project scheduling for successful outcomes
TRANSCRIPT
All rights reserved by:
1
PROJECT MANAGEMENT PROJECT MANAGEMENT Scheduling BasicsScheduling Basics
Facilitated by:Facilitated by:Roni Leeds ShapiroRoni Leeds Shapiro
Deena EnnisDeena EnnisPuget Sound PMI Cares Program.Puget Sound PMI Cares Program.
All rights reserved by:
2
Basic ConceptsBasic Concepts
Upon completion of this module, you will be able to:– Understand common Project Management terms centered on creating a basic project schedule–Create a simple deliverables work breakdown structure and project schedule
Assumption: – You have little or no experience creating a project schedule
All rights reserved by:
3
What is Project Management?What is Project Management?
“Project management is the process of the
application of knowledge, skills, tools, and
techniques to project activities to meet
project requirements.” (From PMBOK® Guide)
All rights reserved by:
4
What is a Project ?What is a Project ?
The fundamental nature of a
project is that it is a
“temporary endeavor
undertaken to create a
unique product, service, or
result.”(PMBOK® Guide)
PROJECT
OBJECTIVES/DELIVERABLES
ENDSTART
All rights reserved by:
5
Project CharacteristicsProject Characteristics• Interrelated Tasks
• Involve People
• Predetermined Timeline
• Clear Beginning and End
• Fixed Budget
• Unique and Specific Deliverable (Product, Service, or
Result)
All rights reserved by:
6
Project Life CycleProject Life Cycle
A project life cycle is “a
collection of generally sequential
and sometimes overlapping
project phases whose name and
number are determined by the
management and control needs
of the organization.” (PMBOK® Guide)
All rights reserved by:
7
Project Charter Project Charter • Project Name • Executive Summary• Purpose/Justification• Description • Risks• Deliverables
• High-level Milestone Schedule• Budget• Completion Approval • Project Manager • Authorization
All rights reserved by:
8
Scope Scope StatementStatement• Project Objectives • Scope Description• Project Requirements• Deliverables• Exclusions• Acceptance Criteria• Constraints • Assumptions
All rights reserved by:
9
Work Breakdown Structure (WBS)Work Breakdown Structure (WBS)Inputs:• Project Scope Statement• Requirements Documentation• Organizational Assets
Tools and Techniques:•Decomposition
All rights reserved by:
10
Work Breakdown Structure (WBS)Work Breakdown Structure (WBS)
Scope Plan
Scope
WBS
Schedule
Donor Screen Copy
Artwork
Audio/Video Content
Online Option
TestimonialsSoftware Design
Programming
Software Test
All rights reserved by:
11
Work Breakdown Structure (WBS)Work Breakdown Structure (WBS)
Scope Plan
Scope Statement
WBS
Schedule
Donor Screen Copy
Artwork
Audio/Video Content
Online Option
Testimonials
Software Design
Programming
Software Test
2 Screen Content 3 Web Software1 Project Management
Website ExpansionWebsite Expansion
All rights reserved by:
12
WBS ExerciseWBS Exercise
• Board Buy-in• Speaker or Honoree• Date • Location• Sponsorships• Food• Tickets
• Invitations• Program • Program Ads• Donation Envelope• Thank you for attending• ??? • ???
Fundraising Dinner
All rights reserved by:
13
• Define Activities • Sequence Activities• Estimate Resources• Estimate Durations• Develop Schedule
Time ManagementTime Management
All rights reserved by:
14
• Relationship between Activities
• Leads and Lags
• Estimate resources
• Estimate duration
Select Menu
Finalize Menu
Determine Number of Meals
Serve Meals
Food Invitations
Print the Invitations
Create Guest List
Email Initiations
Mail Initiations
Collect the RSVPs
Time Management Time Management
All rights reserved by:
15
Time ManagementTime ManagementSelect Menu
Finalize Menu
Determine # Meals
Serve Dinners
Create Guest List
Print Invitations
Email Invitations
Mail Invitations
Collect RSVPs
All rights reserved by:
19
Session RecapSession Recap• Project Scheduling Basics
• WBS creation• Basic Schedule creation• WBS and Schedule Templates