project schedules the cabinets new categories of scheduling
TRANSCRIPT
Project Schedules
The Cabinets New Categories of Scheduling
Schedule Types
• Written Narrative– A written description of the Contractor’s plan
• Activity Bar Chart– A graphic representation of the Contractor’s
plan, showing the timeline of activities
• Critical Path Method (CPM)-Special Provision 82– A logic network depicting project execution
Specification Changes
108.02 and Special Provision 82
Precon. or no Precon.
• Precon– Large Project– Foreseen Scheduling
Obstacles– Complex MOT
Phasing– Engineer’s request
• No Precon– “Disk Only” Project– Simple Project– No Interferences– Engineer’s request
START
If Special Provision 82 does not apply, then
Standard Specification 108.02 sets the project
scheduling requirements.
Does the Contract
include Special Provision 82?
Is a Preconstruction
Conference required by the
Engineer
Submit the written narrative at least 2-
working days prior to the Preconstruction
Conference & present the plan at the
conference.
Does the Engineer require an Activity Bar
Chart?
The Contractor will have 30 days to submit a written
narrative and activity bar chart.
Updates will be required monthly.
Updates will occur through bi-weekly
progress meetings.
See more details in Standard Specification
108.02.
END
Submit the written narrative at least 2-working days
prior to the start of work.
NO
YES
NO
NO
YES
YES
When there is no Precon…
• A written narrative is the only progress schedule document required.– Due 2 working days prior to start of work– Updated biweekly or as the Engineer directs– Specification 108.02 is specific in the
requirements for this item– Activity Bar Chart may be required
When there is a Precon…
• A written narrative is required and includes
1. Description of progression of work, crew size, MOT plan
2. List of project milestones (completion dates, holidays, shutdowns, etc.)
3. KYTC responsibilities and time table (drawing reviews, submittal reviews, permits, etc.)
4. Known problems and potential impacts
When there is a Precon…
• and an Activity Bar Chart may be required– Timeline in no greater than 1-day increments– All activities for the first 45 days are in Level 1
detail (more on detail levels later!!)– Remainder of the activities in Level 2 detail– Updates monthly or as Engineer directs
Levels of Detail
• Level 1– Could be used to manage day-to-day work– Maximum activity length < 10 days– Locations and/or station numbers should be used to
further describe activities
• Level 2– Appropriate for executive level use– Shows a progression of remaining activities to
complete the project– Should be more specific than the activities of work– Controlling items should be identified
What 108.02 is NOT
• Contractor Management
• Additional burden to Construction
• A CPM
SP 82 Changes
• Clarified wording
• Added levels of detail– For ease of creation & review
Review
• How KYTC will review a schedule…– Check:
• The schedule logic• The beginning/end times• Submittal timeline• Utility delays, if applicable• Scheduling requirements met• Contract Shutdown Requirements
– For example, holiday MOT shutdowns, paving & concrete winter month restrictions
• KYTC will respond with comments
Why KYTC requests a schedule
• We need to see that the Contractor’s plan meets the Contract specifications and requirements.
• We need to see the Contractor’s plan AS BID.
• We need to know how our responsibilities fit in.
• We need to have the ability to measure progress.
• We need to have the ability to quantify impacts.
Frequently Asked Questions
Concerning 108.02
FAQ’s
• Can I change the schedule or deviate from my original plan?– Yes, but this requires a 24-hour notice (less
than 24-hours if approved by the Engineer)– The changes must be reflected in the next
schedule update
FAQ’s
• If there is a Precon what is required of the Contractor?– A written narrative 2 working days prior to the
Precon– The Contractor must also make a verbal
presentation of their plan of action at the Precon
FAQ’s
• How do I know if I need an Activity Bar Chart?– See 108-2 paragraph 3– This will be determined by the Engineer at the
Precon or any time during the project
FAQ’s
• What if the Engineer does not call a Precon?– Submit a written narrative 2 days prior to the
start of work
FAQ’s
• How should schedule documents be submitted?– In triplicate– Accompanied by a signed statement of
approval by the Contractor's project superintendent/project manager
FAQ’s
• What if I have questions at the Precon that might change my schedule?– Discuss these issues at the Precon– The initial schedule can be adjusted based on
those discussions
FAQ’s
• What happens if I don’t submit a schedule prior to the Precon or if my submission doesn’t meet the schedule requirements?– The Precon will be postponed until 2 working
days after the submission of an acceptable written narrative
FAQ’s
• How should I update my scheduling documents?– If there is an Activity Bar Chart required…they
shall be updated monthly– If no Activity Bar Chart is required…updates
will be by bi-weekly progress meetings as approved by the Engineer
FAQ’s
• What happens if I don’t satisfy the requirements of Specification 108.02?– Progress pay estimates will be held until the
outstanding provisions are satisfied– If two consecutive progress pay estimates are
withheld, the progress pay estimates will continue to be held and a daily penalty equal to ½ of the LD rate will be charged retroactively until the outstanding provisions are satisfied
FAQ’s
• Do I get reimbursed for any scheduling costs?– If SP 82…there is a bid item for scheduling to
cover costs– If 108.02…scheduling costs are incidental
FAQ’s
• What if my schedule completion date is updated and exceeds the project completion date?– The written narrative shall discuss the
Contractor’s plan to get the project back to within the contract time allowed
Thank You!
Do we have time for questions?