project portfolio management
DESCRIPTION
Project Portfolio Management. Project Portfolio Management for Asean Architects and Engineers presented by: Rahayu S. Arifin Indonesian Society of Project Management Proffesional. Background: - PowerPoint PPT PresentationTRANSCRIPT
Project Portfolio ManagementProject Portfolio
Management for Asean Architects and Engineers
presented by:
Rahayu S. Arifin
Indonesian Society of
Project Management Proffesional
Background:
Based on previous round table discussions we found out that many initiatives should be gathered or considered within ASEAN ARCHITECTS AND ENGINEERS ORGANIZATION
Every country is a unique. They have own building codes, regulation, process, certifications, etc. Every country has own priority in phasing development.
Every country has different maturity level, some has worldwide capabilities level, some still developing national certification, some is still in the middle of process to establish national certification, some concentrate on fresh graduate capabilities development program, etc.
MRA and AAC Secretariatunique development
AA
PEEP MRA
Knowledge sharing ?
Stated owned
corporation
relationship
in ACEPECC
PPP within
Asean Project Funding?
Harmonization program?
MRA and AAC Secretariat ?
Process to accept the foreign PE
pilot p
roject
in each
Member
State National certification
Building code
among asean
countries
Develo
p
approach
to
establis
h
MRA
Liberalizatio
n of
engineering
services ?
World BankADB
IDB APEC
????IM
F
????????
????
Different
missionDifferent
developm
ents planDifferent
codeDifferent
???? Different
????
Different ????
STRONG STRONG AND AND
SOLIDSOLID ASEAN ASEAN
ARCHITECTS ARCHITECTS AND AND
ENGINEERSENGINEERS
ASEAN ARCHITECS AND ENGINEERS ORG. External and Internal Forces
Which one ?
Working on all projects at the time
Working on projects which have apropriate resources
This leads to seizures, delays, insufficient resources,collisions, move nowhere
Preffered way, leads to better timing in general, could prevent teams from overloading
• Formal Acceptance • Completion Report• Gate 4 Presentation
• Strategic Benefit• Financial Benefit• Project Timing• Project Risk• Project Integration
• Open Plan Schedule • Project Status• Risk and Issue Log• Mitigation Plans• Change Request
Ph
as
es
Decisions Gates
Execute/ControlIdea PlanningProceed as a
Pending Project
• Sponsor Acceptance• Closing Documents Completed
Authorize ProjectCommit Resources
Project Initiation
• Project Performance:• Resource Forecasts
Approve Closure
Project Planning
Pro
ject
Man
agem
ent
Del
iver
able
s
Po
rtfo
lio
Cri
teri
a
Project Monitoring and Control
• Project Proposal Form• Gate 1 Presentation
• Business Requirements • Project Benefits • Impact Assessment
• Business Case• Project Charter• Risk and Issue Log• Communication Plan• Gate 2 Presentation
21Close
4Approve
Implementation
3
Decision Gate Example:
PORTFOLIO MANAGEMENT CRITERIA
DOING THE DOING THE RIGHTRIGHT WORKWORK
PROJECT MANAGEMENT DELIVERABLES
DOING THE WORK DOING THE WORK RIGHTRIGHT
Project Portfolio Management
The objective of PPM is to create the mix of projects most likely to support the achievement of the organization's goals, aligned with the preferred strategies, and within the organization's resource (people and funding) constraints
Alignment Alignment with Business with Business Objectives Objectives
Integrated Delivery Integrated Delivery Framework Framework
Real-time Executive Real-time Executive Decision SupportDecision Support
Collaboration and Collaboration and Project Project ManagementManagement
Portfolio Portfolio ManagementManagement
Investment, Resource and Investment, Resource and Prioritization DecisionsPrioritization Decisions
Integrated Portfolio of Managed Integrated Portfolio of Managed ProjectsProjects
Consistent, Repeatable Project Consistent, Repeatable Project DeliveryDelivery
EnterpriseEnterpriseResource Resource ManagementManagement
Tools, Technology, Training and Knowledge Transfer Tools, Technology, Training and Knowledge Transfer
Programs, InitiativesPrograms, Initiatives
Business Business StrategyStrategy
ProjectsProjects
Portfolio Management: Aligning Initiatives To Strategy
Project Portfolio Management
1. Identification of needs and opportunities2. Selection of best combinations of projects (the
portfolios)3. Planning and execution of the projects (project
management)4. Deliverables launch5. Realization of benefits
Evaluation (cont.) Filter and Valve
Funded Projects
Decision gates also control the flow of
incoming projects and protect the portfolio
from being overloaded.
STRATEGIC CRITERIA
Proposed Projects
“Project Parking
Lot”
ST
AR
T
Gate 1
Gate 2
Decision gates screen out misaligned
projects from the portfolio.
Initiatives Selection Approach
Project Portfolio Management
Implementation Strategy to set up ASEAN
ARCHITECTS AND ENGINEERS Project
Portfolio Management
ASEAN ARCHITECTS AND ENGINEERS PPM FRAMEWORK
Definition
Who do ASEAN ARCHITECTS
AND ENGINEERS want to be?
How are ASEAN ARCHITECTS
AND ENGINEERS positioned in
their stakeholders?
How is ASEAN ARCHITECTS
AND ENGINEERS offering
unique in the marketplace?
How do we differentiate ASEAN
ARCHITECTS AND
ENGINEERS from the other
organizations?
Business Architecture
Process Organization Technology
Vision/Strategic Intent
Value Proposition
Business Model
Definition
What is ASEAN ARCHITECTS
AND ENGINEERS offering?
Who are ASEAN ARCHITECTS
AND ENGINEERS offering it to?
How will ASEAN ARCHITECTS
AND ENGINEERS deliver it?
What are the critical capabilities
required?
How will ASEAN ARCHITECTS
AND ENGINEERS secure those
capabilities?
Business Architecture
Process Organization Technology
Vision/Strategic Intent
Value Proposition
Business Model
ASEAN ARCHITECTS AND ENGINEERS PPM FRAMEWORK
Definition
What processes do ASEAN
ARCHITECTS AND
ENGINEERS need to support
the business model?
What ASEAN ARCHITECTS
AND ENGINEERS
organization functions are
required to support that
processes?
What technology
characteristics are required to
run that processes?
Business Architecture
Process Organization Technology
Vision/Strategic Intent
Value Proposition
Business Model
ASEAN ARCHITECTS AND ENGINEERS PPM FRAMEWORK
Questions?
Questions and Questions and AnswerAnswer
www.iampi.org
THANK YOUTHANK YOU