project scope management

Dr. Ahmed Alageed - PMP Certified

PMP Preparation Course

Scope Management


Project Scope Management

• Plan Scope Management• Collect Requirement• Define Scope• Create WBS• Validate Scope• Control Scope


Why Scope Management

• Making Sure all requirements support the business case as described in the project charter


Plan Scope Management• Inputs– Project Management Plan– Project Charter

• Tools & Techniques– Meetings

• Outputs– Scope Management Plan– Requirements Management Plan

If you cannot plan it, you cannot do it


Scope Management Plan

• How scope will be planned, executed and controlled, answer the following:– How to achieve the scope– What tools to use to plan how the project will

accomplish the scope– How to create the WBS– What Enterprise environmental factors and

organizational process assets come into play– How scope will be managed and controlled – How to obtain acceptance of deliverables


Requirements Management Plan

• The plan should answer the following questions :– What methods will be used to identify the

requirements– Once I have all the requirements, what I will do to

analyze, prioritize, manage, and track changes to them

– What should be included in the requirements traceability matrix?


Collect Requirements• What stakeholders need from a project or product• Inputs– Project Management Plan– Scope Management Plan– Requirements Management Plan

• Tools & Techniques– Interviews, Focus Groups, Workshops, Surveys,

Observations, Prototypes … etc.• Outputs– Requirements Documentation– Requirements Traceability Matrix


Requirements

• How the work is managed• Capabilities stakeholders would like to see in

the product• Quality• Business process• Compliance • Project Management


Tools & Techniques

• Reviewing Historical Records• Interviews• Focus Groups• Facilitated Workshops• Brainstorming• Nominal Group Technique & Multi Criteria

Decision Analysis• Mind Maps


Tools & Techniques Cont…

• Affinity Diagrams• Questionnaires and surveys• Observation• Prototypes• Benchmarking• Context diagram• Delphi Technique


Requirements Document & Traceability Matrix


Define Scope

• Inputs– Project Charter– Requirements documentation

• Tools & Techniques– Product Analysis, Alternative Evaluation,

Workshops,…etc.• Outputs– Project Scope Statement


Scope Statement

• Product Scope• Project Scope• Deliverables (For the product and the project)• Acceptance criteria• What is not part of the project• Assumption and constraints


Create WBS

• Inputs– Project Scope Statement

• Tools & Techniques– decomposition

• Outputs– WBS– WBS Dictionary– Scope Baseline


WBS


WBS Dictionary


WBS


Example (Scope Management Plan)


Validate Scope• It’s all about gaining acceptance of deliverables (it’s not

inspection process)• Inputs– Requirements Doc, RTM– Verified deliverables– Work performance data

• Tools & Techniques– Inspection – Group decision making

• Outputs– Accepted Deliverables/ reworked deliverables (Format – Email)– Change requests/ defect report


Relation Between Validate Scope and Control Quality


Control Scope• All work and only the work is done• Inputs– Requirements Doc, RTM– Work performance data (Team Status Report, team

time sheets)• Tools & Techniques– Variance Analysis

• Outputs– Work Performance Information (track scope)– Change requests/ Corrective Actions