ARGE USER GROUP & PROGRAMME RELEVANCE 2.4 POENIAL CLIEN & SAKEHOLDER

3.0 DESIGN SUIABILIY 3.1 FINANCIAL VIABILIY 3.2 SPACE PLANNING

4.0 MAINENANCE SRAEGY

5.0 SUCCESS CRIERIA

6.0 RISK ANALYSIS

7.0 GAN CHAR





1.0 PROJECT DESIGN ANALYSIS

1.1 SIE INRODUCION

Jalan Alor - famous for being a “food street” attracts manyforeigners and locals alike especially during the night. However, itis also infamous for being a “red light district” in town.

Te site is located along Jalan Alor and within the entertainment district of BukitBintang, Kuala Lumpur, Malaysia. Atpresent, it is utilised as an open parkingspace for vehicles. Te design brief calls for acommunity centre programme.

Key PlanNS

Site At Present Jalan Alor During the Day Jalan Alor Stalls

Location PlanNS





POIICALBased on the Kuala Lumpur Structure Plan 2020, Te Kuala Lumpur City Hall is supportive of the provision ofnew and technologically relevant community facilities in the city centre. Te proposed community centre wouldbe a much welcomed addition in accordance to the plan to accomodate a projected population figure of 2.2million for Kuala Lumpur in the year 2020.

ECONOMICALTe proposed community centre would especially serve to liven lives and l ighten burdens of the lower income-group community in the city c entre through its public facilities. Sufficient income could be generated throughattractive communal programmes considering the high influx of human population near the site on a daily basis

which could then be invested in better public facilities.

SOCIOLOGICALTe diversity of people around site strengthens the need for a community centre that could act as a bridge thatconnects people of different culture, status and age. Communal activities has the potential to foster unity andharmony among people, thus the community centre may be a catalyst to a safer and friendly environmentconsidering Jalan Alor’s stigma.

ECHNOLOGY Te Kuala Lumpur Structure Plan 2020 requires for public facilities that are technologically relevant in thepresent day, thus the proposed community centre has the potential to utilise sustainable modern technologysuch as the rain-water harvesting system in order to gain cost savings that would benefit the local community.

LEGALTe build of the community centre would require approval from local authorities and upon its completion.

a certificate to be issued before allowance for operation. Planning legislation also require the building to beset back 2.5m from an additional 6m from the Jalan A lor road in order to provide a sheltered and c ontinuousverandah-way for pedestrians along the shophouses.

ENVIRONMENALIn response to the existing busy vehicle traffic around site, the community centre could be designed with alandscaped walkway that is more pedestrian-friendly and inviting in order to encourage more people to walkinstead of drive around site. Improved pedestrian accessibility and landscaping may in turn improve undesiredvehicle noise and polluted air from vehicle emissions near site.

1.0 PROJECT DESIGN ANALYSIS

1.3 PESLE ANALYSIS

Construction Site Neighbour Te Site at Te Apex of Jalan Alor

1.2 SWO ANALYSIS

Strength - Te site is a popular culinary and cultural tourist destination, thus the high anddiversed human population is a b oon to awareness of the proposed design.- It is easily accessible by vehicles is and surrounded by 650 public parking bays withina 200m radius.- It is also accessible by foot as there are many bus stops nearby and the nearest MRstation is only a 5-minute walk away.

Weakness - Te site is located opposite a large construction area that does not have plans for anybuilding development in the near future. Tis creates a rather unfriendly and coldenvironment for the site.

Opportunity - Te site is located at the apex of Jalan Alor, allowing it the opportunity to become animportant landmark to immediate places- Te high and diversed human population that is already present on site creates anopportunity for a socially impactful programme.

Treat - Jalan Alor is known for being a “red light district” which is reflective of a lowpedestrian security level.- Te high vehicular traffic density along Jalan Alor results in a rather noisy andpolluted environment that may affect proposed site activities.





EngageMedia is a media, technology and culture organisation that uses the power of video,the Internet and open technologies to create social and environmental change by working with independent film-makers, journalists, technologists, campaigners and social movements.EngageMedia could patron the proposed digital library besides host film screenings relatingto social justice in the amphitheatre and provide workshops relating to privacy, freedom ofexpression and innovation in the digital realm.

Established in 1993, ARROW strives to work toward achieving sexua l and reproductivehealth and rights for women. Based in Kuala Lumpur ARROW has consultative status withthe Economic and Social Council (UN ECOSOC) of the United Nations. ARROW could mitigate the stigma and d iscrimination against sex workers that populate thesite by utilising the proposed therapy centre through providence of public access to sexual

health consultations and care.

ED is devoted to spreading ideas, usually in the form of short, powerful talks. In Malaysia,the EDx Program is designed to help communities, organizations and individuals to sparkconversation and connection.ED could be instrumental in providing a platform for social justice awareness andcomunity dialogue through talks at the proposed auditorium.

Suara Rakyat Malaysia (SUARAM) was established in 1989 to monitor and advocate for therespect of human rights in Malaysia. Trough its consistent and uncompromising work, ithas established itself as one of the key human rights organisations, one to which Malaysiansturn to for information and support.SUARAM could utilise the proposed legal office space in Jalan Alor to provide communitylegal assistance in defense of all aspects of human rights especially the right to freedom of

expression and information; freedom of assembly and a ssociation and the right of minorities.

Te Biji-biji Initiative is a social enterprise that champions sustainable living and reuse wa stecreatively. By using discarded materials, ba sic electronics and passive building tec hniques itaims to inspire our surroundings with fresh and fun approaches to sustainable living.Te Biji-biji Initiative could utilise the proposed upcycle garage and exhibition spaces inorder to promote social justice.

Pasar Percuma is a free event to share resources with the community. It is a market of freethings where people give away their belongings a nd or take pre-loved ones home.Pasar Percuma could be held at the proposed “Market Strip” as a supplement to theproposed upcycling programme.

Te proposed programme for the community centre is one that focuses onsocial justice awareness and action. Alor Centre for Sicial Justice (ACSJ)targets relatively priviledged young adults who have the much neededresources in skills, energy and time to bring about social change in relation tohuman rights and gender equality. It also welcomes societal outcasts (minoritygroups) and provides a safe refuge for their voice.

2.0 PROGRAMME VIABILITY

2.1 PROPOSED PROGRAMME

2.2 PROJEC OBJECIVES

2.3 ARGE USER GROUP & PROGRAMME RELEVANCE

2.4 POENIAL CLIEN & SAKEHOLDER

Te programme aims to inspire community dialogue for social change through:- awareness of social issues through film, literature and theatre- artistic workshops and ex hibition on social issues

- accessible sexual health consultation- accessible legal aid- social housing and job placement opportunities- charity upcycling

Te proposed programme finds its importance in being a place where more priviledged societal groups canparticipate in social welfare activities as the site is surrounded by many people in poverty, adjacent to a luxuriousentertainment area along Jalan Bukit Bintang.

Specific target users include students from nearby schools (Stella Maris high school, Confucian PrivateSecondary School, Methodist Boy’s School), sex workers along and around Jalan Alor, local working adults

around the city centre and tourists.

Te Homeless Community nea r site A Ma keshif t “House” Low Cost Housing near site





3.0 DESIGN SUITABILITY

3.1 FINANCIAL VIABILIY 3.2 SPACE PLANNING

Built Up Area : 2,500m2

Construction Cost : RM1,500/m2

otal Construction Cost (CC) : 2,500m2 x RM1,500 = RM3,750,000

Consultant Fee : RM3,750,000 x 10% = RM375,000

Gross Development Cost : CC + Consultant Fee = RM4,125,000

ESIMAED INCOME (RM)

SPACE QY MONHLY

Auditorium (150 pax) 1 60,000

Digital Library 1 4,000Terapy Centre (100m2) 1 6,000

Legal Office (100m2) 1 6,000

Exhibition Hall 1 4,000

Cafe 1 6,000

Upcycle Garage 1 15,000

Workshop 1 6,000

Accommodation 18 400 X 18 = 7,200

Ad Hoc Events - 15,000

OAL 139,200

ESIMAED EXPENSES (RM)

IEM QY MONHLY

Electricity fee 1 3,000

Water bill 1 800

Maintenance 1 500

10 staff 10 10 x 2,000 = 20,000

OAL 24,300

Nett income : RM139,200 - RM24,300 = RM114,900Gross retur n : RM4,125,000 / RM114,900 = 35.9

: 36 months

Hence, the Alor Centre for Social Justice requires 3 years to gain a gross return.

Te landscaped area in green is envisioned as a “Market Strip” for cheap or freetrade of goods. It is located next to the proposed upcycle garage that acts as itscatalyst for trading activities.

FIRS FLOOR PLAN

ACSJ is lifted off the ground at the apex of Jalan Alor to allow for a publicoutdoor amphitheatre where free film screenings can take place

Public spaces are mainly located in the middle of ACSJ especially on the ground floor i n order toencourage human flow from the verandah-way tothe “Market Strip” and vice versa that will liven

adjacent programme spaces.

PUBLIC SPACE

SEMI-PUBLIC SPACE

PRIVAE SPACE

UILIY SPACE

1:

GROUND FLOOR PLAN

L e e l

1

FIRS FLOOR PLAN

L e e l

1

SECOND FLOOR PLAN

L e e l

1





4.0 MAINTENANCE STRATEGY

PROGRAMME

IEM FREQUENCY MAINENANCE FACOR

Audio Visual Systems Weekly o ensure smooth-running of weekly audio-visualevents.

Exhibition Items Monthly o preser ve cleanliness of sculptura l exhibits in orderfor an enjoyable user experience daily.

Workshop ools Monthly o ensure a longer life-span of tools and machineriesfor cost-savings and user convenience.

Digital Library Equipments Monthly o preserve cleanliness and ensure longer l ife-span ofdigital equipments in order for a good user experiencedaily.

Furniture Quarterly o ensure sufficient furniture availability and theircleanliness.

Cafe Daily o ensure cleanliness of food preparation area anddisease prevention.

BUILDING AND SIE

BUILDING AND SIE FR EQUENCY MA INENA NCE FACOR

Building Grounds & Fenestration Monthly o preserve cleanliness of building grounds for acomfortable and enjoyable user experience.

Landscaping Annually o maintain an aesthetically pleasing natural environ-ment.

E levator s and Esca lator s Biannual ly o ensure smooth-running for the convenience ofdisabled users.

Mechanical and E lect rical Annual ly o ensure smooth-running of equipments forsuccessful events

Roof Gardens Annually o ensure smooth-running of the rain-waterharvesting system for cost savings

Exterior Walls Annually o maintain an aesthetically pleasing building facade

Refuse Chamber Daily o ensure cleanliness and prevent foul smells fromspreading into programme areas





IME SCOPE

COS

QUALIY

5.0 SUCCESS CRITERIA

Tis project aims to acheive quality del iverables within the shortest amount of time and minimum budget whileencompassing all the brief requirements. More than that, customer satisfaction will define its success.

QUALIY Te success criteria of this project is to achieve its intended functions while producing good a rchitecture work.Design consideration should be given to the users as it is a community center while ensuring good workmanshipof the building during construction phase.

COSClear planning of cost should be done before and after completion of building, which includes the buildingmaintenance to ensure it can sustain its operation. Close monitoring and proper estimation of c ost should bedone throughout the construction to prevent extra spending.

IMETe duration of the time is dependant on the tasks required to complete the project. Te project should becarried out according to the planned timeframe to ensure minimal delay. Gantt chart and risk analysis are usedin the early planning phase as guidelines for better flow of project and clearer work structure. Te estimatedproject time for ACSJ is 17 months, starting from March, 2016. Certificate of Completion and Compliance(CCC) will be issued and received no later than August, 2017.





6.0 RISK ANALYSIS

RISK LIKELIHOOD SEVERIY COS EFFEC SRAEGIES

CONSULAN LIABILIY

Unclesr construction specifications anddrawings

Moderate Moderate Medium Extra cost and delay in completion Ensure all drawings and Bill of Quantity are detailed precisely to specifications andrequirements under supervision of the architect and project manager

Cost estimation error Low Moderate Medium Cost estimate exceeded

Frequent design modifications due tocustomer dissatisfaction

L ow L ow Med ium Ext ra cost and delay in completion Advise cl ient on the effec t of frequent changes. Proje ct manager shou ld ensure al l pa rtie s com-plete their assigned tasks within schedule

CONSRUCION

Site accidents Moderate High High Lawsuits, fine and compensations, delayin completion

Ensure proper safety precautions are carried out on site

Increas ed materi al and t ranspor t f ee s Low Moderate Medium Increas ed const ruct ion cos ts Ensure an agreement with suppl ie rs regarding mater ia ls and t ranspor t unt il project comple tion

Miscommunication and mistakes ininstallations

Moderate Moderate Medium Extra cost and delay in completion Ensure all construction installations are carried out according to drawing specifications. Projectmanager should ensure all parties complete their assigned tasks within schedule

Delay in construction time Low Moderate Medium Extra cost and delay in completion

Delay in delivery time Low Low Medium Dlay in completion Ensure appointed supplier is trustworthy and materials are delivered on time.

Mishandling of materials Low Moderate Medium Extra cost and delay in completion Ensure proper training of persons handling fragile materials

CLIMAIC

Heavy rainfall or high humidity High Low Medium Extra cost due to material defects anddelay in completion

A proper storage area for materials should be provided

BUILDING OPERAION

Teft due to building’s open design Low Low Medium Loss of property Ensure enforcement of security

Damage to ex hibits or equipment due to

vandalism

L ow L ow Med ium L oss of proper ty and incre ased cost Ensu re en forcement of secu rit y and inst ruc tions on proper hand ling to be given to users

Inconsistent or inssufficient building in-come to sustain maintenance costs

Low Moderate Low Estimate cost exceeded Ensure adequate and attractive advertising of programme to the public

Inssufficient skilled workforce to supportprogrammes

Low Low High Low building income Provide necessary training to interested participants

Fire outbreak Very low High High Property loss and possible human death Ensure fire systems are maintained regularly and fulfills UBBL standards

Low hygiene Moderate Low Medium Spread of disease Ensure cleaning duties are performed according to schedule and inform users of proper wastemanagement and ablution habits

Medium





7.0 GANTT CHART

Te Gantt chart for the construction of ACSJ would be linked to a BIM (Building InformationModelling) software such as Autodesk Revitfor the enabling of a 4D construction planningthat allows for significant time and cost savings.

Scheduled data added to the digital 3D modelof ACSJ will render it a 4D model where timeis the 4th dimension. A 4D model enables theproject team and stakeholders to easily visualise

the assembling of ACSJ over time

As stated by the National Building Specification,BIM (Building Information Modelling) is aprocess where all project data is modelled andmanaged in digital form allowing the users

who interact with the process to optimizetheir actions. Te result of this process is thatBIM ensures all te am members involved in theprocess works to the same standards as oneanother, allowing better design coordination

and higher constructability.

MILESONE

LEGEND

FLOA ASK

CRIICAL ASK

ASK

ID Task Name Duration Start Finish

1 Beginning of Construction Phase 0 days Tue 1/3/16 Tue 1/3/162 1.0 Preliminary 7 days Tue 1/3/16 Wed 9/3/16

3 Site Survey 7 days Tue 1/3/16 Wed 9/3/16

4 2.0 Site Preparation 28 days Thu 10/3/16 Mon 18/4/16

5 Site Layout & Temporary Hoarding 7 days Thu 10/3/16 Fri 18/3/16

6 Demolition & Site Clearance 14 days Mon 21/3/16 Thu 7/4/16

7 Setting Out 7 days Fri 8/4/16 Mon 18/4/16

8 3.0 Substructure Works 63 days Tue 19/4/16 Thu 14/7/16

9 S oi l E xca va tio n, Pi li ng & F oundat ion 30 da ys T ue 19 /4/ 16 Mon 30 /5/ 16

10 Basement Retaining Wall & Elevator Cores 14 days Thu 16/6/16 Tue 5/7/16

11 Start of Superstructure Works 0 days Thu 14/7/16 Thu 14/7/16

12 4.0 Superstructure Works 77 days Fri 15/7/16 Mon 31/10/16

13 Lower Ground Floor Slabs, Beams, Columns 14 days Fri 15/7/16 Wed 3/8/16

14 Upper Ground Floor Slabs, Beams, Columns 14 days Thu 4/8/16 Tue 23/8/16

15 F ir st F lo or S la bs , B ea ms , Co lumns 14 da ys Wed 2 4/ 8/ 16 Mon 12 /9/ 16

16 S ec ond Flo or Sla bs , B ea ms , Co lumns 14 da ys T ue 13 /9/ 16 F ri 30/ 9/1 6

17 T hir d F loor S labs , Be am s, Co lum ns 7 day s Mon 3 /1 0/ 16 T ue 11 /10 /16

18 Staircases 14 days Wed 12/10/16Mon 31/10/16

19 5.0 Fenestration 35 days Tue 1/11/16 Mon 19/12/16

20 L owe r Gr ound Br ic k W al ls & O peni ngs 7 day s T ue 1/ 11/ 16 Wed 9/ 11/ 16

21 Upp er G ro un d B ri ck W al ls & O pe ni ng s 7 d ay s Thu 1 0/ 11 /1 6 Fr i 1 8/ 11 /1 6

22 F ir st Flo or B ric k Wal ls & O pen ings 7 day s Mon 2 1/ 11 /16 Tue 29 /11 /16

23 Sec on d F lo or B ri ck W al ls & O pe ni ng s 7 d ay s W ed 3 0/ 11 /1 6Thu 8 /1 2/ 16

24 Third F loor Brick Walls & Openings 7 days Fri 9/12/16 Mon 19/12/16

25 6.0 Roof Works 7 days Tue 20/12/16 Wed 28/12/16

26 G re en Ro of Wa te r-Pr oo fi ng & Dr ai na ge 7 da ys Tue 20 /1 2/ 16 W ed 28 /1 2/ 16

27 Completion of Main Bui ld ing Structures 0 days Wed 28/12/16Wed 28/12/16

28 7.0 Mechanical & Electrical Services & Utilities 63 days Thu 29/12/16 Mon 27/3/17

29 Electric & Telecommunications 14 days Thu 29/12/16 Tue 17/1/17

30 Fire Protection System 50 days Thu 29/12/16 Wed 8/3/17

31 Plumbing & Sanitary Fittings 50 days Thu 29/12/16 W ed 8/3/17

32 Rainwater Harvesting System 50 days Thu 29/12/16 W ed 8/3/17

33 Air-Conditioning & Fan Units 50 days Thu 29/12/16 W ed 8/3/17

34 Elevators & Escalators 14 days Wed 8/3/17 Mon 27/3/17

35 8.0 Architectural Finishes 49 days Tue 28/3/17 Fri 2/6/17

36 Flooring 7 days Tue 28/3/17 Wed 5/4/17

37 External & Internal Wall Finishes 14 days Thu 6/4/17 Tue 25/4/17

38 Ceiling Finishes 14 days Wed 26/4/17 Mon 15/5/1739 Doors & Windows 14 days Tue 16/5/17 Fri 2/6/17

40 9.0 External Works 28 days Mon 5/6/17 Wed 12/7/17

41 Drainage 14 days Mon 5/6/17 Thu 22/6/17

42 Road & Pavement 14 days Fri 23/6/17 Wed 12/7/17

43 10.0 Landscaping 14 days Thu 13/7/17 Tue 1/8/17

44 Trees & Vegetation 7 days Thu 13/7/17 Fri 21/7/17

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45 Sidewalk & Signage 7 days Mon 24/7/17 Tue 1/8/17

46 End of Building Construction 0 days Tue 1/8/17 Tue 1/8/17

47 11.0 Cleaning 7 days Wed 2/8/17 Thu 10/8/17

48 Building & Site Cleaning 7 days Wed 2/8/17 Thu 10/8/17

49 12.0 Inspection 2 days Fri 11/8/17 Mon 14/8/17

50 Inspection & Handover 2 days Fri 11/8/17 Mon 14/8/17

51 Completion of Project 0 days Mon 14/8/17 M on 14/8/17

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