project management skills for better library service
TRANSCRIPT
LegitimacyAuthoritySets ExpectationsDocumentationCommunicationProcess for ChangeMitigates Risk Recovery OptionsLessons for Future
Written Documents with Formal Approval
https://www.srpl.net/why-do-you-do-what-you-do/
WHYPurpose
Outcomes
WHATGoals
HOWObjectives
Project Plan
• Access•Confidentiality/Privacy•Democracy•Diversity• Education & Lifelong Learning• Intellectual Freedom
•Preservation• The Public Good•Professionalism•Service•Social Responsibility
Adopted June 29, 2004, by the ALA Councilhttp://www.ala.org/advocacy/intfreedom/corevalues
Core Values of
Librarianship
Community Values, Vision
Library Mission, Vision, Values
Core Values of
Librarianship
Community Values, Vision
Front: A New Service at Your Library
Back: Up to 3Core Values this service supports
• Access•Confidentiality/Privacy•Democracy•Diversity• Education & Lifelong Learning• Intellectual Freedom
•Preservation• The Public Good•Professionalism•Service•Social Responsibility
Adopted June 29, 2004, by the ALA Councilhttp://www.ala.org/advocacy/intfreedom/corevalues
WHYPurpose
Outcomes
WHATGoals
HOWObjectives
Project Plan
GOALS
OBJECTIVES
WHAT should this project accomplish in order to get us to that WHY?
HOW are we going to go about making those thing happen?
Look at your group’s Purpose
Statement for this Project.
What are some Goals we can define for the
Project?
WHYPurpose
Outcomes
WHATGoals
HOWObjectives
Project Plan
Remember:
Objectives are the specific things that are
going to be done in order to meet our
project goals and fulfill the purpose of the
project.
Specific
Attainable
Measurable
Relevant
Time-Bound
Purpose
Goal
Objective Objective
Goal
Objective
Specific
Attainable
Measurable
Relevant
Time-Bound
Purpose
Goal
Objective
Task Task
Objective
Task Task
Goal
Objective
Task
Do no more, no less.
Purpose Statement
Scope Definition
Project Requirements
Resource Roles &Responsibilities
Project Timeline
Budget
Communication Plan
Extremely simple, clear statements
summarizing the WHY, WHAT and HOW of
your Project.
Address specifically WHO will be impacted
and involved in the Project and set up
some clear expectations.
A tool for beginning to organizing the people involved in a project.
List EVERYONE impacted by the project in ANY WAY, and begin to define the ways they are involved.
A tool for defining Roles & Responsibilities in a Project.
Helps set Expectations within a project team.
•Responsible• Who will actually DO this task? • Who is assigned to work on this task?
R•Accountable• Who’s head will Roll if this goes wrong?• Who has the authority to make a decision on this?
A•Consulted• Who can provide more information about this part of the project?• Who has expertise or insight to share about this?
C•Informed• Who should be kept in the loop about this?• Who should get updates about this?
I
Include a clear Project Timeline indicating the major Project Milestones.
This should be based on a detailed Project Schedule.
Forward Scheduling
Reverse Scheduling
PURPOSE
GOALS
OBJECTIVES
TASKS
SCHEDULE, RESOURCES
BUDGET
PURPOSE
GOALS
OBJECTIVES
TASKS
SCHEDULE, RESOURCES
BUDGET
VERSION A VERSION B
A strong Communication
Plan is ESSENTIAL
Account for EVERYONE
(n(n-1))/2
Who - To, From
How - Medium
What - Content, Detail
When - Frequency
Why - Purpose
Evaluation