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Project Manager Checklist

To Do List for Project Management

Project Manager Checklist is a 'to do list' for project managers to deliver

projects effectively. Use this as a step by step guide to put your project plans

together.

Getting Started

Develop a business case for the project

Make sure the project fits company agenda

Overview any key risks avoiding details

Identify all concerned in the project

Consult a finance expert

Get the business case approved by senior managers

Defining The Project

Write project definition statement

Send project definition statement to all concerned

Define areas be included in the project scope

Describe what each person does in the project

Specify responsibility of each project team member

Think who should be in the project team

Ensure each team member has the skills required

Form a group of project managers

Hold a meeting with all concerned

Planning The Project

Make your project planning checklist

List all the activities in work breakdown structure

Group tasks under different category headings

Write down dependencies of all activities

Estimate how much time each activity will take

Identify activities that have to be completed by the due date

Prioritize planned activities

Make a communication plan and communicate it with all concerned Carry out a full risk analysis

Appoint a team member to manage each risk

Filter your project for slipping tasks

Make a Gantt chart to monitor the project progress

Make a milestone plan for the stages of the project

Check the project by the milestone dates

Set a realistic deadline for the project

Monitoring The Project

Agree monitoring and reviewing process with senior managers

Decide on how and what will be monitored in the project Keep records of the project

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Choose the type of control that is needed

Agree monitoring and approving changes system with senior managers

Have a formal approval from senior managers before action a change

Appoint someone to be responsible for the project quality

Review the project quality with the client

Make sure someone can sanction changes in senior manager absence

Set an agenda for project meetings to review progress

Define action points against each item on the agenda

Review the items on the critical path

Report if the cost or time limit exceed

Report progress at the end of each stage of the project

Monitor issues that may be causing concern

Closing Down

Set a date for a post project review meeting

Invite senior managers and project team

Consider debriefing the project team at the meeting Check whether you have the same results as in original plan

Check budget, quality requirements and deadline meeting

Make a list of unfinished tasks

Write final project report and share it with all concerned

Inform all involved in the project about its closedown

Write personal thanks notes to project contributors

Celebrate the close down within your team